President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, March 7, 2016 7:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order VI. Roll Call Village of Oak Park Page 1 Printed on 01:22 PM March 4, 2016 President and Board of Trustees Meeting Agenda March 7, 2016 VII. Agenda Approval VIII. Minutes A. MOT 16-024 Motion to Approve Minutes for the February 16, 2016 Regular Meeting and the February 22, 2016 Special Meeting of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Proclamation B. ID 16-066 Motion to Approve Proclamation for A Day of Remembrance in Honor of Phil Rock Overview: This is a motion to approve Village President Abu-Taleb proclaiming March 7, 2016 as a Day of Remembrance for Phil Rock. XI. Village Manager Reports C. ID 16-067 Review of the Village Board Meeting Calendars for March, April and May 2016. Overview: Once per month the Village Manager presents the tentative schedule of the upcoming meetings of the Village Board for review and comment. XII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XIII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. D. ID 16-073 Board and Commission Vacancy Report for March 7, 2016. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. E. MOT 16-025 Motion to consent to the Village President’s Appointment of: Plan Commission - Appoint as Member Lawrence Brozek Village of Oak Park Page 2 Printed on 01:22 PM March 4, 2016 President and Board of Trustees Meeting Agenda March 7, 2016 XV. First Reading F. ORD 16-025 First Reading of an Ordinance Amending Chapter 13 (“Human Rights”) of the Oak Park Village Code Overview: This ordinance would add several protected classes, change the structure of hearings, and authorize the Village Manager to enforce the Village’s fair housing ordinance. XVI. Consent Agenda G. RES 16-105 A Resolution Approving the Purchase of Eleven 2016 Ford Fusion Hybrid Sedans, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The Fleet Replacement Program Budget for FY 2016 provides for the replacement of four Administration, one Police Community Service Officer (CSO), four Public Works, and two Fire Department sedan style vehicles. The SPC Joint Purchasing Program awarded the bid for sedans to Currie Motors of Frankfort, Illinois. H. RES 16-106 A Resolution Approving the Purchase of two 2016 Ford Escape Crossovers from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The FY 2016 Fleet Replacement Fund includes the replacement of one Parking Enforcement vehicle and one Public Works Engineering vehicle which are scheduled to be replaced with 2016 Ford Escape S crossovers. The SPC awarded the bid to Currie Motors of Frankfort, Illinois. I. RES 16-107 A Resolution Approving the Purchase of one 2016 Ford Transit Connect Cargo Van from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The FY 2016 Fleet Replacement Fund includes the replacement of one Public Works Engineering vehicle to be replaced with a 2016 Ford Transit Connect cargo van. The SPC awarded the bid to Currie Motors of Frankfort, Illinois. Village of Oak Park Page 3 Printed on 01:22 PM March 4, 2016 President and Board of Trustees Meeting Agenda March 7, 2016 J. RES 16-108 A Resolution Approving the Purchase of Six 2016 Dodge Charger Vehicles with Police Packages from Napleton Dodge of Westmont, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The FY 2016 Fleet Replacement Fund Budget includes the replacement of ten Police vehicles. Six of these vehicles will be replaced with 2016 Dodge Chargers with police packages. The SPC awarded the bid to Napleton Dodge of Westmont Illinois. K. RES 16-109 A Resolution Approving the Purchase of Four 2016 Ford Utility Police Interceptor Vehicles with Police Packages from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The FY 2016 Fleet Replacement Fund includes the replacement of ten Police vehicles. Four of these vehicles will be replaced with four 2016 Ford Utility Police Interceptor vehicles. The SPC awarded the bid to Currie Motors of Frankfort, Illinois. L. RES 16-110 A Resolution Approving the Purchase of Three 2016 Ford Utility Police Interceptor Vehicles for Fire Department use from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The FY 2016 Fleet Replacement Fund includes the replacement of five Fire department vehicles. Three of these vehicles will be replaced with three 2016 Ford Utility Police Interceptor vehicles. The SPC awarded the bid to Currie Motors of Frankfort, Illinois. M. RES 16-111 A Resolution Approving the Renewal of the Agreement with CityEscape Garden & Design LLC of Chicago, IL for the 2016 Commercial District Planter Program in an Amount Not To Exceed $140,000.00 Overview: The 2014 and 2015 Commercial District Planter Programs were awarded to City Escape Garden Center & Design Studio through open bidding. The renewal of this agreement would be the second of two possible annual renewals. N. RES 16-112 A Resolution Authorizing the Purchase and Planting of Parkway Trees in 2016 Through Contracts Secured by the Suburban Tree Consortium in an amount not to exceed $165,000.00 and Waiving the Village’s Bid Process Overview: The Village purchases and plants between 400 and 500 parkway trees annually. Most of these trees replace those removed due to disease, insect infestation, damage, or safety considerations. The Village has contracted for tree purchasing and planting through the Suburban Tree Consortium (STC) for many years. Village of Oak Park Page 4 Printed on 01:22 PM March 4, 2016 President and Board of Trustees Meeting Agenda March 7, 2016 O. RES 16-113 A Resolution Approving the Village of Oak Park’s Official 2016 Zoning Map Overview: The Illinois Compiled State Statues requires the approval (publication) of municipal zoning maps by March 31st of each year. P. RES 16-115 A Resolution Approving a License Agreement between the Village of Oak Park and Q-BBQ Oak Park, LLC and Authorizing its Execution Overview: In anticipation of a new restaurant, Q BBQ, occupying the property at 124 N. Marion Street, Right of Way License Agreement for the use of the four (4) foot wide right of way located at the south boundary of Village Parking Lot # 3 for the restaurant patrons is required. Q. RES 16-116 A Resolution Approving a Contract with Cerniglia Co. for Project 16-1, Sewer Main Improvements, in an amount not to exceed $955,444 and Authorizing its Execution Overview: Competitive bids were opened on February 18, 2016, for the Chicago Avenue Sewer Main Improvement Project 16-1. Nine contractors picked up bid documents and five bids were received. The low responsible bid was submitted by Cerniglia Co. in an amount of $955,444. R. RES 16-118 A Resolution Authorizing a Change Order for to the Contract with MYS, Incorporated for the Salt Storage Building Project 15-14, for an Additional $8,983. Overview: Changes orders following award of the project due to Cook County Building Department’s permit requirements resulted in a contract overage for the Salt Storage Building Project. The changes were primarily associated with Cook County’s requirements to make the salt storage fabric structure designed to meet snow loading requirements for a permanent structure which changed the design and size of the salt storage area. The various changes in design and associated change orders amount to an increase of $8,983. The change order adjusts the contract with MYS, Incorporated from the previously authorized amount of $50,000 to $58,983. S. RES 16-134 A Resolution Approving a Certain Amendment to the Personnel Manual for the Village of Oak Park Overview: The proposed amendment is the addition of a new Appendix XI the Personnel Manual (“Identity Protection Policy”). T. RES 16-133 A Resolution Authorizing Forest Park National Bank and Trust Company to be an Authorized Depository Institution for the Village of Oak Park Overview: The Village is seeking to open a bank account with Forest Park National Bank and Trust in order to solidify a business relationship with Davis Armored Car service for receiveing and deposting coin collected at Village-operated parking meters. Village of Oak Park Page 5 Printed on 01:22 PM March 4, 2016 President and Board of Trustees Meeting Agenda March 7, 2016 XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Ott ) U. ORD 16-027 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Nando’s of Oak Park, LLC, DBA Nando’s Peri-Peri Overview: The Ordinance authorizes the issuance of a Restaurant Class B-4 Liquor License to Nando’s of Oak Park, LLC, DBA Nando’s Peri-Peri (“Nando’s”) for the property located at 1138 Lake Street. XVIII. Call to Board and Clerk XIX. Adjourn Village of Oak Park Page 6 Printed on 01:22 PM March 4, 2016