Public Safety Committee

PUBLIC SAFETY COMMITTEE NORTHBROOK VILLAGE HALL, 1225 CEDAR LANE OCTOBER 14, 2014, 6:30 P.M., TERRACE CONFERENCE ROOM The Public Safety Committee of the Village of Northbrook Board of Trustees will hold a meeting on Tuesday, October 14, 2014 at 6:30 p.m. in the Terrace Conference Room of the Village Hall, 1225 Cedar Lane, Northbrook, Illinois. The following will be discussed. MEETING AGENDA Please note: A light dinner will be provided for Board Members and Staff 1. Call To Order 2. Hear From The Audience 3. Cook County Hazard Mitigation Plan 4. MABAS Agreement 5. Apparatus Replacement Schedule 6. Response Time Study 7. Adjourn A.C. Buehler, Chairman Public Safety Committee Members: Trustee Karagianis Trustee Scolaro Village of Northbrook Cook County, Illinois October 14, 2014 The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact Greg Van Dahm or Debbie Ford (272- 5050, extension 4014 or 4013, respectively) promptly to allow the Village of Northbrook to make reasonable accommodations for those persons. Hearing impaired individuals may call the TDD number, 564-8645, for more information. To: Public Safety Committee Fr: Mark Nolan, Fire Chief CC: President Sandy Frum, Cook County HMP Steering Committee Co-Chair Rich Nahrstadt, Village Manager Re: Cook County Multi-Jurisdictional All Hazard Mitigation Plan with the Village of Northbrook’s annex Village President Frum serves as Co-Chair for the Cook County Multi-Jurisdictional All Hazards Mitigation Plan (CCHMP). The CCHMP was adopted by the Cook County Board in September, 2014. Now the Village of Northbrook also needs to adopt the recently published CCHMP and the Village’s subsequent annex. After a community adopts the CCHMP, they have opportunities to pursue grant funding that may not have been previously available to them. The final plan consists of two volumes. Volume 1 includes all federally required elements of a disaster mitigation plan that apply to the entire planning area. Volume 2 includes all federally required Jurisdiction-specific elements, located in the individual annexes for each participating jurisdiction. We present for the Boards approval a resolution adopting the Cook County Multi-Jurisdictional All Hazards Mitigation Plan in its entirety: Volume 1, and the Village of Northbrook’s jurisdictional annex of Volume 2, Chapter 72 and Chapter 1 Planning Partner Participation, and all the appendices of Volume 2 of the Cook County Multi-Jurisdictional Hazard Mitigation Plan. CCHMP summary: Hazard mitigation planning is the use of long-term and short-term policies, programs, projects, and other activities to alleviate the death, injury, and property damage that can result from a disaster. Cook County and a coalition of 115 planning partners total, Northbrook being one of them, prepared the Cook County Multi-Jurisdictional Hazard Mitigation Plan in order to identify the risks posed by hazards and find ways to reduce their impacts. The plan reduces risk for those who live in, work in, and visit the County. The responsibility for hazard mitigation lies with many, including private property owners; business and industry; and local, state, and federal government. Through multi-jurisdictional partnerships, local jurisdictions within an area that has uniform risk exposure can pool resources and eliminate redundant planning activities. This is why Cook County opened this planning effort to all municipalities within the County. The Cook County Multi-Jurisdictional Hazard Mitigation Plan was developed under a grant from the Illinois Emergency Management Agency by a planning team of Cook County Department of Homeland Security and Emergency Management staff and expert consultants, with guidance from a Steering Committee representing the planning partners and other local stakeholders. The defined mission for the Cook County Multi-Jurisdictional Hazard Mitigation Plan is to “Identify risks and sustainable cost-effective actions to mitigate the impact of natural hazards in order to protect the life, health, safety, welfare, and economy of the communities of Cook County.” Mitigation goals were established as follows: 1. Develop and implement sustainable, cost-effective, and environmentally sound risk-reduction (mitigation) projects. 2. Protect the lives, health, safety, and property of the citizens of Cook County from the impacts  of natural hazards. 3. Protect public services and critical facilities, including infrastructure, from loss of use during natural hazard events and potential damage from such events. 4. Involve stakeholders to enhance the local capacity to mitigate, prepare for, and respond to the impacts of natural hazards. 5. Develop, promote, and integrate mitigation action plans. 6. Promote public understanding of and support for hazard mitigation. The hazard mitigation plan includes a formal process to ensure that the Cook County Multi-Jurisdictional All Hazards Mitigation Plan remains an active and relevant document and that the planning partners maintain their eligibility for applicable funding sources. The plan’s format allows sections to be reviewed and updated when new data become available, resulting in a plan that will remain current and relevant. The planning partnership intends to update the hazard mitigation plan on a five-year cycle. For more information visit the Cook County Department of Homeland Security and Emergency Management’s web page at: http://www.cookcountyhomelandsecurity.org/hazard-mitigation-plan/  BE IT RESOLVED by the President and Board of Trustees of the Village of Northbrook, County of Cook and State of Illinois, THAT: A RESOLUTION AUTHORIZING THE ADOPTION OF THE COOK COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN is hereby adopted, as follows: Section 1. Recitals. All of Cook County has exposure to natural hazards that increase the risk to life, property, environment and the County’s economy. Pro-active mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property. The Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirements for pre- and post-disaster hazard mitigation programs. A coalition of Cook County, Cities, Villages, including Northbrook, and the Metropolitan Water Reclamation District of Greater Chicago with like planning objectives has been formed to pool resources and create consistent mitigation strategies within Cook County. The coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives and creates a plan for implementing, evaluating and revising this strategy (“Hazard Mitigation Plan” or “HMP”). The President and Board of Trustees have determined that it is in the best interest of the Village and its residents to adopt the Hazard Mitigation Plan. Section 2. Adoption of Hazard Mitigation Plan The Village shall, and does hereby, that the Village Manager is hereby authorized and directed to execute such documents as are necessary to complete the adoption in its entirety, Volume 1, and the Village of Northbrook’s jurisdictional annex of Volume 2, Chapter 72 and Chapter 1 Planning Partner Participation, and all the appendices of Volume 2 of the Cook County Multi-Jurisdictional Hazard Mitigation Plan. Pursuant to the goals and objectives of the Hazard Mititgation Plan, the City declares its intent to do the following: A. use the adopted and approved portions of the HMP to guide pre- and post-disaster mitigation of the hazards identified; B. coordinate the strategies identified in the HMP with other planning programs and mechanisms under its jurisdictional authority; C. continue its support of the Steering Committee and continue to participate in the Planning Partnership as described by the HMP; and D. help to promote and support the mitigation successes of all HMP Planning Partners. ATTEST: Village President Village Clerk To: Public Safety Committee Fr: Mark Nolan, Fire Chief CC: Rich Nahrstadt, Village Manager RE: Mutual Aid Box Alarm System (MABAS) Agreement We are presenting the following Resolution for Board Approval regarding the Mutual Aid Box Alarm System (MABAS) First Addendum to the MABAS Master Agreement. MABAS is a mutual aid system designed to provide speed of response of emergency resources to the stricken community during an ongoing emergency. The Village and the Northbrook Fire Department has been a member of the MABAS since 1972 (Resolution No. 72-R-20). This First Addendum to the MABAS Master Agreement in the State of Illinois, last amended prior to 2000, is meant to incorporate in its entirety the terms included within the Master Agreement except as specifically changed herein. In the event there is a conflict between the terms and conditions of the Master Agreement and this Addendum, this Addendum shall be controlling. Purpose: To gain compliance with the Federal Emergency Management Agency (FEMA) Recovery Policy (RP9523.6) reference “Mutual Aid Agreements for Public Assistance and Fire Management Assistance”. The purpose includes eligibility of MABAS-Illinois resources and capabilities for Federal Declaration of Disaster reimbursements under the Stafford Act. Intent: The intent of the MABAS Contract Addendum is NOT to begin or establish fees or cost for mutual aid services provided through the MABAS system but rather establish a guideline for recouping and making whole communities who provide MABAS mutual aid at events which might be prolonged in nature (8 hours or more), and provide mechanisms to donate the cost of services provided. Further, through the Addendum’s signing and MABAS Member Agency elected and appointed Boards satisfy eligibility requirements for noted FEMA Recovery Policy RP9523.6. The First Addendum to the MABAS Master Agreement in the State of Illinois states the fee structure for apparatus and equipment shall be based on FEMA or Office of the State Fire Marshal (OSFM) rate schedules, and personnel costs are “usual and customary” pursuant to collective bargaining agreement, benefit ordnance or compensation policy. This fee structure coincides with Northbrook’s Annual Fee Ordinance. Attachments: Resolution MABAS First Addendum to MABAS Master Agreement FEMA Recovery Policy RP9523.6  RESOLUTION NO. 2014- BE IT RESOLVED by the President and Board of Trustees of the Village of Northbrook, County of Cook and State of Illinois, THAT: A RESOLUTION APPROVING AN ADDENDUM TO MUTUAL AID BOX ALARM (MABAS) SYSTEM AGREEMENT is hereby adopted, as follows: Section 1. Recitals. The Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance. The "Intergovernmental Cooperation Act", 5 ILCS 220/1 et seq., provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government. Section 5 of the "lntergovernmental Cooperation Act", 5 ILCS 220/5, provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract. The Village is a home rule unit of local government as defined by the Constitution of the State of Illinois, 1970, Article VII, Section 10, and the lntergovernmental Cooperation Act. In 1972, pursuant to Resolution No. 72-R-20 entered into an agreement with surrounding communities to participate in a mutual aid box alarm assignment system, known as MABAS. The Village President and the Board of Trustees of have determined that it is in the best interests of the Village and its residents to enter into an Addendum to the Mutual Aid Box Alarm System (“MABAS”) Agreement to secure to each the benefits of mutual aid in fire protection, firefighting, rescue, emergency medical services and other activities for the protection of life and property from an emergency or disaster and to provide for communications procedures, training and other necessary functions to further the provision of said protection of life and property from an emergency or disaster (“Addendum”). Section 2. Approval of Addendum. The Addendum is hereby approved in the form attached to, and by this referenced made a part of, this Resolution as Exhibit A. Section 3. Authorization. The Village President and the Village Clerk shall be and are hereby authorized and directed to execute an Addendum to the Mutual Aid Box Alarm System Agreement. #33460823_v1  RP9523.6 RECOVERY POLICY I. TITLE: Mutual Aid Agreements for Public Assistance and Fire Management Assistance II. DATE OF ISSUANCE: November 10, 2012 III. PURPOSE: This policy specifies criteria by which the Federal Emergency Management Agency (FEMA) will recognize the eligibility of costs under the Public Assistance Program and the Fire Management Assistance Grant (FMAG) Program incurred through mutual aid agreements between applicants and other entities. IV. SCOPE AND EXTERNAL AUDIENCE: This policy applies to all emergencies and major disasters declared on or after October 27, 2012. It will continue in effect until three years after its date of issuance. If rescinded or superseded, this policy will continue to apply to all emergencies and major disasters declared between the date in Paragraph II and the date it is rescinded or superseded. The policy is intended for all personnel involved in the administration of the Public Assistance Program. V. AUTHORITY: This policy applies to emergency and permanent work authorized under Sections 403, 406, 407, 420, and 502, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 U.S.C. 5121-5206, and the implementing regulations of Title 44 Code of Federal Regulations (44 CFR) §204 and §206. VI. OBJECTIVES: A. The objective of this policy is to reimburse eligible applicants for work performed by other entities through mutual aid agreements. Eligible expenses must be directly related to a Presidentially-declared major disaster, emergency or fire; incurred in the performance of eligible work; and reasonable. Reimbursement will be at the Federal cost share rate established in the Presidential declaration, which is generally 75 percent. B. There are three types of mutual aid work eligible for FEMA assistance (subject to the eligibility requirements of the respective PA and FMAG programs): 1. Emergency Work - Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved property, including firefighting activities under the FMAG program; Page 1  RP9523.6 RECOVERY POLICY 2. Permanent Work - Work that is of a permanent nature but is necessary for the emergency restoration of utilities (Category F). For example, work performed to restore electrical and other power. 3. Grant Management Work - For PA only, work associated with the performance of the Grantee’s responsibilities as the grant administrator, as outlined in 44 CFR §206.202(b). Use of EMAC-provided assistance to perform these tasks is eligible mutual aid work. C. This policy is applicable to all forms of mutual aid assistance, including agreements between Requesting and Providing Entities, statewide mutual aid agreements, and the mutual aid services provided under the EMAC. (See Paragraph VIII below for definition of italicized terms). D. FEMA encourages parties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster. VII. DEFINITIONS: 1. Backfill. Replacement personnel who perform the regular duties of other personnel while they are performing eligible work under the PA or FMAG programs. 2. Declared Emergency or Major Disaster. An emergency or major disaster as defined at 44 CFR §206.2 (a)(9) and (17) respectively. 3. Declared Fire. An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster for which the Regional Administrator has approved a declaration in accordance with the criteria listed in 44 CFR § 204.21. 4. Emergency Management Assistance Compact (EMAC). This type of interstate mutual aid agreement allows states to assist one another in responding to all kinds of natural and man-made disasters. It is administered by the National Emergency Management Association (NEMA). 5. Incident Commander. The ranking official responsible for overseeing the management of emergency or fire operations, planning, logistics, and finances of the field response. 6. Providing Entity. The entity providing mutual aid assistance to a Requesting Entity pursuant to a local or statewide mutual aid agreement. Page 2  RP9523.6 RECOVERY POLICY 7. Requesting Entity. An entity (PA eligible applicant) that requests mutual aid assistance from a Providing Entity for work resulting from a declared fire, emergency or major disaster within its legal jurisdiction. The requesting entity is eligible to receive FEMA assistance for the eligible mutual aid activities from the providing entities. 8. Intra-state Mutual Aid. Mutual Aid that supports local and regional mutual aid efforts within a State as well as regional mutual aid agreements and compacts involving local jurisdictions that cross State boundaries, or are adjacent to neighboring State (i.e., Kansas City, Kansas/Kansas City, Missouri, etc.). 9. Inter-state Mutual Aid. Mutual Aid that supports national mutual aid efforts requested directly between two or more States or territories through established Multi-agency Coordination Systems as directed by approved mutual aid agreements or compacts (i.e., EMAC), etc. VIII. POLICY: A. General. 1. To be eligible for reimbursement by FEMA, the mutual aid assistance should be requested by a Requesting Entity or Incident Commander; be directly related to a Presidentially-declared emergency or major disaster, or a declared fire; used in the performance of eligible work; and the costs must be reasonable. 2. FEMA will not reimburse costs incurred by entities that “self-deploy” (deploy without a request for mutual aid assistance by a Requesting Entity) except to the extent those resources are subsequently used in the performance of eligible work at the request of the Requesting Entity or Incident Commander. 3. The reimbursement provisions of a mutual aid agreement must not be contingent on a declaration of an emergency, major disaster, or fire by the Federal government. 4. This policy is applicable to all forms of mutual aid assistance, including agreements between Requesting and Providing Entities, statewide mutual aid agreements, and the mutual aid services provided under the EMAC. Page 3  RP9523.6 RECOVERY POLICY 5. Reimbursement will be at the Federal cost share rate established in the Presidential declaration, which is generally 75 percent. B. Pre-Event Written Mutual Aid Agreements. FEMA recognizes mutual aid agreements between Requesting and Providing Entities, and statewide mutual aid agreements wherein the State is responsible for administering the claims for reimbursement of Providing Entities. In addition, FEMA recognizes the standard EMAC agreement as a valid form of mutual aid agreement between member states. 1. FEMA encourages parties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster. a. When a pre-event written agreement exists between a Requesting Entity and a Providing Entity, the Providing Entity may be reimbursed through the Requesting Entity. In these circumstances, the Requesting Entity should claim the eligible costs of the Providing Entity, pursuant to the terms and conditions of the mutual aid agreement and the requirements of this policy, on its subgrant application, and agree to disburse the Federal share of funds to the Providing Entity. b. When a statewide pre-event mutual aid agreement exists that designates the State responsible for administering the reimbursement of mutual aid costs, a Providing Entity may apply, with the prior consent of the Requesting Entity, for reimbursement directly to the Grantee, in accordance with applicable State law and procedure. In such cases the Providing Entity should obtain from the Requesting Entity the certification required in section E.3. of this policy and provide it to the State as part of its reimbursement request. 2. FEMA encourages parties to address the subject of reimbursement in their written mutual aid agreements. FEMA will honor the reimbursement provisions in a pre- event agreement to the extent they meet the requirements of this policy. a. When a pre-event agreement provides for reimbursement, but also provides for an initial period of unpaid assistance, FEMA will pay the eligible costs of assistance after such initial unpaid period. b. When a pre-event agreement specifies that no reimbursement will be provided for mutual aid assistance, FEMA will not pay for the costs of assistance. C. Post-Event Mutual Aid Agreements. Page 4  RP9523.6 RECOVERY POLICY 1. When the parties do not have a pre-event written mutual aid agreement, or where a written pre-event agreement is silent on reimbursement, the Requesting and Providing Entities may verbally agree on the type and extent of mutual aid resources to be provided in the current event, and on the terms, conditions, and costs of such assistance. 2. Post-event verbal agreements must subsequently be documented in writing and executed by an official of each entity with authority to request and provide assistance, and provided to FEMA as a condition of receiving reimbursement. The agreement should be consistent with past practices for mutual-aid between the parties. A written post-event agreement should be submitted within 30 days of the Requesting Entity’s Applicant’s Briefing to the Regional Administrator for review and approval. D. Force Account Labor Costs. 1. The straight- or regular-time wages or salaries of a Requesting Entity’s permanently employed personnel performing or supervising emergency work are not eligible costs, other than any relevant exceptions in accordance with 44 CFR §206.228(a)(2)(ii) Allowable costs, Force Account Labor Costs and §204.43(c), even when such personnel are reassigned or relocated from their usual work location to provide assistance during an emergency. Overtime costs for such personnel are eligible and may be submitted as part of a subgrant application. 2. The costs for contract labor or temporary hires performing eligible work are eligible for reimbursement. However, straight- or regular time salaries and benefits of force account labor overseeing contractors performing emergency work are not eligible in calculating the cost of eligible emergency work, other than any relevant exceptions in accordance with 44 CFR §206.228(a)(2)(ii) Allowable costs, Force Account Labor Costs. The force account labor of a Providing Entity will be treated as contract labor, with regular- time and overtime wages and benefits eligible for reimbursement, provided labor rates are reasonable. When the Requesting Entity is the State or local government, the force account labor costs of the Providing Entity will not be treated as contract labor if the force account labor is employed by a governmental subdivision (such as an agency) within that Requesting Entity. 3. In circumstances where a Providing Entity is also an eligible applicant in its own right, the determination of eligible and ineligible costs will depend on the capacity in which the entity is incurring costs. As stated in paragraphs D.1. and D.2., an Page 5  RP9523.6 RECOVERY POLICY applicant’s straight-time wages are not eligible costs when the applicant is using its permanently employed personnel for emergency work in its own jurisdiction, other than any relevant exceptions in accordance with 44 CFR §206.228(a)(2)(ii) Allowable costs, Force Account Labor Costs. 4. Requesting and Providing Entities may not mutually deploy their labor forces to assist each other so as to circumvent the limitations of paragraph D.1 or D.2. of this policy. 5. The straight- or regular-time wages or salaries for backfill personnel incurred by Providing Entities are not eligible for reimbursement. However, the overtime portion of the replacement personnel’s salary is considered an additional cost of deploying personnel who perform eligible work and is eligible for reimbursement under this policy. E. Types of Mutual Aid Work. There are three types of mutual aid work that may be eligible for FEMA assistance: Emergency Work, Permanent Work, and Grant Management Work. All are subject to the eligibility requirements of the respective PA and FMAG programs: 1. Emergency Work. Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved property, including firefighting activities under the FMAG program, is eligible. a. Examples of eligible emergency work include: i. Search and rescue, sandbagging, emergency medical care, debris removal; ii. Reasonable supervision and administration in the receiving jurisdiction that is directly related to eligible emergency work; iii. The cost of transporting equipment and personnel by the Providing Entity to the incident site, subject to the requirements of paragraphs A.1., 2., and 3. of this policy; iv. Costs incurred in the operation of the Incident Command System (ICS), such as operations, planning, logistics and administration, provided such costs are directly related to the performance of eligible work on the disaster or fire to which such resources are assigned; v. State Emergency Operations Center or Joint Field Office assistance in the receiving State to support emergency assistance; Page 6  RP9523.6 RECOVERY POLICY vi. Assistance at the National Response Coordination Center (NRCC), and Regional Response Coordination Center (RRCC), if requested by FEMA (labor, per diem and transportation); vii. Dispatch operations in the receiving State; viii. Donations warehousing and management (eligible only upon approval of the Assistant Administrator of the Recovery Directorate); ix. Firefighting activities; and, x. Dissemination of public information authorized under Section 403 of the Act. b. Examples of mutual aid work that are not eligible, include: i. Training, exercises, on-the-job training; ii. Long-term recovery and mitigation consultation; iii. Costs outside the receiving State that are associated with the operations of the EMAC system (except for FEMA facilities noted in paragraph E.1.a.v. and vi. above); iv. Costs for staff performing work that is not eligible under the PA or the FMAG programs; v. Costs of preparing to deploy or “standing-by” [except to the extent allowed in the FMAG program pursuant to 44 CFR §204.42(e)]; vi. Dispatch operations outside the receiving State; vii. Tracking of EMAC and U.S. Forest Service I-Suite/Incident Cost Accounting and Reporting System (ICARS) resources; and viii. Situation reporting not associated with ICS operations under VIII.E.1.a.iv. 2. Permanent Work. Work that is of a permanent nature but is necessary for the emergency restoration of utilities (Category F). For example, work performed to restore electrical and other power. 3. Grant Management Work. For PA only, work associated with the performance of the Grantee’s responsibilities as the grant administrator, as outlined in 44 CFR §206.202(b). Use of EMAC-provided assistance to perform these tasks is eligible mutual aid work. F. Eligible Applicants. 1. Only Requesting Entities are eligible applicants for FEMA assistance. With the exception of F.2., below, a Providing Entity must submit its claim for reimbursement to a Requesting Entity. Page 7  RP9523.6 RECOVERY POLICY 2. States may be eligible applicants when statewide mutual aid agreements or compacts authorize the State to administer the costs of mutual aid assistance on behalf of local jurisdictions. G. Reimbursement of Mutual Aid Costs. 1. The State or Requesting Entities, as appropriate, must provide an executive summary of the services requested and received and the associated costs (i.e., labor, equipment, materials, etc.). Both Requesting and Providing Entities must keep detailed records of the services requested and received, and maintain those records for at least three years after project closeout. FEMA may review a sample of project costs, and reserves the right to review all documentation if it deems necessary. All documentation must be provided to FEMA upon request. Undocumented costs may be subject to deobligation. 2. A request for reimbursement of mutual aid costs must include a copy of the mutual aid agreement – whether pre- or post-event – between the Requesting and Providing Entities. 3. A request for reimbursement of mutual aid costs should include a written and signed certification by the Requesting Entity certifying: a. The types and extent of mutual aid assistance requested and received in the performance of eligible work; b. The labor and equipment rates used to determine the mutual aid cost reimbursement request; and c. That all work performed was eligible under the Stafford Act and applicable FEMA regulations and policies. 4. FEMA will not reimburse the value of volunteer labor or the value of paid labor that is provided at no cost to the applicant. However: a. To the extent the Providing Entity is staffed with volunteer labor, the value of the volunteer labor may be credited to the non-Federal cost share of the Requesting Entity’s emergency work in accordance with the provisions of Recovery Policy 9525.2, Donated Resources. b. If a mutual aid agreement provides for an initial period of unpaid assistance or provides for assistance at no cost to the Requesting Entity, the value of the assistance provided at no cost to the Requesting Entity may be credited to the Page 8  RP9523.6 RECOVERY POLICY non-Federal cost share of the Requesting Entity’s emergency work under the provisions of Recovery Policy 9525.2, Donated Resources. 5. For PA only, reimbursement for equipment provided to a Requesting Entity will be based on FEMA equipment rates, approved State rates or, in the absence of such standard rates, on rates deemed reasonable by FEMA. Equipment used can be reimbursed as outlined in the terms of the agreement or for hours utilized/in performance of eligible work. 6. For PA only, reimbursement for damage to equipment used in emergency operations will be based on Recovery Policy 9525.8, Damage to Applicant Owned Equipment. 7. For PA only, reimbursement for equipment purchased by a subgrantee to support emergency operations will be based on Recovery Policy 9525.12, Disposition of Equipment, Supplies, and Salvaged Materials. 8. For FMAG only, reimbursement for equipment provided to a Requesting Entity will be based on 44 CFR § 204.42 (b)(3) and (4). 9. For FMAG only, reimbursement or replacement of equipment damaged or destroyed in the course of eligible firefighting activities will be based on 44 CFR § 204.42 (b)(5), and (6). IX. RESPONSIBLE OFFICE: Recovery Directorate (Public Assistance Division). X. SUPERSESSION: For all disasters declared on or after October 27, 2012, this policy supersedes DAP9523.6, Mutual Aid Agreements for Public Assistance and Fire Management Assistance, dated August 13, 2007, and all previous guidance on this subject. XI. REVIEW DATE: This policy expires three years from the date of issuance. _____//signed//______________ Deborah Ingram Assistant Administrator Recovery Directorate Page 9