Senior Services Commission

Approved Minutes of a Regular Meeting of the Senior Services Commission Village of Northbrook Cook County, Illinois March 22, 2012 The meeting was called to order at 7:00 p.m. by Chairman Wax in the Board Room at Northbrook Village Hall. The following members were in attendance: M. Forde, L. Ganitopoulos, B. Ofsaiof, S. Pesman L. Louis, M. Gardner and M. Abrams. Also present: Marsha Crane, facility manager, Hugh Rider and Aggie Jaworksi, Realty & Mortgage representatives, Village Manager Rich Nahrstadt, Finance Director Jeff Rowitz, Liaison Dan Kaup, Corporation Counsel Stew Weiss and Police Officer Chris Lacina. Not present: L. Stern. A quorum was met. Review and Approval of Minutes from January 12, 2012 Meeting A motion was made to accept the minutes by M. Forde with corrections. With changes noted, this was seconded by M. Abrams. On voice vote, motion carried. Hear From the Audience Guest Elaine Perlman read a letter in support of R and M manager Marsha Crane. Guest Mark Benza said his mother lives at Crestwood and she loves the staff there. Guest Lois Ruben stated she lives at Crestwood and is very happy with how things are run. Guest Muriel Cummings has lived at Crestwood for nine years and said she loves Marsha and Mike. Guest Phillip Robbins said his mother lives at Crestwood and she loves the staff. Guest Dolores Boot said she lives at Crestwood and would like to see some of the appointees on the Commission changed. Chairman’s Report Chairman Wax reported on the new electrical aggregation program offered by the Village. Manager’s Report Crestwood Manager Crane reported that she received three quotes for masonry work on the three buildings. Member Forde motioned, seconded by Member Louis, to recommend to the Board of Trustees that the Village enter into an agreement with B. Allendorfer for the work in an amount not to exceed $14,940. On voice vote, motion passed. Manager Crane reported that she received three quotes for an HVAC unit replacement, with the lowest quote submitted by Edmar Heating for $7200. Member Ofsaiof moved, seconded by Member Ganitopoulos to recommend the work be performed by the lowest bidder. On voice vote, motion passed. The building is still 100% occupied. Budget and Finance Committee 1) Review of December 2011and January 2012 Financial Report Minutes of a Regular Senior Housing Commission Meeting March 22, 2012 The December and January Financial Reports were reviewed by the Commission. A Motion to accept financials was made by Member Forde, and was seconded by Member Ganitopoulos. Member Gardner asked a question on debt service. Jeff Rowitz explained the issue. On roll call vote, motion carried 5‐2 with members Gardner and Ofsaiof voting to not accept the reports. Old Business 1) Request of Motion to Rescind Commission recommendation of 2012/13 Draft Budget Chairman Wax explained that Commissioner Gardner asked to reexamine the budget as he was not at the meeting in January. He then asked for a motion to rescind the recommendation made at the January meeting. The motion was made by Member Ofsaiof and seconded by Member Gardner. The Commission discussed the issue. On roll call vote, the motion failed 5‐2. 2) Gardner Proposals Parking Lot Safety Police Officer Chris Lacina discussed traffic safety at the Crestwood Place parking lot. He said the lot is safe and well‐signed. He recommended that a crosswalk be placed at the corner or Milton and Angle with an accompanying stop sign at the exit of the lot. Manager Nahrstadt said that staff will address the issue. Contract Language Issues Member Gardner asked about legal language in the management contract. Corporation Counsel Weiss explained the legal protections in the contract are adequate. Member Gardner asked about whether the contract could be changed to require an income statement and a balance sheet in the monthly reports. Director Rowitz explained why the finances and reporting are set up as they are. Member Gardner made a motion, seconded by Member Ofsaiof, to add an income statement, a balance sheet and a cash flow statement to the monthly reports. On roll call vote, the motion did not pass with a vote of 2‐5, Members Ofsaiof and Gardner voting for the motion. Use of Unit #C107 Chairman Wax explained that the use of apartment C‐107 as a storage area has been discussed by the Commission in the past. Manager Crane explained that the management company has had difficulty renting the unit out because of its location underground. The Commission discussed the issue and agreed to have staff determine the cost of renting the unit again. Staff will report back to the Commission at the next meeting. Package Delivery The Commission discussed package delivery at Crestwood Place. Chairman Wax directed staff to place a sign at the entrance stating that packages will be accepted inside the building. 2 Minutes of a Regular Senior Housing Commission Meeting March 22, 2012 Energy Efficiency Member Ofsaiof reported that each Crestwood unit will receive an energy audit this month through ComEd free of charge. The audit will save residents ongoing energy costs. Transportation Services Member Gardner opined that too much money is spent on the bus program which is used by few residents. Member Gardner motioned, seconded by Member Ofsaiof, to cut the once per week bus service from the budget. On roll call vote, the motion did not pass with a vote of 2‐5, Members Ofsaiof and Gardner voting for the motion. New Business 1) Member Louis reported to the Commission on the Village to Village subcommittee and their survey that will be featured in the May Village newsletter. Next Regular Meeting Date: May 10, 2012 Adjourn On a motion made by Member Ganitopoulos, and seconded by Member Louis, the meeting was adjourned at 9:10 p.m. Respectfully submitted, /s/ Dan Kaup, Liaison 3