Land Use & Building Management Committee

Regular Meeting

Norwalk, CT · June 4, 2025

Minutes

REGULAR MEETING – LAND USE & BUILDING MANAGEMENT COMMITTEE AGENDA JUNE 4, 2025, 7:00 PM BY HYBRID VIA ZOOM AND COMMON COUNCIL CHAMBERS To allow public access, anyone may access a meeting by telephone and/or Zoom, or a recording in the City of Norwalk YouTube channel. Specific instructions and links can be found at norwalkct.gov/meetings. Members of the public may call in to participate. Callers will not be able to see the meeting participants. All participants will be muted upon entering the meeting. To speak, dial *9 on the phone and you will be called on by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide "live comments" may also use the Zoom meeting platform. All participants will be muted upon entering the meeting. To speak, click the “raise your hand indicator” and you will be called by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide public comments are encouraged to submit those via email in advance of the meeting. For these comments to be included in the record, they must be submitted by 12:00 p.m. on the day of the meeting. Please email JoAnn Acquarulo, Buildings and Facilities Manager at jacquarulo@norwalkct.gov with the subject line “Public Comment” to provide written public comment prior to the meeting. ATTENDANCE: Barbara Smyth, Chair; Nicole’ Eaddy; Greg Burnett; Heather Dunn; James Frayer ABSENT: Nicol Ayers; Dajuan Wiggins 1 OTHERS: Alan Lo, Building and Facilities Manager; James Giuliano, Construction Solutions Group I. CALL TO ORDER Ms. Smyth called the meeting to order at 7:04 PM. There was a quorum present. II. ROLL CALL Ms. Smyth called the roll, and all those listed in the attendance were present. III. ACCEPTANCE OF MINUTES A. Regular Meeting: May 7, 2025 ** MR. BURNETT MOVED TO APPROVE THE MINUTES AS SUBMITTED. ** THE MOTION PASSED UNANIMOUSLY. IV. PUBLIC PARTICIPATION There was no public participation this evening. IV. OLD BUSINESS There was no old business discussed this evening. VI. NEW BUSINESS A. AUTHORIZE A PUBLIC HEARING AT THE NEXT LAND USE & BUILDING MANAGEMENT COMMITTEE MEETING, IN REFERENCE TO AN EASEMENT FOR EVERSOURCE ENERGY TO PROVIDE NEW ELECTRICAL 2 SERVICE TO THE NORWALK HIGH SCHOOL PROJECT LOCATED AT 23 CALVIN MURPHY DRIVE REVIEW AND RECOMMEND APPROVAL OF THE PROPOSED EVERSOURCE ENERGY EASEMENT FOR NEW ELECTRICAL SERVICE TO THE NORWALK HIGH SCHOOL PROJECT LOCATED AT 23 CALVIN MURPHY DRIVE IN ACCORDANCE WITH CONNECTICUT GENERAL STATUTES- SECTION 8-24. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR THE EVERSOURCE ENERGY EASEMENT FOR THE N EW ELECTRICAL SERVICE TO THE NORWALK HIGH SCHOOL PROJECTED LOCATED AT 23 CALVIN MURPHY DRIVE. Mr. Lo said that transformers will be installed at the new Norwalk High School, and Eversource requires an easement to permit them on the property in an emergency. A public hearing will need to be scheduled as part of granting the easement. ** MR. FRAYER MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. B. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE AN AGREEMENT WITH ARON SECURITY INC., DBA ARROW SECURITY TO PROVIDE SECURITY SERVICES AT CITY HALL, HEALTH DEPARTMENT, AND LIBRARIES CITY HALL BASE CONTRACT FOR DAYTIME SECURITY GUARD AND A NIGHTTIME SECURITY GUARD FY 2025-26 SHALL NOT EXCEED $106,572; FY 2026-27- $112,570; FY 2027-28 -$118,525; WITH TWO (2) ONE-YEAR OPTIONS FOR 2028-29 AND 2029-30. NORWALK HEALTH DEPARTMENT BASE CONTRACT FOR A DAYTIME SECURITY GUARD SECURITY GUARD FY 2025-26 SHALL NOT EXCEED $53,286; FY 2026-27- $56,285; FY 2027-28 $59,263; WITH TWO (2) ONE-YEAR OPTIONS FOR 2028-29 AND 2029-30. LIBRARIES BASE CONTRACT FOR A DAYTIME SECURITY GUARD AND AN EVENING SECURITY GUARD FY 2025-26 SHALL NOT EXCEED $138,319; FY 2026-27- $146,104; FY 2027-28 $153,833; WITH TWO (2) ONE-YEAR OPTIONS FOR 2028-29 AND 2029-30. 3 Mr. Lo said it is a multi-year contract. Every few years, when the existing contracts expire, we put out an RFP, and this is a new company. Mr. Burnett asked, since it is a new company, if they had provided a volume discount because they are covering three different locations. Mr. Lo said he does not believe a discount was offered as the wages are just slightly over living wages, and less money does not always mean better service, and maintaining staff is challenging. Mr. Burnett said we are not managing the person providing the security service, so his question is not about the individual's hourly rate, but overall, from the company itself, as they are covering three key locations in Norwalk. Mr. Lo said he does not believe a volume discount was offered, as the profit margin of these three contracts is minimal. Ms. Frayer asked if any other buildings require security and if there is a different security company. Mr. Lo said, “No, there are not, and there has never been an issue at any of the other buildings. The recreation center is the only other building that may require security in the future. Mr. Frayer suggested that adding security in additional buildings should be further investigated. ** MS. DUNN MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. C. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT TO THE NEWFIELD CONSTRUCTION GROUP. LLC’S CONTRACT FOR THE BRIAN MCMAHON HIGH SCHOOL HAVC/IAQ GRANT IMPROVEMENT PROJECT (STATE PROJECT #103-002HVACN) FOR A TOTAL NOT TO EXCEED $8,352,277. Total trade costs- $7,771,540.00 CM Fees (2.20%)- $179,794.61 CM Contingency (1.85%)- $143,733.49 General Conditions- $437,168.75 Acct.# 09245010 5777 C0839 (City share) 09245010 5799 C0839 (State share) 09025010 5777 C0658 (BMHS/CGS IAQ $18,595) 09215010 5777 C0688 (BMHS/CGS COOLING PLANT-$100,000 09245010 5777 C0688 (BMHS/CGS COOLING PLANT- $100,000 09205010 5777 C0610 (FACILITY MASTER PLAN-$148,613.03 09175010 5777 C0585 (FACILITY MASTER PLAN- $337,733.38 AUTHORIZE OWNER CONTINGENCY ALLOWANCE FOR CHANGE ORDERS TO THE GMP FOR A TOTAL NOT TO EXCEED $167,045.54 Acct. # 09245010-5777 C0839 (City share) 09245010 5777 C0839 (State share) 09205010 5877 C0618 (Facility Master Plan) 4 09175010 5777 C0585 (Facility Master Plan) Mr. Lo said the City of Norwalk had received state approval on six HVAC school projects totaling approximately 36 million dollars in construction costs, and the city is eligible to receive 60% reimbursement. The Brookside School project came within budget, but the other five projects were much higher than the budget numbers, so we needed to refine the projects to fit within the budget. Mr. Lo said that the entire building at Brien McMahon High School is air conditioned except for the main gym, auxiliary gym, weight room, and locker rooms. However, the problem is that Brien McMahon High School is an emergency shelter, and the area they use most is the gym, which is the priority. There is only a single chiller over 20 years old with no backup system, so this project would at least provide air conditioning for the main gym by installing two chillers outside of the building through a modified scope. Two underground storage tanks will still need to be removed, but we will stay within budget with the revised scope. Mr. Burnett asked, since the bids came in higher than expected, if there was an opportunity to go back to the state to see if they would provide funding. Mr. Lo said it would need to be done through special legislative action, but they would like to start the work this summer, hence, it is his responsibility to begin implementing the project. Thus, this allows us to start the work this summer, so if we want to seek additional money, we will not sign any contracts, and the project will not begin this summer. We have already asked the state for one extension. Mr. Frayer questioned the breakdown of the costs and asked how much is currently in the budget for this project. Mr. Lo provided a more detailed overview of the project and said the budget is $8.3 million; the bids came at $10.8 million. He said the costs are for the construction contract, and in addition to the $8.3 million, the design services, project management services, and contingency still need to be paid, so an additional $700,000 will be required, which is not reimbursable, and all of the accounts listed are needed to satisfy the entire project. Mr. Burnett said not only for the approval for historical purposes, but the language also needs to be clear because this is not the last time we will see these types of changes. He thinks it’s important for this particular HVAC project as we know the bids came in higher and that there are six schools to address. We need to have a clear understanding of how each school will be addressed and make sure that the numbers are correct because at some point we will need to ask the state for more money so there needs to be a clear understanding of what has been spent and what we are requesting because right now it is a little confusing. Mr. Frayer suggested removing the dollar amounts from the authorization to make it less confusing. ** MS. DUNN MOVED TO APPROVE THE ITEM AS AMENDED TO INCLUDE REMOVING THE PERMIT FEE OF $180,000 AND REMOVING THE DOLLAR AMOUNTS FROM THE AUTHORIZATION. ** THE MOTION PASSED UNANIMOUSLY. D. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT TO THE 5 NEWFIELD, CONSTRUCTION GROUP. LLC.’S CONTRACT FOR THE SILVERMINE SCHOOL HVAC/IAQ GRANT IMPROVEMENT PROJECT (STATE PROJECT #103-006HVACN) FOR A TOTAL AMOUNT NOT TO EXCEED $2,133,205 Total trade cost- $1,794,000 CM Fees (2.20%)- $ 45,920 CM Contingency (1.85%)-$33,189 General Conditions- $225,966 Account# 09245010 5777 C0842 (City share) 09245010 5799 C0842 (State share) AUTHORIZE OWNER CONTINGENCY ALLOWANCE FOR CHANGE ORDERS TO THE GMP FOR A TOTAL NOT TO EXCEED $101,371 Acct. # 09245010-5777 C0842 (City share) 09245010 5777 C0842 (State share) Mr. Burnett asked what the amount in the budget was and what the bids were. Mr. Lo said the budget is roughly $3,025,000, and the bids came back at $5,244,000, but by removing some of the scope, the total project cost is now $2.6 million, of which the guaranteed master price is $2.1 million. **MS. DUNN MOVED TO APPROVE THE ITEM AS AMENDED TO CHANGE THE GENERAL CONDITIONS TO $260,095. ** THE MOTION PASSED UNANIMOUSLY. E. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT TO THE NEWFIELD, CONSTRUCTION GROUP. LLC.’S CONTRACT FOR THE NARAMAKE SCHOOL HVAC/IAQ GRANT IMPROVEMENT PROJECT (STATE PROJECT #103-006HVACN) FOR A TOTAL AMOUNT NOT TO EXCEED $6,076,633 Total trade cost- $5,489,967 CM Fees (2.20%)- $130,808 CM Contingency (1.85%)-$101,564 General Conditions- $504,294 Account# 09245010 5777 C0844 (City share) 09245010 5799 C0844 (State share) 09175010 5777 C0585 (Facilities Master Plan) 6 AUTHORIZE OWNER CONTINGENCY ALLOWANCE FOR CHANGE ORDERS TO THE GMP FOR A TOTAL NOT TO EXCEED $121,532 (2%) Acct. # 09245010-5777 C0844 (City share) 09245010 5777 C0844 (State share) 09175010 5777 C0585 (Facilities Master Mr. Lo said everything would be done except for the air conditioning in the gym. The budget is $6.4 million, and the bids were $9.6 million, but we were able to bring the costs down to $6,698,000, so we are short by approximately $300,000, which is why the account of the master plan is included. In July of this year, he intends to go to the BET to request a special appropriation because there is a balance of $800,000 left from the Brookside School project, and he will request $320,000 to cover the shortfall. Mr. Burnett emphasized that we need to make it a priority to return to the state because, just for these three projects alone, there is a $7.5 million gap, and that is a lot of money. Hence, we need to start the process of requesting additional money because of the unknowns with the bid costs and other factors, so they need to be updated. Mr. Lo said that only five of the six projects have been discussed because the project at Marvin School is even more complicated. The decision that was made collectively is to rebid the project so it will not move forward this summer. He said the plan is to bid it late fall/early winter and see where we stand financially. We may need to apply for special appropriation to move funds around. ** MS. DUNN MOVED TO APPROVE THE ITEM AS AMENDED TO INCLUDE REMOVING THE PERMIT FEE OF $150,000 FROM THE AUTHORIZATION. ** THE MOTION PASSED UNANIMOUSLY. VII. DISCUSSION A. SCHOOL CONSTRUCTION PROJECT UPDATES Mr. Giuliano provided an update on the school construction projects and said the South Norwalk School project is progressing very well. The concrete sidewalks and curbs are being installed, and the asphalt paving is being placed. The project is beginning to take shape and is scheduling the movers to supply boxes and labels to the current program so the teachers can pack their items and have them moved over the summer. The team has been coordinating with the furniture suppliers for the delivery of the furniture in July. He anticipates the school being open for the new school year. Mr. Burnett requested that a walk-through be scheduled before the school opening in August. Mr. Lo said that the BET and the Board of Education members have also expressed interest in a tour. 7 Mr. Giuliano provided an update on Norwalk High School and said the steel and concrete floors are being installed for the auditorium. The mechanical, electrical, and plumbing work has begun on the interiors, as well as the utility work in the driveway. The project is still on schedule to open for the fall of 2027. Mr. Burnett asked if the athletic center would also open in the fall of 2027. Mr. Giuliano said “No” because the existing school must be removed to create the new athletic fields. Mr. Giuliano provided an update on the HVAC projects. They are moving forward, have a delivery date for the rooftop units for Brookside School, and will soon start on the other projects, except the Marvin School project. VIII. ADJOURNMENT ** MS. EADDY MOVED TO ADJOURN. ** THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 7:05 PM. Respectfully submitted, Dilene Byrd 8

Agenda

Packet

REGULAR MEETING – LAND USE & BUILDING MANAGEMENT COMMITTEE AGENDA JUNE 4, 2025, 7:00 PM HYBRID VIA ZOOM AND COMMON COUNCIL CHAMBERS To allow public access, anyone may access a meeting by telephone and/or Zoom, or a recording in the City of Norwalk YouTube channel. Specific instructions and links can be found at norwalkct.gov/meetings. Members of the public may call in to participate. Callers will not be able to see the meeting participants. All participants will be muted upon entering the meeting. To speak, dial *9 on the phone and you will be called on by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide "live comments" may also use the Zoom meeting platform. All participants will be muted upon entering the meeting. To speak, click the “raise your hand indicator” and you will be called by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide public comment are encouraged to submit those via email in advance of the meeting. For these comments to be included into the record, they must be submitted by 12:00 p.m. the day of the meeting. Please email JoAnn Acquarulo, Buioldings and Facilities Manager at jacquarulo@norwalkct.gov with the subject line “Public Comment” to provide written public comment prior to the meeting. I. CALL TO ORDER II. ROLL CALL III. ACCEPTANCE OF MINUTES A. Regular Meeting: 5-7-25 IV. PUBLIC PARTICIPATION V. OLD BUSINESS VI. NEW BUSINESS A. Authorize a Public Hearing at the next Land Use & Building Management Committee Meeting, in reference to an easement for Eversource Energy to provide new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive. Page 1 of 42 Review and recommend approval of the proposed Eversource Energy easement for new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive in accordance with the Connecticut General Statutes – Section 8-24. Authorize the Mayor, Harry W. Rilling, to execute any and all documents necessary for the Eversource Energy easement for new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive. B. Authorize the Mayor, Harry W. Rilling, to execute an agreement with Aron Security Inc., DBA Arrow Security to provide security services at City Hall, Health Department and the Libraries: City Hall base contract for a daytime security guard and a nighttime security guard FY 2025 - 26 shall not exceed $106,572; FY 2026 - 27 $112,570; FY 2027 – 28 $118,525; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #014075-5266. Norwalk Health Department base contract for a daytime security guard FY 2025 - 26 shall not exceed $53,286; FY 2026 - 27 $56,285; FY 2027 – 28 $59,263; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #012012-5266. Libraries base contract for a daytime security guard and an evening security guard FY 2025 - 26 shall not exceed $138,319; FY 2026 - 27 $146,104; FY 2027 – 28 $153,833; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #016200-5296. C. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Brien McMahon High School HVAC/IAQ Grant Improvement Project (State Project #103- 002HVACN) for a total amount not to exceed $8,352,277. Total trade costs - $7,771,540.00 CM Fees (2.20%) - $179,794.61 CM Contingency (1.85%) - $143,773.49 General Conditions - $437,168.75 Acct.# 09245010 5777 C0839 (City Share) 09245010 5799 C0839 (State Share) 09025010 5777 C0658 (BMHS/CGS IAQ-$18,595) 09215010 5777 C0658 (BMHS/CGS Cooling Plant- $100,000) 09245010 5777 C0688 (BMHS/CGS Cooling Plant -$100,000) 09205010 5777 C0610 (Facility Master Plan - $148,613.03) 09175010 5777 C0585 (Facility Master Plan - $337,766.38) Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $167,045.54. Acct.# 09245010 5777 C0839 (City Share) 09245010 5799 C0839 (State Share) 09205010 5777 C0618 (Facility Master Plan) Page 2 of 42 09175010 5777 C0585 (Facility Master Plan) D. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Silvermine School HVAC/IAQ Grant Improvement Project (State Project #103- 006HVACN) for a total amount not to exceed $2,133,205. Total trade costs - $1,794,000 CM Fees (2.20%) - $45,920 CM Contingency (1.85%) - $33,189 General Conditions - $225,966 Acct. # 09245010 5777 C0842 (City Share) 09245010 5799 C0842 (State Share) Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $101,371. Acct.# 09245010 5777 C0842 (City Share) 09245010 5799 C0842 (State Share) E. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Naramake School HVAC/IAQ Grant Improvement Project (State Project #103- 003HVACN) for a total amount not to exceed $6,076,633. Total trade costs - $5,489,967 CM Fees (2.20%) - $130,808 CM Contingency (1.85%) - $101,564 General Conditions - $504,294 Acct.# 09245010 5777 C0844 (City Share) 09245010 5799 C0844 (State Share) 09175010 5777 C0585 (Facility Master Plan) Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $121,532 (2%) Acct.# 09245010 5777 C0844 (City Share) 09245010 5799 C0844 (State Share) 09175010 5777 C0585 (Facility Master Plan) VII. DISCUSSION A. SCHOOL CONSTRUCTION PROJECT UPDATES VIII. ADJOURNMENT Page 3 of 42 SPECIAL MEETING – LAND USE & BUILDING MANAGEMENT COMMITTEE AGENDA MAY 5, 2025, 7:00 PM BY ZOOM VIRTUAL MEETING To allow public access, anyone may access a meeting by telephone and/or Zoom, or a recording in the City of Norwalk YouTube channel. Specific instructions and links can be found at norwalkct.gov/meetings. Members of the public may call in to participate. Callers will not be able to see the meeting participants. All participants will be muted upon entering the meeting. To speak, dial *9 on the phone and you will be called on by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide "live comments" may also use the Zoom meeting platform. All participants will be muted upon entering the meeting. To speak, click the “raise your hand indicator” and you will be called by the host of the meeting during the public comment section. All speakers must state their name and address. Comments must be on a topic on the agenda, and are limited to three minutes. Anyone disrupting the orderly conduct of the meeting, including by using threatening, hateful, or sexually-explicit language, will be removed. Please find the information using the link above. Members of the public who wish to provide public comment are encouraged to submit those via email in advance of the meeting. For these comments to be included into the record, they must be submitted by 12:00 p.m. the day of the meeting. Please email JoAnn Acquarulo, Buildings and Facilities Manager at jacquarulo@norwalkct.gov with the subject line “Public Comment” to provide written public comment prior to the meeting. ATTENDANCE: Barbara Smyth, Chair; Nicole’ Eaddy; Dajuan Wiggins; Greg Burnett; Nicol Ayers; James Frayer ABSENT: Heather Dunn 1 Page 4 of 42 OTHERS: Alan Lo, Building and Facilities Manager; Bill Hodel; BOE, Director of Facilities and Maintenance; JoAnn Acquarulo; Asst. Building and Facilities Manager, James Giuliano, Construction Solutions Group; Darin Callahan, Asst. Corporation Counsel; Mary Oster, Early Childhood Coordinator I. CALL TO ORDER Ms. Smyth called the meeting to order at 7:02 PM. There was a quorum present. II. ROLL CALL Ms. Smyth called the roll, and all those listed in the attendance were present. III. ACCEPTANCE OF MINUTES A. Regular Meeting: April 2, 2025 ** MR. FRAYER MOVED TO APPROVE THE MINUTES AS SUBMITTED. ** THE MOTION PASSED WITH (5) FIVE IN FAVOR AND (1) ONE ABSTENTION- MR. WIGGINS II. IV. PUBLIC PARTICIPATION There was no public participation this evening. IV. OLD BUSINESS There was no old business discussed this evening. 2 Page 5 of 42 V. NEW BUSINESS A. REVIEW BID RESPONSES FOR THE FOX RUN ELEMENTARY SCHOOL ASBESTOS FLOORING REMOVAL AND REPLACEMENT – STATE PROJECT 103-0268 CV – AND REFER THE FOLLOWING TO THE COMMON COUNCIL FOR ACTION: 1. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE AN AGREEMENT WITH HAZ PROS INC. (STATE CONTRACT: 103-0268 CV) FOR THE FOX RUN ELEMENTARY SCHOOL ASBESTOS FLOORING REMOVAL AND REPLACEMENT PROJECT FOR A TOTAL NOT TO EXCEED $265,000.00. FUNDS ARE AVAILABLE AS FOLLOWS: ACCT. # 09175010 5777 C0595 ACCT. # 09215010 5777 C0595 ACCT. # 09245010 5777 C0595 Mr. Hodel said last fall that this committee had approved filing the grant application, which was accepted. Following that, the committee had approved the plan specifications and professional cost estimate, at which time we went out to bid by working with the city’s purchasing department. The bids came back very favorable, and we are recommending hiring Haz-Pros, whom we have worked with in the past and who were the lowest bidders. ** MS. EADDY MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. 2. AUTHORIZE THE NPS FACILITIES DEPARTMENT TO ISSE CHANGE ORDERS ON THIS CONTRACT FOR A TOTAL OF $26,500.00. FUNDS ARE AVAILABLE IN ACCT. # 092150105777. ** MS. EADDY MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. B. AUTHORIZE TO INCREASE CONTINGENCY ALLOWANCE IN THE AMOUNT $583,668 TO NEWFIELD CONSTRUCTION GROUP, LLC'S CONTRACT FOR THE NORWALK COMMUNITY RECREATION CENTER TO COVER THE COSTS ASSOCIATED WITH WATER DAMAGE TO THE EXTERIOR BUILDING WALLS. ACCT. #09256030 5777 C0719 3 Page 6 of 42 Ms. Acquarulo said the contingency needs to be increased so that Mr. Lo can sign change orders for any issues arising based on this finding. Mr. Burnett asked about the criticality of the work that needs to be done and the current state of the rest of the building. Ms. Acquarulo provided an overview of the water damage. She said the only other concerns were some mold in different parts of the building, which has been taken care of, and the back corners of the wall, which are being repointed and resealed, but there are no concerns with the rest of the building. Mr. Frayer asked if the entire building had been looked at initially because he was surprised that something this serious had been overlooked. Ms. Acquarulo said that besides the front lobby, the building has been vacant for many years, and the back wall is the most affected, but was discovered early on in the demolition process. Mr. Callahan said the building was in possession of NEON and the South Norwalk Community Center for some years. Hence, maintenance was not in the hands of the city for quite some time, and it was partially taken back when NEON went bankrupt, but it is hard to know what is behind the walls until they are pulled back. ** MS. AYRES MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. C. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE THE GUARANTEED MAXIMUM PRICE AMENDMENT WITH NEWFIELD CONSTRUCTION GROUP, LLC FOR THE ROWAYTON SCHOOL HVAC IMPROVEMENT PROJECT IN THE AMOUNT OF $10,308,938.00. FUNDS ARE AVAILABLE IN ACCT. #09245010 5777 C0843. Mr. Giuliano said the City of Norwalk had submitted six grant applications for improvements to their HVAC systems at several schools, one of which was Rowayton School. The other schools were Marvin, Brien McMahon, Silvermine, Brookside, and Naramake. The scope of services for Brookside was fairly simple, so it was bid to a mechanical contractor, which this committee had previously approved. The City has hired Newfield Construction to manage the other five schools because they are much more involved in the scope of services and work. He said the projects went out to bid three weeks ago and received the bids last Tuesday and is requesting approval for only Rowayton School at this point. The other projects came in slightly over budget, so they are currently reviewing the scope of those projects before requesting any approvals. Still, as the scope and budget issues get worked out, the other projects will be coming forward in the next few months to get those projects approved. ** MR. FRAYER MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. 4 Page 7 of 42 VII. DISCUSSION A. BOARD OF EDUCATION MONTHLY CONSTRUCTION UPDATES Mr. Giuliano provided an update on the South Norwalk School and said it is on schedule to open for the 2025/26 school year. He said some additional property was purchased adjacent to the original school property, and the site work has begun. The brickwork, interior ceiling work, and painting continue, so the finishes are moving along. Mr. Burnett said last month that an item could potentially impact the school's opening and asked if all of the issues had been resolved so that the school could open in August. Mr. Giuliano said, “Yes,” they are on track to open in August, and the problem has been resolved. They came up with an alternate method to open the school. Mr. Giuliano provided an update on Norwalk High School and said the under-slab utilities are continuing, and a portion of the concrete slab has been placed, as well as some of the slab on deck. The crane has moved to the second location, and the steel erection continues, and the building is beginning to take shape. The project is on schedule, and we are not anticipating the same issues with the electrical gear on this project. There are no impending issues, and the project is moving forward as planned. Mr. Giuliano said that, as previously stated, the HVAC projects went out to bid, and that four out of the six projects came in over budget and have previously approved the project at Brookside and Rowayton School was just approved and are currently working on Silvermine, Brien McMahon, Marvin, and Naramake Schools to get those within budget. Mr. Frayer said he is concerned about the tariffs and asked if all materials that will be needed in the foreseeable future have been ordered and received. Mr. Giuliano said they have structural steel that is in the process of being fabricated. The exposure will be on the aluminum for the curtain wall of the high school and the electrical conduit, but approximately 65% past any effective tariffs, and are not anticipating any issues with the SONO School since it is so far along. Mr. Frayer asked if there was any need to expedite the material purchase. Mr. Giuliano said he will have that discussion at the weekly meeting that is being held on Wednesday to see the status of the purchase of those materials. D. EXECUTIVE SESSION – SETTLEMENT OF CLAIM (C.G.S.§§ 1-200(6)(B) AND (E), AND 1-21(B)(10)) ** MR. FRAYER MOVED TO ENTER INTO EXECUTIVE SESSION. ** THE MOTION PASSED UNANIMOUSLY. The executive session began at 7:34 PM. The executive session ended at 8:31 PM. During the executive session, there were no motions made, and no votes were taken. 5 Page 8 of 42 AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE A NEW MANAGEMENT AGREEMENT WITH GROWING SEEDS TOO, CHILD DEVELOPMENT CENTER, INC. (“GROWING SEEDS”) (OR EXTEND THE EXISTING ONE, AS APPLICABLE) FOR A TERM OF 2 YEARS (JULY 1, 2025 – JUNE 30, 2027) TO CONTINUE PROVIDING EARLY CARE AND EDUCATION SERVICES OUT OF THE SAME SPACE CURRENTLY OCCUPIED BY GROWING SEEDS UNDER THE EXISTING MANAGEMENT AGREEMENT AT 165 FLAX HILL RD. Ms. Oster said these programs have been operating in city buildings under a management agreement and have also been subcontractors. The Office of Early Childhood will change that, so instead of contracting with the city and the providers, they will be contracting directly with the programs themselves in those same buildings. A new management agreement is needed for the management portion, but the language regarding the grant will be removed because they will be contracting directly with the state. ** MR. BURNETT MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. AUTHORIZE THE MAYOR, HARRY W. RILLING, TO EXECUTE A NEW MANAGEMENT AGREEMENT WITH CONNECTICUT INSTITUTE FOR COMMUNITIES, INC. (“CIFC”) (OR EXTEND THE EXISTING ONE, AS APPLICABLE) FOR A TERM OF 2 YEARS (JULY 1, 2025 – JUNE 30, 2027) TO CONTINUE PROVIDING EARLY CARE AND EDUCATION SERVICES OUT OF THE SAME SPACE CURRENTLY OCCUPIED BY CIFC UNDER THE EXISTING MANAGEMENT AGREEMENT AT 11 INGALLS AVE AND 165 FLAX HILL RD. ** MR. BURNETT MOVED TO APPROVE THE ITEM. ** THE MOTION PASSED UNANIMOUSLY. VIII. ADJOURNMENT ** MR. FRAYER MOVED TO ADJOURN. ** THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:35 PM. Respectfully submitted, Dilene Byrd 6 Page 9 of 42 CITY OF NORWALK Alan Lo, Buildings and Facilities Manager alo@norwalkct.gov P: 203-854-7877 Norwalk City Hall 125 East Avenue, PO Box 5125 Norwalk, CT 06856-5125 TO: LAND USE & BUILDING MANAGEMENT COMMITTEE FROM: ALAN LO, BUILDINGS AND FACILITIES MANAGER RE: STATE PROJ: 103-0263N – NORWALK HIGH SCHOOL/P-TECH – EVERSOURCE EASEMENT FOR NEW ELECTRIC SERVICE DATE: MAY 23, 2025 ************************************************************************ The City of Norwalk Common Council approved the Guaranteed Maximum Price for the Norwalk High School in February 2024. The Construction Manager mobilized and began construction in April of 2024. Currently the project is erecting structural steel, placing slab on grade concrete and developing the site which includes underground utilities. To limit disruptions to existing school operations the Construction Manager plans to install new utility services to the building during the Summer of 2025. These utilities will be installed under the existing Calvin Murphy Drive, which currently serves as the entrance to the existing school. Services include gas, electric, telecom and water. All work will be coordinated with Norwalk Public Schools to maintain limited access for summer programs, including use of the pool. Eversource Energy requires an easement on the City of Norwalk property for the new electric service. This is necessary to legally access the infrastructure on private property for future maintenance and repair purposes. The Civil Engineer on the project has prepared the attached easement map dated May 23, 2025 depicting the easement area to be granted to Eversource Energy. ACTION REQUESTED a. Authorize a Public Hearing at the next Land Use & Building Management Committee Meeting on July 2, 2025, in reference to an easement for Eversource Energy to provide new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive. b. Review and recommend approval of the proposed Eversource Energy easement for new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive in accordance with the Connecticut General Statutes – Section 8-24. c. Authorize the Mayor, Harry W. Rilling, to execute any and all documents necessary for the Eversource Energy easement for new electrical service to the Norwalk High School Project located at 23 Calvin Murphy Drive. Page 10 of 42 (P MAP REFERENCE UB Line Table LI C 50 'W E) ID 'W E) ID 54 SURVEY NOTES CO IC TY UB L UN (P E E . RE AV ST LL T HI R Y R BE 10 20 30 40 50 40 30 20 10 W W RO R A AL ST R. DD 10 20 30 40 50 40 30 20 10 NO PARKING FIRE LANE OO Curve Table ) ID E 20 RO VA 'W ME TE B LA US N E RI . (P ST TOTAL PARCEL B LA US CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING N E CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL CARPOOL VISITOR VISITOR VISITOR VISITOR VISITOR VISITOR VISITOR EV EV EV EV LEV LEV LEV LEV LEV LEV LEV LEV LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING LEV PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING PARKING B LA US N E RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED RESERVED ADMIN. ADMIN. NURSE PRINCIPAL PRINCIPAL NO PARKING FIRE LANE NO PARKING FIRE LANE NO PARKING FIRE LANE NO PARKING FIRE LANE . LN NO LA NE PA RK FI RE ING G IN FIRE RK PA LANE NO E Y TR N O PA R KIN G FIR E LA N E E UN CO NO PARK ING FIRE LANE E LA N E E FIR G KIN R PA . O N S T E FIR E LA N E IC G KIN R PA O N KI R N G AU ST . M KI ING FIR NO PARK NE E LA E NG E LA FIR NE ING PARK NO NE E LA FIR ING PARK NO PARK NO E ING FIR E LA NE FIR E LA NE ING PARK NO STR E P:\8381400\Survey\Drawings\8381400.03_CL&P Easement 2025-05-23.dwg ET NO PA RK IN G FI RE LA N E PARK NO ING FIR NE E LA . E DR ING FIR E LA NE PARK NO EASEMENT MAP (PUB DEPICTING EASEMENT AREA TO BE GRANTED TO KING LIC NE E LA NE FIR ST. ING PARK NO ING FIR E LA 50' W NE PARK NO GE IDE) E THE CONNECTICUT LIGHT AND POWER COMPANY EU E LA NE FIR ING dba EVERSOURCE ENERGY PARK NO SCHOOL SLOW E ACROSS THE PROPERTY OF TOWN OF NORWALK NORWALK HIGH SCHOOL 655 Winding Brook Drive 23 CALVIN MURPHY DRIVE, NORWALK, CT SCALE: 1" = 80' MAY 23, 2025 Glastonbury, Connecticut 06033 SHEET 1 OF 1 860 652 8227 FILE NO. W25062 Page 11 of 42 Office of Building Management Norwalk City Hall 125 East Avenue, PO Box 5125 Norwalk, CT 06856-5125 TO: MEMBERS OF LAND USE & BUILDING MANAGEMENT COMMITTEE FROM: NEIL RENNIE, PROPERTY MANAGER DATE: MAY 27, 2025 RE: SECURITY GUARD SERVICES AT NORWALK CITY HALL, HEALTH DEPARTMENT & PUBLIC LIBRARIES ************************************************************************ On April 7, 2025 the City’s Purchasing Department solicited proposals for security guard services at Norwalk City Hall, Norwalk Health Department and the Norwalk Public Libraries. The City received proposals from seven (7) contractors interested in providing security guard services. They were: -Allied Universal Security Services -Orion Protective Services -Aron Security Inc., DBA Arrow Security - Prosegur -Century Protective Services -Strategic Security Corp. -Emek Security The Selection Committee comprised of JoAnn Acquarulo-Building Management, Neil Rennie- Property Manager Guardian Services, and Sherelle Harris-Norwalk Public Libraries which reviewed the submissions. Each member of the Review Committee was requested to rate each proposal based on criteria that was outlined in the City’s RFP. The objective of the rating was to create a short list of submissions and examine each submission more fully. The Review Committee selected three (3) proposals for the short list. These firms were: Aron Security Inc., DBA Arrow Security, Century Protective Services, and Orion Protective Services. Each of the firms were interviewed by the Review Committee members. Based on the information provided in the interview and the original proposal submitted, the Review Committee rated the three (3) short-listed firms and recommends Aron Security Inc., DBA Arrow Security as the most qualified firm to provide security at the City locations. Page 12 of 42 Under the base contract, security guard coverage for City Hall is from 8am to 4pm and 4pm to Midnight, Monday through Friday; and security coverage on the weekends and/ or holidays is based on the events and activities scheduled. ACTION REQUESTED: Authorize the Mayor, Harry W. Rilling, to execute an agreement with Aron Security Inc., DBA Arrow Security to provide security services at City Hall, Health Department and the Libraries: City Hall base contract for a daytime security guard and a nighttime security guard FY 2025 - 26 shall not exceed $106,572; FY 2026 - 27 $112,570; FY 2027 – 28 $118,525; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #014075-5266. Norwalk Health Department base contract for a daytime security guard FY 2025 - 26 shall not exceed $53,286; FY 2026 - 27 $56,285; FY 2027 – 28 $59,263; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #012012-5266. Libraries base contract for a daytime security guard and an evening security guard FY 2025 - 26 shall not exceed $138,319; FY 2026 - 27 $146,104; FY 2027 – 28 $153,833; with two (2) one-year options for 2028 - 29 and 2029 - 30, Acct. #016200-5296. Page 13 of 42 CITY OF NORWALK Alan Lo, Buildings and Facilities Manager alo@norwalkct.gov P: 203-854-7877 Norwalk City Hall 125 East Avenue, PO Box 5125 Norwalk, CT 06856-5125 TO : LAND USE & BUILDING MANAGEMENT COMMITTEE FROM: ALAN LO, BUILDING & FACILITIES MANAGER RE: BRIEN MCMAHON, SILVERMINE AND NARAMAKE HVAC/IAQ GRANT PROJECTS – APPROVE GMP DATE: MAY 28, 2025 ****************************************************************** In 2022, the State created a state-wide school district HVAC/IAQ (Heating Ventilation and Air Conditioning – Indoor Air Quality) improvement program with approx. $350 million in funds. Typically, facility repairs and replacement work are not eligible for reimbursement by the State. This program, however, offers an opportunity for towns and cities to receive State reimbursement at their normal reimbursement rate. With the recent State Special Legislative action, the current reimbursement rate for Norwalk is 60%. In December of 2023, the City submitted 6 projects to the State for the second round of HVAC improvement program. These HVAC projects included Brien McMahon, Brookside, Marvin, Silvermine, Naramake and Rowayton schools. The estimated total cost is approximately $36 million and the City, through Special Capital Budget Appropriation process, approved the City’s share as follows: School Name Project Budget City Share at 40% Brien McMahon High School $8,302,296 $3,320,918 Brookside Elementary School $3,327,252 $1,330,900 Marvin Elementary School $4,125,212 $1,650,085 Silvermine Elementary School $3,025,516 $1,210,206 Rowayton Elementary School $10,658,618 $4,263,447 Naramake Elementary School $6,461,876 $2,584,750 As we retained the engineering firms, proceeded through various design phases and developed project schedules, we realized that the total volume of work, hazardous material remediation and mechanical equipment procurement schedule will require both summer of 2025 and 2026 to implement these projects. Additionally, some of the projects will require second shift work during the school year in order for timely completion. The State’s project completion deadline was Page 14 of 42 December 2025, and we have since requested and have received approval to extend the completion date to December of 2026. As the scope for each project differs from each other, we find that since Brookside School currently has rooftop equipment that has exceeded their useful life, the replacement of the existing rooftop equipment is less complex, and we were able to expedite this project for 2025 summer installation separate from the other five HVAC projects. Because of the complexity of the other projects, the City has retained Newfield Construction as our Construction Manager (CM) to implement these other projects. With the completion of the design, Newfield Construction in conjunction with City’s Purchasing Department, issued trade contractors’ bid for all five projects. At the present time, there is a high demand for mechanical contractors who specialize in municipal construction projects. Newfield Construction has made a great deal of effort to recruit mechanical bidders for these projects; however, they were only able to secure one bidder for four of the five projects. Given our project time constraints for these projects to begin construction this summer, our needs to carry a number of allowances to cover unknown conditions and limited bid interest, the bid results are substantially higher than our professional conceptual budgets which were developed back in the fall of 2023. With regard to Rowayton School, we were able to incorporate some minor adjustments of the bid scope and submitted a Guaranteed Maximum Price (GMP) to the Common Council which was approved on May 13, 2025. With regards to Brien McMahon, Silvermine and Naramake, it was determined that the City has the ability to negotiate with the one bidder who submitted a proposal. Newfield Construction conducted a scope review with this bidder and together with the design engineers and Board of Education facility staff, the project scope was modified to only include what was absolutely needed while leaving less priority items for a future endeavor. Our priority items include all necessary electrical upgrades to support new air conditioning equipment and building energy management system for all new equipment. Below are summaries of our recommendation and negotiated pricing which are incorporated into the Newfield Construction GMP. Please note that for Marvin School, the entire project needs to be “re-scoped” and rebid in the fall of 2025 in order for construction to take place during the summer of 2026. It is likely that additional funds will be required for the Marvin School project. Page 15 of 42 Brien McMahon High School Total project budget is $8,302,296. The trade costs received plus CM soft costs (CM contingency, CM fees, General Conditions, bonds and insurance) and City’s soft costs (owner contingency, design services, Commissioning, Program Management fees, etc.) total $10,833,417. Through the “re-scoping” process, we needed to eliminate the building tunnels work and air conditioning initially intended for the athletic wing auxiliary spaces. The revised project will include the replacement of the ageing water cooled chiller plant to an outdoor air-cooled plant with redundancy as initially intended. The new chillers will be located by the loading dock. New air conditioning for the main gymnasium will be included in the revised plan. Attached is the proposed GMP including the revised scope and cost breakdown. Also attached is a budget summary including GMP, project soft costs and funding source. ACTION REQUESTED: a. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Brien McMahon High School HVAC/IAQ Grant Improvement Project (State Project #103-002HVACN) for a total amount not to exceed $8,352,277. Total trade costs - $7,771,540.00 CM Fees (2.20%) - $179,794.61 CM Contingency (1.85%) - $143,773.49 General Conditions - $437,168.75 Acct # 09245010 5777 C0839 (City Share) 09245010 5799 C0839 (State Share) 09025010 5777 C0658 (BMHS/CGS IAQ-$18,595) 09215010 5777 C0658 (BMHS/CGS Cooling Plant- $100,000) 09245010 5777 C0688 (BMHS/CGS Cooling Plant -$100,000) 09205010 5777 C0610 (Facility Master Plan - $148,613.03) 09175010 5777 C0585 (Facility Master Plan - $337,766.38) b. Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $167,045.54. Acct.# 09245010 5777 C0839 (City Share) 09245010 5799 C0839 (State Share) 09205010 5777 C0618 (Facility Master Plan) 09175010 5777 C0585 (Facility Master Plan) Page 16 of 42 Silvermine School The total project budget for Silvermine is $3,025,516. The trade costs received plus CM soft costs (CM contingency, CM fees, General Conditions, bonds and insurance) and City’s soft costs (owner contingency, design services, Commissioning, Program Management fees, etc.) total $5,244,295. Through the “re-scoping” process, we eliminated the Building Management System to control existing old building mechanical equipment and new ventilation system for the gymnasium. The revised project will include the installation of new air conditioning for the gymnasium while continuing to use the existing ventilation system, renovating the boiler room with all new equipment, hazardous material abatement and chimney improvements. A new Building Management System will be installed to include the new gym air conditioning and boiler room equipment. Attached is the proposed GMP including the revised scope and cost breakdown. Also attached is a budget summary including GMP, project soft costs and funding source. ACTION REQUESTED: a. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Silvermine School HVAC/IAQ Grant Improvement Project (State Project #103- 006HVACN) for a total amount not to exceed $2,133,205. Total trade costs - $1,794,000 CM Fees (2.20%) - $45,920 CM Contingency (1.85%) - $33,189 General Conditions - $225,966 Acct. # 09245010 5777 C0842 (City Share) 09245010 5799 C0842 (State Share) b. Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $101,371. Acct.# 09245010 5777 C0842 (City Share) 09245010 5799 C0842 (State Share) Page 17 of 42 Naramake School The total project budget is $6,461,876. The trade costs received plus CM soft costs (CM contingency, CM fees, General Conditions, bonds and insurance) and City’s soft costs (owner contingency, design services, Commissioning, Program Management fees, etc.) total $9,640,069. The “re-scoping” process eliminated the need to tie in the new Building Management System to control existing old building mechanical equipment, air conditioning for the gymnasium and new ventilation system for the entire building since the existing system was effective. The revised project will include the installation of new building electrical service, new air conditioning for the entire school except the gymnasium and new Building Management System for the new air conditioning and boilers with related pumps. Attached is the proposed GMP including the revised scope and cost breakdown. Also attached is a budget summary including GMP, project soft costs and funding source. It is important to note that there is a shortfall of $236,416.03 in funding for this project. In order to maintain an efficient project schedule and begin work this summer, I am recommending to provide interim funding from the School Facility Master Plan account while I proceed with Special Appropriation to reduce excess funding from the Brookside School HVAC/IAQ Grant project account in the amount of $800,000 of which 40% ($320,000) is City share and 60% ($480,000) is State share. The City share funds will be allocated to Naramake School project. ACTION REQUESTED: a. Authorize the Mayor, Harry W. Rilling, to execute a Guaranteed Maximum Price (GMP) amendment to the Newfield Construction Group, LLC’s contract for the Naramake School HVAC/IAQ Grant Improvement Project (State Project #103- 003HVACN) for a total amount not to exceed $6,076,633. Total trade costs - $5,489,967 CM Fees (2.20%) - $130,808 CM Contingency (1.85%) - $101,564 General Conditions - $504,294 Acct. # 09245010 5777 C0844 (City Share) 09245010 5799 C0844 (State Share) 09175010 5777 C0585 (Facility Master Plan) b. Authorize Owner Contingency Allowance for change orders to the GMP for a total not to exceed $121,532 (2%) Acct. # 09245010 5777 C0844 (City Share) 09245010 5799 C0844 (State Share) 09175010 5777 C0585 (Facility Master Plan) Page 18 of 42 BRIEN MCMAHON Bid Amounts No Bid Package Trade Projected Trade Contractor Alternates 06 Prime Contractor Ferguson Mechanical Company, Inc. $ 9,492,000.00 Scope Reductions: Delete Existing Conditions Allowances 1,2,4,5,6,7 $ (61,110.00) Delete Tunnel Work and Ground Ventilators $ (253,000.00) Girls and Boys Lockers, Delete AHU's 6, 8, 9,11 $ (1,403,850.00) Auxillary Gym, Weight Room Delete Project Sign $ (2,500.00) Reduce Control Work Provide for New Equipment Only in above Gym AHU's 7 in above Total Trade Bids $ 7,771,540.00 in trades CM CONTINGENCY 1.85% $ 143,773.49 GL INSURANCE 8.2/1000 $ 71,077.59 PERMIT FEE State Education Fee Only and City Building Permit in trade costs (see Delete Permit Trade Cost $ (180,000.00) CM GENERAL attached CONDITIONS cost $ 309,304.00 breakdown in owner's soft ) PRECON FEE cost CM BOND 6.9/1000 $ 56,787.16 CM FEE 2.20% $ 179,794.61 Gauranteed Maximun Price (GMP) $ 8,352,276.84 Softcosts: Design $ 315,200.00 OPM $ 92,809.00 CM Precon $ 19,939.00 Owner Contingency 2.0% $ 167,045.54 Special Inspections and Testing $ 10,000.00 Commissioning $ 50,000.00 Project Costs $ 9,007,270.38 Budget $ 8,302,296.00 $ (704,974.38) Page 19 of 42 Ponus Ridge Addition and Renovations 5/28/2025 Bid v Estimate Recapitulation 90% CD Delta Bid v 90% Bid Package Trade Projected Trade Contractor Bid Amount Notes Estimate CD Estimate #REF! #REF! #REF! #REF! #REF! #REF! 6 #REF! #REF! #REF! #REF! #REF! 9.1 #REF! #REF! #REF! #REF! #REF! 9.2 #REF! #REF! #REF! #REF! #REF! 9.3 #REF! #REF! #REF! #REF! #REF! 21 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 670,000 #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 32 Landscaping (set-aside) #REF! EDI Landscaping 96,782 #REF! VE Value Engineering (562,855) Estimated Trade Costs #REF! Total Trade Costs #REF! #REF! ESTIMATE CONTINGENCY #REF! in trades in trades ESCALATION #REF! in trades in trades CM CONTINGENCY 1.9% #REF! #REF! #REF! GL INSURANCE 0.50% #REF! #REF! #REF! PERMIT FEE #REF! waived waived CM GENERAL CONDITIONS 1,238,950 1,249,350 (10,400) Add Rock Quantity Field Engineering Crew PRECON FEE in soft costs in soft costs CM BOND #REF! #REF! #REF! #REF! CM FEE #REF! #REF! #REF! #REF! Estimated Trade Costs #REF! PROJECTED GMP #REF! #REF! #REF! Page 20 of 42 SILVERMINE Bid Bid Amounts Packag Trade Projected Trade Contractor Notes No Alternates e HazMat and Selective 02 Demolition To Be Rebid (allowance) $ 100,000.00 Scope includes Gym VRF System 06 Prime Contractor Ferguson Mechanical Company, Inc. $ 1,759,000.00 and Boiler Room Rebuild Delete Existing Conditions Scope Reductions: Allowances 1,2,4,5,6 deleted Value deleted ($64,710) Delete Gym DOAS System and New Ductwork deleted Value deleted ($1,598,790) ReduceDelete Project Control WorkSign at exisiting deleted Value deleted ($2,500) equipment, provide for New Equipment Only deleted Value deleted ($567,000) Delete Permit $ (65,000.00) Total Value of Deleted Scope Total Trade Bids $ 1,794,000.00 in trades ($2,233,000) CM CONTINGENCY 1.85% $ 33,189.00 GL INSURANCE 8.4/1000 $ 17,385.27 cost of building permit deleted State Education Fee Only and City from trade contractor bid, city to PERMIT FEE Building Permit waived waive permit fee. CM GENERAL (see reduced staffing due to limited CONDITIONS attached $ 225,966.00 scope of work, projected cost in owner's soft completion 1/2026 PRECON FEE breakdow cost n) CM BOND 7.9/1000 $ 16,744.37 CM FEE 2.20% $ 45,920.26 Guaranteed Maximun Price (GMP) $ 2,133,204.90 Softcosts: Design $ 231,670.00 OPM $ 33,288.00 CM Precon $ 7,015.00 Owner Contingency 5.0% $ 106,660.25 Boiler Puchase $ 62,225.00 Special Inspections and Testing $ 10,000.00 Commissioning $ 40,000.00 Project Costs $ 2,624,063.15 Budget $ 3,025,516.00 Projected budget remaining $ 401,452.85 Page 21 of 42 Ponus Ridge Addition and Renovations 5/28/2025 Bid v Estimate Recapitulation 90% CD Delta Bid v 90% Bid Package Trade Projected Trade Contractor Bid Amount Notes Estimate CD Estimate #REF! #REF! #REF! #REF! #REF! #REF! 6 #REF! #REF! #REF! #REF! #REF! 9.1 #REF! #REF! #REF! #REF! #REF! 9.2 #REF! #REF! #REF! #REF! #REF! 9.3 #REF! #REF! #REF! #REF! #REF! 21 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 670,000 #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 32 Landscaping (set-aside) #REF! EDI Landscaping 96,782 #REF! VE Value Engineering (562,855) Estimated Trade Costs #REF! Total Trade Costs #REF! #REF! ESTIMATE CONTINGENCY #REF! in trades in trades ESCALATION #REF! in trades in trades CM CONTINGENCY 1.9% #REF! #REF! #REF! GL INSURANCE 0.50% #REF! #REF! #REF! PERMIT FEE #REF! waived waived CM GENERAL CONDITIONS 1,238,950 1,249,350 (10,400) Add Rock Quantity Field Engineering Crew PRECON FEE in soft costs in soft costs CM BOND #REF! #REF! #REF! #REF! CM FEE #REF! #REF! #REF! #REF! Estimated Trade Costs #REF! PROJECTED GMP #REF! #REF! #REF! Page 22 of 42 Naramake Bid Bid Amounts No Trade Projected Trade Contractor Package Alternates HazMat and Selective 02 Demolition American Enviromental, Inc $ 196,800.00 Carry 50,000 CM allowance Reduce HazMat per reductions below $ (146,800.00) 06 Prime Contractor Ferguson Mechanical Company, Inc. $ 8,327,000.00 Scope Reductions: Delete Existing Conditions Allowances 1,2,4,5,6 $ (302,100.00) Delete Beam Opening Allowance 12 $ (50,000.00) Delete Gym RTU System $ (2,438,000.00) Delete New DOAS System and New Ductwork in above Reduce Control Work Provide for New Equipment Only in above Delete Project Sign $ (2,500.00) Pre Balance 10,000, Final Pre-Balance and Final Balancing $ 35,000.00 Balance 25,000 Clean Existing Ventilation and Exhaust Duct $ 80,000.00 Reduce Ceiling Allowance to 300,000 $ (209,433.00) Total Trade Bids $ 5,489,967.00 in trades CM CONTINGENCY 1.85% $ 101,564.39 GL INSURANCE 8.2/1000 $ 51,892.13 PERMIT FEE State Education Fee Only and City Building Permit in trade costs Delete Permit Trade Cost $ (150,000.00) (see CM Staffing Reduced due to CM GENERAL CONDITIONS attached $ 409,103.00 limited work through the cost in owner's soft school year PRECON FEE breakdow cost n) CM BOND 7.0/1000 $ 43,298.69 CM FEE 2.20% $ 130,808.15 Guaranteed Maximun Price (GMP) $ 6,076,633.36 Softcosts: Design $ 360,000.00 OPM $ 71,097.00 CM Precon $ 14,029.00 Owner Contingency 2.0% $ 121,532.67 Boiler Puchase n/a Special Inspections and Testing n/a Commissioning $ 55,000.00 Project Costs $ 6,698,292.03 Budget $ 6,461,876.00 $ (236,416.03) Page 23 of 42 Ponus Ridge Addition and Renovations 5/28/2025 Bid v Estimate Recapitulation 90% CD Delta Bid v 90% Bid Package Trade Projected Trade Contractor Bid Amount Notes Estimate CD Estimate #REF! #REF! #REF! #REF! #REF! #REF! 6 #REF! #REF! #REF! #REF! #REF! 9.1 #REF! #REF! #REF! #REF! #REF! 9.2 #REF! #REF! #REF! #REF! #REF! 9.3 #REF! #REF! #REF! #REF! #REF! 21 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 670,000 #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! Combo Bid Award BP 22 & 23 #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 32 Landscaping (set-aside) #REF! EDI Landscaping 96,782 #REF! VE Value Engineering (562,855) Estimated Trade Costs #REF! Total Trade Costs #REF! #REF! ESTIMATE CONTINGENCY #REF! in trades in trades ESCALATION #REF! in trades in trades CM CONTINGENCY 1.9% #REF! #REF! #REF! GL INSURANCE 0.50% #REF! #REF! #REF! PERMIT FEE #REF! waived waived CM GENERAL CONDITIONS 1,238,950 1,249,350 (10,400) Add Rock Quantity Field Engineering Crew PRECON FEE in soft costs in soft costs CM BOND #REF! #REF! #REF! #REF! CM FEE #REF! #REF! #REF! #REF! Estimated Trade Costs #REF! PROJECTED GMP #REF! #REF! #REF! Page 24 of 42 NORWALK SCHOOL CONSTRUCTION PROGRAM MONTHLY PROJECT UPDATE – MAY 2025 Page 25 of 42 Page 2 Norwalk School Construction Program MASTER CONSTRUCTION PROGRAM SCHEDULE Page 26 of 42 Page 3 South Norwalk Elementary School NEW CONSTRUCTION PROJECT SCOPE: Construct a new Pre-K – 5th grade neighborhood school in South Norwalk. The new school will be approximately 86,332 square feet with a capacity of 682 students. The new school will have a separate gymnasium and cafeteria and will be located in the South Norwalk neighborhood. UPDATE: Concrete sidewalks and curbs are ongoing. Asphalt pavement has been placed in south lot and driveway entrance. Classroom flooring, ceilings and millwork is being installed throughout the building. The building is on permanent power and equipment start-ups have begun. Site finishes including playground and landscaping are scheduled to begin in June. The project is on schedule and will be completed for the 2025-2026 school year. State Project Number: 103-0264 N BUDGET: Reimbursement Budget Project Soft Costs Project Hard Costs Free Balance Rate State Approved Budget 60% $76,000,000 $26,189,658 $49,810,342 TBD Additional Land Acquisition NONE $2,900,000 N/A $2,900,000 TBD Additional Land Acquisition & TBD $3,375,000 $200,000 $3,170,000 TBD Development MONTHLY PROJECT UPDATE – MAY 2025 Page 27 of 42 Page 4 Site Development – Retaining Wall at Rear of School 5/21/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 28 of 42 Page 5 Roof & Glazing at Main Stair 5/20/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 29 of 42 Page 6 Classroom Ceilings & Millwork 5/17/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 30 of 42 Page 7 Classroom Ceilings & Flooring 5/15/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 31 of 42 Page 8 Bathroom Tile 5/17/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 32 of 42 Page 9 SOUTH NORWALK SCHOOL – NEW CONSTRUCTION SCHEDULE: A schedule of the project has been provided below for your review. MONTHLY PROJECT UPDATE – MAY 2025 Page 33 of 42 Page 10 Norwalk High School / P-TECH NEW CONSTRUCTION PROJECT SCOPE: The new Norwalk High School is a 328,000 square foot $239 million project to replace the existing Norwalk High School on the same property. It will be comprised of 2 “schools” on a single campus: the P-TECH School consisting of 500 students and a Comprehensive High School of 1,500 students which includes a visual and performing arts pathway. The new building will be constructed on the existing football field complex. UPDATE: Slab on grade concrete, steel erection and elevated concrete slabs are ongoing. Masonry walls for stair and elevator shafts have started. Exterior cold formed framing is ongoing for the building envelope. Interior metal framing and masonry walls are ongoing. MEP layout and rough-in has started in the first building areas. Utility work within the entrance driveway is scheduled to begin in June and take place over the summer. Building is scheduled to be completed for fall 2027 semester. Project completion (including demolition of existing building and site development) to be fall 2028. State Project Number: 103-0263 N BUDGET: Reimbursement Budget Project Soft Costs Project Hard Costs Free Balance Rate State Approved Budget (GMP #1) 80% $239,000,000 $20,901,035 $218,098,965 TBD Additional City Funds (GMP #2) NONE $6,500,000 N/A $6,500,000 TBD Future Application for TBD (80%) - - - - Additional 4% Contingency MONTHLY PROJECT UPDATE – MAY 2025 Page 34 of 42 Page 11 Main Entrance 5/21/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 35 of 42 Page 12 Exterior Metal Framing 5/21/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 36 of 42 Page 13 Masonry Stair Walls 5 /21/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 37 of 42 Page 14 Interior MEP Overhead Rough-in 5/21/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 38 of 42 Page 15 Interior Metal Framing and Door Frames 5/22/25 MONTHLY PROJECT UPDATE – MAY 2025 Page 39 of 42 Page 16 NORWALK HIGH SCHOOL / P-TECH – NEW CONSTRUCTION SCHEDULE: A schedule of the project has been provided below for your review. MONTHLY PROJECT UPDATE – MAY 2025 Page 40 of 42 Page 17 Indoor Air Quality Upgrades for Norwalk Public Schools HVAC Upgrades PROJECT SCOPE: The City of Norwalk was awarded $21.5 million in State Grants (total project cost is approximately $36 million) to enhance Heating, Ventilation and Air Conditioning (HVAC) systems at six Norwalk Public Schools. The enhancements will benefit the following schools: Rowayton Elementary School, Brien McMahon High School, Naramake Elementary School, Marvin Elementary School, Silvermine Elementary School, and Brookside Elementary School. UPDATE: Brookside – The contract with F&F Mechanical has been executed. F&F has ordered the rooftop units, and they continue to move forward with submittals for the project. There are ongoing project meetings with the team. Rowayton, Brien McMahon, Naramake, Marvin, Silvermine – Rowayton was approved by Land Use on May 7th, Common Council approval: May 13th & Construction starting June 16th. The last day of school is June 13th. On-going discussions have been held regarding project scopes & budgets for the other schools and work for Silvermine and Brien McMahon is also scheduled to begin June 16 th. Newfield has purchased boilers for both Rowayton and Silvermine, the installation of these units will be assigned to successful low bidder of the project. This effort is to expedite procurement so this work can be performed Summer of 2025. The boilers are scheduled to ship June 23rd. BUDGET: Reimbursement Project Budget City Share at 40% Rate Rowayton 60% $ 10,658,618.00 $ 4,263,447.00 Brien McMahon 60% $ 8,302,296.00 $ 3,320,918.00 Naramake 60% $ 6,461,876.00 $ 2,584,750.00 Marvin 60% $ 4,125,212.00 $ 1,650,085.00 Brookside 60% $ 3,327,252.00 $ 1,330,900.00 Silvermine 60% $ 3,025,516.00 $ 1,210,206.00 MONTHLY PROJECT UPDATE – MAY 2025 Page 41 of 42 Page 18 IAQ UPGRADES – CONSTRUCTION SCHEDULE: State Project Number: 103-001 HVACN Rowayton, 103-002 HVACN Brien McMahon, 103-003 HVACN Naramake, 103-004 HVACN Marvin, 103-005 HVACN Brookside, 103-006 HVACN Silvermine MONTHLY PROJECT UPDATE – MAY 2025 Page 42 of 42