Senior Services Commission

Approved Minutes of a Regular Meeting of the Senior Service Commission Village of Northbrook May 8, 2014 The meeting was called to order at 7:03 p.m. at the Northbrook Village Hall, 1225 Cedar Lane. Present were Chairman Wax and Members Forde, Ganitopoulos, Louis, Moore, and Rosenberg. Members Bachrach, Nevin and Stern were absent. Also present were Liaison Rowitz, Realty and Mortgage (R&M) representatives Crane and Rider and Recorder Kauffman. Review and Approval of Minutes from the March 6, 2014 Meeting No discussion or corrections for the minutes of March 6, 2014. Member Ganitopoulos, seconded by Member Forde, moved to approve the minutes. The motion passed on a voice vote. Chairman’s Report Chairman Wax announced that current Village Staff Liaison Jeff Rowitz will introduce the new staff liaison for this Commission at the July meeting. Chairman Wax also noted that Member Jolene Moore has been appointed to a full term and also noted that Member Fred Rosenberg has been reappointed for a new term. Manager’s Report Manager Crane presented the written management report to the Commission. The first item on the report, the Capital Maintenance Plan status, was deferred for discussion until old business on the agenda. Manager Crane brought forward to the Commission two quotes for walk-in showers for 15 units at Crestwood including a quote of $4389 per shower by ACPM Construction and a quote of $4400 per shower by Chicago Remodeling Solutions. Discussion included Crane asking the Commission to recommend to the Village Board to approve this project for 15 new walk-in showers based on these two quotes. Discussion included that there has been difficulty getting quotes from contractors. Discussion also included the medical notes required by a resident’s physician for a walk-in shower and medical reasons necessary for these showers. Discussion was also held on the purchasing approval process by the Village Board for projects over $10,000. Discussion included working with the Village Public Works Department to notice the project and collect sealed bids for the walk- in shower project. Village Liaison Rowitz advised the Commission that the collection of two quotes as presented by the management company and awarding of the project based on these two quotes does not comply with the purchasing policy of the Village. Discussion included awarding the project to lowest bidder versus a contractor that has an established working relationship with the Village. There was continued discussion of the proper purchasing approval process. Member Forde, seconded by Member Louis, motioned that the Commission recommends that Village Staff and the Management Company move forward working together to acquire bids for the project to add 15 walk-in showers at Crestwood following the Village purchasing process. On a voice vote, the motion was approved. Next there was discussion of AEDs at Crestwood. It was reported that in May, the Northbrook Fire Department will teach interested tenants at Crestwood how to use the AEDs. At this time, there are 10 residents who have signed up to take the training.  The occupancy report included that Crestwood has lost three tenants since the last Commission meeting. One tenant moved out of the country, one went to a greater-care facility and one tenant passed away. New tenants have moved into two of these apartments and prospective tenants have been identified for the third apartment which is a 2-bedroom unit. Park District Programs Update – Frank Lamberti No one from the Northbrook Park District attended the meeting, so no report was given. Budget and Finance 1) Review of February, 2014 Financial Report Chairman Wax reviewed the report and discussed that there are sufficient funds in reserve and liabilities are covered. Member Rosenberg, seconded by Member Ganitopoulos, moved to approve the February 2014 financial report. On voice vote, the motion passed. 2) Review of March, 2014 Financial Report Chairman Wax reviewed the report and noted that there are sufficient funds in reserve. Member Rosenberg, seconded by Member Forde, moved to approve the March 2014 financial report. On voice vote, the motion passed. Old Business 1) Report on Status of Generator Replacement Discussion included a review by Hugh Rider from R&M on the status of the generator. Rider said that the Village Building Department has approved the replacement drawing plans for the generator. Bids request will go out for this generator project because it is a large project. The timeline discussed included that it is anticipated that the generator will be on the next agenda for the Commission to review. It is expected that the new generator will be installed in the late fall of this year. 2) Report on the Status of the Capital Maintenance Plan Manager Crane announced that a draft of the capital maintenance plan report will be reviewed by the Management Company for any corrections or clarifications. It is expected that this will be available at the July meeting for review by the Commission. It will then be used to plan for future capital project expenditures. New Business There was no new business. Hear from the Audience There was no comment. Adjourn  Chairman Wax announced that the next meeting will be held on July 10, 2014 at 7 pm at Crestwood. Village President Frum will attend. Member Louis moved, seconded by Member Rosenberg, to adjourn the meeting at 7:55 p.m. The motion passed by voice vote. Respectfully submitted, /s/ Denise Kauffman Recorder