President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, February 16, 2016 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 7:00 P.M. II. Roll Call Present: 4- Village Trustee Barber, Village Trustee Lueck, Village Trustee Salzman, and Village President Abu-Taleb Absent: 3- Village Trustee Brewer, Village Trustee Ott, and Village Trustee Tucker III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation and Personnel. It was moved by Village Trustee Barber, seconded by Village Trustee Salzman tp enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - pending litigation, and 5 ILCS 120/2(c)(1) - personnel. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Barber, Village Trustee Lueck, Village Trustee Salzman, and Village President Abu-Taleb NAYS: 0 ABSENT: 3- Village Trustee Brewer, Village Trustee Ott, and Village Trustee Tucker V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:34 P.M. VI. Roll Call Present: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb Absent: 2- Village Trustee Brewer, and Village Trustee Tucker VII. Agenda Approval It was moved by Village Trustee Barber, seconded by Village Trustee Lueck, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 16-021 Motion to Approve Minutes for February 1, 2016 Regular Meeting and Minutes for February 8, 2016 Special Meeting of the Village Board. Village of Oak Park Page 1 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 It was moved by Village Trustee Barber, seconded by Village Trustee Salzman, that this Motion be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Peggy McGrath, representing Go Green. Ms. McGrath discussed toxins found in pesticides used on lawns and urged the Board to adopt a policy that prohibits their use. Jonathan Hugh, representing Go Green. Mr. Hugh spoke about how plant life matures and beautifies in its own time without the addition of chemicals. He added that animal life is also endangered by the use of these chemicals. Ruth Kerzee, representing Midwest Pesticide Action Center. Ms. Kerzee discussed the growing concern regarding toxins used in pesticides and noted several municipalities that have severely restricted or prohibited their use. Barbara Mullarkey, representing Oak Park Environmental Network. Ms. Mullarkey spoke about the dangers of cellular antennas and other environmental hazards. Monica Sheehan. Ms. Sheehan gave reasons why the OPRF High School parking garage should not be torn down. Chris Donovan. Mr. Donovan stated that tearing down the OPRF High School garage would be a waste of $7 million. Bruce Kleinman. Mr. Kleinman commented that leaf blowers contribute to the pesticide problem and should be banned. Regarding the pool and parking garage, he stated that the garage should be taken off the table. An Olympic sized pool is excessive and one smaller pool at the high school is sufficient. Rebecca Morrow-Nye. Ms. Morrow-Nye was impressed by the collaboration between taxing bodies at the recent I-Gov meeting. She also spoke in support of keeping the high school parking garage. Maureen Kleinman. Ms. Kleinman also spoke in support of keeping the garage, noting the large employee population as well as the need for parking during events at the high school. X. Village Manager Reports Village Manager Pavlicek commented that materials provided at the I-Gov meeting are available on the Village website. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies B. ID 16-042 Board and Commission Vacancy Report for February 16, 2016. There were no comments. Village of Oak Park Page 2 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 XIII. Citizen Commission Appointments, Reappointments and Chair Appointments C. MOT 16-022 Motion to consent to the Village President’s Appointment of: Community Design Commission - Juan Betancur, Appoint as Member Public Art Advisory Commission - Khara Coleman, Appoint as Member It was moved by Village Trustee Barber, seconded by Village Trustee Ott, that this Motion be approved. A voice vote was taken and the motion was approved. XIV. Second Reading D. ORD 16-019 Second Reading and Adoption of an Ordinance Amending Chapter 8 (“Business Licensing”), Article 4B (“Pawnbrokers) of the Oak Park Village Code and Adding a New Article 37 (“Secondhand Goods Dealers”) to Chapter 8 There were no comments. It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Tucker XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Ott and seconded by Village Trustee Salzman to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Tucker E. RES 16-079 A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for Unique Paving Material High Performance Cold Patch Asphalt in 2016 in an Amount Not to Exceed $40,000.00 and Authorizing its Execution. This Resolution was adopted. Village of Oak Park Page 3 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 F. RES 16-082 A Resolution Approving the Purchase of One 2016 Ford F-250 XL, 4X4 Pickup Truck, with Snow Plow Package, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount Not to Exceed $29,248 and Waiving the Village’s Bid Process This Resolution was adopted. G. RES 16-083 A Resolution Approving the Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. of Riverside, IL for Regular and On-Demand Landscape Maintenance in an Amount Not to Exceed $210,000.00 This Resolution was adopted. H. RES 16-084 A Resolution Approving an Independent Contractor Agreement with Oak Brook Mechanical Services, Inc. for Emergency Mechanical/HVAC Repairs in an Amount Not to Exceed $30,000.00 in Fiscal Year 2016 and Authorizing its Execution This Resolution was adopted. I. RES 16-085 A Resolution Approving an Independent Contractor Agreement with R & L Maintenance, Inc. for Emergency Electrical Repairs in an Amount Not to Exceed $30,000.00 in Fiscal Year 2016 and Authorizing its Execution This Resolution was adopted. J. RES 16-088 A Resolution Approving a Local Public Agency Agreement for Federal Participation with the State of Illinois for the construction of the Chicago Avenue Resurfacing and Streetscape Project and Authorizing its Execution This Resolution was adopted. K. RES 16-089 A Resolution Approving Local Funding for the Federally Funded Chicago Avenue Resurfacing and Streetscape Project, Section Number 15-00263-00-RS This Resolution was adopted. L. RES 16-100 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to be Performed on Behalf of the Village of Oak Park for the 2016 Fiscal Year This Resolution was adopted. M. RES 16-101 A Resolution Approving a Continuing Reimbursement and Security Agreement Between FirstMerit Bank, N.A. and the Village of Oak Park for the Issuance of a Letter of Credit for the Oak Park Station Development at the Lake Street / Westgate /North Boulevard Site and Authorization Its Execution Village of Oak Park Page 4 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 This Resolution was adopted. N. RES 16-104 A Resolution Approving a Service Agreement between the Village of Oak Park and Cannon Cochran Management Services, Inc. and Authorizing its Execution This Resolution was adopted. O. ORD 16-022 An Ordinance Approving the Renewal of a Lease with Greenplan Management, Inc. for the Property Located at 618 South Austin Boulevard and Authorizing its Execution This Ordinance was adopted. P. ORD 16-021 An Ordinance Updating and Replacing the Map Codified as Part of Section 15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time Restrictions, Time Limits and Prohibited Parking Areas This Ordinance was adopted. Q. ORD 16-016 Concur with the Zoning Board of Appeals’ Recommendations and Adopt an Ordinance Granting a Special Use Permit, with Accompanying Allowances from the Bulk, Yards and Lot Coverage Requirements of the B-1/B-2 General Business District, to Operate a Day Care Center at 411 South Boulevard This Ordinance was adopted. R. RES 16-081 A Resolution Approving an Agreement with the Oak Park Education Foundation for the Hosting of a One Week Summer Camp at the Public Works Center and Authorizing its Execution This Resolution was adopted. S. RES 16-095 A Resolution Approving an Operator Agreement Between the Villge of Oak Park and Motivate International Inc. for a Bicycle Sharing System and Authorizing its Execution This Resolution was adopted. T. RES 16-096 A Resolution Approving an Intergovernmental Agreement between the City of Chicago and the Village of Oak Park Regarding the Chicago City-Wide Bike Sharing System and Authorizing its Execution This Resolution was adopted. U. MOT 16-020 Motion to Accept Staff’s Recommendation to add No Parking 8AM-10:00AM, Monday thru Friday Restrictions Along the 700 block of South Lombard Avenue And Direct Staff to Prepare the Necessary Ordinance This Motion was approved. Village of Oak Park Page 5 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 XVI. Regular Agenda V. ID 16-012 Commercial Business District Presentation- Heidi Ruehle-May, President of The Pleasant District Business Association Ms. Ruehle-May gave an overview of various establishments in the Pleasant Business District. W. ORD 16-015 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 3 (“Zoning District Regulations”), Section 3.9.6 (“Madison Street Overlay District”) of the Village of Oak Park Zoning Ordinance to Establish a New “Madison Street Zoning District” and Amending Article 9 (“Definitions”) of the Zoning Ordinance Village Manager Pavlicek stated that the board had previously approved a two-part process to update the Zoning Ordinance; the entire Village-wide ordinance and an expedited Madison Street portion of that. This Item will establish a new Madison Street Zoning District. A representative from the consulting firm Camiros stated that the draft the Board has before them has been through the Plan Commission public hearing process and merges the current overlays into one district with one set of regulations that apply. Items being addressed are uses, dimensional standards, building types, parking requirements, landscape requirements for parking lots and accessory structures. Creation of a retail core zone between Home Avenue and East Avenue is being proposed, which would allow only retail uses on the first floor. Drive-through facilities, auto service, fueling stations and parking lots as a principal use will be prohibited in this area. Multi-family and townhome use on the first floor outside the retail core area will be considered special uses. General business district uses will replace commercial district regulations and parking requirements will be reduced within 1/2 mile of transit stations. Sustainable rooftop accessories such as wind turbines and solar panels will be allowed. Currency exchanges, pay-day loan facilities and pawn shops are some of the uses that will be prohibited throughout the district. The Plan Commission was not supportive, however, of the proposed retail core area, which is largely controlled by the Village, and felt that the goals intended for the district could still be accomplished without imposing limitations on other property owners. There were comments from Board members. Plan Commission Chair David Mann stated that the commission felt that the retail core concept was too demanding. There is currently no conforming use with retail only between Oak Park Avenue and East Avenue. Their suggestion was to start between Oak Park and Home using the Village owned properties. The Plan Commission did hear from a number of property owners that have very challenging structures that are not conducive to retail. There were also a number of concerns that property values will go down. Allowing other uses, such as professional services, is a way to open it up to let developers be creative with things that may not fit into the sales tax model. Following discussion, there was concurrence by the Board to amend the Ordinance by substituting Clinton Avenue for Home Avenue in the retail core area, prohibiting cash for gold establishments throughout the district and adding beauty shops, barber shops and nail and hair salons as special uses in the core aea from Clinton Avenue to East Avenue. It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that this Ordinance be adopted as amended. The motion was approved. The roll call Village of Oak Park Page 6 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Tucker X. RES 16-014 A Resolution Approving a Valet Parking Services Agreement with SP Plus Corporation to Operate a Universal Valet Parking Program in the Downtown Oak Park Area and Authorizing its Execution Village Manager Pavlicek stated that last Monday, the Board discussed the valet parking program. Questions that arose have been addressed by staff in the Agenda Item Commentary for this Resolution. There is also information regarding signage in conjunction with the new revenue control equipment at the garages that would show available parking spaces. Dr. Mike Lemperis. Dr. Lemperis expressed concern that patient visits have dropped since the parking lot at Westgate was closed and was eager for the valet service to begin. Dr. Mary Kelly. Dr. Kelly noted that valet parking will benefit all of Downtown Oak Park. Trustees Salzman and Barber expressed concern that this was a one-year agreement and suggested modifying it to six months to see what kind of use will occur. Director of Parking and Mobility Services Jill Velan clarified that the contract may be terminated with a 30-day notice after four months. Village President Abu-Taleb suggested a report to the Board after six months. There was a discussion regarding placement of signage showing available parking spaces near the garages as well as costs. Village Manager Pavlicek commented that there should be some data at the four-month point that could drive the price up based on the use of the service. It was moved by Village Trustee Ott, seconded by Village Trustee Barber, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Tucker XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Lueck ) Village President Abu-Taleb recused himself from the meeting and Village President Pro Tem Lueck presided over the following item. Y. ORD 16-018 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”) and Section 3-8-2 (“Licenses by Name and Address per License”) of the Village Code for the Issuance of a Village of Oak Park Page 7 Printed on 3/22/2016 President and Board of Trustees Meeting Minutes February 16, 2016 Catering Class A-4 Liquor License and a Restaurant Class B-1 Liquor License to Robinson’s No. 1 Rib, Inc., DBA Robinson’s Ribs Bar & Grill It was moved by Village Trustee Ott, seconded by Village Trustee Salzman, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, and Village Trustee Salzman NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Tucker ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village President Abu-Taleb re-joined the meeting. Village Clerk Powell spoke about voter registration during early voting and how to obtain a sample ballot. Village Trustee Lueck suggested that a resolution be written in honor of Phil Rock. Village President Abu-Taleb thanked the doctors for their comments on valet parking and also the developer for their contribution regarding the service. He expressed enthusiasm for Madison Street development. XIX. Adjourn It was moved by Village Trustee Ott, seconded by Village Trustee Barber, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:50 P.M., Tuesday, February 16, 2016. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 3/22/2016