President and Board of Trustees
Regular MeetingOak Park, IL · August 3, 2015
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, August 3, 2015 7:00 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 7:01 P.M.
II. Roll Call
Present: 4- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, and Village
President Abu-Taleb
Absent: 3- Village Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation
It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, to
enter into executive session pursant to 5 ILCS 120/2(c)(11) - litigation. The motion
was approved. The roll call on the vote was as follows:
AYES: 4- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, and Village
President Abu-Taleb
NAYS: 0
ABSENT: 3- Village Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker
V. Reconvene to Regular Meeting at 7:30 p.m. in the Council Chambers and Call to
Order
The Regular Meeting reconvened at 7:31 P.M.
VI. Roll Call
Village Trustee Salzman joined the meeting by phone at 7:32 P.M.
Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village President Abu-Taleb
By Phone: 1- Village Trustee Salzman
Absent: 1- Village Trustee Tucker
VII. Agenda Approval
Village Manager Pavlicek stated that Items F, G, H and I have been moved from the
Consent Agenda to the Regular Agenda. Item AA has been tabled.
It was moved by Village Trustee Ott, seconded by Village Trustee Brewer, to
approve the agenda as amended. A voice vote was taken and the motion was
approved.
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VIII. Minutes
A. MOT 15-098 Motion to Approve Minutes for July 19, 2015 Special Meeting and July 20,
2015 Regular Meeting of the Village Board.
It was moved by Village Trustee Barber, seconded by Village Trustee Brewer,
that the minutes of July 19, 2015 be approved as amended and the minutes of
July 20, 2015 be approved as presented. A voice vote was taken and the motion
was approved.
IX. Non-Agenda Public Comment
Michael Patete. Mr. Patete inquired about assistance from the Village to remove his tree
that is infected with Dutch Elm disease.
X. Village Manager Reports
B. ID 15-252 Review of Upcoming Board Calendars for August, September
Village Manager Pavlicek stated that meeting calendars for August and September are
included in the Board Package.
C. ID 15-253 Manager’s Report - Lake+Forest Development Construction Update
PMA Representative Carrie Clark gave an update on construction activities. The structure
should be complete on or around September 4. The parking garage is scheduled for
completion this fall, as well as initial occupancy of floors one through six. Final
occupancy is scheduled for spring of 2016. Ms. Clark answered questions from the
Board.
XI. Village Board Committees
There was nothing to report.
XII. Citizen Commission Vacancies
There were no comments.
XIII. Citizen Commission Appointments, Reappointments and Chair Appointments
There were no appointments.
XIV. Second Reading
D. ORD 15-138 Second Reading and Adoption of an Ordinance Amending Chapter 5
(“Animals”), Article 1 (“Purposes and Definitions”) Through Article 5
(“Prohibited Activities of Owners and Others”) of the Oak Park Village Code
Village Manager Pavlicek clarified that this ordinance does not apply to dog parks.
It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, that
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President and Board of Trustees Meeting Minutes August 3, 2015
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Tucker
XV. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Ott and seconded by Village Trustee Brewer to
approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Tucker
E. ORD 15-133 An Ordinance Amending Chapter 1 (“General Provisions”), Article 1
(“General Provisions”) by adding a new Section 1-1-16 (“Sale of Real
Property Owned by the Village”) of the Oak Park Village Code
This Ordinance was adopted.
J. RES 15-328 A Resolution Approving a Utility and Public Access Permanent Easement
for Village Property Located North of 150 Forest Avenue
This Resolution was adopted.
K. RES 15-339 A Resolution Approving a Purchase Price Agreement with Alexis Fire
Equipment Co. for the Purchase of an Ambulance in an amount not to
exceed $211,860 and Authorizing its Execution
This Resolution was adopted.
L. RES 15-373 A Resolution Authorizing the Purchase of One 2015 Ford F-250 XL 4 x 4
Pickup Truck with Snow Plow Package from Currie Motors in an amount
not to exceed $28,457 through the Suburban Purchasing Cooperative (SPC)
Joint Purchasing Program and Waiving the Village’s Bid Process
This Resolution was adopted.
M. RES 15-375 A Resolution Approving an Amendment to a Contract between the Village
of Oak Park and CityEscape Garden & Design LLC for the 2015 Commercial
District Planter Program for an amount not to exceed $95,000.00 and
Authorizing its Execution.
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This Resolution was adopted.
N. RES 15-377 A Resolution Authorizing the Rejection of all Bids for Project 15-22, Marion
Street Crosswalk Improvements.
This Resolution was adopted.
O. RES 15-379 A Resolution Authorizing a Change Order for Project 15-4, 2015 Alley
Improvements, for an Additional $9,600.
This Resolution was adopted.
P. 15-135 A Resolution Approving the Program Year 2015-2019 Consolidated Plan
and the Program Year 2015 Action Plan For Submittal to the United States
Department of Housing and Urban Development
This Resolution was adopted.
Q. MOT 15-090 Referral of a Special Use Permit Application to the Zoning Board of Appeals
with an Allowance from the Requirements of the Transit-Related Retail
Overlay District (TRROD) to Operate a Dance Studio in the B-3 Central
Business District Located at 805 Lake Street
This Motion was approved.
R. MOT 15-091 Motion to Direct Staff to Issue a Request for Proposals for the Adaptive
Reuse Development of Holley Court Parking Garage Consistent with the
Recommendations of the Oak Park Economic Development Corporation
(Oak Park EDC).
This Motion was approved.
S. MOT 15-092 Motion to Direct Staff to Issue a Request for Proposals for the Purchase of
Village Owned Property located at 2-10 Chicago Avenue, Oak Park, Illinois,
Consistent with the Recommendations of the Oak Park Economic
Development Corporation (Oak Park EDC).
This Motion was approved.
T. MOT 15-093 A Motion to Accept Staff’s Recommendation to Upgrade from Two-Way
Yield signs to Two-Way Stop Signs on East Avenue at Superior Street and
Direct Staff to Prepare the Necessary Ordinance.
This Motion was approved.
U. MOT 15-094 A Motion to Direct Staff to Amend the Redevelopment Agreement
between the Village of Oak Park and OP South Boulevard LLC to Authorize
OP South Boulevard LLC to Enter into an Agreement with Kimley-Horn and
Associates, Inc. to Provide Design Engineering Services for the Replacement
of the Alley Adjacent to the Proposed Development.
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This Motion was approved.
V. MOT 15-095 A Motion to Direct Staff to Prepare an Agreement between the Village and
MEV Oak Park, LLC (MEV) Consistent with the Recommendation of the Oak
Park Economic Development Corporation (Oak Park EDC).
This Motion was approved.
W. MOT 15-096 A Motion Authorizing a Modification to the Agreement with LAZ Parking
Chicago, LLC for Valet Parking Services and Directing Staff to Prepare a
Pilot Valet Parking Program for the Downtown Business Districts for
Review and Consideration
This Motion was approved.
X. MOT 15-097 Motion to Approve the Monthly Treasurer’s Reports for All Funds
This Motion was approved.
Y. MOT 15-099 Motion to Approve the Bills in the Amount of $6,441,491.36 From May 2,
2015 Through July 24, 2015
This Motion was approved.
XVI. Regular Agenda
Z. ID 15-251 Commercial Business District Presentation
Steve Lorenz, owner of Noble Kinsmen Brewing Company, discussed his business, his
partners and why they chose Oak Park to open their business. Noble Kinsmen is a
production brewery and taproom, scheduled to open in the fall of 2015.
F. ORD 15-134 A Motion to Concur with the Zoning Board of Appeals and Adopt an
Ordinance Granting a Special Use Permit to Construct a Temporary
Accessory Parking Lot at 516, 520 and 544 Madison Street
Zoning Board of Appeals Chair Mike Quinn stated that Fenwick High School has applied
for a special use permit in order to construct a temporary parking lot at this location.
They have agreed to all landscaping requirements. Fenwick has long range plans to
develop the northeast corner of Madison and East as a campus with an attached parking
structure. The lot would then be replaced with lawn and an entry feature. The ZBA
supports granting the permit and feels this is a good interim use of that space.
Village Trustee Barber expressed concern that this request is for ten years. Dennis
Marani, representing Fenwick High School, clarified how the planned expansion will be
done in phases. There was additional discussion regarding landscaping and the time
frame.
It was moved by Village Trustee Lueck, seconded by Village Trustee Ott, that this
Ordinance be adopted. The motion was approved. The roll call on the vote was
as follows:
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President and Board of Trustees Meeting Minutes August 3, 2015
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Tucker
G. ORD 15-135 Motion to Concur with the Plan Commission and Adopt an Ordinance
Granting a Special Use Permit for a Major Planned Development for a
Mixed Use Multiple Building Development with Residential, Commercial
and Public Parking at the Property Located at 1123-1133 Lake Street,
1133-1145 Westgate Street, and 1100 North Boulevard
Village Manager Pavlicek gave a brief overview of the project and noted that there are
some modifications recommended by staff regarding recommendations of the Plan
Commission.
Max Austin-Williams, Executive Director of Downtown Oak Park. Mr. Austin-Williams
expressed enthusiasm and support for this project on behalf of Downtown Oak Park.
Rick McNamara, owner of Shirtworks, 127 N. Marion St. Mr. McNamara stated that this
project does not meet guidelines within the Oak Park Comprehensive Plan or the
Downtown Master Plan and offered some alternatives.
Andy Stein from Clark Street Development discussed recommendations from the Plan
Commission. Village President Abu-Taleb noted that they need to keep in mind access
for trash pickup in that area.
Plan Commission member Greg Marsey explained the Findings of Fact and
Recommendations from the Plan Commission that staff is modifying. These are design
revisions that the commission has asked to be presented back to them for final approval
but staff has amended the ordinance to reflect that the Village Planner will give approval.
Mr. Marsey added that the Plan Commission would like the opportunity to review the
revisions and provide input and asked that the language in the ordinance be amended to
include consultation between the Village Planner, the architect and the Plan
Commission.
Village Trustee Lueck commented about Condition 5 regarding exterior building
materials. These are often chosen before any formal agreement is written. In this case
they have not. She asked why the Board would approve the materials as opposed to the
consultant and staff. Mr. Marsey stated that this is related to a prior discussion
regarding the use of limestone or synthetic limestone as part of the design. Village
Trustee Lueck asked if the Board wanted to take on that responsibility. There was
consensus to allow staff to decide. She also requested that Condition 11 reflect that
members of the Plan Commission will give feedback to Village staff but decisions
reflecting any architectural changes will be made between Village staff and the design
consultants. Condition 5 would also be amended to remove approval of exterior materials
by the Village Board.
It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, that
this Ordinance be adopted as amended. The motion was approved. The roll call
on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
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NAYS: 0
ABSENT: 1- Village Trustee Tucker
H. ORD 15-136 An Ordinance Authorizing the Vacation of Certain Portions of two Alleys
within the Oak Park Station Planned Development Site Located at
1123-1133 Lake Street, 1133-1145 Westgate, and 1100 North Boulevard in
the Village of Oak Park, Cook County, Illinois
It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Tucker
I. ORD 15-139 An Ordinance Authorizing the Execution of a Third Amendment to
Redevelopment Agreement - Lake Street / Westgate / North Boulevard
Site and 1118 Development Agreement by the Village of Oak Park, a Home
Rule Unit of Government
It was moved by Village Trustee Barber, seconded by Village Trustee Ott, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Tucker
AA. RES 15-376 A Resolution Authorizing the Execution of a Contract with H&H Electric Co.
for Project 15-17, Harrison Street Lighting Improvements, in an amount not
to exceed $789,239.
This Resolution was tabled.
XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Barber )
Village President Abu-Taleb recused himself from the meeting and Village President Pro
Tem Barber presided over the following Item.
AB. ORD 15-125 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
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(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Restaurant Class B-4 Liquor License to Urban Spoon, LLC, DBA
Spoon & Vine
It was moved by Village Trustee Ott, seconded by Village Trustee Brewer, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village Trustee Salzman
NAYS: 0
ABSENT: 1- Village Trustee Tucker
RECUSED: 1- Village President Abu-Taleb
XVIII. Call to Board and Clerk
Village President Abu-Taleb rejoined the meeting.
Village Clerk Powell announced that residents in Cook County may now register to vote
online if they have a valid Illinois Driver's License or State ID.
Village Trustee Brewer thanked those who stopped by and talked with the Board at their
outreach Saturday at the Farmers' Market.
Village Trustee Ott commented that it was a beautiful day at the Farmers' Market and
that she would respond to those who had conversations with her.
Village Trustee Barber thanked Noble Kinsmen owner Steve Lorenz for choosing Oak
Park to locate his business and wished him great success. He also thanked Public
Works employees for their work regarding several downed tress recently as well as
Village staff in general.
Village Trustee Lueck stated that the combined work of staff, developers, the Village
Board and the Economic Development Corporation has resulted in several projects that
will increase the vitality of Downtown Oak Park, which is something they have been
waiting to see for a long time.
Village President Abu-Taleb referred to Mr. McNamara's comments and stated that he did
a lot of research. He was hopeful that perhaps the developer may borrow some of his
ideas. He added that tonight is a good night for Oak Park.
XIX. Adjourn
It was moved by Village Trustee Barber, seconded by Village Trustee Ott, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 9:14 P.M., Monday, August 3, 2015.
Respectfully Submitted,
MaryAnn Schoenneman, Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, August 3, 2015 7:00 PM Village Hall
Regular Meeting at 7:00 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session and reconvene the Regular Meeting
at 7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss
Litigation
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting at 7:30 p.m. in the Council Chambers and Call
to Order
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President and Board of Trustees Meeting Agenda August 3, 2015
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 15-098 Motion to Approve Minutes for July 19, 2015 Special Meeting and July 20,
2015 Regular Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Village Manager Reports
B. ID 15-252 Review of Upcoming Board Calendars for August, September
Overview: Click here to enter text.
C. ID 15-253 Manager’s Report - Lake+Forest Development Construction Update
Overview: This is an update on the construction activities for the Lake+Forest
Development. The construction has been underway for almost a year and the
Public Parking Garage completion date is approaching for Fall 2015.
XI. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
XIII. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
XIV. Second Reading
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President and Board of Trustees Meeting Agenda August 3, 2015
D. ORD 15-138 Second Reading and Adoption of an Ordinance Amending Chapter 5
(“Animals”), Article 1 (“Purposes and Definitions”) Through Article 5
(“Prohibited Activities of Owners and Others”) of the Oak Park Village Code
Overview: The first reading of this proposed ordinance was held on July 20, 2015. Staff
recommends updating several provisions of the Village Code as is relates to
the definitions and procedures followed by the Village in response to
dog/animal bites, animal impoundments, the recovery of animals and the fees
associated with enforcement of the ordinance. The updates are
recommended as they reflect best practices used today and comply with the
Illinois Animal Control Act, 510 ILCS 5/24 and the Illinois Municipal Code, 65
ILCS 5/11-20-9 and the Village’s home rule authority.
XV. Consent Agenda
E. ORD 15-133 An Ordinance Amending Chapter 1 (“General Provisions”), Article 1
(“General Provisions”) by adding a new Section 1-1-16 (“Sale of Real
Property Owned by the Village”) of the Oak Park Village Code
Overview: Staff recommends the Village codify the process used by the Village when
considering the sale of Village owned property outside of TIF Districts. The
process for the sale of Village owned property located in a TIF district is
established by the State under the TIF Act and is not subject to modification
by the Village. All other sale of public property is under the purview of the
Village via its home rule authority.
J. RES 15-328 A Resolution Approving a Utility and Public Access Permanent Easement for
Village Property Located North of 150 Forest Avenue
Overview: As part of the Lake and Forest Development, a permanenent easement is
necessary to be located at the Village property located north of 150 Forest
Avenue for various utilities to locate their facilities within the easement for
the development, including ComEd and Nicor.
K. RES 15-339 A Resolution Approving a Purchase Price Agreement with Alexis Fire
Equipment Co. for the Purchase of an Ambulance in an amount not to
exceed $211,860 and Authorizing its Execution
Overview: This action authorizes the purchase of a new ambulance to replace a nine-year
old reserve ambulance. Per the Village’s Capital Improvement Program,
ambulances are recommended for replacement every three years. The Village
issued a Request for Proposal (RFP) and selected the lowest most responsible
bidder.
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L. RES 15-373 A Resolution Authorizing the Purchase of One 2015 Ford F-250 XL 4 x 4
Pickup Truck with Snow Plow Package from Currie Motors in an amount not
to exceed $28,457 through the Suburban Purchasing Cooperative (SPC) Joint
Purchasing Program and Waiving the Village’s Bid Process
Overview: The FY 2015 Fleet Replacement Fund includes the replacement of one Public
Works Forestry Division pickup truck. This vehicle will be replaced with a 2015
Ford F-250, 4X4 pickup truck with the snow plow package. The SPC awarded a
bid to Currie Motors of Frankfort, Illinois for this vehicle.
M. RES 15-375 A Resolution Approving an Amendment to a Contract between the Village of
Oak Park and CityEscape Garden & Design LLC for the 2015 Commercial
District Planter Program for an amount not to exceed $95,000.00 and
Authorizing its Execution.
Overview: In April of 2014, the Village entered into a contract with CityEscape Garden &
Design LLC for the 2014 Commercial District Planter Program. The contract
was renewed under the terms of the contract for the 2015 season. It is
proposed to increase the contract by $20,000 (from $75,000 to $95,000) for
additional work. Specially, to add work in the planter beds and medians on
the east end of Lake Street, planter beds at the east end of Madison Street,
including at Austin, Harrison Street planter beds and Roosevelt Road.
N. RES 15-377 A Resolution Authorizing the Rejection of all Bids for Project 15-22, Marion
Street Crosswalk Improvements.
Overview: Bids were opened on June 25, 2015 for the Marion Street Crosswalk
Improvements project. Eight contractors picked up proposal documents and
two bids were received. The low complaint bid submitted in an amount of
$289,441 exceeds the $120,000 budgeted for this project. The Engineering
Division recommends rejecting the bids.
O. RES 15-379 A Resolution Authorizing a Change Order for Project 15-4, 2015 Alley
Improvements, for an Additional $9,600.
Overview: Cost savings during construction of the alley improvement project have
resulted in the ability to add additional alleys for replacement into the
contract. One additional alley has already been added to the project in June
and work has been completed. There are still available funds to add a second
alley location into the project which will result in a contract change order of
approximately $9,600 to fund the additional work. The change order allows
for an additional alley location to be replaced and adjusts the contract with J.
Nardulli Concrete, Inc. from $1,486,455 to $1,496,055.
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P. 15-135 A Resolution Approving the Program Year 2015-2019 Consolidated Plan and
the Program Year 2015 Action Plan For Submittal to the United States
Department of Housing and Urban Development
Overview: Recently the Village Board released the draft Program Year (“PY”) 2015-2019
Consolidated Plan for Housing and Community Development (“Con Plan”) and
the draft PY 2015 Action Plan (“Action Plan”) for a 30-day public comment
period, which ran from June 18-July 17, 2015. No comments were received by
the Village. The final Con Plan and Action Plan must be submitted to HUD on
August 14, 2015.
Q. MOT 15-090 Referral of a Special Use Permit Application to the Zoning Board of Appeals
with an Allowance from the Requirements of the Transit-Related Retail
Overlay District (TRROD) to Operate a Dance Studio in the B-3 Central
Business District Located at 805 Lake Street
Overview: The Village Zoning Ordinance requires that dance studios in the B-3 Central
Business District obtain a special use permit and the Transit-Related Retail
Overlay District prohibits such uses within the first 50 feet from the street line,
therefore relief is required to operate a dance studio by the applicant, Arthur
Murray, to occupy a tenant space on the ground floor.
R. MOT 15-091 Motion to Direct Staff to Issue a Request for Proposals for the Adaptive
Reuse Development of Holley Court Parking Garage Consistent with the
Recommendations of the Oak Park Economic Development Corporation (Oak
Park EDC).
Overview: The purpose of the Request for Proposals (RFP) is to solicit development
interest in the adaptive reuse of some portion of the Village owned parking
facility Holley Court Parking Garage for a retail or entertainment use.
S. MOT 15-092 Motion to Direct Staff to Issue a Request for Proposals for the Purchase of
Village Owned Property located at 2-10 Chicago Avenue, Oak Park, Illinois,
Consistent with the Recommendations of the Oak Park Economic
Development Corporation (Oak Park EDC).
Overview: The purpose of the Request for Proposals (RFP) is to solicit development
interest in the Village owned property located at 2-10 Chicago Avenue, Oak
Park.
T. MOT 15-093 A Motion to Accept Staff’s Recommendation to Upgrade from Two-Way
Yield signs to Two-Way Stop Signs on East Avenue at Superior Street and
Direct Staff to Prepare the Necessary Ordinance.
Overview: Two crashes have occurred at the intersection of East Avenue and Superior
Street within the last 30 days. Based on the Parking and Traffic Policies, the
intersection meets the criteria to upgrade to two-way stop signs on East
Avenue at Superior Street.
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U. MOT 15-094 A Motion to Direct Staff to Amend the Redevelopment Agreement between
the Village of Oak Park and OP South Boulevard LLC to Authorize OP South
Boulevard LLC to Enter into an Agreement with Kimley-Horn and Associates,
Inc. to Provide Design Engineering Services for the Replacement of the Alley
Adjacent to the Proposed Development.
Overview: The north-south alley east of the proposed development site along South
Boulevard at Harlem is scheduled to be replaced at the same time as the
construction of the development as part of the Village’s annual alley
replacement program. In order to coordinate the alley replacement with the
proposed development, staff is recommending having the developer’s civil
engineering firm, Kimley-Horn and Associates, design the alley project to
ensure the alley design works with the proposed development’s site plan.
V. MOT 15-095 A Motion to Direct Staff to Prepare an Agreement between the Village and
MEV Oak Park, LLC (MEV) Consistent with the Recommendation of the Oak
Park Economic Development Corporation (Oak Park EDC).
Overview: MEV Oak Park, LLC (MEV), requested through the Oak Park Economic
Development Corporation (Oak Park EDC) a sales tax sharing agreement to
construct a new Sherwin Williams paint store at 901 Madison Street. The Oak
Park EDC reviewed the request and is recommending that the Village enter
into the sales tax sharing agreement in the amount of $75,000.
W. MOT 15-096 A Motion Authorizing a Modification to the Agreement with LAZ Parking
Chicago, LLC for Valet Parking Services and Directing Staff to Prepare a Pilot
Valet Parking Program for the Downtown Business Districts for Review and
Consideration
Overview: With the closing of the Lake and Forest Parking Garage in mid 2014 the Village
has been providing Valet Services to help facilitate patients and customers
going to appointments in the immediate area. Overall there continues to be
an increase in usage but due to the limited scope, the Valet service should be
able to operate through the completion of the parking garage with one
attendant. In addition Staff is proposing consideration of a pilot universal
valet parking program that would encompass a larger user group and help
facilitate access to the Village’s parking supply within the downtown business
districts.
X. MOT 15-097 Motion to Approve the Monthly Treasurer’s Reports for All Funds
Overview: The April, May and June 2015 reports are presented pursuant to 65 ILCS
5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of
Village finances.
Village of Oak Park Page 6 Printed on 04:47 PM August 3, 2015
President and Board of Trustees Meeting Agenda August 3, 2015
Y. MOT 15-099 Motion to Approve the Bills in the Amount of $6,441,491.36 From May 2,
2015 Through July 24, 2015
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning May 2, 2015 through July 24,
2015. This is the most current list available.
XVI. Regular Agenda
Z. ID 15-251 Commercial Business District Presentation
Overview: Recognizing the significant investment contributed by members of our local
business community, the Village Board of Trustees requested that time be set
aside during Regular Board Meetings to acknowledge new business
investment in Oak Park.
Working with business district representatives through the Business
Association Council, a presentation format and schedule has been established
for District Presentations to the Board of Trustees.
F. ORD 15-134 A Motion to Concur with the Zoning Board of Appeals and Adopt an
Ordinance Granting a Special Use Permit to Construct a Temporary Accessory
Parking Lot at 516, 520 and 544 Madison Street
Overview: Fenwick High School is requesting the approval of a special use permit to
construct a temporary accessory parking lot in the C-Commercial District and
Madison Street Overlay District to support their parking needs with
landscaping and parking lot allowances.
G. ORD 15-135 Motion to Concur with the Plan Commission and Adopt an Ordinance
Granting a Special Use Permit for a Major Planned Development for a Mixed
Use Multiple Building Development with Residential, Commercial and Public
Parking at the Property Located at 1123-1133 Lake Street, 1133-1145
Westgate Street, and 1100 North Boulevard
Overview: After referral by the Village Board, the Plan Commission held public hearings
on July 2, July 9, regarding the mixed use planned development referenced
above and adopted Findings of Fact and Recommendations on July 16, 2015.
A related item is Ordinance 15-136 regarding the vacations of two alleys for
the development.
H. ORD 15-136 An Ordinance Authorizing the Vacation of Certain Portions of two Alleys
within the Oak Park Station Planned Development Site Located at 1123-1133
Lake Street, 1133-1145 Westgate, and 1100 North Boulevard in the Village of
Oak Park, Cook County, Illinois
Overview: The Applicant is requesting the vacation of portions of two alleys which are
located within the redevelopment site.
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President and Board of Trustees Meeting Agenda August 3, 2015
I. ORD 15-139 An Ordinance Authorizing the Execution of a Third Amendment to
Redevelopment Agreement - Lake Street / Westgate / North Boulevard Site
and 1118 Development Agreement by the Village of Oak Park, a Home Rule
Unit of Government
Overview: The Third Amendment is necessary as part of the Village’s asbestos abatement
at 1118 Westgate and as a part of the Developer’s work related to 1118
Westgate. The Third Amendment allows for the Village and the Developer to
proceed work with in the alleys near 1118 Westgate and with ComEd for
project required facilities prior to the project’s Real Estate Closing at the end
of October 2015.
AA. RES 15-376 A Resolution Authorizing the Execution of a Contract with H&H Electric Co.
for Project 15-17, Harrison Street Lighting Improvements, in an amount not
to exceed $789,239.
Overview: Competitive bids were opened on July 23, 2015, for the Harrison Street
Lighting Improvements Project 15-17. Six contractors picked up bid
documents and three bids were received. The low responsible bid was
submitted by H&H Electric Co. in an amount of $789,238.50.
XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Barber )
AB. ORD 15-125 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses
to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and
Address Per License”) of the Oak Park Village Code for the Issuance of a
Restaurant Class B-4 Liquor License to Urban Spoon, LLC, DBA Spoon & Vine
Overview: The Ordinance authorizes the issuance of a Restaurant Class B-4 liquor license
to Urban Spoon, LLC, DBA Spoon & Vine (“Spoon & Vine”) for the property
located at 734 Lake Street (“Property”).
XVIII. Call to Board and Clerk
XIX. Adjourn
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