Personnel Committee

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes Personnel Committee Tuesday, December 14, 2021 6:30 PM Remote 1. Call To Order Village President Scaman called the meeting to order at 6:35 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. 2. Roll Call Present: Village Trustees Enyia, Robinson and Taglia; Village President Scaman Absent: None 3. Public Comment There were no Public Comments. 4. Approval of Minutes MOT 21-126 Minutes from the October 28, 2021, Meeting of the Personnel Committee It was moved by Village Trustee Robinson, seconded by Village Trustee Taglia, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 4 - Village President Scaman, Village Trustee Enyia, Village Trustee Robinson and Village TrusteeTaglia NAYS: 0 ABSENT: 0 5. New Business MOT 21-127 A Motion to Approve the Interview Process for Village Manager Candidates as Set Forth in GovHR USA’s Memorandum Dated December 9, 2021 Human Resource Director and Assistant Village Manager Kira Tchang introduced the Item. Katy Rush and Dele Lowman from GovHR then gave an overview of next Village of Oak Park Page 1 Printed on 1/20/2022 Personnel Committee Meeting Minutes December 14, 2021 steps in the interview process. For the first round of interviews, Katy Rush suggested interviewing 3 candidates in one day. If 5-6 candidates are selected, they suggested holding it over two days. The interviews would be virtual - 45 minutes long with a 15 minute break. After the first round of interviews they will have the opportunity to narrow the field further. For the second round of interviews, Katy Rush proposed a two-day interview process as follows: day one would include a tour of the community, a virtual community meet-and-great, and a department head interview panel; day two would include three different group panels (a Collaboration and Partnership Panel, an Inclusion and Diversity Community Panel, and a Village Board Panel), followed by panel debriefs, with the hope a candidate would be selected at the end of day two. Katy Rush and Dele Lowman from GovHR then requested the committee to confirm as soon as possible the days to interview the first-round candidates as well as the two-day final round in-person interviews. It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 4 - Village President Scaman, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 6. Motion to Adjourn to Executive Session for Personnel Committee Meeting It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson, to enter into Executive Session to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Approval of Executive Session Minutes, pursuant to 5 ILCS 120/2(c)(1) - the Appointment of a Specific Employee of the Village, and pursuant to 5 ILCS 120/2(c)(3) - the Selection of a Person to Fill a Vacancy in a Public Office. The motion was approved. The roll call on the vote was as follows: AYES: 4 - Village President Scaman, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 7. Motion to Reconvene Personnel Committee Meeting The Regular Meeting reconvened at 10:03 P.M. Village of Oak Park Page 2 Printed on 1/20/2022 Personnel Committee Meeting Minutes December 14, 2021 8. Adjournment It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to adjourn. The motion was approved. The meeting adjourned at 10:03 P.M., Tuesday, December 14, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 4 - Village President Scaman, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 Village of Oak Park Page 3 Printed on 1/20/2022