President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 5, 2018 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:03 P.M. II. Roll Call Present: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews Absent: 2- Village Trustee Button, and Village Trustee Boutet III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation and Review of Executive Session Minutes It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - Litigation and 5 ILCS 120/2(c)(21) - Review of Executive Session Minutes. A voice vote was taken and the motion was approved. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval It was moved by Village Trustee Moroney, seconded by Village Trustee Button, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 18-294 Motion to Approve Minutes from February 20, 2018 Regular Meeting and February 26, 2018 Special Meeting of the Village Board. It was moved by Village Trustee Andrews, seconded by Village Trustee Button, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Village of Oak Park Page 1 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 Chris Donovan. Mr. Donovan reminded the Board that they received three petitions representing public opinion last year that included email addresses. These could have been a source for soliciting involvement in the Citizen Satisfaction Survey. X. Village Manager Reports B. ID 18-806 Review of the Village Board Meeting Calendars for March, April and May 2018 Village Manager Pavlicek referred to the Meeting Calendars for March, April and May. She asked the Board to advise her of any questions or conflicts. In addition, she announced that the IGA Board for Early Childhood Education Services voted to disburse excess funds among the taxing bodies. The Village will receive approximately $125,000 sometime this month. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies C. ID 18-811 Board and Commission Vacancy Report for March 5, 2018. There were no comments. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments E. MOT 18-297 Motion to consent to the Village President’s Appointment of: Board of Health - Jennifer Fritz, Appoinit as Member Board of Health - Ryan Patrick, Appoint as Member Building Codes Advisory Commission - Rick Sabatino, Reappoint as Member Community Development Citizens Advisory Committee - Julia Hamel, Appoint as Member Environment & Energy Commission - Matthew Alvarez, Appoint as Member Transportation Commission - Meghann Moses, Appoint as Member Village Clerk Scaman announced the names of those appointed. It was moved by Village Trustee Boutet, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. D. MOT 18-296 Motion to Consent to the Village President’s Appointments of: Taxing Bodies Efficiencies Task Force Brian Chang Joi Cregler Judy Greffin James W. Peters Village of Oak Park Page 2 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 David Pope Village Manager Pavlicek stated that the Board's goals include establishing a Task Force to study efficiencies among taxing bodies in Oak Park by February 20. They will report their findings to the Board in August. Village Trustee Moroney commented that no decision by the Task Force is binding and there is no directive in terms of a specific direction they need to take. This is an objective group of residents with no set agendas. He looks forward to what they will recommend for the Board of Trustees and things that they can do better. He wished them luck. Village Trustee Boutet supports the Task Force. However, this did not go over well with the other taxing bodies. Communication with governmental partners could have been better as to what the Board was looking to do and why before the actual establishment of the Task Force. Village Trustee Taglia disagreed. His concern is with the taxpayers and not so much with how the other taxing bodies view this. He discussed how I-Gov was formed in order to eliminate redundancies and encourage collaboration and that did not happen. In addition, I-Gov's mission was rewritten to take out language addressing cost savings, leaving no real mechanism to get reductions moving forward. There was discussion. Village Trustee Andrews agreed with Village Trustee Taglia. I-Gov has had many chances to address this and they have not. The taxpayers are at their maximum and are moving out of the Village. An independent body is needed to make these recommendations free of the politics of having people on theses boards. Village Trustee Boutet initiated additional discussion regarding lack of communication with the other taxing bodies in regards to the Task Force. Village Trustee Andrews did not think that would have made any difference. Village Trustee Tucker is optimistic about the possibilities with the great goup of people that have been recruited for the Task Force. Village Trustee Button stated that the Village is often looked upon as a leader. She understands the communication concerns but the Village did need to take action. She commented that this is a great group of people and thanked them for their willingness to do this. Village Trustee Taglia added that this could also affect the Village; they are just as vulnerable as the other taxing bodies. Village President Abu-Taleb is sorry that other taxing bodies are feeling the Village did not communicate with them the way they would have liked. This is a Village Board initiative and was publicized to be done by a particular date. If there were any questions, there was opportunity to ask them. He hopes this commission of citizens will ask the difficult questions that will address fragmented agendas to better serve the community. If a particular taxing body chooses not to participate, they don't have to. All recommendations will be shared with the public. If the taxpayers want to make a significant change into the structure of the taxing bodies or the way services are provided, it will be addressed at that time. He acknowledged and thanked those chosen to serve. Village of Oak Park Page 3 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XIV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Andrews and seconded by Village Trustee Tucker to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 F. RES 18-749 A Resolution Approving a Professional Services Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an Amount not to Exceed $36,511 and Authorizing its Execution This Resolution was adopted. G. RES 18-750 A Resolution Approving a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648 and Authorizing its Execution This Resolution was adopted. H. MOT 18-276 A Motion to refer to the Board of Health a request to review Chapter 5-5-3 of the Village Code “Animals Prohibited in Public Buildings” as it relates to food establishments This Motion was approved. I. RES 18-784 A Resolution Approving a Memorandum of Understanding with the Chicago Metropolitan Agency for Planning (CMAP) to Provide Technical Assistance Services for an Economic Development Study of the North Avenue Commercial Corridor and Authorizing its Execution Village of Oak Park Page 4 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 This Resolution was adopted. J. RES 18-790 A Resolution Approving the Village of Oak Park’s Official Zoning Map This Resolution was adopted. K. RES 18-802 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for the 2018 Village Container Plantings Program in an Amount not to Exceed $70,000.00 and Authorizing Its Execution This Resolution was adopted. L. RES 18-817 A Resolution Approving a Change Order to the Contract with A & B Construction, Ltd., for Project 16-14, Salt Storage Building, in the Amount of $14,691 This Resolution was adopted. M. RES 18-818 A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. to Provide Repair Documents, Construction Administration and Observation of the Avenue Parking Garage Structure Repairs, in an Amount not to Exceed $40,000 and Authorizing its Execution This Resolution was adopted. N. RES 18-822 A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. to Provide Repair Documents, Construction Administration and Observation of The Holley Court Parking Structure Repairs in an Amount not to Exceed $53,800 and Authorizing its Execution This Resolution was adopted. O. RES 18-819 A Resolution Authorizing the Submission of a Fiscal Year 2018 ComEd Green Region Program Grant Application for Interpretive Signage and other Related Items Regarding Native Landscaping for Village Hall This Resolution was adopted. P. RES 18-820 A Resolution Approving the Purchase and Planting of Parkway Trees through Contracts Secured by the Suburban Tree Consortium in an Amount not to Exceed $150,000.00 for the 2018 Tree Planting Program and Waiving the Village’s Bid Process for said Purchase This Resolution was adopted. Q. RES 18-821 A Resolution Approving the Renewal of the Independent Contractor Agreement with Everest Snow Management, Inc. in an Amount Not To Village of Oak Park Page 5 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 Exceed $50,000.00 for the 2018 Parkway Tree Watering Program and Authorizing its Execution This Resolution was adopted. R. RES 18-827 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Arts District Business Association for an Art Banner Project in the Amount of $25,000 and Authorizing its Execution as Directed by the Village Board at the February 5, 2018 Regular Meeting This Resolution was adopted. S. RES 18-824 A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Park District of Oak Park for Intergovernmental Use of Parking Facilities and Authorizing its Execution This Resolution was adopted. T. RES 18-825 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2013 WC 029024 This Resolution was adopted. U. RES 18-826 A Resolution Approving the Annual Postage Replenishment with the United States Postal Service in an Amount Not To Exceed $70,000.00 This Resolution was adopted. V. RES 18-828 A Resolution Amending the Village Manager’s Employment Agreement This Resolution was adopted. W. MOT 18-293 A Motion to Approve the Bills in the Amount of $2,373,870.27 from January 27, 2018 through February 27, 2018 This Motion was approved. X. MOT 18-295 Motion to refer to the Reinventing Government Committee of the Village Board consideration of the 2018-2019 Board Goal for Partner Agencies of “Establish performance metrics to evaluate and determine funding and increase financial transparency” for review and recommendation. This Motion was approved. Y. RES 18-829 A Resolution Approving a Mobile Stroke Unit Agreement with Rush University Medical Center and Authorizing its Execution This Resolution was adopted. Z. MOT 18-292 A Motion to Direct Staff to Explore Other Bike Sharing Alternatives Village of Oak Park Page 6 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 This Motion was approved. XV. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Andrews) Village President Abu-Taleb recused himself from the Meeting and the following Item was presided over by Village President Pro Tem Andrews. AA. ORD 18-348 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Mora Asian Kitchen Village Attorney Stephanides stated that the Liquor Control Review Board unanimously recommended approval of this license. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb XVI. Call to Board and Clerk Village President Abu-Taleb rejoined the Meeting. Village Trustee Moroney commented that Item Z, regarding bike sharing service, was removed from the Regular Agenda and put on Consent. He noted that he would like staff to ascertain the need for any bike sharing program and the viability for usage of any potential opportunity looked into. Item X, regarding the Reinventing Government Committee's establishment of partner agency metrics, was also moved from Regular to Consent. He stated that this is a good exercise in seeing where tax dollars are going and how they are used. In conclusion, he encouraged the Board to move forward with Madison Street, as the TIF will be expiring soon. Village Trustee Button stated that this is the shortest, most sparsely attended Board Meeting she's been at in a long time. Village Trustee Boutet spoke about Item Y, the mobile stroke unit agreement with Rush. She also discussed "cat cafes" around the country in relation to Item H, which addresses a request for dogs being allowed in food establishments. She also urged the Board to get closer to a decision regarding Madison Street. Village President Abu-Taleb stated that Oak Park is open for business. He is happy about establishing the Commission on Aging and the Tax Efficiency Task Force. He spoke about his experience regarding paying fees online at a discount and how that Village of Oak Park Page 7 Printed on 3/20/2018 President and Board of Trustees Meeting Minutes March 5, 2018 relates to the Village's $135,000 budget for postage. He would like to see more items available for online payment and incentives to encourage residents to do that. XVII. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:02 P.M., Monday, March 5, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 3/20/2018