President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, May 15, 2017 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:31 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button III. Consideration of Motion to Adjourn to Executive Session to Discuss the Sale and/or Purchase of Property It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(6) - sale of property and 5 ILCS 120/2(c)(5) - purchase of property. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Whittier School Second Grade Student Arielle Spurlock joined the Board as "Acting Mayor". Present: 7 - Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval Village President Abu-Taleb commented that this is the first official meeting of the new Board and he welcomed the new Trustees as well as Acting Mayor Spurlock. It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, to approve the Agenda. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 VIII. Minutes A. MOT 17-175 Motion to Approve Minutes from April 17, 2017 Regular Meeting and May 1, 2017 Regular Meeting and May 8, 2017 Special Meeting of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Dr. Gia Gallegos, representing Winfred Haun and Dancers. Dr. Gallegos discussed their show "Trashed" and invited the Board to join them at the party celebrating the show. Jim Babcock, representing Interfaith Green Network. Mr. Babcock expressed disagreement with the Board's decision to make the retail plastic bag charge voluntary, adding that it will be ineffective in reducing the number of bags given out to Oak Park shoppers. He urged them to readdress this issue. Judy Klem, representing Interfaith Green Network. Ms. Klem praised the Village's many green initiatiatives. However, she was not supportive of the voluntary bag fee and asked the Board to reconsider their decision and adopt a straight tax as recommended by the Environment and Energy Commission. Simon Doyle. Mr. Doyle, an eight grade student at Julian Middle School, described his family's and school's practices regarding ways to reduce waste. He spoke in favor of taxing plastic bags in Oak Park. Rev. Taran Loeppke, representing Euclid Avenue United Methodist Church. Rev. Loeppke noted that his church has 99 solar panels on its roof, geothermal heating and cooling and a permeable brick parking lot. He urged the Board to reverse the decision, noting that the planet is in crisis environmentally. Anne White, representing Interfaith Green Network. Ms. White discussed her organization and faith. One of their guiding principles is respect for all life, which guided their decision to divest from fossil fuel. Plastic bags are made from by-products of oil and natural gas and asked the Board to put a mandated fee on them. R. John Rees. Mr. Rees spoke in opposition to the voluntary plastic bag fee and asked the Board to make it mandatory. Chris Donovan. Mr. Donovan discussed the Complete Streets Program and asked that the Village follow their ordinance regarding the Madison Street Road Diet. Marty Bernstein. Mr. Bernstein referred to the Albion project and was in favor or keeping the park the way it is. He also stated that the TIF's are not working and suggested the funds be distributed among the taxing bodies. Tom Bassett-Dilley. Mr. Bassett-Dilley, an architect, stated that his firm specializes in sustainability. He discussed his building at Austin Gardens and noted that the Albion Development would reduce the ability of solar panels to create electricity due to its deep shade. Village of Oak Park Page 2 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 Makesha Benson Custard, representing Holmes PTO Exec. Committee. Ms. Bensen Custard expressed concern regarding the lack of collaboration between the Village Board and District 97 regarding allowing soil samples to be taken from the easement at Kenilworth and Chicago Avenue. This is necessary to move forward with the Holmes School expansion. Anjali Tekchandani, representing Holmes PTO . Ms.Tekchandani spoke about enrollment growth at Holmes School and the need for additional space. She discussed the alternate proposal that does not involve using the easement, noting that this resulted from the inability of the Village and School District to work together. Kristeen McLain. Ms. McLain believes that the schools are what keep people in Oak Park. She asked for more information to be made available to the public regarding the conflict between the Village and D97 for the land involved in the expansion. Adrian Fisher. Ms. Fisher spoke about memorable Village accomplishments from the past and some of the local organizations she is involved with. She acknowledged that density and transit-oriented development is good, but as far as the Albion Development is concerned, Oak Park can do better. She discussed alternatives to constructing another tall building. Joshua Klayman. Mr. Klayman stated that the community does not know the status of the Albion proposal. However, if it does come before the Board, he asked that it not be forwarded to the Plan Commission. Another large scale building Downtown does not meet the standards of the Comprehensive Plan. X. Proclamation Acting Mayor Arielle Spurlock read the Prolamation for Public Works Week aloud. Non-Agenda Public Comment (continued) Danielle Guralnick. Ms. Guralnick spoke in opposition to the Albion Development. Kathryn Jonas. Ms. Jonas stated that the scale of Downtown Oak Park has changed significantly and the quality of the new construction is mediocre. She noted that the most important item to come out of the Downtown Master Plan was the desire to retain its historic character. The community should have more input regarding the Albion and other tall buildings and she proposed an open forum regarding plans for Downtown. Susan Roberts. Ms. Roberts stated that the community does not want another highrise at Lake and Forest and urged the Board to listen to their constituents. Greg Marsey. Mr. Marsey spoke about his attendance of the Community Design Commission meeting where a variance for new signage for the Sugar Beet Co-Op was requested and rejected. He read applicable sections from the Code and asked the Board to consider lifting that restriction as they proceed with plans for Madison Street. B. ID 17-486 Motion to Approve Proclamation for Public Works Week (May 21-27) and Building Safety Month - May, 2017 Village President Abu-Taleb read the Proclamation for Building and Safety Month aloud. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that these Proclamations be adopted. A voice vote was taken and the motion was Village of Oak Park Page 3 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 approved. XI. Village Manager Reports Village Manager Pavlicek announced that the Farmers' Market and the Sculpture Walk in the Arts District begin this weekend. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies C. ID 17-485 Board and Commission Vacancy Report for May 15, 2017. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments D. MOT 17-176 Motion to consent to the Village President’s Appointment of: Community Design Commission - Richard Katz, Reappoint as Member Farmers Market Commission - Jennifer Purrenhage, Reappoint as Member Plan Commission - David Mann, Reappoint as Chair It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Motion be approved. A voice vote was taken and the motion was approved. XV. Consent Agenda Chris Donovan. Mr. Donovan noted that a lease extension to Fenwick High School for the parking lot at Madison and Oak Park is on tonight's Consent Agenda. He asked for the status of the project awarded to Jupiter Realty and of the "Bend". Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Boutet to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 E. RES 17-499 A Resolution Approving the Renewal of an Independent Contractor Agreement with G.A. Paving Construction, Inc. for Village Wide Utility Pavement Patching Services through December 31, 2017 in an Amount not to Exceed $175,000.00 and Authorizing its Execution Village of Oak Park Page 4 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 This Resolution was adopted. F. RES 17-502 A Resolution Approving a Grant Agreement between the Village of Oak Park and the Public Health Institute of Metropolitan Chicago in the Amount of $29,470 and Authorizing its Execution This Resolution was adopted. G. RES 17-505 A Resolution Approving the Purchase of One 2017, Ford F750 Truck with a Petersen TL-3 Grapple Mounted to the Truck Chassis, from EJ Equipment of Manteno, Illinois through the National Joint Powers Alliance (NJPA) Contract in an Amount not to Exceed $132,825.88 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. H. RES 17-516 A Resolution Authorizing the Submission of Annual Grant Applications with Cook County, the Illinois Department of Public Health and the Illinois Department of Human Services for Public Health Grants with an Anticipated Total Funding Amount of $286,660.00 and Approval of Subsequent Agreements and Authorizing their Execution This Resolution was adopted. I. RES 17-522 A Resolution Approving a Professional Services Agreement with V3 Companies of Illinois, Ltd., for Design and Construction Engineering for Project 17-17, Water and Sewer Main Improvements, in an Amount not to Exceed $213,049 and Authorizing its Execution This Resolution was adopted. J. MOT 17-170 A Motion to Authorize the Historic Preservation Commission to Apply for a $5,000 Grant from the National Trust for Historic Preservation to Assist in the Update of the “Guide to Oak Park’s Frank Lloyd Wright and Prairie School Historic District” This Motion was approved. K. ORD 17-206 An Ordinance Granting a Fence Waiver Pursuant to Section 17-1-3.1(C) of the Oak Park Village Code for the Property Located at 826 South Clarence Avenue This Ordinance was adopted. L. ORD 17-209 Concur with the Zoning Board of Appeals Recommendation and Adopt An Ordinance Granting a Variance from the Transit-Related Retail Overlay District Use Restrictions to Operate a Temporary General Office use (The Emerson Leasing Office) at 1116 Lake Street This Ordinance was adopted. Village of Oak Park Page 5 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 M. RES 17-540 A Resolution Approving the Renewal of an Independent Contractor Agreement with Midway Building Services, Ltd. for Village Wide Litter Pick Up Services in An Amount Not to Exceed $39,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 17-541 A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Cerniglia Co. for Emergency Water and Sewer Repairs in an Amount Not to Exceed $55,000.00 and Authorizing its Execution This Resolution was adopted. O. RES 17-542 A Resolution Approving a Renewal of the Independent Contractor Agreement between the Village of Oak Park and Advanced Disposal Services Solid Waste Midwest, LLC, for Village Wide Refuse/Recycling Container Pick Up Services in An Amount Not to Exceed $128,000.00 and Authorizing its Execution This Resolution was adopted. P. RES 17-532 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A Lead Hazard Reduction Grant (SFR-072) This Resolution was adopted. Q. RES 17-547 A Resolution Approving a Parking Lot License Agreement Between the Village of Oak Park and Fenwick High School for the Use of Lot #116 at the Northeast Corner of Oak Park Avenue and Madison Street and Lot #SB5 on the North Side of South Boulevard Between Wesley Avenue and East Avenue and Authorizing its Execution This Resolution was adopted. R. MOT 17-174 Motion to Approve the Bills in the Amount of $2,154,950.63 from April 7, 2017 through May 9, 2017 This Motion was approved. XVI. Regular Agenda S. RES 17-549 A Resolution Authorizing a Change Order to the Contractual Services Agreement between CityView, a Division of N. Harris Computer Corporation, and the Village of Oak Park, to Provide a New Software Solution for the Village’s Permitting, Licensing and Inspection Services for an Additional $13,200.00 Village Manager Pavlicek stated that the Village uses CityView software for all permitting, licensing and inspection activities. This Change Order will provide for implementation of revisions made to the permit fee ordinance into the software. Director of Development Village of Oak Park Page 6 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 Customer Services Tammie Grossman clarified the work being done. It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 T. RES 17-523 A Resolution Approving an Amendment to the Professional Services Agreement with Dixon Resources Unlimited to Provide Parking Support Services for the Village-Wide Parking Study in a Total Amount not to Exceed $116,694.00 and Authorizing its Execution Village Manager Pavlicek discussed the original agreement with Dixon Resources as well as the amendment in January. It is anticipated that the remainder of the parking study will take place over the next six months. Staff is recommending that Dixon Resources provide support related to the Village-wide parking study. Village Trustee Andrews stated that he requested that this be removed from the Consent Agenda. As a matter of practice, if the Board is going to be renewing a contract with a consultant, he would like to know what has been promised, paid for and delivered upon and to know if it's a good way to spend public dollars moving forward. He asked if the Village has gotten deliverables from what was proposed in the original agreement. Director of Parking and Mobility Services Jill Velan stated that the first part of the process, interviewing the various departments that will be using the system, has been completed. Village Trustee Andrews asked if any technology demos have been presented yet. Ms. Velan stated that a few pilot programs have begun and staff has looked at some software. Village Trustee Andrews asked Transportation Commission Chair Jack Chalabian if the commission is satisfied with their level of involvement in the process. Mr. Chalabian stated the commission can always do more; there is frustration among them that they have not gotten direction from the Board. Village Trustee Andrews stated that he would like to see deliverables from the original agreement be a little further down the list before doubling expenditures. He would also like to see the Transportation Commission utilized more. Village Trustee Button stated that within the scope of services, what made the most sense in terms of hiring a consultant was the consolidation of permit ordinances . She asked Mr. Chalabian if that is something that the Transportation has the resources, time and expertise to take on. Mr. Chalabian stated that they have the ability, but could not speak for the other members of the commission regarding the time. Village Trustee Button noted that $9,000 a month is a large amount of money and asked Ms. Velan what the month-by-month expectations of the consultants are. Ms. Velan stated this is a general scope of services for a period of six months, but can be more focused on specific areas if the Board desired. Village Trustee Boutet asked what the goal of the project is. Village Trustee Button stated that the Board is interested in decreasing the number of ordinances and regulations and streamlining the entire system. The Village needs to make parking regulations consistent, predictable, and simple to understand. She also clarified the rationale behind the process in which regulations, technology and signage are being Village of Oak Park Page 7 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 reviewed. Village Trustee Boutet acknowledged that the project is complicated. She asked Mr. Chalabian about prior work in terms of parking regulations that the commission has done. Mr. Chalabian described the challenges faced in previous parking studies due to restrictions that varied from block to block and the anticipated developments in Downtown and on South and Harlem. Village Trustee Tucker, the Trustee Liaison to the Transportation Commission, noted that at the last meeting he pledged to meet with the commission, which has not happened yet. He suggested that this be tabled for a month in order to give the consultant time to increase deliverables and for him to meet with the Transportation Commission to gather more information. Village Trustee Moroney asked to see revenues versus expenses, supply and demand and what the expected costs will be for the entire project. He noted that the consultant's agreement was not very specific and asked to see this clarified into what they are going to do, the reason why and what it would achieve. He also noted that the Parking Department is increasingly losing money from 2016 to 2017 and asked to what degree the Village desires to have them turn a profit every year. Village Trustee Taglia commented that tabling this will delay the project another month. Although he preferred to stay on task, he would go along if that was the will of the Board. Village President Abu-Taleb agreed with the logic but noted that time is money. He asked staff to bring this back next month. It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, that this Resolution be tabled. A voice vote was taken and the motion was approved. U. MOT 17-165 A Motion to Refer to the Zoning Board of Appeals for Public Hearing an Application for a Special Use Permit to Operate a Restaurant (Taco Bell) with a Drive-Through Facility and for Allowances from the MS Madison Street District Requirements Pertaining to Build-to-Lines and the Location of Off-Street Parking at the Property Located at 500 South Lyman Avenue as Required by Section 2.2.3 (C) of the Zoning Code Jay Arbetman. Mr. Arbetman discussed issues regarding the McDonald's drive through. He does not want a Taco Bell in his neighborhood and discussed the reasons. Village Manager Pavlicek stated that the Village received an application for a drive through special use permit from Bell American Group. This is simply a referral; the public hearing would be held at the Zoning Board of Appeals level prior to the Village Board being asked to consider their recommendation. Village Planner Craig Failor described the applicant's request. The Zoning Board of Appeals will hold a public hearing on May 17 and make a recommendation to the Board. He noted that staff worked with the applicant to have all access off of Madison Street and asked them to improve the front of the building so it doesn't look like a typical fast food facade. Village Attorney Paul Stephanides commented that this is a legal process. It is mandated in the Zoning Ordinance that any completed application be referred to the Zoning Board of Appeals. Village Manager Pavlicek discussed the timeline. It was moved by Village Trustee Boutet, seconded by Village Trustee Button, that this Motion be approved. The motion was approved. The roll call on the vote Village of Oak Park Page 8 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XVII. Regular Agenda for Items Pursuant to Village Code Chapter 3 - Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Moroney) Village President Abu-Taleb recused himself from the Meeting and the following Items were presided over by Village President Pro Tem Moroney. V. ORD 17-202 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licences and Fees”) of the Oak Park Village Code by Adding a new Special Events Class E-3 Liquor License Classification and Amending Article 8 (“List of Licenses for Each Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) to Issue a Class E-3 License to the Park District of Oak Park Village Attorney Stephanides stated that pursuant to the Item brought to the Board at the April 17 meeting, he met with the Park District's counsel and this is the language that was agreed to. The fee has been reduced to $500 and BASSET training is only required of Park District employees working during the Festival Theater performances. Village Trustee Button added that this has been thoroughly vetted through the Liquor Control Review Board and Police Department. Park District Executive Director Jan Arnold spoke about the history of people drinking during Festival Theater performances at Austin Gardens and steps taken by the Park District to have this ordinance created. This will allow them to allow beer and wine 90 minutes before, during and 30 minutes after performances. She commented that during her tenure at the Park District, there has not been one situation involving negative behavior with alcohol, and she doesnt believe that will change with the new ordinance in place. It was moved by Village Trustee Taglia, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb W. ORD 17-213 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name Village of Oak Park Page 9 Printed on 6/8/2017 President and Board of Trustees Meeting Minutes May 15, 2017 and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to TashKitchens LLC, DBA Mancini’s Italian Café Village Attorney Stephanides stated that this was unanimously recommended for approval by the Liquor Control Review Board. Mancini's is changing ownership to TashKitchens, LLC. The applicant stated that she has been the General Manager of Mancini's for three years and is buying the business from them. Aside from ownership, there will be no other changes. It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to the Board Village President Abu-Taleb rejoined the Meeting. Village Trustee Tucker is interested in the Board revisiting the Plastic Bag Ordinance. Village Trustee Boutet agreed. She noted that the Board approved a use variance in a Transit Related Overlay District on tonight's Consent Agenda. These have always been granted in the past and this is something to keep in mind in terms of that process in the new Zoning Ordinance. She also requested background information regarding the D97 issue discussed during Public Comment. Village Trustee Button also requested more information on the D97 issue. Village Trustee Andrews also wanted to revisit the Plastic Bag Ordinance. He felt that there was miscommunication regarding D97 and asked that someone reach out to them within the next week. XIX. Adjourn It was moved by Village Trustee Button, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 10:04 P.M., Monday, May 15, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 6/8/2017