President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, December 7, 2015 6:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order VI. Roll Call Village of Oak Park Page 1 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 VII. Agenda Approval VIII. Minutes A. MOT 15-144 Motion to Approve Minutes for November 16, 2015 Regular Meeting of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Village Manager Reports B. ID 15-396 Presentation by the Respiratory Health Association Recognizing Oak Park’s Efforts to Promote Health Lungs By Including E-Cigarettes in the Village’s Indoor Clean Air Policy. Overview: The Respiratory Health Association will recognize the Village of Oak Park as a “Lung Champion” by presenting the Village Board a plaque in recognition of the Village adding electronic cigarettes to the Village ordinance. On May 23, 2014 the Village Board of Trustees voted unanimously to amend the Village ordinance Chapter 20 Article 9 (“Village Indoor Clean Air Policy”) to add electronic cigarettes to the definition of “smoke or smoking”. Electronic cigarettes use is now prohibited in places of employment, indoor public spaces and within 15 feet of a public entrance. XI. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XII. Second Reading C. ORD 15-196 Second Reading and Adoption of an Ordinance Amending Chapter 22 (“Streets and Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”), Section 22-10-2 (“Use of Sidewalks for Restaurant Tables and Floral Displays”) of the Oak Park Village Code Overview: The FY 16 draft budget includes a recommendation to increase the permit fee for restaurants and floral displays on the public sidewalk. The Finance Committee of the Village Board reviewed this recommendation. This action increases the fee from $50 plus $0.50 per square foot of sidewalk space used to $100 plus $3.00 per square foot. Village of Oak Park Page 2 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 D. ORD 15-197 Second Reading and Adoption of an Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 5 (“Schedule of Fines and Penalties for Certain Minor Traffic Violation, Parking and Vehicle License Violations”) of the Oak Park Village Code Overview: The first reading of this ordinance was held at the November 16, 2015 Village Board meeting. Police Officers and Parking Enforcement Officers issue citations to vehicles when found to be in violation of code. This ordinance increases the fine amount by category from $20 to $30, $30 to $40 and $50 to $75. The recommendation is to make the increases effective on July 1, 2016 in order to provide ample notice to citizens as well as lead time for staff to change outdated ticket books. E. ORD 15-202 Second Reading and Adoption of an Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 4 (“Vehicle Licenses”), Section 15-4-3 (“Fees Generally”) of the Oak Park Village Code Overview: The Village issues vehicle licenses to passenger cars and othe motor vehicles. This ordinance increases most rates rate by $20 and eliminates the online discount, but leaves some categories unchanged including the discounts for licenses issued to senior citizens. The rate change will go into effect for the 2016-17 season. F. ORD 15-203 Second Reading and Adoption of an Ordinance Amending Section 20-7-2 of the Oak Park Village Code to Establish New Environmental Fee Rates Overview: This Ordinance increases the fees charged for refuse collection, disposal and recycling. These services are provided by Waste Management to owners of residential property containing one to five units. These new rates reflect a three and one-half (3.5%) percent increaser to ensure adqueate revenue is available for contractual expenses. XIII. Consent Agenda G. ORD 15-205 An Ordinance for the Levy and Assessment of Taxes in the Amount of $312,276 for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015 for the Village of Oak Park Special Service Area Number One Overview: The Village levies a taxupon the geographic area often referred to as Downtown Oak Park. This area coincides with the legally designated Special Service Area Number One. This levy, against property within the district, is used for marketing of the business district. Village of Oak Park Page 3 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 H. ORD 15-206 An Ordinance for the Levy and Assessment of Taxes in the Amount of $6,397 for the 2015 Tax Year for Village of Oak Park Special Service Area Number Seven Overview: The Village levies a tax upon the geographic area of the 1200 block of North Elmwood and Rossell Avenues. This area is referred to as Special Service Area Number Seven. This levy generates tax dollars to be used to offset the cost of traffic diverters. I. ORD 15-210 An Ordinance Terminating Special Service Area Number 2 Overview: This Special Service Area (SSA) Two was created by village ordinance on August 18, 1975 and provides for reimbursement to the Village of special maintenance of sidewalks, streets and parkways in the area bounded by Austin Boulevard on the east, North Boulevard on the south, Humphrey Avenue on the west and the East-West alley north of and parallel to Lake Street on the north. The Village has stopped levying taxes for the area, but now is taking official action to terminate the SSA. J. ORD 15-211 An Ordinance Terminating Special Service Area Number 3 Overview: This Special Service Area (SSA) Three was created by village ordinance on December 23, 1992 and provided for reimbursement over a five (5) year peiod to the Village for the construction and maintenance of cul-de-sac on the 400 block of South Clinton. The Village has stopped levying taxes for the area, but now is taking official action to terminate the SSA. K. ORD 15-212 An Ordinance Terminating Special Service Area Number 4 Overview: This Special Service Area (SSA) Four was created by village ordinance on December 21, 1992 and and provided reimbursement over a ten (10) year period to the Village for the construction of a Cul-de Sac on the 400 Block of South Humphrey Avenue. The Village has stopped levying taxes for the area, but now is taking official action to terminate the SSA. Village of Oak Park Page 4 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 L. ORD 15-213 An Ordinance Terminating Special Service Area Number 5 Overview: This Special Service Area (SSA) Five was created by village ordinance on November 3, 1997 and and provides reimbursement over a ten (10) year period to the Village for the construction of a cul-de sac on the 1200 Block of North Hayes Avenue. The Village has stopped levying taxes for the area, but now is taking official action to terminate the SSA. M. ORD 15-214 An Ordinance Terminating Special Service Area Number 6 Overview: This Special Service Area (SSA) Six was created by village ordinance on August 3, 1998 and provides reimbursement over a ten (10) year period to the Village for the construction and maintenance of streetscape improvements in the area bounded on South Oak Park Avenue between Van Buren Street and Lexington Avenue. The Village has stopped levying taxes for the area, but now is taking official action to terminate the SSA. N. MOT 15-132 Motion to Approve the 2016 Citizen Commission Work Plans Overview: Annually the Village Board requires each Citizen and Advisory Board and Commission to submit a work plan for the coming year. This is the formal process to review and accept work plans. O. RES 15-463 A Resolution Authorizing a Change Order to the Independent Contractor Agreement with Alpine Demolition Services, LLC, for the Building Demolition Project at 6641-43 North Avenue for an Additional $76,827 Overview: During the demolition of the building at 6641-43 North Avenue the underground storage tank scheduled for removal was found to be leaking and that heating oil had contaminated the adjacent soils and liquid contamination was actively spilling into excavated areas which needed to be remediated to comply with environmental regulations and to ultimately obtain a No Further Remediation designation for the site so that the Village can sell the property easily in the future. The contractor was authorized by staff to continue working under a change order to address the active environmental situation. The change order adjusts the contract with Alpine Demolition Services, LLC. from $133,000 to $209,827. P. RES 15-472 A Resolution Approving a Professional Services Agreement between HR Green, Inc. and the Village of Oak Park and Authorizing its Execution Overview: This contract is to outsource day-to-day plan review and inspection activities not provided by staff in order to improve the customer service experience. Village of Oak Park Page 5 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 Q. MOT 15-139 Motion to Approve the Monthly Treasurer’s Report for All Funds Overview: The October 2015 report is presented pursuant to 65 ILCS 5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of Village finances. R. MOT 15-140 Motion to Approve the Bills in the Amount of $3,831,216.26 From October 30, 2015 Through December 3, 2015 Overview: Attached is the regular list of bills as paid through the Village’s accounts payable (AP) system for the period beginning October 30, 2015 through December 3, 2015. This is the most current list available. S. MOT 15-141 A Motion to Approve Staff Submission of a Grant Proposal Under the Lead Poisoning Prevention Program Grant Administered by the Cook County Department of Public Health. Overview: Staff is requesting that the Board approve a motion allowing staff to submit a grant proposal to the Cook County Department of Public Health for $80,000 that would be invested in lead risk assessment and lead hazard control efforts by the Village Department of Public Health and Development Customer Services. U. RES 15-496 A Resolution Approving a Contract for Services between the Village of Oak Park and the Oak Park Housing Authority in the Amount of $35,000 for 2016 and Authorizing its Execution Overview: This is an annual agreement adopted by the Village to provide funding for this agency to cover the shortfall of funding from the U.S. Department of Housing and Urban Development to administer the Housing Choice Voucher Program. V. RES 15-497 A Resolution Approving a Contract for Services between the Village of Oak Park and the Oak Park Residence Corporation in the Amount of $35,000 for 2016 and Authorizing its Execution Overview: This is the annual agreement adopted by the Village to provide funding for this agency for the small condominium management program. W. RES 15-498 A Resolution Approving a Contract for Services between the Village of Oak Park and the Oak Park Regional Housing Center in the Amount of $425,000 for 2016 and Authorizing Its Execution. Overview: This is the annual agreement adopted by the Village to provide funding for this agency from general revenue funds for a total of $425,000. A contract for Community Development Block Grant (CDBG) funding was approved on October 5, 2015. Village of Oak Park Page 6 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 X. RES 15-499 A Resolution Approving a Contract for Services between the Village of Oak Park and Visit Oak Park for the service year 2016 in an amount equal to the revenues generated by the 3% Hotel/Motel Tax assessed in fiscal year 2016 and General Revenue Funds at $37,500 and Authorizing its Execution Overview: The Service Agreement between the Village of Oak Park and Visit Oak Park (formerly The Oak Park Area Convention and Visitors Bureau) is for the amount equal to the revenues generated by the 3% Hotel/Motel Tax assessed in fiscal year 2016 which is estimated to be approximately $175,000 in 2016 and $37,500 in support from the General Revenue Fund. Y. RES 15-501 A Resolution Approving a Professional Services Agreement between Progio LLC and the Village of Oak Park in an Amount Not to Exceed $50,000 and Authorizing is Execution Overview: The personal services agreement is to allow Progio LLC to digitize the Village’s permit files. Z. RES 15-502 Resolutions Authorizing the Annual Renewal of Pawnbroker Business Licenses Overview: Article 4B (“Pawnbrokers”) of Chapter 8 (“Business Licensing”) of the Oak Park Village Code requires that the annual renewal of the business license for pawnbrokers be given at the direction and approval of the Village President and Board of Trustees upon authorization of the Police Chief. AA. RES 15-503 A Resolution authorizing an amendment to the Independent Contractor Agreement with Orbis Construction Company for additional work needed in the Police Department Locker Rooms and Village Hall Offices in an Amount not to exceed $31,467.00. Overview: Orbis Construction has been working on the Police Department men’s and women’s locker room remodeling project and has been performing very well. Additional unforeseen work was needed in the locker rooms which included removal of asbestos underneath the floor tile, removal of damaged glazed block walls and additional improvements not included in the original scope of work. Also, staff requested a proposal from Orbis to install a new wall and door in room 120 at Village Hall as part of the Village Hall furniture and office modification project. Village of Oak Park Page 7 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AB. RES 15-504 A Resolution Authorizing a Change Order to the Renewal Agreement with Edwin Hancock Engineering Co. for the 2016 Alley Improvements Engineering, for an Additional $39,500. Overview: The Village of Oak Park has an agreement with Edwin Hancock Co.to provide design and construction engineering services for the 2016 alley improvements. The Engineering Division recommends adding the design and construction management of the alleys adjacent to the Oak Park Station development to their contract. The additional cost to design and manage these additional alleys results in a contract increase of $39,500 over the original contract amount of $231,600. AC. RES 15-505 A Resolution Approving a Revised Local Public Agency Agreement for Federal Participation with the State of Illinois for the Construction of the South Boulevard Streetscaping Project and Authorizing its Execution Overview: The Illinois Department of Transportation opened bids for the federally funded streetscaping project on South Boulevard from Harlem Avenue to Marion Street in early November. The low bid of $2,762,133.27 was $374,215 above the budgeted amount for the project. The Engineering Division was able to secure an additional $300,000 in Federal Surface Transportation Funds to cover 80% of these additional costs. The revised local agency agreement with the State is required to be submitted for the project to reflect the increased costs and amount of Federal funds used for the project. AD. RES 15-506 A Resolution Authorizing Local Funding for the Federally Funded South Boulevard Streetscape Project, MFT Section Number 13-00256-00-PV Overview: The Illinois Department of Transportation opened bids for the federally funded streetscaping project on South Boulevard from Harlem Avenue to Marion Street in early November. The low bid of $2,762,133.27 was $374,215 above the budgeted amount for the project. The Engineering Division was able to secure an additional $300,000 in Federal Surface Transportation Funds to cover 80% of these additional costs. The resolution committing Village of Oak Park funding for the revised local share of the project is required by the State to reflect the increased costs. AE. RES 15-507 A Resolution Approving an Independent Contractor Agreement with National Power Rodding Corporation for Project 15-10, Sewer Cleaning and Inspection, in an amount not to exceed $97,325 and Authorizing its Execution Overview: Competitive proposals were opened on November 19, for the Sewer Cleaning and Inspection Project. Four contractors received proposal documents and two bids were received. The low responsible bid was submitted by National Power Rodding Corp., in an amount of $97,325. Village of Oak Park Page 8 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AF. RES 15-508 A Resolution Authorizing a Change Order to the Professional Services Agreement with Terra Engineering, Ltd. for the 2014 Alley Improvements Engineering, for an Additional $7,060 Overview: Terra Engineering provided design and construction management for the 2014 alley improvement projects. Additions to the engineering contract scope for material testing resulted in a contract increase of $7,060 over the original contract amount of $231,300. AG. RES 15-510 A Resolution Approving a Columns Easement Agreement, a Columns and Cables Easement Agreement, an Air Rights Easement Agreement, a Temporary Construction Agreement and a Public Sidewalk Easement Agreement with LMC Oak Park Holdings, LLC and Authorizing Their Execution Overview: Oak Park Station is a mixed-use residential, retail and parking project that will be sited on Village-owned surface parking lots. The parties have agreed to the easements in order to effectuate the project construction and completion. AH. RES 15-511 A Resolution Approving a Professional Services Agreement with Terracon Consultants, Inc. for an Environmental Preliminary Site Investigation for the 2016 Alley Improvements adjacent to the Oak Park Station Development in an Amount not to Exceed $15,800 and Authorizing its Execution Overview: The Engineering Division requested a proposal to perform environmental soil sampling and reporting in the alleys scheduled for replacement in 2016 next to the Oak Park Station Development. Terracon Consultants have been working with the developer for over a year on this site and have the in-depth knowledge needed to best complete the soil testing and reporting for the Village which is needed for the alley improvements at this location. Previous agreements with this consultant will make this work exceed the $25,000 annual spending authority with one company without Village Board approval. AI. RES 15-512 A Resolution Approving a Promissory Note in the Amount of $1,430,000 for Payment of a Grant Pursuant to an Economic Incentive Agreement with 259 Lake Steet LLC and Authorizing its Execution Overview: At the September 4, 2015 Village Board Meeting, an agreement was approved with 259 Lake Street LLC for Pete’s Fresh Market Store. The agreement called for a financial incentive to be paid once store opened. While the payment has been made, this action finances the payment over three years. Village of Oak Park Page 9 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AJ. ORD 15-215 An Ordinance Providing for the Abatement of $1,014,800 of the 2015 Tax Levy (2007A General Obligation Corporate Purpose Refunding Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever general obligation (GO) debt is issued, it is presumed to be levied unless the Village specifically directs the Cook County Clerk’s Office to abate the amount needed for debt service. The Village abates the tax levy needed to pay for certain issues depending on the purpose of the issue. AK. ORD 15-216 An Ordinance Providing for the Partial Abatement of $1,423,819 of the 2015 Tax Levy (2010C General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever general obligation (GO) debt is issued, it is presumed to be levied unless the Village specifically directs the Cook County Clerk’s Office to abate the amount needed for debt service. The Village abates the tax levy needed to pay for certain issues depending on the purpose of the issue. AL. RES 15-513 A Resolution Approving Certain Amendments to the Personnel Manual for the Village of Oak Park Overview: The proposed amendments are to update certain provisions of the Personnel Manual within Appendix I (“Job Classification and Fair Labor Standards Act Status”) and Appendix VII (“Appointee Pay Plan Schedule”) in order to incorporation job title changes and job classifications as established in the FY16 recommended budget. Village of Oak Park Page 10 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AM. RES 15-514 A Resolution Opposing the Construction of a Sound Wall Adjacent to Village Owned Property along the I-290 Corridor and Directing the Village Manager to Return the Benefitted Receptor Viewpoint Forms to the Illinois Department of Transporation Noting Opposition Overview: The Village of Oak Park received Benefitted Receptor Viewpoint Forms for the following Village Owned properties: · Maze Library at the northwest corner of Gunderson and Harrison · Barrie Center at the at the southeast corner of Harvey and Garfield The ballots were received by the Village on November 13 and 17 respectively which did not allow for Village Board consideration during its November 16, 2015 meeting. As such, the Village Manager requested approval from IDOT for the Village Board to consider this matter as part of the December 7, 2015 agenda and submit its ballot thereafter. AN. RES 15-516 A Resolution Approving an Amendment to the Project Budget for the Construction of the Public Portion of the Parking Garage at 150 Forest Avenue and the Use of Owner Contingency for Change Orders in a net Amount of $25,774.76. Overview: On October 6, 2014 the Village Board approved a Project Budget for the new public parking garage. On May 18, 2015 the Village Board approved an amendment to the project budget for unforeseen utility costs. As we are nearing the substantial completion of the Public Parking Garage an amendment related to unforeseen field conditions is needed in a net amount of $25,774.76. This will not increase the overall approved budget as funds provided for within the contingency for change orders. AO. RES 15-517 A Resolution Authorizing an Alternative Method for the Village of Oak Park to Initially Pay for the New Public Parking Garage at 150 Forest Avenue and Authorizing the Village Manager to Negotiate and Enter into an Amendment to the Applicable Recognition and Estoppel Agreement regarding said Payment Overview Overview: On September 29, 2014 the Village Board approved a Recognition and Estoppel agreement and Letter of Credit regarding the payment and operating of the new public parking garage at 150 Forest Avenue. As we are nearing the substantial completion of the public parking garage an amendment is needed for an alternative payment method by the Village for the garage before taking ownership. Village of Oak Park Page 11 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AP. RES 15-519 A Resolution Approving a Parking Facility Management Agreement with WDF-3 Wood Oak Park Owner, LLC and SP Plus Corporation to Operate the New Public Parking Garage at 150 Forest Avenue. Overview: In accordance with the Redevelopment Agreement with Lake Street Investors, the Village and WDF-3 Wood Oak Park Owner, LLC have completed a request for proposal (RFP) process and are recommending that an agreement be entered into with SP Plus to manage the 588 space public/private parking garage at 150 Forest Avenue schedule to open this month. AQ. ORD 15-218 An Ordinance Authorizing the Execution of a Fifth Amendment to Redevelopment Agreement - Lake Street / Westgate / North Boulevard Site by the Village of Oak Park Overview: The Fifth Amendment is necessary to extend the schedule set forth in the Second Amendment to the Redevelopment Agreement. The prior closing date had been set for December 9, 2015. However, after discussions with the business community, the parties agreed that it was best to delay the parking lot closure until after the holidays. Additionally, the parties have yet to secure the necessary approvals from the Illinios Enviromental Protection Agency to proceed with the development. The Village owned property cannot be conveyed to the Developer until ComEd moves its facilities from the development site. ComEd has indicated that the facilities cannot be relocated until mid to late December 2015. AR. ORD 15-219 An Ordinance Authorizing the Execution of a First Amendment to Development Agreement between the Village of Oak Park and Clark Street Development LLC (1118 Westgate Street) Overview: On August 3, 2015, the Village approved a Development Agreement to remove the 1118 Westgate parcel from the Redevelopment Agreement between the Village and Clark Street in order to effectuate to removal of ComEd equipment on the Village owned parking lot parcel. ComEd needs additional time to effectuate the removal of the equipment. The closing date is being changed to mirror the closing date of the larger Village owned parcels. AS. RES 15-520 A Resolution Approving a Contract for Services between the Village of Oak Park and the Oak Park Area Arts Council in the Amount of $148,800 for 2016 and Authorizing Its Execution. Overview: The 2016 Contract for Services between the Village of Oak Park and the Oak Park Area Arts Council (OPAAC) including a scope of services and performance measurement is presented for Board’s review and approval. Village of Oak Park Page 12 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AT. ORD 15-221 An Ordinance Approving an Assignment of Redevelopment Agreeement Between the Village Of Oak Park, Clark Street Real Estate LLC, LMC Oak Park Holdings, LLC and CSD Kurtzein, LLC and Authorizing its Execution Overview: The Transferee Assignment and Assumption Agreement between the Village of Oak Park, Clark Street Real Estate LLC and LMC Oak Park Holdings, LLC is necessary to transfer the rights and responsibilities of the Redevelopment Agreement to the new legal entity created for the purpose of constructing the development. AU. RES 15-521 A Resolution Approving the Second Amended & Restated By-Laws of the Oak Park Economic Development Corporation (OPEDC). Overview: Staff prepared amendments to the Operating Agreement with OPEDC and to the organization’s By-Laws to reflect changes to the operating relationship between the Village and OPEDC that have been identified as beneficial improvements to the newly configured OPEDC. This item was tabled at the November 16, 2015 meeting of the Village Board pending additional information. AV. RES 15-522 A Resolution Awarding an Electric Power Sale Agreement with Constellation Energy for the Purchase of Fixed Price Electricity for Certain Municipal Facilities and Authorizing the Village Manager to Negotiate and Enter into the Agreement Overview: The Village is working with Mark Pruitt, Principal of the Illinois Energy Choice Aggregation Network, for the solicitation of bids for third party pricing for electrical power supply for four Village accounts: 1. 720 North Blvd. - The Avenue Parking Garage 2. 1150 Holley Court - Holley Court Parking Garage 3. 102 North Lombard (Central Pumping Station and the North and South pumping stations) 4. OPRF Parking Garage On December 7, 2015 the bid results will be provided to the Village Board for consideration as well as posted on the Village website. AW. ORD 15-222 An Ordinance Approving a First Amendment to the Lease Agreement between the Village of Oak Park and Robinson’s No. 1 Rib, Inc. and Authorizing its Execution. Overview: The proposed First Amendment will extend the current lease term the Village’s tenant, Robinsons No. 1 Rib, Inc., to occupy the property located at 934-946 Madison Street from November 30, 2015 to March 31, 2016. Village of Oak Park Page 13 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AX. RES 15-524 A Resolution Approving an Independent Contractor Agreement with Forward Space, LLC, d/b/a/ Office Concepts, for the Purchase and Installation of Carpet, Certain New Furniture and Related Coordination and Design Services for Village Hall in an Amount not to exceed $300,000 Overview: This is a multi-year project included in the 2014-2017 capital improvement program budgets. It is an effort to remodel, reorganize and declutter Village Hall in order to provide a better customer service. BE. MOT 15-145 Motion to Accept the 2016 Village Board Regular Meeting Calendar Overview: This is an annual action in which the Village Board shall give public notice of the schedule of its regular meetings at the beginning of the year. BF. RES 15-526 A Resolution Approving an Intergovernmental Agreement between the Chicago Transit Authority and the Village of Oak Pak for Special Transit Police Detail Services and Authorizing its Execution Overview: Since 1990 the Village and CTA have entered into yearly Intergovernmental Agreements to provide for sworn Oak Park Police Officers to work off-duty hours on CTA Rapid Transit lines and bus routes by utilizing on duty police personnel. The Agreement is a three year extension of an initiative that is consistent with the Village’s commitment to public safety and is beneficial to our residents. BG. RES 15-523 A Resolution Approving a Settlement Agreement in Workers’ Compensation Case No. 10 WC 13581 and Authorizing its Execution Overview: It is requested that the Village Board approve a settlement agreement in Workers’ Compensatno Case No. 10 WC 13581 and authorize its execution. BH. ORD 15-224 An Ordinance Authorizing the Vacation of Certain Portions of Two Alleys within the Oak Park Station Planned Development Site located at 1123-1133 Lake Street, 1133-1145 Westgate, And 1100 North Boulevard in the Village Of Oak Park, Cook County, Illinois And repealing Ordinance Number 15-136 Overview: On August 3, 2015, the Village approved Ordinance Number 15-136 which vacated the alleys contained in the development site parking lots and the vacation was to Clark Street Development. The current ordinance repeals Ordinance Number 15-136 and Vacates the two alleys to the new development entity LMC Oak Park Holdings, LLC. XIV. Regular Agenda Village of Oak Park Page 14 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 AY. ORD 15-207 An Ordinance Providing for the Issuance of $9,000,000 General Obligation Corporate Purpose Bonds, Series 2015B, of the Village of Oak Park, Cook County, Illinois, and Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on Said Bonds. Overview: The 2015B issue is pursuant to pervious Board direction to fund the first two years ($8 million) of the $20 million streets and alleyway program as well as additional funding for a street lighting project along the Harrison Street Business District and a portion of short-term financing for software implementation. Bond issuance pricing will be delivered on Monday, December 7, 2015. AZ. ORD 15-217 An Ordinance Declaring Surplus Revenue in the Village of Oak Park’s Environmental Services Fund and Parking Fund for the 2015 Fiscal Year and Authorizing the Distribution and Transfer of those Surplus Revenues to the Village’s General Fund Overview: During the FY16 Budget Recommendation discussions with the Finance Committee and Village Board, staff recommended shifting money from the Parking Fund and Environmental Services Fund to the General Fund in order to improve cash postions. BA. ORD 15-223 An Ordinance Amending the Fiscal Year 2015 Budget. Overview: New appropriations are recommended when a reasonable operational need exists but was not contemplated in the original budget document. Whenever possible, new requests are offset by reductions in spending elsewhere in the budget in order to keep the overall spending authority in the Department and/or Fund the same. BB. ORD 15-204 The Village of Oak Park’s 2015 Property Tax Levy Ordinance Overview: On an annual basis during the budget process, the Village staff calculates the revenue needs for all funds of the Village. In the case of funds fully or partially funded from property taxes, State law requires that property taxes are calculated after considerations of all other funding sources have been reviewed. Village of Oak Park Page 15 Printed on 05:05 PM December 7, 2015 President and Board of Trustees Meeting Agenda December 7, 2015 BC. ORD 15-208 An Ordinance Adopting the Budget for All Corporate Purposes of the Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of January, 2016 and Ending on the Thirty-First Day of December, 2016 Overview: The Finance Committee met with staff throughout October 2015 to review the Recommended FY16 Budget. The Village Board of Trustees also conducted Public Hearings on the Truth in Taxation and proposed 2016 Budget at a meeting on November 2, 2015 and November 16, 2015, respectively. Pursuant to the Village Code, adequate public notices including the publishing and posting of legal notices and copies of the budget have been made available to the public. This item is the final action for adoption of the FY16 Budget. BD. MOT 15-142 Referral of Text Amendments to the Village of Park Zoning Ordinance to Amend Article 3 (“Zoning District Regulations”), Section 3.9.6 (“Madison Street Overlay District”), and Article 9 (“Definitions”) regarding Madison Street Zoning Regulations to the Plan Commission for Public Hearing Overview: This is a request for referral to the Plan Commission to hold public hearings for text amendments to the Zoning Ordinance for the purpose of modifying only the Madison Street Zoning Regulations. This is part one of the Zoning Ordinance update process. XV. Call to Board and Clerk XVI. Adjourn Village of Oak Park Page 16 Printed on 05:05 PM December 7, 2015