Arts Commission

MINUTES OF THE NORTHBROOK ARTS COMMISSION VILLAGE OF NORTHBROOK SEPTEMBER 12, 2013 The meeting was called to order by Chairman Julia Miller at 7:06 p.m. at the Northbrook Village Hall in the Terrace Room. Commissioners present: Maureen Fallows, Elsa Fischer, Marilyn Jamora, Christopher Laughlin, Sharon Moyer, Cathie Winnie and Emma Trausch, Liaison. Commissioners Excused: Jerry Block, Eric Robbins, Sherry Weiss and Cherie Natenberg. Commissioners Absent: None Guests in attendance: Marlene White, Artist. MINUTES: Chairman Julia Miller asked for a motion to approve the minutes from the August 1, 2013 meeting. Commissioner Fischer called for the motion and Commissioner Moyer seconded. All are in favor as noted. HERE FROM THE AUDIENCE: New Liaison Emma Trausch introduced herself to the commissioners. Also, Marlene White, Artist introduced herself to the commissioners. ART IN THE PARK Financial Report Chairman Miller passed out a budget report for all expenses relating to the Art in the Park event. $5,000.00 was budgeted for the event and $2,292.00 of that amount was spent. Many line items came in under budget, but two line items came in over budget. Advertising was over by $40.00 and one expense not anticipated was Paypal coming in at $420.00. The commissioners have discussed the difference between last year’s event and this year’s event for costs and how well the event went. Chairman Miller discussed that the commission has already approved the event for 2014 and at that time Erin Malloy had not agreed to come back but she has contacted Chairman Miller and agreed to the event in 2014. There are no changes or requirements from her contract last year so all that has been changed are the dates. The Park District will review the contract and then the legal department for the Village and management. Chairman Miller asked if she could follow through and sign the contract to keep things going and the commissioners have agreed to finalize the details with the contract and get it signed to secure Erin Malloy of EM Events. The commission agreed that Chairman Miller could continue the process of executing the contract with EM Events FRIENDS OF THE ARTS Chairman Miller passed out a budget sheet with balances and reoccurring events the commission sponsors. All commissioners are encouraged to think of new ideas or events to sponsor in 2014. In October the commission will discuss ideas for future events or grants. GRANT REQUESTS Social Media Show at the Northbrook Public Library requested by Commissioner Robbins. The commission has received a grant request for $250.00 for 50% of the 3rd place award for the Annual Art Competition and Show. MOTION: Commissioner Fischer motioned to approve the $250.00 grant from the Northbrook Public Library and Commissioner Jamora seconded the motion. All Commissioners are in favor, Commission Robbins abstained. A request from the Northbrook Park District and the Northbrook Symphony has been received for the Home for the Holiday Concert at Divine Word Chapel on December 8, 2013 in the amount of $3,000.00 for two performances. MOTION: Commissioner Laughlin motioned to approve the $3,000.00 grant from the Northbrook Park District and Commissioner Winnie seconded the motion. All Commissioners are in favor and Commissioner Fischer abstained. SPRING WORKSHOP Commissioner Jamora reported on April 26th and April 27th tentative dates for a water color artist Bridget Austin. The commission is checking on the dates available from the Northbrook Park District for the Tile Room. At this time no Fall Workshop is scheduled. Different ideas were mentioned regarding future workshops. Commissioner Laughlin discussed a one day music event for next year for local bands. The Village Green is the park preferred for this type of event. Future discussion of this event and availability of dates will be discussed at a future meeting. Commissioner Fischer will check on dates for the park and report back to the commission. ARTIST ANNOUNCEMENTS: Commissioner Winnie announced in November there will be the juried Jr. High Art Show. The YMCA is teaching special needs Art Classes at the Library as well as the monthly classes they teach at the Y Facility for grade school kids. Commissioner Laughlin reported Pamela Tokowitz is doing a series called Funky Fridays that are art classes for teens or young adults with special needs. The kick-off is on September 20th. ANNOUNCEMENTS: Chairman Miller announced that Commissioner Robbins will be retiring from the Northbrook Public Library in October so the commission will have a new commissioner appointment by the Library. The commissioners expressed how they will miss Eric Robbins and thank him for everything he has done for and with the Arts Commission over the years. October will be his last meeting. ADJOURN Commissioner Fischer made a motion to adjourn and Commissioner Laughlin seconded. On voice vote, the motion passed and the meeting adjourned at 8:00 p.m. Respectfully submitted, /s/Susan Kinney Recorder