President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, November 2, 2015 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:30 P.M. II. Roll Call Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Ott, and Village Trustee Salzman III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining. It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, to enter into executive session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining and 5 ILCS 120/2(c)(21) - approval of minutes of meetings lawfully closed under the Open Meetings Act. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Ott, and Village Trustee Salzman V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Ott VII. Agenda Approval Village Manager Pavlicek stated that Items J and O have been removed from the Consent Agenda and added to the Regular Agenda. she added that staff will be recommending that Item O be tabled to the next Regular Board Meeting. It was moved by Village Trustee Barber, seconded by Village Trustee Salzman, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 A. MOT 15-130 Motion to Approve Minutes for October 19, 2015 Regular Meeting of the Village Board and Special Meeting Minutes of October 26, 2015 of the Village Board It was moved by Village Trustee Tucker, seconded by Village Trustee Lueck, to aprove the minutes of October 19, 2015 and October 26, 2015 . A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Edward Leinartis. Mr. Leinartis discussed the difficulty he has been having regarding discontinuing his unsolicited delivery of the Red Plum advertising newspaper. Michael Leinartis. Mr. Leinartis spoke about his experience with Red Plum deliveries and asked that the Village intervene to prevent continuing distribution in Oak Park. X. Village Manager Reports B. ID 15-359 Review of the Village Board Meeting Calendars for November and December 2015. Village Manager Pavlicek stated that staff is holding an open house this Thursday regarding noise walls related to the I-290 reconstruction. This is not a new presentation but a chance for residents to ask questions. The Village Engineer and Director of Public Works will be present. Staff wants to ensure that residents are aware that IDOT is required to follow the Federal process, which puts into motion the voting by owners of impacted properties. The Village of Oak Park or the Village Board cannot mandate a different process. For those interested but unable to attend, there is information available on the Village website. Village Manager Pavlicek added that interested parties may also contact her by phone or in person at Village Hall. Village Trustee Barber suggested that a representative from IDOT be present as well. XI. Public Hearing C. ID 15-352 Truth in Taxation Hearing for the Proposed 2015 Tax Year Property Tax Levy Village President Abu-Taleb called to order the Truth in Taxation Hearing for the Proposed 2016 Tax Year Property Tax Levy. Notice of the Public Hearing was published as required by law in the Wednesday Journal on October 21, 2015. Chief Financial Officer Craig Lesner stated that while it is only required by State Statute to hold a public hearing if the increase in the levy exceeds 5%, the Village finds it good practice as part of the budget process to hold an annual hearing. The corporate levy will stay flat at $13 million, the police pension levy will increase $4.4 million and the firefighter pension will increase by 4.57%. After abatement, the debt service levy will be just over $4.2 million. The library's tax levy request is pending but staff is expecting no change from last year or a slight decrease. Overall, the Village's recommended tax levy will increase by 1.85%; if the library's expected increase is zero, the total increase will be 1.32%. Mr. Lesner also explained that it is difficult to determine if this will affect the tax bills, as there are many other factors that determine the final amount. Village of Oak Park Page 2 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 Village President Abu-Taleb asked if there were any questions from members of the public or comments from the trustees. There were no questions or comments. It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, to adjourn the Public Hearing. A voice vote was taken and the motion was approved. XII. First Reading D. ORD 15-186 First Reading of An Ordinance Amending Chapter 22 (“Streets and Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”), Section 22-10-2 (“Use of Sidewalks for Restaurant Tables and Floral Displays”) of the Oak Park Village Code as Reviewed at the Finance Committee of the Village Board on October 22, 2015 Village Manager Pavlicek stated that this would increase the permit fees for eating areas and floral displays on the public sidewalks. The increases reflect the recouping of funds from the Village used to maintain the areas after they have been utilized. This has been discussed with the Finance Committee. Village Trustee Barber asked if this has been discussed with the business community. Village Manager Pavlicek replied that it has not. Village Trustee Barber suggested that the Second Reading be deferred until outreach has been made to the business community. Village Manager Pavlicek noted that the second reading will be on December 7 in order to discuss this with the Business Association Council. E ORD 15-189 First Reading of an Ordinance Amending Parking Permit Fees as Set Forth in Chapter 15 (“Motor Vehicles and Traffic”) of the Oak Park Village Code Village Manager Pavlicek stated that this item was also part of the FY16 budget discussions with the Finance Committee. As an Enterprise Fund, the Parking Fund's expenses are associated with fees charged for meters, garage parking, permits, etc. This item proposes a nominal increase in these fees for FY16. She requested that the Second Reading be considered in the month of November in order to present notices beginning the first week in December to parking permit holders that would impact fees for the first quarter of 2016. XIII. Second Reading F. ORD 15-181 Second Reading and Adoption of an Ordinance Amending Chapter 7 (“Buildings”) of the Oak Park Village Code by Adding a New Article 13 (“Property Maintenance Code”) to Adopt the 2009 International Property Maintenance Code Village Manager Pavlicek commented that the First Reading was on November 2 and based on that discussion, some revisions have been made. Neighborhood Services Manager Drew Williams-Clark added that the appeals process has been clarified. It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 3 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Ott G. ORD 15-184 Second Reading and Adoption of an Ordinance Amending Chapter 12 (“Housing”), Chapter 20 (“Public Health”) and Chapter 22 (“Streets And Sidewalks”) of the Oak Park Village Code It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Ott XIV. Consent Agenda This was approved. Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Brewer to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Ott H. ORD 15-182 An Ordinance Amending Chapter 16 (“Nuisances”), Article 3 (“Criminal Nuisance Abatement”), Section 16-3-1 (“Defintions”) of the Oak Park Village Code This Ordinance was adopted. I. ORD 15-183 An Ordinance Amending Chapter 7 (“Buildings”), Article 10 (“Vacant Buildings”) of the Oak Park Village Code This Ordinance was adopted. K. RES 15-440 A Resolution Approving a Professional Services Agreement with MWH Americas, Inc. for Design Engineering Services for the Fillmore Street Relief Sewer Project in an amount not to exceed $53,419 and Authorizing its Village of Oak Park Page 4 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 Execution. This Resolution was adopted. L. RES 15-474 A Resolution Approving the 2016 Employee Health Benefit Plan Documents, Design and Premiums This Resolution was adopted. M. RES 15-467 A Resolution Approving the Renewal of the Independent Contractor Agreement with G.A. Paving Construction, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots and Snow Shoveling/Salting of Village Owned Sidewalks and Crosswalks for a One-Year Period for an Amount Not to Exceed $190,000 This Resolution was adopted. N. RES 15-479 A Resolution Authorizing Subordination Of A Lien For The Property Located At 1026 South Harvey Avenue (BPIP-056). This Resolution was adopted. P. RES 15-476 A Resolution Approving the Execution of a Contract with J. Nardulli Concrete, Inc., for Project 15-3, 2015 Sidewalk and Curb and Gutter Replacement, in an Amount Not to Exceed $150,000 and Authorizing its Execution This Resolution was adopted. Q. MOT 15-129 Motion to Accept Staff’s Recommendation to Add a No Parking 8AM-10AM Monday thru Friday Restriction Along the 300 block of South Harvey Avenue and Direct Staff to Prepare the Necessary Ordinance This Motion was approved. R. MOT 15-131 Motion to Approve the Bills in the Amount of $2,769,877.69 From October 2, 2015 Through October 29, 2015 This Motion was approved. XV. Regular Agenda S. ID 15-340 Commercial Business District Presentation - Core Power Yoga and Sugar Beet Co-op Adrianne Smith, Studio Manager at Core Power Yoga, spoke about her business and about yoga in general. She also discussed partnerships they have with other area businesses that benefit their members. Jenn Gallogly discussed Sugar Beet Co-op and the ownership structure. She also spoke about what the store offers and various events that they were involved with in the community. Village of Oak Park Page 5 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 J. RES 15-376 A Resolution Authorizing the Execution of a Contract with H&H Electric Co. for Project 15-17, Harrison Street Lighting Improvements, in an Amount Not to Exceed $789,239 as Reviewed at the October 22, 2015 Finance Committee. Village President Abu-Taleb clarified that the motion is to approve the alternate resolution. Village Manager Pavliceck noted that staff is asking for the full bid amount. The alternate resolution decreases the amount and will reduce the scope of the project to exclude four light poles west of Ridgeland. Village Engineer Bill McKenna stated that the amount is reduced by $65,000 for a total of $724,000. The contractor has agreed to hold that price until the end of November. Work on the project would start in spring 2016. It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Ott O. RES 15-475 A Resolution Approving a Contract with MYS, Incorporated, for Project 15-22B, Marion Street Crosswalk Improvements, in an Amount Not to Exceed $108,542 and Authorizing its Execution Village Manager Pavlicek stated that staff is requesting that this Item be tabled for two weeks. A third of this project involves some settling at the crosswalks at South Boulevard and Marion. Staff would like to complete conversations with the original contractor as to whether they are able to have the subcontractors make the repairs even though the warranty time frame on that work has lapsed before awarding this to another contractor. Director of Public Works John Wielebnicki noted that what the manager was referring to is in the new part of Marion Street. He explained that some of the repairs have been made in-house but more work is needed. He is going to meet with that contractor and see what they might be willing to do. The work north of the green line will be replacement of some of the blue stone with colored concrete. He noted that a couple of years ago, the Village had to repair one of the speed tables at a cost of $200,000. Village President Abu-Taleb commented that this contractor will risk losing Oak Park's business if they fail to stand behind their goods and services. This was an expensive project and should last longer than two or five or ten years. Village Trustee Lueck added that the rationale for investing in high quality materials was that they would last a long time. No one expected to spend this kind of money on repairs in such a short time. It was moved by Village Trustee Salzman, seconded by Village Trustee Tucker, Village of Oak Park Page 6 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 that this Resolution be tabled. A voice vote was taken and the motion was approved. T. ID 15-357 Presentation of Lake Street Streetscape Enhancement from Harlem Avenue to Euclid Avenue. Village Manager Pavlicek stated that in May of 2015, staff presented information to the Board regarding infrastructure in need of replacement along Lake Street from Harlem to Euclid as well as material options for the roadway, curbs and sidewalks. Staff has prepared a revised scope of materials in response to Board feedback related to cost, long term care and maintenance regarding a number of alternatives that were presented. Village Engineer Bill McKenna gave a summary of the Steering Committee's recommendations from the initial presentation. This included brick street throughout the entire length, bluestone sidewalks throughout, colored concrete curbs and streetlighting fixtures identical to those on Marion Street and other amenities at a cost of $17.2 million. Staff's recommendations, at a cost of $11.5 million, include limiting blue stone sidewalks to commercial areas only, reducing the area of brick street to high profile intersections only, using colored concrete curbs for the majority of areas with brick streets and bluestone sidewalks, using asphalt pavement for the street surfacing, installation of lighting improvements throughout and installation of special features at select locations. The palette is consistent with the current major planned developments, Lake and Forest and Maple and Lake. A streetscape enhancement decision will set the design standard needed for the Oak Park Station development. In addition, staff is recommending a full resurfacing of Lake Street from Harlem to Austin at that time. The street was last done in 2001 and is nearing the end of its useful life. They will be requesting Federal funds for the resurfacing project and any of the eligible streetscaping items. This will also need to be coordinated with the Oak Park Station development, as their planned opening is around the time of the proposed streetscape construction. Based on Board direction or consensus, staff would start applying for Federal funds in January 2016 and request proposals for the design engineering of the construction project and award those in January or February 2016 to meet the 2017 timetable. A contract has been awarded for a survey of Lake Street in relation to this project. President Abu-Taleb commented that perhaps Lake Street should not be such a priority as there is enough disruption with new developments at this time. The negative impact on businesses has to be weighed against aesthetics. Village Trustee Brewer asked where funding for the project would come from. Village Manager Pavlicek stated that the Capital Improvement Plan notes that there is an 80/20 Federal fund split regarding the Lake Street resurfacing, 50/50 on street lighting and the balance is part of the Capital budget. Village Trustee Lueck asked if it would be better to do it all at once or to spread the project out and have less disruption but for a longer time. She stated that the one place she would recommend using brick is the Westgate project in order to tie in with Marion Street. She was not supportive of the proposed brick intersections on Lake Street and noted that they look choppy. Village Trustee Salzman wanted a more detailed discussion regarding funding. He wanted to know the likelihood of the Village receiving a Federal grant. He also noted that the lowered amount of money was still a large amount. He recognizes that improvements need to be made on Lake Street but doesn't think it is necessary to install the upgraded materials. He was uncomfortable with the price as well. Village of Oak Park Page 7 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 Village Trustee Barber liked that some of the elements from Marion Street were being brought onto Lake Street. He was in favor of doing the project all at once instead of in segments and felt that the businesses were prepared for this. Village Trustee Tucker agreed with Village Trustee Lueck regarding brick intersections. Village Trustee Brewer asked if the cost presented is the baseline. Mr. McKenna said that it was, if they incorporated some of the thoughts from the Steering Committee. Village Trustee Brewer asked for a baseline cost without the streetscape elements. Village Trustee Lueck commented that there won't be much difference, as the biggest cost is the street resurfacing. Village Trustee Salzman stated that investments in excess of $10 million needed to looked at holistically, not just in terms of the money that is available in the budget. There is currently a lot of activity going on in Downtown Oak Park; there are other parts of the Village where that kind of investment could be used to jump start some other economic activity. Village Trustee Barber was under the impression that staff needed direction in order for Lake and Forest and Oak Park Station to move forward. Mr. McKenna clarified that Lake and Forest has been established; Oak Park Station has not but can be priced out at the higher level. Village Trustee Tucker agreed with Village President Abu-Taleb to bifurcate this for the time being. Lake and Forest was underway and direction to Oak Park Station is what they Board has before them today. He added that this need back to the Board for further discussion. Following further discussion, there was consensus to follow the same standard and Lake and Forest. XVI. Call to Board and Clerk Village Trustee Salzman requested that agenda items be clearer regarding the expectations of what is to come out of Board discussions. Village Trustee Lueck congratulated Clark Street Developers. Village Trustee Brewer had a nice Halloween and is happy to live in a community where the children can safely walk the streets. He spoke about a noise wall he saw in Cleveland. Village Trustee Barber spoke about the Middle School Arts Program and congratulated the BRAVO program for their production of Beauty and the Beast. He also spoke highly of the new management of Kozy Corner. Village Trustee Tucker noted that the Huskies have another playoff game this weekend. Village President Abu-Taleb shared the concerns of those who spoke about the Red Plum and asked Village Attorney Stephanides to look into it. A celebration will be held at the Colt Building tomorrow morning to celebrate start of work with the developers. XVII. Adjourn It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to Village of Oak Park Page 8 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 2, 2015 adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:40 P.M., Monday, November 2, 2015. Respectfully submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 9 Printed on 11/17/2015