President and Board of Trustees
Regular MeetingOak Park, IL · November 19, 2018
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, November 19, 2018 7:00 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the Meeting to order at 7:01 P.M.
II. Roll Call
Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
Absent: 1- Village Trustee Button
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation
and Collective Bargaining
It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to
enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - litigation and 5 ILCS
120/2(c)(2) - collective bargaining. The motion was approved. The roll call on
the vote was as follows:
AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Button
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:35 P.M.
VI. Roll Call
Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
Absent: 0
VII. Agenda Approval
Village Trustee Boutet requested that Item Q be removed from the Consent Agenda.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to
approve the Agenda as amended. A voice vote was taken and the motion was
approved.
VIII. Minutes
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President and Board of Trustees Meeting Minutes November 19, 2018
A. MOT 18-416 Motion to Approve Minutes from the November 5, 2018 Regular Meeting
and November 12, 2018 Special Meeting of the Village Board.
It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews,
to approve the Minutes. A voice vote was taken and the motion was approved.
IX. Non-Agenda Public Comment
Sheila Brennan-Johnson. Ms. Brennan-Johnson discussed empty storefronts in the
Village. She suggested more research regarding recruitment of businesses prior to
investing in the Madison Street road diet.
Chris Donovan. Mr. Donovan referenced an article regarding Oak Park getting out of the
real estate business. He hoped that the new Board will stop utilizing the OPEDC and
commented about their lack of transparency.
Jeanne Visteen. Ms. Visteen urged the Board not to approve the Madison Street road
diet, as that is not the way to attract new businesses.
X. Proclamation
There were no Proclamations.
XI. Village Manager Reports
There was nothing to report.
XII. Village Board Committees
There was nothing to report.
XIII. Citizen Commission Vacancies
B. ID 18-1027 Board and Commission Vacancy Report for November 19, 2018.
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
There were no appointments or reappointments.
XV. Second Reading
C. ORD 18-446 Second Reading and Adoption of an Ordinance Establishing the Annual
Building and Construction Permit Fees and the Zoning Application Fees of
the Village of Oak Park
Village Manager Pavlicek stated that the First Reading of this Item was on November 5.
Staff has not made any changes.
Chief Building Official Steve Cutaia explained how rates were established; square footage
and usage were prime considerations.
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It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
D. ORD 18-454 Second Reading and Adoption of An Ordinance Amending Chapter 20
(“Public Health”), Article 7 (“Garbage, Weeds and Littering”) and Chapter
26 (“Water”), Article 2 (“Charges and Collections”), Section 26-2-2 (“Meter
Charges”) of the Oak Park Village Code Regarding Rates for Garbage,
Refuse, Yard Waste and Recyclable Materials Collection Services
Village Manager Pavlicek stated that this also was on the November 5 Agenda as a First
Reading.
Director of Public Works John Wielebnicki explained the services included with the
Waste Management contract. These include garbage, yard waste, leaf pick-up and the
"At Your Door" program.
Village Trustee Boutet encouraged residents to compost and consider mulching leaves.
It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
XVI. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet to
approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
E. ORD 18-447 An Ordinance Authorizing the Donation of Surplus Property Owned by the
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Village of Oak Park
This Ordinance was adopted.
F. RES A Resolution Authorizing the Submission of an Application with the
18-1024 Federal Emergency Management Agency for Assistance to Firefighters
Grant for Replacing Self-Contained Breathing Units and Two Power Load
Systems Including Cots in the Amount of $34,657.60
This Resolution was adopted.
G. RES A Resolution Authorizing the Use of Motor Fuel Tax Funds for Maintenance
18-1025 of Streets in the Village of Oak Park for the 2018 Fiscal Year
This Resolution was adopted.
H. RES A Resolution Approving the Renewal of an Independent Contractor
18-1026 Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal
Year 2019 Parkway Tree Pruning Services in an Amount Not to Exceed
$300,000.00 and Authorizing its Execution
This Resolution was adopted.
I. RES A Resolution Approving the Renewal of an Independent Contractor
18-1029 Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal
Year 2019 Parkway Tree Removal Services in an Amount Not to Exceed
$150,000.00 and Authorizing its Execution
This Resolution was adopted.
J. RES A Resolution Approving the Renewal of an Independent Contractor
18-1030 Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year
2019 Parkway Tree Removal Services in an Amount Not to Exceed
$150,000.00 and Authorizing its Execution
This Resolution was adopted.
K. RES A Resolution Approving the Renewal of an Independent Contractor
18-1031 Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year
2019 Parkway Tree Stump Removal Services in an Amount Not to Exceed
$160,000.00 and Authorizing its Execution
This Resolution was adopted.
L. RES A Resolution Approving an Independent Contractor Agreement with
18-1034 Michels Corporation, for Project 18-10, Sewer Cleaning and Inspection in an
Amount not to exceed $82,990.95 and Authorizing its Execution
This Resolution was adopted.
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President and Board of Trustees Meeting Minutes November 19, 2018
M. RES A Resolution Approving a Professional Services Agreement with Terra
18-1035 Engineering, Ltd. for for Project 18-28, Water Service Database
Modifications, in an Amount Not To Exceed $50,000 and Authorizing its
Execution
This Resolution was adopted.
N. RES A Resolution Approving Temporary Construction Easements and
18-1039 Permanent Sidewalk Easements Necessary for the Lake Street Streetscape
Project, Section 16-00264-00-PV, and Authorizing Execution of the
Easements
This Resolution was adopted.
O. RES A Resolution Authorizing the Execution of a Settlement Agreement in
18-1044 Workers’ Compensation Case Number 2017 WC 08890
This Resolution was adopted.
P. RES A Resolution Approving the Settlement of Cook County Circuit Court Case
18-1045 Number 2018 L 11582, Previoulsy Known as Case Number 2007 L 7373
This Resolution was adopted.
R. MOT 18-405 A Motion to Approve the Bills in the Amount of $2,787,411.75 from
October 25, 2018 through November 8, 2018 and October 2018 Payroll
Expenditures in the Amount of $2,478,736.48
This Motion was approved.
S. MOT 18-406 A Motion to Approve the October 2018 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
T. RES A Resolution Authorizing the Execution of a Settlement Agreement in
18-1046 Workers’ Compensation Case Numbers 2015 WC 20605 and 2016 WC 16402
XVII. Regular Agenda
Q. RES A Resolution Approving a Professional Services Agreement with FGM
18-1050 Architects, Inc., for a Space Needs Assessment for the Oak Park Police
Department in an Amount Not to Exceed $53,680 and Authorizing its
Execution
Village Manager Pavlicek stated that the FY18 Capital Budget Building Improvement
Fund includes $200,000 for a space needs assessment for the police facility. A
competitive RFP was issued earlier this year; ten responses were received and four were
interviewed. Staff is recommending FGM Architects. The purpose of the request is to be
able to come back to the Board, most likely in May, to provide a summary of current
conditions for employees as well as residents and other visitors in the facility.
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Village Trustee Andrews stated that current conditions do not represent the values of the
Village and he would fully support moving forward.
Village Trustee Boutet would rather understand the costs before approving the project.
Mr. Lee from FGM stated that the purpose of the study is to offer guidance and evaluate
the needs of the Police Department.
Village Trustee Moroney referenced the current space and believes this is a necessity
despite the expense. He suggested public tours so the community can understand the
need.
Village President Abu-Taleb enthusiastically supports the project.
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
U. ORD 18-441 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an
Ordinance Granting a Special Use Permit to Operate a Day-Care Center at
408 S. Oak Park Avenue
Village Manager Pavlicek noted that this Item was tabled from the November 5 Agenda in
order to provide additional information to the Board.
Village Trustee Taglia commented that there are not many facilities of this type in Illinois.
Mike Quinn, Chair of the Zoning Board of Appeals stated that this is the only one. It will
allow for the unique opportunity for children and seniors to interact. Village Trustee Taglia
expressed concern regarding the health impacts to both the children and adults.
Applicants Jamie and Pam responded to the concerns of Village Trustee Taglia. At the
request of the Oak Park Arms, all children will be up to date with vaccinations and have a
flu shot to prevent spread of disease. In addition, if there is a rare flu outbreak at the Oak
Park Arms, the preschool would be closed. The social and emotional benefits to the
seniors and the children outweigh the risks of contracting the flu.
Village Trustee Button asked questions regarding measures to keep children safe from
adults entering the Oak Park Arms. Jamie commented that all residents undergo a
background check. She also described the layout of the facility and where parents drop
off their children. Seniors will interact with the children on a volunteer basis.
Trustee Andrews applauded the concept and believes it will be good for all.
Village Trustee Boutet also commented on the social and emotional benefits of the
project.
It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
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AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
V. MOT 18-413 A Motion to Designate Orson and Keri Morrison as the New Preferred
Developers of the Village Owned Property at 6641-43 North Ave. Oak Park,
Illinois as Recommended by the Oak Park Economic Development
Corporation (Oak Park EDC) and Direct Staff to Negotiate a Redevelopment
Agreement
Village Trustee Andrews recused himself from the discussion.
Village Manager Pavlicek described the previous structure on the Village-owned property,
which has been demolished. Subject to approval, a final Redevelopment Agreement will
be negotiated with the purchasers.
Chris Donovan. Mr. Donovan fully supports the doctor's office opening at the location. He
asked what happened to the cider house, the previous preferred developer.
Christian Harris, representing the North Avenue Business District. Mr. Harris read a
statement from the NABD regarding revitalizing North Avenue. He urged the Board to
approve the developers.
John Lynch of the OPEDC summarized the history of the project and explained the
circumstances resulting in the withdrawal of the cider brewery. He discussed the benefits
of Dr. Morrison's office for the property and their need for parking.
Village Trustee Boutet asked if the developer would consider allowing overnight parking in
the lot if there is a need. The applicant, Dr. Morrison, stated that they would entertain
that issue.
Dr. Morrison discussed his concept of utilizing the upper floors and renting out the first
floor. He explained the need for parking, as he does not want to burden the surrounding
neighborhood with that. He spoke about beautification of the parking lot and adding to
the revitalization of the business district.
Village Trustee Moroney spoke about the reality of what the market will bring. Although
not as exciting as a cider brewery, this responds to a need in the community.
Village Trustee Taglia commented that it is unfortunate that the cider brewery did not
work out. However, he supports this project.
Village President Abu-Taleb commented that the Magic Foundation is currently off the tax
roll. He would like that back on the tax roll as part of the Redevelopment Agreement.
It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that
this Motion be approved. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet
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NAYS: 0
ABSENT: 0
ABSTAINED: 1- Village Trustee Andrews
W. ORD 18-445 An Ordinance Amending Chapter 11 (“Gambling”), Article 1 (“General
Provisions”) of the Oak Park Village Code to Add a New Section 11-1-6
(“Electronic Sweepstakes Machines Prohibited”)
Village Manager Pavlicek stated that since 2009 the Village has prohibited all forms of
video gaming. It was brought to staff's attention that this type of electronic machine has
been proposed or installed in neighboring communities. Staff is recommending that the
Board adopt this ordinance to prevent any unintended consequences.
Alex Yates. Mr. Yates spoke in opposition of the Madison Street road diet and the lack
of information available. He suggested looking at closing a lane and run data prior to
construction.
Judith Alexander, representing the North Avenue Business District. Ms. Alexander
stated that her organization strongly supports this ordinance and discussed how
electronic sweepstake machines operate.
Village Trustees Tucker and Boutet thanked staff for their work on this Item.
Village Attorney Stephanides responded to questions regarding ordinance language to
ensure the intent is secure.
Village Trustee Button supported the language provided.
Village Trustees Taglia and Andrews thanked Ms. Alexander and staff for their proactive
protection of the Village related to prevention of gambling.
It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village
Trustee Andrews
NAYS: 0
ABSENT: 0
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related (President Pro-Tem Trustee Button)
Village President Abu-Taleb recused himself from the Meeting and the following Item was
presided over by Village President Pro Tem and Local Liquor Control Commissioner
Button.
X. MOT 18-417 Motion to Consent to Local Liquor Control Commissioner Andrea Button’s
Liquor Control Review Board Appointment: Todd Kuna, Appoint as Member
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It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Village President Abu-Taleb
XIX. Call to Board and Clerk
Village Clerk Scaman stated that early voting was very successful.
Village Trustess Taglia and Boutet wished all a happy Thanksgiving.
XX. Adjourn
It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 8:44 P.M., Monday, November 19, 2018.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, November 19, 2018 7:00 PM Village Hall
Regular Meeting at 7 p.m., Room 130. The Village Board is expected to adjourn
immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m.
in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular meeting
for citizens to make statements about an issue or concern that is not on that meeting�s
agenda. It is not intended for a dialogue with the board. You may also communicate with
the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a maximum
of three persons to speak to each side of any one topic that is scheduled for or has been
the subject of a public hearing by a designated hearing body. These items are noted with
(*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation
and Collective Bargaining
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
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President and Board of Trustees Meeting Agenda November 19, 2018
VII. Agenda Approval
VIII. Minutes
A. MOT 18-416 Motion to Approve Minutes from the November 5, 2018 Regular Meeting
and November 12, 2018 Special Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
XI. Village Manager Reports
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
B. ID 18-1027 Board and Commission Vacancy Report for November 19, 2018.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and
then forwarded to the Village President for recommendation. If any appointments are
ready prior to the meeting, the agenda will be revised to list the names.
XV. Second Reading
C. ORD 18-446 Second Reading and Adoption of an Ordinance Establishing the Annual
Building and Construction Permit Fees and the Zoning Application Fees of
the Village of Oak Park
Overview: An annual review of the Building Construction Permit Fee Schedule has been
completed, resulting in the recommended updating to the Village Code to
establish a new schedule which reflects the current cost of providing services.
A First Reading was held on November 5, 2018.
D. ORD 18-454 Second Reading and Adoption of An Ordinance Amending Chapter 20
(“Public Health”), Article 7 (“Garbage, Weeds and Littering”) and Chapter
26 (“Water”), Article 2 (“Charges and Collections”), Section 26-2-2 (“Meter
Charges”) of the Oak Park Village Code Regarding Rates for Garbage,
Refuse, Yard Waste and Recyclable Materials Collection Services
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President and Board of Trustees Meeting Agenda November 19, 2018
Overview: This Ordinance proposes to increase the fees charged for refuse, recycling and
yardwaste collection and disposal. These services are provided by Waste
Management to owners of residential property containing one to five units as
well as Oak Park Institutional Facilities. These new rates reflect the charges
for collection per the new contract with Waste Mangement and for disposal at
the West Cook County Solid Waste Agency’s Regional Disposal Project. A first
reading was held on November
XVI. Consent Agenda
E. ORD 18-447 An Ordinance Authorizing the Donation of Surplus Property Owned by the
Village of Oak Park
Overview
Overview:
This item is a authorizing the donation of old, functioning parking meters and
poles no longer needed by the Village as they are removed from service for
replacement by pay stations. At no cost to the Village, the equipment will be
donated to local businesses for charitable causes or otherwise used for parts
by the Village.
F. RES 18-1024 A Resolution Authorizing the Submission of an Application with the
Federal Emergency Management Agency for Assistance to Firefighters
Grant for Replacing Self-Contained Breathing Units and Two Power Load
Systems Including Cots in the Amount of $34,657.60
Overview: The purpose of this grant is to fund the replacement of the departments aging
breathing apparatus (SCBA), and the purchase of two power load ambulance
cots.
G. RES 18-1025 A Resolution Authorizing the Use of Motor Fuel Tax Funds for Maintenance
of Streets in the Village of Oak Park for the 2018 Fiscal Year
Overview: The Village receives a monthly distribution of Motor Fuel Tax (MFT) funds from
the Illinois Department of Transportation (IDOT). The Illinois Highway Code
requires that each municipality receiving MFT funds use those funds for the
limited purposes described in the Highway Code. Those approved uses
generally relate to the costs of labor and materials for construction and
maintenance of the public right of way. The Village is required to adopt a
Resolution which obligates its share of MFT funds to one or more of the
approved purposes set forth in the Highway Code.
H. RES 18-1026 A Resolution Approving the Renewal of an Independent Contractor
Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal
Year 2019 Parkway Tree Pruning Services in an Amount Not to Exceed
$300,000.00 and Authorizing its Execution
Overview: In December 2017 the Village Board approved entering into an Independent
Contractor Agreement with Davis Tree Care for FY2018 Parkway Tree Pruning
Services. The Agreement provides for two possible renewals. It is proposed to
exercise the first of the two possible renewals with Davis tree Care and
Landscape, Inc. for FY 2019 Parkway Tree Pruning Services.
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President and Board of Trustees Meeting Agenda November 19, 2018
I. RES 18-1029 A Resolution Approving the Renewal of an Independent Contractor
Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal
Year 2019 Parkway Tree Removal Services in an Amount Not to Exceed
$150,000.00 and Authorizing its Execution
Overview: In December 2017 the Village Board approved entering into an Independent
Contractor Agreement with Davis Tree Care and Landscaping, Inc. for FY2018
Parkway Tree Removal Services. The Agreement provides for two possible
renewals. It is proposed to exercise the first of the two possible renewals with
Davis tree Care and Landscape, Inc. for FY2019 Parkway Tree Removal
Services.
J. RES 18-1030 A Resolution Approving the Renewal of an Independent Contractor
Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year
2019 Parkway Tree Removal Services in an Amount Not to Exceed
$150,000.00 and Authorizing its Execution
Overview: In December 2017 the Village Board approved entering into an Independent
Contractor Agreement with A&B Landscaping and Tree Service, Inc. for FY2018
Parkway Tree Removal Services. The Agreement provides for two possible
renewals. It is proposed to exercise the first of the two possible renewals with
A&B Landscaping and Tree Service, Inc. for FY2019 Parkway Tree Removal
Services.
K. RES 18-1031 A Resolution Approving the Renewal of an Independent Contractor
Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year
2019 Parkway Tree Stump Removal Services in an Amount Not to Exceed
$160,000.00 and Authorizing its Execution
Overview: In December 2017 the Village Board approved entering into an Independent
Contractor Agreement with A&B Landscaping and Tree Service, Inc. for FY2018
Parkway Tree Stump Removal Services. The Agreement provides for two
possible renewals. It is proposed to exercise the first of the two possible
renewals with A&B Landscaping and Tree Service, Inc. for FY2019 Parkway Tree
Stump Removal Services.
L. RES 18-1034 A Resolution Approving an Independent Contractor Agreement with
Michels Corporation, for Project 18-10, Sewer Cleaning and Inspection in
an Amount not to exceed $82,990.95 and Authorizing its Execution
Overview: Competitive proposals were received on November 1st for the Sewer Cleaning
and Inspection Project. Four contractors submitted proposals for the project.
The lowest qualified proposal was submitted by Michels Pipe Services; A Div.
of Michels Corporation in the amount of $82,989.95.
M. RES 18-1035 A Resolution Approving a Professional Services Agreement with Terra
Engineering, Ltd. for for Project 18-28, Water Service Database
Modifications, in an Amount Not To Exceed $50,000 and Authorizing its
Execution
Overview: The Engineering Division requested proposals for professional services for the
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President and Board of Trustees Meeting Agenda November 19, 2018
purpose of water service database modifications. The proposal from Terra
Engineering Ltd. best fit the needs of the Village for this project at the lowest
cost of $34,383. It is recommended to award the contract at the full budgeted
amount of $50,000 in order to perform additional water database tasks.
N. RES 18-1039 A Resolution Approving Temporary Construction Easements and
Permanent Sidewalk Easements Necessary for the Lake Street Streetscape
Project, Section 16-00264-00-PV, and Authorizing Execution of the
Easements
Overview: Sidewalk easements are needed in order to replace sidewalks with the Lake
Street Streetscape project at approximately 32 parcels since buildings are
typically set back six feet from the right-of-way line along Lake Street in
Downtown Oak Park and at various locations west of Oak Park Avenue. The
Village has requested temporary construction easements for non-sidewalk
areas and permanent sidewalk easements for areas that act as public
sidewalk. Property owners are being requested to donate these easements to
allow for improvements of their property with the construction project.
O. RES 18-1044 A Resolution Authorizing the Execution of a Settlement Agreement in
Workers’ Compensation Case Number 2017 WC 08890
Overview: It is requested that the Village Board approve the execution of a settlement
agreement in Workers’ Compensation Case Number 2017 WC 08890 and
authorize its execution.
P. RES 18-1045 A Resolution Approving the Settlement of Cook County Circuit Court Case
Number 2018 L 11582, Previoulsy Known as Case Number 2007 L 7373
Overview: It is requested that the Village Board approve the settlement of Cook County
Circuit Court Case Number 2018 L 11582, previously known as Case Number
2007 L 7373.
Q. RES 18-1050 A Resolution Approving a Professional Services Agreement with FGM
Architects, Inc., for a Space Needs Assessment for the Oak Park Police
Department in an Amount Not to Exceed $53,680 and Authorizing its
Execution
Overview: The Village issued a Request for Proposals in August of 2018 for the services
for a space needs assessment for the Oak Park Police Department located on
the lower level of Village Hall at 123 Madison Street in Oak Park. The Village
received ten (10) responses. The purpose of a space needs assessment is to
conduct a systematic study the Oak Park Police Department’s existing Police
Facility for the purpose of determining if the design and size of the structure
meet the needs of the Oak Park Police Department and provide
recommendations for renovation with an alternate recommendation for
replacement so that the Village can evaluate operation and financial impact of
both recommendations.
R. MOT 18-405 A Motion to Approve the Bills in the Amount of $2,787,411.75 from
October 25, 2018 through November 8, 2018 and October 2018 Payroll
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President and Board of Trustees Meeting Agenda November 19, 2018
Expenditures in the Amount of $2,478,736.48
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning October 25 through November 8,
2018. This is the most current list available.
In addition, the monthly payroll expense for October 2018 was $2,478,736.48
which includes gross salaries and the employer portion of FICA and Medicare.
S. MOT 18-406 A Motion to Approve the October 2018 Monthly Treasurer’s Report for All
Funds
Overview: The unaudited October 31, 2018 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 summarizing the Village’s cash and investment balances.
T. RES 18-1046 A Resolution Authorizing the Execution of a Settlement Agreement in
Workers’ Compensation Case Numbers 2015 WC 20605 and 2016 WC 16402
Overview: It is requested that the Village Board approve the execution of a settlement
agreement in Workers’ Compensation Case Numbers 2015 WC 20605 and 2016
WC 16402 and authorize its execution.
XVII. Regular Agenda
U. ORD 18-441 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an
Ordinance Granting a Special Use Permit to Operate a Day-Care Center at
408 S. Oak Park Avenue
Overview: The Zoning Board of Appeals held a public hearing on an application submitted
by Jaime Moran and Pamela Lawrence seeking a special use permit pursuant to
Section 8.3 (Table 8-1: Use Matrix) of the Oak Park Zoning Ordinance, to
operate a duly licensed day care center at the premises commonly known as
408 S. Oak Park Avenue.
V. MOT 18-413 A Motion to Designate Orson and Keri Morrison as the New Preferred
Developers of the Village Owned Property at 6641-43 North Ave. Oak Park,
Illinois as Recommended by the Oak Park Economic Development
Corporation (Oak Park EDC) and Direct Staff to Negotiate a Redevelopment
Agreement
Overview: On October 11, 2017, the Village issued the Request for Proposals for the
property located at 6641-43 North Ave. The Village received two responses to
the proposal. The Oak Park EDC reviewed the proposals and recommended that
the Village move forward with one of the proposals. Subsequently, that
developer withdrew their proposal. The EDC is now recommending moving
forward with the purchase offer from Orson and Keri Morrison.
W. ORD 18-445 An Ordinance Amending Chapter 11 (“Gambling”), Article 1 (“General
Provisions”) of the Oak Park Village Code to Add a New Section 11-1-6
(“Electronic Sweepstakes Machines Prohibited”)
Overview: The proposed ordinance would prohibit electronic sweepstakes machines that
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President and Board of Trustees Meeting Agenda November 19, 2018
allow for a prize or cash.
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related (President Pro-Tem Trustee Button)
X. MOT 18-417 Motion to Consent to Local Liquor Control Commissioner Andrea Button’s
Liquor Control Review Board Appointment: Todd Kuna, Appoint as Member
XIX. Call to Board and Clerk
XX. Adjourn
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