President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 5, 2015 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:55 P.M. II. Roll Call Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Lueck, and Village Trustee Salzman III. Consideration of Motion to Adjourn to Executive Session to Discuss Sale of Property, Lease of Property and Collective Bargaining It was moved by Village Trustee Ott, seconded by Village Trustee Brewer, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(6) - the sale of property owned by the public body, 5 ILCS 120/2(c)(5) - the purchase or lease of real property used by the public body and 5 ILCS 120/2(c)(2) - collective bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Lueck, and Village Trustee Salzman V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:45 P.M. VI. Roll Call Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Lueck, and Village Trustee Salzman VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 A. MOT 15-121 Motion to Approve Minutes for September 21, 2015 Regular Meeting of the Village Board and September 28, 2015 Special Meeting of the Village Board It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to approve the minutes of the September 21 and September 28 meetings. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Dr. Mike Limperis. Dr. Limperis referred to his patients, some of whom were present, and noted that they all had concerns regarding access to his office once construction begins at Westgate. Deborah Cox. Ms. Cox, a patient of Dr. Limperis, referred to the oxygen tank that she carries and noted that she has difficulty waking distances and difficulty breathing. It would not be possible for her and other patients to walk more than a block to get to the doctor's office. Dennis Marszelek. Mr. Marszelek, who uses a wheelchair, stated that he has difficulty getting around and expressed concern regarding parking or drop off near the doctor's office, especially under bad weather conditions. Pat Davis. Ms. Davis and her husband are patients of Dr. Limperis. She felt abandoned by the Village because of their lack of planning for easy access and parking for people with disabilities. Kathy Cannon. Ms. Cannon and her husband are also patients of Dr. Limperis. Neither can walk very far due to their medical conditions. She noted that the revenue of the new development may be important to the Village, but so are people. Dr. Mark Cavelenes. Dr. Cavelenes, an orthopedic surgeon with an office on Westgate, stated that many of his patients use crutches, wheelchairs and walkers. It would be extremely difficult for them to gain access to his office if Westgate is closed during construction of the new development. Village President Abu-Taleb stated that he and staff members have met with the doctors on Westgate. He noted that the developers are committed to finding a reasonable solution, including valet parking. He clarified that the Village is committed to the people of Oak Park. X. Proclamation B. MOT 15-120 Motion to Approve Proclamation for Arts and Humanities Month in October, 2015 Village President Abu-Taleb read the Proclamation aloud. Director of the Oak Park Area Arts Council Camille Wilson-White thanked the Board for their recognition. XI. Village Manager Reports C. ID 15-326 Review of the Village Board Meeting Calendars for October, November and December 2015. Village of Oak Park Page 2 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 Village Manager Pavlicek referred to the meeting calendars for the coming months and asked that if there are any conflicts to let her know as soon as possible. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies There were not comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments There were no appointments. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Ott and seconded by Village Trustee Tucker to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Lueck, and Village Trustee Salzman D. ORD 15-170 An Ordinance Authorizing the Sale of Surplus Property Owned by the Village of Oak Park This Ordinance was adopted. E. RES 15-403 A Resolution Authorizing a Change Order for Project 14-4, Alley Improvements, for an Additional $13,828. This Resolution was adopted. F. RES 15-447 A Resolution Adopting Amended Guidelines for the Village of Oak Park’s Multi-Family Incentives Program This Resolution was adopted. G. RES 15-448 Resolutions Authorizing the Execution of Program Year 2015 Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Agreements This Resolution was adopted. H. RES 15-450 A Resolution Approving an Amendment to the Independent Contractor Agreement with D.E.S. Painting, Inc. to Paint Selected Areas at the Public Village of Oak Park Page 3 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 Works Center for a Total Amount not to exceed $45,038.50 and Authorizing its Execution This Resolution was adopted. I. RES 15-452 A Resolution Approving a Professional Services Agreement with Berry, Dunn, McNeil & Parker, LLC in an Amount not to Exceed $8,800 and Authorizing its Execution This Resolution was adopted. J. RES 15-454 A Resolution Authorizing a Change Order for Project 15-15, Resurfacing of Various Streets, for an Additional $15,000 This Resolution was adopted. K. RES 15-456 A Resolution Approving a Professional Services Agreement with ADP, INC. and Authorizing its Execution in an Amount not to Exceed $7,200 This Resolution was adopted. L. MOT 15-122 Motion to Approve the Bills in the Amount of $6,056,426.35 From August 20, 2015 Through October 1, 2015 This Motion was approved. M. RES 15-460 A Resolution approving an amendment to the Intergovernmental Agreement between the Village of Oak Park and the Board of Education of Elementary School District Number 97 and authorizing its Execution. This Resolution was adopted. N. MOT 15-123 Motion to Approve the Monthly Treasurer’s Report for All Funds This Motion was approved. XVI. Regular Agenda O. ID 15-319 Commercial Business District Presentation - The Historical Society of Oak Park and River Forest Frank Lipo, Executive Director of the Oak Park Historical Society, spoke about the functions of the Historical Society and gave a presentation that included updates on their new location. P. ID 15-312 Review the Recommended Five Year Capital Improvement Plan (2016-2020) and Direct Staff to Prepare the Necessary Actions for Approval of the Plan on the October 19, 2015 agenda. Village Manager Pavlicek stated that this is the first year that staff has presented a five year Capital Improvement Plan (CIP) to the Village Board and contains projects that are the highest priorities for the next five years. She noted that a five year CIP will improve the position of the Village when bidding capital projects and when scheduling construction of Village of Oak Park Page 4 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 capital improvements. Adoption of a five year CIP in advance of the yearly budget will allow for staff to begin engineering design work and develop bid documents over the winter to be prepared for early spring bidding. Chief Financial Officer Craig Lesner added that this will essentially be an extended version of what staff goes through every year in developing one year's worth of costs and will allow the Board to see how the current year's actions will impact future years. He also discussed the GIS component and stated that residents will have the ability to look online to view where and when these projects will take place. Village Trustee Barber asked for clarification regarding what the Village Hall driveway upkeep consists of. Director of Public Works John Wielebnicki stated that this structure includes the underground parking garage and entrance to the police station and explained why these repairs are necessary. Mr. Wielebnicki also spoke about repairs at the fire station on Augusta. There was a discussion regarding when the GIS component will be live on the website. Village Engineer Bill McKenna stated that some of the information, such as the five year plan for alleys, is currently on the website but in a different format. Village President Abu-Taleb stated that the underground garage repairs have been discussed extensively during Finance Committee meetings. The question that was raised was if it was worth the expense if the police station will eventually be moved from the basement of Village Hall to a more visible building. The Police Chief stated to the Finance Committee that the current police station is unsafe and inefficient. Village President Abu-Taleb encouraged the community to have a conversation about this and encouraged the Board to read the Finance Committee minutes detailing their discussion with the Police Chief. It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to direct staff to prepare the necessary actions for approval of the Plan on the October 19, 2015 agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Lueck, and Village Trustee Salzman Q. RES 15-455 A Resolution Approving an Independent Contractor Agreement with Revcon Technology Group, Inc. in an Amount not to Exceed $922,087 and Authorizing its Execution Village Manager Pavlicek stated that this is for upgraded revenue control equipment at the Holley Court, Avenue and Lake & Forest parking garages. Village President Abu-Taleb asked what this upgrade will provide to the end user. Director of Parking and Mobility Services Jill Velan replied that the updated equipment will not be breaking down on a regular basis. There will be immediate enhanced customer service with gates operating at a consistent level. Also, the ticket includes a bar code that can be photographed with a smart phone, which can be used in place of the ticket to exit the garage. In addition, the technology will allow businesses to print validations which they cannot currently do without investing in a special machine. The businesses are very excited about that, as it will provide better customer service. Village of Oak Park Page 5 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 Village Trustee Brewer added that from a customer service perspective, he is excited about the structural changes to one of the garages that will eliminate the need for people to stand outside in the rain and cold in order to pay for parking. Village Manager Pavlicek noted that this would be the canopies to be installed at the Holley Court Garage. In addition to covering the vehicle upon exiting the garage, the machines will be protected from weather damage and have a longer life. Ms. Velan answered questions from the Board. She noted that this technology is the most advanced available. It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Lueck, and Village Trustee Salzman XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Tucker) R. ORD 15-172 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”) of the Village Code of Oak Park Regarding the Craft Brewery D-15 Liquor License Classification This Ordinance was tabled. S. ORD 15-173 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-2 Liquor License to Q-BBQ Oak Park, LLC This Ordinance was tabled. XVIII. Call to Board and Clerk In honor of Arts and Humanities Month, Village Clerk Powell spoke about and recommended the show currently playing at Open Door Theatre. Village President Abu-Taleb stated that he shopped at the new Dollar Store on Madison and thanked them for doing business in Oak Park. XIX. Adjourn It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, to Village of Oak Park Page 6 Printed on 10/21/2015 President and Board of Trustees Meeting Minutes October 5, 2015 adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:15 P.M., Monday, October 5, 2015. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 7 Printed on 10/21/2015