Finance Committee

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes Finance Committee Tuesday, September 12, 2017 6:30 PM Room 130 1. Call To Order President Pro-Temp Trustee Button called the meeting to order at 6:30 P.M. 2. Roll Call Present, members of the Finance Committee: Finance Committee Chair President Pro-Temp Button, Trustee Taglia, Trustee Tucker, and Trustee Andrews (6:35 P.M.). Absent: President Abu-Taleb Others present: Trustee Moroney, Village Manager Pavlicek, Village Attorney Stephanides, Village Clerk Scaman, Deputy Village Manager Shelley, Director of Development Customer Service Grossman, Assistant Director Parking & Mobility Youkhana, Director of Public Works Wielebnicki, Village Engineer McKenna, Chief Finance Officer Drazner, and Finance Budget Manager Gasiecki. 3. Public Comment none 4. Approval of Minutes none 5. New Business A. ID 17-619 Review of the Recommended 2018-2022 Capital Improvement Plan (CIP). Village Manager Pavlicek introduced the topics proposed for the evening; the Village Parking & Mibility Director Tammie Grossman will present the proposed Capital Improvement Plan (CIP) for Parking & Mobility after which the Director of Public Works John Wielebnicki will review CIP for his Department. Parking & Mobility CIP Parking & Mobility Director Grossman concentrated on proposed plans for Village of Oak Park Page 1 Printed on 10/17/2017 Finance Committee Meeting Minutes September 12, 2017 improving garages, addressing Trustee concerns related to garages, and improving technology for better customer service throughout the Department. Director Grossman identified the need for addressing repairs and safety concerns at Village owned garages as a priority. Director Grossman plans to also take a closer look at opportunities to raise revenue. $200,000.00 for 2018 and for each year after through 2022 is requested for new parking signs after the current parking study is complete. Director Grossman answered questions of the Finance Committee related to pricing of signs, pay stations and conducting a proper study of the Divvy Bike program. Director Grossman reported that she plans to conduct a detail study of the Divvy Bike program in 2018. Trustee Andrews requested current Divvy stats for review. Trustee Moroney suggested old parking meters be donated to not-for-profits for collecting donations. Public Works CIP Public Works Director Wielebnicki started with providing a Water and Sewer System Overview. The Water System overview included general information on the Villages three pumping stations, four reserviours, approximately 105 miles of watermain of which 43 miles are over 100 years old, water meters of which 34% are 16 years old or older, meter reading, cost of water, and water loss control strategies. Director Wielebnicki stressed that detecting and controling water loss as well as the need for accurately charging for water and calculating non-revenue is a priority. Trustee Andrews suggested the Village investigate educating residents on how to detect a leak. It is the recommendation of the Public Works Director that the Village budget for contracted replacement of water meters for 2019 to assist with controling water loss and accurately and efficiently charging for water throughout the Village. Trustee Andrews requested a comparison of fees for water with other communities. Review of the Village's Sewer system included approximately 110 miles of sewer pipes of which the average age is 85 years old, combined stormwater and sanitary waste sewer system, manholes and catch basins, the sewer backup protection program, and cost for sewer service. Oak Park's sewer system is served by the Metropolitan Water Reclamation District of Greater Chicago (MWRD) via three large diameter sewers. Director Wielebnicki discussed community programs that encourage residents to make improvements that reduce storm water in the sewer system including rain barrels and property improvements. Director Wielebnicki discussed the Village's flood mitigation program and the need for eventually replacing the Village's Sewer Jetter/Vactor vehicle. 6. Old Business 7. Adjournment Village of Oak Park Page 2 Printed on 10/17/2017 Finance Committee Meeting Minutes September 12, 2017 It was moved by Trustee Tucker and seconded by Trustee Taglia to adjourn at 8:01 P.M. A voice vote was taken and the meeting was adjourned. Respectfully submitted, Village Clerk Scaman Village of Oak Park Page 3 Printed on 10/17/2017