Community Relations Commission

1 Minutes of a Meeting of the 2 Celebration of Cultures Subcommittee of the 3 Community Relations Commission 4 Northbrook, IL 5 Wednesday, December 28, 2016, 7:00pm 6 7 Present: Co-Chair Dr. Rochelle Singer, Co-Chair Jason Han, Community Relations 8 Commission Chair Bruce Doughty 9 10 Others: Village Staff Liaison Erik Jensen, Library Director Kate Hall 11 12 Welcome 13 14 Co-Chair Singer called the meeting to order at 7:03pm in the Second Floor Business Conference Room at 15 Northbrook Public Library. 16 17 Hearing from the Audience 18 19 There was no audience. 20 21 Planning for the 2017 Celebration of Cultures 22 23 Chair Doughty reviewed the Celebration of Cultures event and the last meeting to discuss a film festival 24 in August for Ms. Hall. He overviewed the umbrella concept and some of the initial conversations that 25 had been held on it. 26 27 Co-Chair Singer reviewed the details from the last meeting, including using the Wednesday movie 28 showings to hold the film festival. 29 30 Ms. Hall reaffirmed that was the Library’s plan. 31 32 A conversation occurred on the event logistics for individual movie showings. Co-Chair Singer asked if 33 speakers could talk or hold discussions after each showing. 34 35 Ms. Hall confirmed they could. Ms. Hall stated that the Library staff has a significant amount of 36 experience with leading discussions and that, depending on the films selected, the discussion could go 37 beyond the film and focus on the culture as well. She then overviewed different possibilities. 38 39 Chair Doughty stated that a broad conversation after each film would be very appropriate. 40 41 A conversation followed on whether the films selected should be representative of the cultures present 42 at the Faire or could they be separate. Ultimately, the group decided that the films did not necessarily 43 need to overlap. 44 45 Co-Chair Singer stated that the Subcommittee’s current vision was that the event could be different 46 each year and a film festival would be a great connection point. 47 48 Ms. Hall stated the Library’s goal was to create a safe, inclusive space and this collaboration was an 49 excellent fit. 50 51 A conversation followed on marketing. Ultimately, the group created a schedule for publicity centered 52 on the Library’s publication schedule deadlines. 53 54 Ms. Hall stated she would have the Library staff responsible for getting the films and marketing the 55 festival get in contact with Mr. Jensen and begin planning for the festival. 56 57 After some further discussion, the group agreed to meet again for a marketing meeting with the YMCA 58 in January. 59 60 Co-Chair Han also stated the Library could participate directly at the Faire if they would like. A brief 61 conversation occurred on how this could be achieved. 62 63 Chair Doughty summarized that the marketing managers from the Village, Library and YMCA would 64 meet and the Subcommittee would stay in contact with the Library. 65 66 Adjournment 67 68 A motion to adjourn the meeting was made by Co-Chair Singer, seconded by Co-Chair Han. On a voice 69 vote, all aye. 70 71 The meeting closed at 8:02. 72 73 Respectfully submitted, 74 75 76 77 Erik Jensen 78 Staff Liaison 2