President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, January 23, 2017 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:05 P.M. II. Roll Call Present: 6- Village Trustee Salzman, Village President Abu-Taleb, Village Trustee Button Ott, Village Trustee Brewer, Village Trustee Barber, and Village Trustee Tucker Absent: 1- Village Trustee Lueck III. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to approve the Agenda. A voice vote was taken and the motion was approved. IV. Non-Agenda Public Comment V. Regular Agenda A. MOT 17-145 Motion Approving Guiding Principles, Goals and Schedule for the Review and Discussion of the Public Parking Systems in Oak Park Village Manager Pavlicek referred to a previous conversation regarding the Board Goal of reviewing the parking system holistically. She noted that like the I-290 meetings, this subject will be brought forward in pieces on a monthly basis. She gave an overview of the Guiding Principles as well as the topics to be covered. Paul Hamer. Mr. Hamer stated that he has been involved in parking issues in the Village for many years. He volunteered his services as a citizen adjunct regarding the study of overnight parking. Chris Donovan. Mr. Donovan read the Agenda Overview of this Item. He referred to a pie chart created by Christopher Burke Engineering that indicates there will be 71 parking spaces lost due to the Madison Street road diet without the bend. He asked that the Board discuss the impact of this. Ron Burke. Mr. Burke read a petition he is cirulating that urges the Village to move forward with the redevelopment of Madison Street and discussed current safety issues. Director of Parking and Mobility Services Jill Velan commented that in accordance with Village policy regarding petitions, an administrative hold regarding any changes in parking will be in effect until after this process, as staff is still receiving petitions from residents regarding restrictions. Village of Oak Park Page 1 Printed on 2/9/2017 President and Board of Trustees Meeting Minutes January 23, 2017 Village Trustee Button Ott hoped that staff will look beyond simply tweaking the existing parking system and consider the needs of customers, residents and businesses. She asked if all residential parking will be addressed this year, as the needs of renters are different from those of single family homeowners. Ms. Velan confirmed that it would and spoke about a possible pilot program for signage. Village Trustee Button Ott asked for a comprehensive overview of all topics once these meetings are over. Village Trustee Tucker asked what the signage discussion scheduled for March would entail. Ms. Velan described a grid template that indicates the days of the week and times of the day parking is allowed or not allowed. She added that many other communities are using this concept. Village Trustee Barber stated that the Village has to do what's best for the majority of residents. He asked about best practices in regards to parking. Oak Park is not the only village that has challenges. He asked how overall Village-wide concerns will be addressed. Ms. Velan stated that these items will be looked at within the context of each area as there are certain things that are different around the Village. The recommended ordinances will apply Village-wide. She also noted that the February meeting will address parking technology and best practices. Village Trustee Brewer asked if agreeing to an administrative hold would mean that the Board would not be entertaining applications for cul de sacs, petitions for changes to parking, etc., until this project is over. Ms. Velan said it would, however they would still accept petitions and applications and invite those residents to attend the meetings. Village Trustee Brewer stated that this needs to be made very clear and publicly known. Village President Abu-Taleb stated that the Board, staff and Transportation Commission need to work together to change people's mindsets about parking and to realize that all their expectations cannot possibly be met. They need to look at all the restrictions and unify them if possible. However, that does not mean that people will be able to park in front of their favorite store every time they shop, etc. He also discussed enforcement for the new regulations. Currently they are not enforced as much as they should because they are unclear. Village President Abu-Taleb was not in total agreement with an administrative hold until September and noted there could be some exceptions. However, there was agreement among staff and the Board that they would not act on any petitions. It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Salzman, Village President Abu-Taleb, Village Trustee Button Ott, Village Trustee Brewer, Village Trustee Barber, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Lueck B. ID 17-366 Review of the Transportation Commission Recommendations Related to Overnight Permit Parking Study in the Pleasant Business District and Gwendolyn Brooks Middle School Area Also Referred to As the Y2, Y3, and Y4 Zone. Village Manager Pavlicek stated that staff will present a synopsis of the Transportation Village of Oak Park Page 2 Printed on 2/9/2017 President and Board of Trustees Meeting Minutes January 23, 2017 Commission's recommendations. They would then like to place this as an Item on a February Agenda, subject to the Board's consensus and concerns. Director of Parking and Mobility Services Jill Velan commented that Y2, Y3 and Y4 are three of the Village's overnight on-street parking zones. The study was part of the Transportation Commission's work plan that was approved by the Board and this area was chosen due to future development of Village-owned property near South and Harlem. Village Manager Pavlicek clarified that these permits are only available to residents living within that area. Ms. Velan also described the defined study outcomes. Assistant Director of Parking and Mobility Services John Youkhana discussed the study process and explained how the Transportation Commission was able to increase the number of spaces by 75 across all zones.The commission recommends standardizing the overnight parking hours to 11:00 P.M. through 6:00 A.M. as well as replacing daytime parking time limits with daytime parking restrictions, but deferring that until construction at South and Harlem is completed. Survey results indicate that 62% of those who responded did not like the current daytime restrictions and 66% of respondents did not like the proposed daytime restrictions. He discussed the various methods used to reach out to survey participants. Village Trustee Button Ott asked why this area was chosen and if there were plans to look at other parking zones in this manner. Transportation Commission Chair Jack Chalabian discussed surveys done prior to this one in other areas that resulted in positive changes. They chose the Harlem and South area because it is an up-and-coming area that they knew would be complex. He noted that the commission spent a large amount of time discussing daytime parking, which is why they suggested deferring that until getting input from the community once construction is over. Village President Abu-Taleb asked why daytime parking is such a challenge. Mr. Chalabian gave several examples of the different needs of residents regarding parking their vehicles. It is difficult to address all these needs and please everyone. He also stated that they need to define who has priority regarding daytime parking; residents, businesses, commuters, etc. Village Trustee Barber asked Mr. Chalabian if he was seeking direction from the Board in regards to setting those priorities. Mr. Chalabian stated that it is more about "shared sacrifice", as there are so many competing interests here. He noted that he has mentioned parking benefit districts to the commission, which allows the districts to use surplus parking revenue for improvements, etc. at their own discretion. Village President Abu-Taleb was interested in the even-odd side parking restriction. Mr. Chalabian indicated that there will be a problem if a stretch of roadway which bans overnight parking is removed. It will have to be replaced. In order to do that, the ban would have to be eliminated. Village President Abu-Taleb asked if it would make sense to eliminate the ban in a particular part of the Village. Mr. Chalabian replied that it is open for discussion. There was a discussion regarding the number of residents who have or do not have off-street parking. Village Manager Pavlicek stated that staff would be able to supply that data. Village President Abu-Taleb stated that the Village needs to become more parking friendly and that funds should be budgeted to improve this situation. He asked Mr. Chalabian how the commission feels about pocket parking. Mr. Chalabian stated that people should not Village of Oak Park Page 3 Printed on 2/9/2017 President and Board of Trustees Meeting Minutes January 23, 2017 have to cruise around an area looking for parking; there should be some opportunities to be looking at but introducing more off-street parking would eliminate real estate. The idea should be explored but should not be considered the only solution. Village Trustee Brewer suggested encouraging private parking developers to come into the Village. There was further discussion. C. RES 17-456 A Resolution Approving a Public Sidewalk Easement Agreement Between the Village of Oak Park and WDF-3 Wood Oak Park Owner, LLC and Authorizing its Execution Village Manager Pavlicek stated that this and the next two Items are all specific actions to effectuate the finalization of the redevelopment agreement as amended between the Village of Oak Park and WDF-3 Wood. This agreement provides that the sidewalk constructed on Lake Street by WDF-3 Wood will be open for public use and obligates the Village to provide ongoing maintenance of the sidewalk. It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Salzman, Village President Abu-Taleb, Village Trustee Brewer, Village Trustee Barber, and Village Trustee Tucker NAYS: 0 ABSENT: 2- Village Trustee Button Ott, and Village Trustee Lueck D. RES 17-455 A Resolution Approving an Amendment to the Project Budget for the Construction of the Public Portion of the Parking Garage at 150 Forest Avenue and the Use of Owner Contingency for Final Change Orders in the Amount of $92,028.29 Village Manager Pavlicek clarified that this expenditure is for interest costs for the project financing for the month of January and change orders related to design modifications required fire safety, ADA requirements, etc. It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Salzman, Village President Abu-Taleb, Village Trustee Button Ott, Village Trustee Brewer, Village Trustee Barber, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Lueck E. ORD 17-170 An Ordinance Approving a Vertical Subdivision Plat for the Lake and Forest Subdivision Village Attorney Paul Stephanides commented that this is the plat that divides ownership of the garage with the other property and the final action before closing. It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 4 Printed on 2/9/2017 President and Board of Trustees Meeting Minutes January 23, 2017 AYES: 6- Village Trustee Salzman, Village President Abu-Taleb, Village Trustee Button Ott, Village Trustee Brewer, Village Trustee Barber, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Lueck F. ID 17-406 Update on the FY18 Resurfacing, Utlity and Streetscape Work Scheduled for Lake Street Village Manager Pavlicek stated that the Capital Improvement Plan includes replacement of infrastructure along Lake Street. Some is simple asphalt paving, some is underground utility work for water and sewer and some is above ground work primarily from the curb to the sidewalk. Some areas will look like the new area around Lake and Forest with bluestone and there will also be improvements to landscaped planters. Because staff has identified some Federal funding sources for that work, they are required to begin a process that includes putting notice in the newspaper and holding public meetings. She wanted the Board to be made aware of that. Village Engineer Bill McKenna gave a brief overview of the projected timeline for the process. He and Village Manager Pavlicek and answered questions from the Board. VI. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:34 P.M., Monday, January 23, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 5 Printed on 2/9/2017