Senior Services Commission

Approved Minutes of a Regular Meeting of the Senior Services Commission Village of Northbrook Cook County, Illinois January 12, 2012 The meeting was called to order at 7:05 p.m. by Chairman Wax in the Terrace Room at Northbrook Village Hall. The following members were in attendance: L. Stern, M. Forde, L. Ganitopoulos, B. Ofsaiof, and M. Abrams. Also present: Marsha Crane, Crestwood Place facility manager, Aggie Jaworksi, Realty & Mortgage representative, Village Liaison Dan Kaup and Recording Secretary Judy Butch. Not present: L. Louis, M. Gardner and S. Pesmen. A quorum was met. Review and Approval of Minutes from November 10, 2011 Meeting. A motion was made to accept the minutes by L. Stern with corrections. With changes noted, this was seconded by M. Forde. On voice vote, motion carried. Chairman’s Report Chairman Wax wished everyone a Happy New Year and proceeded to Manager’s Report. Manager’s Report Crestwood Manager Crane reported that the 10 additional showers which were approved by the Board have been completed. There was one additional shower completed by the expense of a tenant. She was advised that if and when the Board approves more showers, she would be reimbursed if the showers were approved by the Board of Trustees. To date, there are 34 walk-in showers. Manager Crane posted a notice regarding the possible replacement of door knobs to levers, but did not receive any requests from residents. 1 resident deceased – 100% occupied Park District Programs Update – Frank Lambert – not present Budget and Finance Committee 1) Review of October 2011 Financial Report The October Financial Statement was reviewed by the Commission. Motion to accept financials was made by Member Stern, and was seconded by Member Ganitopoulos. On voice vote, motion carried. 2) Review of November 2011 Financial Report Commissioner Wax stated that for the month of November, there is a positive variance of $3,500. Year To Date, positive variance of $72,000. Reserve Fund $451,000 compared to balance at end of October was $465,000, a $14,000 difference. Motion to approve by Les Stern, and seconded by Liz Ganitopoulos. On voice vote, motion carried. Minutes of a Regular Senior Housing Commission Meeting January 12, 2012 Old Business 1) Report by Subcommittee on Village to Village concept Village staff along with the Subcommittee and CRC Commission has reviewed the Senior Survey, and recommend that it be presented to the Board. Member Stern would like to review the survey one more time and make one possible change prior to going to the Board. It was recommended by Liaison Kaup that the survey be approved in the same format as presented with future changes to be made by Member Stern. Commissioner Wax made a recommendation that the survey be accepted in concept with the additional suggestions that were put forth this evening. Member Forde made a motion to accept and was seconded by Member Stern. On voice vote, motion carried. New Business Review of 2012/13 Draft Fund Budget CONTRACTUAL SERVICES 521 Maintenance-Equipment After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $8,062. 524 Maintenance Building & Grounds Member Stern brought up concern that the account increased by 8.5%. Liaison Kaup explained that HVAC maintenance cost went up $10,000. In addition, there were several plumbing leaks that developed and needed repair. After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $135,700. 534 Administrative Services After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $71,800. 535 Water After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $22,000. 536 Transfer to Self Insurance After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $37,650. 537 Telephone Service It was suggested by Members Abrams and Stern that Crestwood Management compare cost with other providers for better telephone service pricing and packages. Manager Crane will begin researching. After further discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $6,100. 2 Minutes of a Regular Senior Housing Commission Meeting January 12, 2012 538 Electricity It was noted that the budgeted amount was less than last year. Member Ganitopoulos inquired about electrical aggregation. Liaison Kaup explained that Village staff is presently working on this. After further discussion, motion made by Member Forde to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $38,000. 539 Natural Gas After discussion, motion made by Member Forde to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $21,000. 551 Legal Services Commissioner Wax noted that these services are for minor items which might occur. It was recommended by Member Stern that the amount be reduced by $900. After discussion, motion made by Member Stern to reduce budget amount, seconded by Member Forde. On voice vote, motion carried for revised amount of $1,000. 554 Other Professional Services After a lengthy discussion regarding the health insurance and employee benefits line item, it was suggested this line item be changed to read health insurance only. Employee benefit will be taken out. Motion was made by Member Stern to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $181,524. 555 Custodial Services A question was brought up regarding the explanation of the payroll bonus line item. This is an annual bonus awarded to four employees. Member Stern mentioned discussing this last year, and at that time, it was a concern that if an employee did not receive a bonus, they would resign. Member Forde was not in favor of the payroll bonuses. A motion was made by Member Forde to eliminate the payroll bonus and was seconded by Member Ganitopoulos. On voice vote, motion carried for revised budget amount of $73,951. 585 Solid Waste Management After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $300. 586 Senior Citizen Programs After discussion, motion made by Member Forde to reduce the budget by $5,000, seconded by Member Stern. On voice vote, motion carried to reduce budget to $29,000. 599 Miscellaneous Without discussion, motion made by Member Forde to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $7,600. 3 Minutes of a Regular Senior Housing Commission Meeting January 12, 2012 COMMODITIES 601 Office Supplies Without discussion, motion made by Member Ofsaiof to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $3,000. 613 Maintenance Parts & Supplies After discussion, motion made by Member Stern to reduce the budget by $2,000, seconded by Member Abrams. On voice vote, motion carried to reduce budget to $7,200. CAPITAL OUTLAY 703 Building & Permanent Improvements After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Forde. On voice vote, motion carried for $72,082. 705 Department Equipment After discussion, motion made by Member Stern to accept budgeted amount, seconded by Member Ganitopoulos. On voice vote, motion carried for $30,500. Motion made by Commissioner Wax to approve new budget amount, this was seconded by Member Forde. On voice vote, motion carried for new budget amount of $811,069. Gardner Proposals Commissioner Wax made a motion to direct all three proposals to be reviewed by the Village Attorney, Village Finance Director and Village staff and present their analysis of these proposals at the March meeting. This was seconded by Member Forde. On voice vote of 5 yes and 1 no, motion carried to refer to Village staff. Contract Extension Commissioner Wax stated that under normal circumstances he would propose to extend the contract for an additional 2 years however, since there is a pending analysis by Village Staff, he recommends only extending the contract for one year. Some members did not agree with this and after further discussion of both the performance by Realty and Mortgage, and the number of complaints received by Liaison Kaup, a motion was made by Member Forde to extend the contract for two years. This was seconded by Member Stern. On voice vote, 5 yes and 1 abstention, motion carried to extend contract for two years. Hear From the Audience Guest Paulette Gardner commented on the Tenant Services and Social Programming/Transportation items. She stated her satisfaction with the services of both the Pace and Taxi companies. She mentioned that there are local individuals who may be willing to come to Crestwood and offer volunteer entertainment. 4 Minutes of a Regular Senior Housing Commission Meeting January 12, 2012 Next Regular Meeting Date: March 8, 2011 Adjourn On a motion made by Member Forde, and seconded by Member Abrams, the meeting was adjourned at 10:00 p.m. Respectfully submitted, /s/ Judy Butch, Recording Secretary 5