President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, January 19, 2016 6:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers. At 7:00p.m., in the Council Chambers, the Village will host the Employee Service Award Ceremony. The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meetings agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Sale of Property. IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order Village of Oak Park Page 1 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 VI. Roll Call VII. Agenda Approval VIII. Minutes A. MOT 16-009 Motion to Approve Minutes for January 4, 2016 Regular Meeting and Minutes for January 11, 2016 Special Meeting of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Village Manager Reports B. ID 16-014 Contract Review Committee of the Village Board - Update XI. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. XIV. Consent Agenda C. ORD 16-00 An Ordinance Authorizing the Execution of Amended and Restated Redevelopment - Lake Street / Westgate / North Boulevard Site by the Village of Oak Park, a home rule unit of government Overview: The Amended and Restated Redevelopment Agreement is necessary to extend the schedule set forth in the Fifth Amendment to the Redevelopment Agreement. The prior closing date had been set for January 8, 2016. However, ComEd will not complete removal of its facilities from the development site until January 20, 2016. Additionally, the parties have agreed to an alternative ownership structure of the public parking garage. Village of Oak Park Page 2 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 D. ORD 16-004 An Ordinance Authorizing the Execution An Agreement for Environmental Remediation Work - Lake Street / Westgate / North Boulevard Site by the Village of Oak Park, a home rule unit of government Overview: As part of the Redevelopment Agreement between the Ddeveloper, the Village agreed to be responsible for the Environmental Remediation work. E. ORD 16-007 An Ordinance Authorizing the Sale and Lease of Certain Real Property Located at 2-10 Chicago Avenue in the Village of Oak Park Consistent with the Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC) Overview: On August 5, 2015, the Village issued a Request for Proposals for the sale of 2-10 Chicago Ave. The Village received one proposal from purchaser. The Oak Park Economic Development Corporation (Oak Park EDC) reviewed the request and is recommending that the Village enter into the Sales Agreement for the amount of $425,000. F. ORD 16-011 An Ordinance Approving an Assignment of an Amended and Restated Redevelopment Agreeement Between the Village Of Oak Park, Clark Street Real Estate LLC, CSD Kurtzein, LLC and LMC Oak Park Holdings, LLC and Authorizing its Execution Overview: The Transferee Assignment and Assumption Agreement between the Village of Oak Park, Clark Street Real Estate LLC and LMC Oak Park Holdings, LLC is necessary to transfer the rights and responsibilities of the Amended and Restated Redevelopment Agreement to the new legal entity created for the purpose of constructing the development. G. RES 16-007 A Resolution Authorizing Execution of a Construction Engineering Services Agreement for Federal Participation with Edwin Hancock Engineering Co. for construction engineering of the Chicago Avenue Resurfacing and Streetscaping project in an amount not to exceed $174,752. Overview: The Engineering Division issued a Request for Proposals (RFP) for construction engineering services for the federally funded streetscape and resurfacing project on Chicago Avenue from Harlem Avenue to Austin Boulevard scheduled for State bidding this spring. Fourteen firms received request for proposal documents and ten proposals were received. The proposal from Edwin Hancock Engineering Co. best fits the needs of the Village at a competitive price. The Village will be reimbursed 80% of the costs for this work from a Federal grant for the project. Village of Oak Park Page 3 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 H. RES 16-008 A Resolution Authorizing the Subordination of a Lien on Property located at 124-130 Washington Boulevard Overview: The loan recipient is requesting a subordination of their Multi Family Housing Incentives Program grant mortgage to a new first mortgage. The Village remains secure in junior position on the title. I. RES 16-015 A Resolution Authorizing the Subordination of a Lien on Property located at 229-235 Harrison Street Overview: The loan recipient is requesting a subordination of their Multi Family Housing Incentives Program grant mortgage to a new first mortgage. The Village remains secure in junior position on the title. J. RES 16-016 A Resolution Authorizing the Execution of a Purchase Price Agreement with Water Products Company for Materials for Installation and Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $30,000.00 in Fiscal Year 2016. Overview: The Water and Sewer Division of the Department of Public Works is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe. K. RES 16-017 A Resolution Authorizing the Execution of a Settlement Agreement in Cook County Circuit Court Case No. 2012 L 004254 Overview: It is requested that the Village Board authorize the execution of a settlement agreement in Cook County Circuit Court Case No. 2012 L 004254. L. RES 16-035 A Resolution Authorizing a Change Order to the Local Public Agency Formal Contract with Triggi Construction, Inc. for the 2014 Local Street Improvement Project, Section No. 13-00259-00-RS, for an Additional $68,013.00 Overview: Various changes during construction resulted in a contract overage in the 2014 Local Street Improvement Project which was funded using mostly State funds. The changes primarily stem from replacing poor pavement bases. The change order adjusts the contract with Triggi Construction, Inc. from $1,324,664.86 to $1,392,677.51. M. RES 16-036 A Resolution Approving a Professional Services Agreement with Carrie B. Washington to Act as an Administrative Law Judge for the Village of Oak Park and Authorizing its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours. Village of Oak Park Page 4 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 N. RES 16-037 A Resolution Authorizing the Subordination of a Lien on Property located at 124-130 Washington Boulevard Overview: The loan recipient is requesting a subordination of their Multi Family Housing Incentives Program grant mortgage to a new first mortgage. The Village remains secure in junior position on the title. O. RES 16-039 A Resolution Approving a Professional Services Agreement with Susan Davis Brunner to Act as an Administrative Law Judge for the Village of Oak Park and Authorizing its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village ordinances. P. RES 16-040 A Resolution Approving a Purchase Price Agreement with HD Supply Waterworks Group, Inc. for materials for Installation and Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an amount not to exceed $45,000.00 in Fiscal Year 2016 and Authorizing its Execution Overview: The Water and Sewer Division of the Department of Public Works is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe. Q. RES 16-041 A Resolution Accepting a Cook County Department Of Public Health Lead Poisoning Prevention Grant Award in the Amount of $160,000 and Authorizing the Execution of the Grant Agreement Overview: Staff is requesting that the Board authorize staff to accept a grant from, and execute a cooperative grant agreement with, the Cook County Department of Public Health for $160,000 that would be invested in lead risk assessment and lead hazard control efforts by the Village Departments of Public Health and Development Customer Services. R. RES 16-045 A Resolution Approving a Professional Services Agreement with John Stack to Act as an Administrative Law Judge for the Village of Oak Park and Authorizing its Execution Overview: The Village annually hires administrative law judges under contract for the village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village ordinances. S. RES 16-047 A Resolution Approving the Purchase of One 2016 Avant 620 Compact Multi-Purpose Loader, from Russo’s Power Equipment of Schiller Park, Illinois in an Amount Not to Exceed $70,922.19 Overview: The FY 2016 Fleet Replacement Fund includes the replacement of the Department of Public Works 2002 Holder C240 Multi-use vehicle. This vehicle will be replaced with a 2016 Avant 620 Compact Multi-Purpose Loader. Village of Oak Park Page 5 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 T. RES 16-048 A Resolution Approving an Independent Contractor Agreement with J. Congdon Sewer Service, Inc. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $25,000.00 in Fiscal Year 2016 and Authorizing its Execution Overview: The Department of Public Works Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable, lack the necessary equipment to perform such repairs or multiple repairs required simultaneously, an outside water and sewer contractor is called in to make the repairs. U. RES 16-049 A Resolution Approving an Independent Contractor Agreement with Trine Construction Corp. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2016 and Authorizing its Execution Overview: The Department of Public Works Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable, lack the necessary equipment to perform such repairs or multiple repairs required simultaneously, an outside water and sewer contractor is called in to make the repairs. V. RES 16-050 A Resolution Approving an Independent Contractor Agreement with Cerniglia Co. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2016 Overview: The Department of Public Works Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable, lack the necessary equipment to perform such repairs or multiple repairs required simultaneously, an outside water and sewer contractor is called in to make the repairs. W. RES 16-051 A Resolution Approving a Professional Services Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an amount not to exceed $28,500.00 for Administrative Support for the Village’s Water Meter Change Out Program in 2016 and Authorizing its Execution Overview: These professional services will be in conjunction with the Department of Public Works’ upgrading of the water meter system including the replacing all of the version 1 Meter Interface Units (MIU’s) that were installed in 2001. The goal of the program is to replace all version 1 MIU’s with the new integrated register heads for a complete “smart” meter system. Ferguson Waterworks will continue to provide administrative (back-office) support services for the completion of the program. Village of Oak Park Page 6 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 X. RES 16-052 A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount not to exceed $271,500.00 and Authorizing its Execution and Waiving the Village’s Bid Process Overview: This purchase will be the Department of Public Works’ continuation in upgrading the water meter system of replacing all of the version 1 Meter Interface Units (MIU’s) that were installed as part of the meter change out program started in 2001. The goal of the program is to replace all version 1 MIU’s with the new integrated register heads for a complete “smart” meter system. The Department will continue to use in-house staff to complete the project. Y. RES 16-053 A Resolution Approving the Assignment of the Independent Contractor Agreement for Parkway Tree Removal to Sterling Tree Solutions, LLC and Renewal of the Agreement for 2016 in an Amount not to Exceed $240,000.00 Overview: The 2015 Parkway Tree Removal Program was awarded, in part, to Davis Tree Care and Landscaping, Inc., a subsidiary of Sterling Tree Solutions, LLC of Phoenix, IL through open bidding. Village staff recommends exercising the first of two annual renewals for the 2016 program. Davis / Sterling requested the agreement be transferred to Sterling Tree Solutions LLC. Z. RES 16-054 A Resolution Approving a Professional Services Agreement with Darlene Redmond to Act as an Administrative Law Judge for the Village of Oak Park and Authorizing its Execution Overview: The Village annually hires administrative law judges under contract for the village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village ordinances. AA. RES 16-063 A Resolution Approving the Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for the 2016 Parkway Tree Removal Program in an Amount not to Exceed $240,000.00 Overview: The 2015 Parkway Tree Removal Program was awarded, in part, to A & B Landscaping and Tree Service, Inc., of Riverside, IL through open bidding. Village staff recommends exercising the first of two annual renewals for the 2016 program. Village of Oak Park Page 7 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 AB. MOT 16-010 A Motion to Approve the Streetscape Elements for the Chicago/Harlem Avenue Business District as Included in the Federally Funded Chicago Avenue Resurfacing and Streetscape Project Overview: In November of 2014 the Village received federal funds for the resurfacing of Chicago Avenue from Harlem to Austin and for streetscaping elements recommended in the 2008 Chicago/Harlem Avenue District Neighborhood Plan including street lighting, crosswalks, and sidewalk improvements. The project is currently scheduled for a State bidding in April of 2016. AC. MOT 16-005 Motion to Approve the Bills in the Amount of $4,978,998.02 From December 4, 2015 Through January 14, 2016 Overview: Attached is the regular list of bills as paid through the Village’s accounts payable (AP) system for the period beginning December 4, 2015 through January 14, 2016. This is the most current list available. AD. MOT 16-006 Motion to Approve the Monthly Treasurer’s Report for All Funds Overview: The November 2015 report is presented pursuant to 65 ILCS 5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of Village finances. AE. RES 16-010 A Resolution Approving a Non-Binding Letter of Intent with Centrum Partners LLC for the Adaptive Reuse Development of Holley Court Parking Garage Consistent with the Recommendations of the Oak Park Economic Development Corporation (Oak Park EDC) and Authorizing Its Execution Overview: After a Request for Proposals (RFP) is to solicit development interest in the adaptive reuse of some portion of the Village owned parking facility Holley Court Parking Garage for a retail or entertainment use, the Oak Park EDC is recommending executing a non-binding Letter of Intent with Centrum Partners LLC. XV. Regular Agenda AF. RES 16-018 A Resolution Supporting a Carbon Fee and Dividend AG. MOT 16-007 A Motion to Designate Ranquist Development Group, Inc. as the Preferred Developer for the Redevelopment of 708 Lake Street as Recommended by the Oak Park Economic Development Corporation (Oak Park EDC) and Direct Staff to Negotiate a Redevelopment Agreement Overview: The Village owns the property located at 708 Lake Street and the Oak Park EDC is recommending designating Ranquist Development Group as the Preferred Developer. XVI. Call to Board and Clerk Village of Oak Park Page 8 Printed on 04:47 PM January 15, 2016 President and Board of Trustees Meeting Agenda January 19, 2016 XVII. Adjourn Village of Oak Park Page 9 Printed on 04:47 PM January 15, 2016