President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, June 17, 2019 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:02 P.M. II. Roll Call Present: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia By Phone: 1- Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - litigation. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:40 P.M. VI. Roll Call Present: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia By Phone: 1- Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 A. ID 19-179 Motion to Approve Minutes from the June 3, 2019 Regular Meeting and June 10, 2019 Special Meeting of the Village Board. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that the Minutes be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Stasia Jamell. Ms. Jamell commended the Public Works Department on keeping residents informed about the Streetlight Replacement Program. She is pleased with their recommendation and asked the Board to approve it. X. Proclamation B. ID 19-180 Resolution Celebrating the 100th Anniversary of the Passage and Ratification of the 19th Amendment Village Trustee Buchanan read the Resolution aloud. A copy of the Resolution was presented to Peggy Kell from the League of Women Voters. C. ID 19-181 Resolution in Memoriam Sally Stovall Village Trustee Taglia read the Resolution aloud. A copy of the Resolution was presented to Dick Alton. Ana Garcia Doyle, Gary Cuneen, Nichelle Stigger, James Babcock and Lisa Files spoke fondly of Sally Stovall and discussed her accomplishments. XI. Village Manager Reports There was nothing to report. XII. Village Board Committees XIII. Citizen Commission Vacancies D. ID 19-182 Board & Commission Vacancy Report for June 17, 2019. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 19-183 Motion to consent to the Village President’s Appointments of: Aging in Place Commission - Kenneth A. Gill, Reappoint as Member Aging in Place Commission - William Fillmore, Reappoint as Member Farmers Market Commission - Rachel Hahs, Appointment as Member Village Clerk Scaman read the names aloud. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that the Appointments be approved. A voice vote was taken and the motion was approved. Village of Oak Park Page 2 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to approve the Consent Agenda. The motion was approved by the following vote: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 F. ORD 19-59 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting Major Modifications to the Planeed Development Approved Pursuant to Ordinance 19-16 for Containing a Five-Story Private Parking Garage at the Property located at 505 Washington Boulevard This Ordinance was adopted. G. RES 19-67 A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Metropolitan Water Reclamation District of Greater Chicago for the Design, Construction, Operation and Maintenance of the Green Alley Improvements Project and Authorizing its Execution This Resolution was adopted. H. RES 19-186 A Resolution Recommending the Illinois Department of Transportation Award a Contract to Hecker and Company, Inc. for the Construction of the LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project, Section 15-00262-00-TL, in the Amount of $143,169.20 This Resolution was adopted. I. RES 19-188 A Resolution Approving an Amendment to the Professional Services Agreement with TranSystems Corporation for Construction Engineering Services to Include Construction Engineering for Project 19-15, Resurfacing of Various Streets, for an Additional $75,796 and Authorizing its Execution This Resolution was adopted. J. RES 19-189 A Resolution Approving a Revised Intergovernmental Agreement between the Village of Oak Park and the Oak Park Township for the Purchasing of Fuel at the Village’s Fueling Facility and Authorizing its Execution This Resolution was adopted. K. RES 19-190 A Resolution Approving a Change Order for the Contract with Alliance Village of Oak Park Page 3 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 Contractors, Inc. for Project 18-16, Village Hall Parking Lot Improvements, and an Amendment to the Contract for an Additional Amount Not to Exceed $230,000 and Authorizing its Execution This Resolution was adopted. L. RES 19-191 A Resolution Approving a Change Order for the Contract with Cerniglia Co. for Project 18-1, Water and Sewer Main Improvements, and a Second Amendment to the Contract for an Additional Amount Not to Exceed $235,000 and Authorizing its Execution This Resolution was adopted. M. RES 19-193 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A Lead Hazard Reduction Grant (SFR-083) This Resolution was adopted. N. RES 19-200 A Resolution Approving The Program Year 2019 CDCAC Funding Recommendations And Releasing The Draft Program Year 2019 Action Plan For Required 30-Day Public Comment Period This Resolution was adopted. O. RES 19-201 A Resolution Approving a Contract with Schroeder and Schroeder, Inc. for Project 19-3, Sidewalk Improvements, in an Amount not to Exceed $325,000 and Authorizing its Execution This Resolution was adopted. P. RES 19-202 A Resolution Approving an Independent Contractor Agreement with H&H Electric Co. for the Installation of a Street Light behind the Eleven 33 Development, in an Amount not to Exceed $14,178 and Authorizing its Execution This Resolution was adopted. Q. MOT 19-79 A Motion to Receive the Fiscal Year 2018 Single Audit Report This Motion was approved. R. MOT 19-58 A Motion to Refer Proposed Text Amendments to the Village of Oak Park Zoning Ordinance to the Plan Commission for Public Hearing and Recommendation This Motion was approved. S. MOT 19-67 A Motion to Approve the Bills in the Amount of $2,670,837.68 from May 8, 2019 through June 3, 2019 This Motion was approved. Village of Oak Park Page 4 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 T. MOT 19-78 A Motion to Approve the May 2019 Monthly Treasurer’s Report for All Funds This Motion was approved. XVI. Regular Agenda U. MOT 19-64 A Motion to Concur with the Transportation Commission’s Recommendation to Upgrade from Two-Way, East-West STOP Signs to All-Way STOP Signs at the Intersection of Adams Street and Wisconsin Avenue Village Manager Pavlicek stated that staff has received the traffic calming petition from residents. Staff does not support this because it doesn't meet the standard traffic warrants in terms of crash data and traffic volume. Meghann Moses is a member of the Transportation Commission but also resides near the intersection where the proposed signs would be installed. She stated that none of her neighbors knew this would be discussed tonight and would've liked to be present. She disagrees with the Village's policy regarding placement of stop signs. This intersection is near a hospital, with high traffic speeding through, and there are children present walking to and from school. She doesn't understand why other intersections with lesser concerns have been upgraded to all-way stop signs. Village Trustee Boutet suggested tabling the Item, as no member of the Transportation Commission is present to discuss their recommendation, nor are residents present to speak their concerns. Village Trustee Walker-Peddakotla agreed. It was moved by Village Trustee Boutet, seconded by Village Trustee Walker-Peddakotla, that this Motion be tabled. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Abu-Taleb, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 2- Village Trustee Andrews, and Village Trustee Moroney ABSENT: 0 V. MOT 19-77 A Motion to Concur with the Aging In Place Commission’s Recommendation for the Village of Oak Park to Pursue Designation as a Dementia Friendly Community Aging In Place Commission Chair Lance Taylor described the Dementia Friendly Community initiative as education for all to understand what dementia is, what it is like to have dementia and how to help those who have it. He discussed the success of the initiative in River Forest. He noted that there is no initial cost involved and asked the Board to approve this recommendation in order for them to move forward. Mr. Taylor discussed the economic benefit to the community. Village Trustees Andrews and Taglia expressed support for the initiative. Village Trustee Boutet asked what the next steps are. Mr. Taylor replied that it would include getting people involved and a plan created and implemented. Village of Oak Park Page 5 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 Director of Development Customer Services Tammie Grossman commented that there will be some budgetary items involved next year, such as training for first responders. This is one of many aging in place initiatives that staff is looking at. Village President Abu-Taleb commented that Oak Park can learn from River Forest on this topic. Pamela Mahn, Director of Senior Services for Oak Park and River Forest Townships, summarized the success of the River Forest initiative. She noted the positive impact it has had not only on dementia patients but on caregivers and family members as well. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 W. MOT 19-57 A Motion to Receive the Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR) and Supporting Documents. Village Trustee Boutet asked auditor Jim Savio of Sikich if he has any recommendations on simplifying the way the Village does their finances or if there is anything the Board should take note of while working on the 2020 budget. Mr. Savio does not think they are overly complex; he doesn't think there is anything the Village should be doing differently. He noted that pension funds are always challenging and that the deficit in the Self Insured Retention Fund could be addressed. Operating leases are now on the balance sheet. CFO Steve Drazner clarified that an example of that would be the lease for the copy machines. Village Trustee Taglia asked if Mr. Savio sees any progress from last year. Mr. Savio commented that as auditors, their responsibility is to ensure that the financial statements aren't materially misstated. He feels the Village is on good financial footing. Village Trustee Walker-Peddakotla asked for advice on improving transparency in terms of budget preparation in order for changes in the budget to be more evident. Mr. Savio clarified that the role of the auditor is not to assess the Village's budget process. Village Trustee Walker-Peddakotla asked if changing to a different process, such as a priority budget, would make this less complex. Mr. Savio stated that he has not had enough exposure to other budget models in order to state an opinion. Mr. Drazner commented that having meaningful discussions regarding the best way to spend taxpayer dollars will benefit the Village more than the terminology used to identify the budget process. It was moved by Village Trustee Moroney, seconded by Village Trustee Boutet, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Village of Oak Park Page 6 Printed on 7/9/2019 President and Board of Trustees Meeting Minutes June 17, 2019 NAYS: 0 ABSENT: 0 X. ORD 19-41 An Ordinance Amending the Fiscal Year 2019 Annual Budget Village Manager Pavlicek summarized the amendments. Village Engineer Bill McKenna clarified that the reclassification of the Madison Street TIF funds was due to an error in account numbers. Village Trustee Buchanan asked for an explanation of the funds going to public art. Mr. Drazner stated that the sale of the Lake and Forest Garage allocated $40,000 to be set aside for public art. It is currently in the Parking Fund and needs to be transferred to the General Fund. Staff is looking for an additional $10,000 from the General Fund balance for public art. Village Manager Pavlicek explained that the General Fund has an unrestricted balance of $12.3 million, which can be spent as needed at the Village Board's discretion. It was moved by Village Trustee Moroney, seconded by Village Trustee Boutet, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XVII. Call to Board and Clerk Village Trustee Boutet asked if there was a Board Meeting next week. Village Manager Pavlicek stated that there is a meeting to discuss Board protocols and goals. Village Trustee Boutet suggested that the Call to the Board be utilized for requesting topics that trustees would like to see on a future agenda. Village Trustee Walker-Peddakotla asked when the ambulance fee item will come back to the Board. She commented that the recommendations from the CRC were not received in the same manner as those from the Aging In Place Commission. She suggested that the Trustee Liaison assignments for Board and Commissions be discussed. XVIII. Adjourn It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:04 P.M., Monday, June 17, 2019. Respectfully Submitted, MaryAnn Schoenneman, Deputy Village Clerk Village of Oak Park Page 7 Printed on 7/9/2019