President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, November 9, 2015 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 7:03 P.M. II. Roll Call Present: 4- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, and Village President Abu-Taleb Absent: 3- Village Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker III. Agenda Approval It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, to approve the agenda. A voice vote was taken and the motion was approved. IV. Public Comment Mike Poirier. Mr. Poirier expressed concern that demolition of the D200 parking lot in order to build a swimming pool will create problems with parking and traffic in the surrounding neighborhood. Patrick Coyne. On behalf of the SEIU 73, Mr. Coyne stated that the Union is demanding that bargaining take place regarding various positions not included in next year's budget. V. Regular Agenda ID 15-378 Village Board Review of the Recommended FY16 Budget. a. Review of General Fund Revenues b. Review of Internal Service Funds (Health Insurance Fund, Risk Management Fund and Self Insured Retention Fund) c. Review of Enterprise Funds (Environmental Services Fund, Parking Fund, Water and Sewer Fund) d. Review of Debt Service e. Discussion and direction if further Special Meetings on budget are requested Village Manager Pavlicek summarized this evening's agenda. The first topic of discussion was a review of General Fund revenues. Modifications recommended for 2016 include an increase in the cost of vehicle stickers and parking citations. Seniors will still pay 2015 rates. There was a discussion regarding the rationale behind raising the cost of vehicle stickers. Village Manager Pavlicek noted that the police and fire pension levies are one Village of Oak Park Page 1 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 9, 2015 area of the property tax levy in the General fund that is growing. It is not growing in terms of operational costs. An increase in business license revenue has been incorporated into the budget pending a Second Reading and adoption of an ordinance regarding an increase in sidewalk usage fees. She also commented that the previously approved increases for ambulances, basic life support and advanced life support has been incorporated into the 2016 recommended ambulance charge revenues. Village Manage Pavlicek discussed the Internal Service Funds (Risk Management, Self-Insured Retention Fund and Health Insurance Fund). The Village continues to be 100% self insured for purposes of providing employee and retiree health insurance. Prescription coverage, life insurance and dental insurance are also provided within this fund. There will be a 5% increase to those expenses. The Self-Insured Retention Fund continues to be a challenge and operates in a deficit, as it is based on future projected expenses from either workers' compensation or actual litigation. In 2015, a larger transfer from the General Fund was made to ensure the deficit does not exceed $2 million. Village Manager Pavlicek noted that the Enterprise Funds operate independently and are entirely supported by user fees. She described what services generate these fees. The Parking Fund needs to create a reserve in order to take on debt service currently being paid by the TIF. However, there is an approximate $300,000 surplus in the FY15 Parking Fund balance that staff recommends be transferred to increase the cash position of the General Fund. She discussed the Water and Sewer Fund and noted that the fees associated with this pay the cost of delivering the water supply and storm and sanitary sewer costs. She noted that the purchase of water from the City of Chicago is a contractual service at a cost of $8 million for 2016. In addition, with an infrastructure that is over 100 years old, the Village needs to be looking at the capital needs and fees that they should be charging in order to pay for that infrastructure. There was a discussion regarding sewer capacity and the Village's Sewer Backup Protection Grant Program. The Environmental Services Fund is where residential waste collection is handled. Staff is proposing that the Board declare $700,000 from that fund as surplus and transfer that amount into the General Fund for the purpose of enhancing its cash position. There will be a modest increase in collection fees in 2016 to keep pace with costs. Public Works Director John Wielebnicki noted that they are nearing the end of their five-year contract with Waste Management and after a review with the Environment and Energy Commission, staff will either renegotiate a new contract, extend the existing contract with Waste Management or go out to bid. There was a discussion regarding the rationale and procedure of declaring a surplus. Village Manager Pavlicek clarified the parking citations fee increase and described the amnesty program.There was a discussion regarding that as well as signage. Mr. Lesner discussed the Debt Service Fund. Whenever the Village issues debt, it is General Obligation debt, which by default goes to the property tax levy unless otherwise directed. He explained the abatement process and commented that the Village recently refinanced $13 million for a lower interest rate without extending the life of the loan. Mr. Lesner noted that they are recommending two years worth of debt be issued for the streets and alleys program, as he believes the Village can get preferential rates by doing that as well as getting ahead of potential legislation in Springfield that could apply to Home Rule Municipalities. He spoke about some of the smaller expenditures, noting that these loans will be 4-5 years, as well as other larger projects such as the Lake and Forest garage and noted there is a letter of credit in place in terms of equity financing. There was a brief discussion. Village of Oak Park Page 2 Printed on 11/17/2015 President and Board of Trustees Meeting Minutes November 9, 2015 VI. Adjourn It was moved by Village Trustee Barber, seconded by Village Trustee Brewer, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned Monday, November 9, 2015 at 8:23 P.M. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 3 Printed on 11/17/2015