President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, January 13, 2020 7:00 PM Room 101 I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:06 P.M. II. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining It was moved by Village Trustee Andrews, seconded by Village Trustee Walker-Peddakotla, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Special Meeting reconvened at 7:34 P.M. VI. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Moroney, to approve the Agenda. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 IX. Non-Agenda Public Comment Victoria Vasconcellos. Ms. Vasconcellos spoke in opposition of the Oak Park ban on flavored e-cigarettes. This gives her business a disadvantage over similar establishments in other communities. She asked that the Village grandfather the three existing businesses under Federal regulations. Tom Bassett-Dilley. Mr. Bassett-Dilley suggested that the Village put a plan in place for reducing emissions by decarbonization and renewable energy. VIII. Minutes A. ID 20-019 Motion to Approve Minutes from the November 18, 2019 Regular Meeting, December 2, 2019 Regular Meeting and December 5, 2019 Tri-Board of the Village Board. It was moved by Village Trustee Moroney, seconded by Village Trustee Walker-Peddakotla, to approve the Minutes. A voice vote was taken and the motion was approved. X. Proclamation B. MOT 20-006 Motion to Approve a Proclamation K9 Zeke Day in the Village of Oak Park Village Trustee Moroney read the Proclamation aloud. Deputy Chief Joseph Moran thanked the Board and the Village Manager for their support and Zeke and his handler, Officer Leitl, for their service. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to approve the Proclamation. A voice vote was taken and the motion was approved. C. MOT 20-004 Motion to Approve a Proclamation Supporting the Oak Park and River Forest Chamber of Commerce 2020 Professional Development Program Village Trustee Andrews read the Proclamation aloud. Dr. Mary Ann Bender, President of the Oak Park River Forest Chamber of Commerce thanked the Board and discussed the Chamber's Professional Development Program. Village President Abu-Taleb thanked the Chamber of Commerce for all they do for the Village. It was moved by Village Trustee Moroney, seconded by Village Trustee Boutet, to approve the Proclamation. A voice vote was taken and the motion was approved. XI. Village Manager Reports Village Manager Pavlicek noted that the reason for meeting in Room 101 this evening is due to an electrical issue in Council Chambers. She stated that next Monday, Village Hall will be closed for Martin Luther King Day. The Board will meet on Tuesday instead. XII. Village Board Committees Village of Oak Park Page 2 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 There was nothing to report. XIII. Citizen Commission Vacancies D. ID 20-025 Board & Commission Vacancy Report for January 13, 2020. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 20-024 Motion to Consent to the Village President’s Appointment of: Plan Commission - Tom Gallagher, Appoint as Member It was moved by Village Trustee Moroney, seconded by Village Trustee Boutet, to approve the Appointment. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XV. Consent Agenda Amanda Massie. Ms. Massie asked why the amounts of Items I, J and K are so high. CFO Steve Drazner clarified. Approval of the Consent Agenda It was moved by Village Trustee Moroney and seconded by Village Trustee Andrews to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 F. RES 20-004 A Resolution Approving Expenditures For Annual Postage Replenishment With the United States Postal Service in an Amount Not to Exceed $115,000 for Fiscal Year 2020 This Resolution was adopted. G. RES 20-005 A Resolution Approving a Grant Award from the Metropolitan Mayors Caucus in the Amount of $15,000 for 2020 United States Census Support and Authorizing Execution of the Census 2020 Participation Grant Village of Oak Park Page 3 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 Acceptance Form This Resolution was adopted. H. RES 20-008 A Resolution Approving Expenditures For Annual Support Services with Bellefeuil, Szur & Associates in an Amount Not to Exceed $56,000 for Fiscal Year 2020 Pursuant to the Software License and Services Agreement Dated July 20, 2016 This Resolution was adopted. I. RES 20-009 A Resolution Approving Expenditures For Credit/Debit Card Merchant Processing Services With Heartland Payment Systems in an Amount Not to Exceed $185,000 for Fiscal Year 2020 This Resolution was adopted. J. RES 20-010 A Resolution Approving Expenditures For Annual Online Bill Payment Services with Invoice Cloud, Inc. in an Amount Not to Exceed $55,000 for Fiscal Year 2020 This Resolution was adopted. K. RES 20-011 A Resolution Approving Expenditures For Annual Credit/Debit Card Merchant Processing Services with Chase Paymentech in an Amount Not to Exceed $45,000 for Fiscal Year 2020 This Resolution was adopted. L. RES 20-012 A Resolution Approving Expenditures for Annual License, Usage, and Support Fees for Workforce Ready Software with Kronos Incorporated in an Amount Not to Exceed $34,000 for Fiscal Year 2020 This Resolution was adopted. M. RES 20-013 A Resolution Approving Expenditures for Office Supplies With Warehouse Direct, Inc. in an Amount Not to Exceed $55,000 for Fiscal Year 2020 This Resolution was adopted. N. RES 20-015 A Resolution Authorizing the Submission of Annual Grant Applications with the Shawnash Institute, Inc., Cook County, the Illinois Department of Public Health and the Illinois Department of Human Services for Public Health Grants with an Anticipated Total Funding Amount of $314,797 and Approval of Subsequent Agreements and Authorizing their Execution This Resolution was adopted. O. RES 20-017 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to be Performed on Behalf of the Village of Oak Park for the 2020 Village of Oak Park Page 4 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 Fiscal Year This Resolution was adopted. P. RES 20-019 A Resolution Approving an Employee Leasing Agreement for a Temporary Manager of Parking and Mobility Services with Municipal Parking Partners, LLC in an Amount not to Exceed $10,000 and Authorizing its Execution This Resolution was adopted. Q. ORD 20-007 An Ordinance Approving a Bill of Sale for the Village of Oak Park’s Canine Police Department Dog Known as “Zeke” due to Zeke’s Retirement and Authorizing its Execution This Ordinance was adopted. R. ORD 20-008 An Ordinance Amending Chapter 30 (“Special Events”), Article 1 (“General Regulations”), Section 30-1-1 (“Definitions”) of the Oak Park Village Code This Ordinance was adopted. S. RES 20-002 A Resolution Approving and Adopting the 2020 Special Event Fees This Resolution was adopted. T. RES 20-031 A Resolution Approving a Second Amendment to the Independent Contractor Agreement with Oak Brook Mechanical Services, Inc. to Provide Emergency Repairs and Planned Heating, Ventilation and Air Conditioning Work in Fiscal Year 2019 for an Amount Not to Exceed $41,858.93 and Authorizing its Execution This Resolution was adopted. U. RES 20-033 A Resolution Approving a Second Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Street Lighting and Traffic Control Repairs for a New Not to Exceed Amount of $49,685.22 and Authorizing its Execution This Resolution was adopted. V. RES 20-036 A Resolution Approving the Renewal of a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $100,000.00 in Fiscal Year 2020 and Authorizing its Execution This Resolution was adopted. W. RES 20-041 A Resolution Approving a Six Month Extension of a Professional Services Agreement between the Village of Oak Park and Securitas Security Services USA, Inc., in an Amount Not to Exceed $265,000 for Security Services at Village Parking Structures and Not to Exceed $19,500 for Security Services at Village Hall and Authorizing its Execution Village of Oak Park Page 5 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 This Resolution was adopted. X. MOT 20-001 A Motion to Approve the Bills in the Amount of $4,880,720.20 from November 26, 2019 through January 3, 2020 This Motion was approved. Y. MOT 20-002 A Motion to Approve the November and December 2019 Monthly Treasurer’s Report for All Funds This Motion was approved. XVI. Regular Agenda Z. ORD 20-001 An Ordinance Declaring a Final Surplus Distribution in the Village of Oak Park Downtown Tax Increment Financing District Special Tax Allocation Fund and Authorizing the Payment of That Declared Surplus to the Cook County Treasurer for Distribution to Affected Taxing Districts on a Pro Rata Basis Village Trustee Boutet commented that the TIF controversy is over. Village President Abu-Taleb suggested that residents reflect upon the positive impacts that the TIFs have provided, despite any negative assumptions. Village Trustee Buchanan asked what the Village's share of the distribution will go towards. CFO Drazner stated that it will go into the General Fund. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 AA. RES 20-042 A Resolution Adopting the 2019-2021 Village Board Goals as Directed at the September 23, 2019 Village Trustee Boutet suggested that they focus on high priority items. Her top priorities are the website and environmental initiatives. Village Trustee Walker-Peddakotla stated that she had asked for the projected reductions in greenhouse gases from the Energy and Environment Commission in terms of their proposed projects and has not gotten that information. She believes that would be a better metric than PlanIt Green grades. Village Trustee Boutet added that the EPA website has some useful information. Village President Abu-Taleb commented that the Board has been trying to adopt these goals for the past six months. He would like to do that, and then decide how to move Village of Oak Park Page 6 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 forward on accomplishing them at a later time. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XVII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Boutet ) Village President Abu-Taleb recused himself from the Meeting and the following Items were presided over by Village President Pro Tem Boutet. BB. ORD 20-004 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”) of the Oak Park Village Code Regarding the Craft Brewery Class D-15 Liquor License Classification Village President Pro Tem Boutet stated that at the request of Kinslagher Brewing Company, this license is being amended to allow the sale of craft beer manufactured at another brewery. They have outgrown the capacity to do that at their current location. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb CC. ORD 20-005 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Tre Sorelle Ristorante, Inc., DBA Tre Sorelle Ristorante Village President Pro Tem Boutet stated that this applicant is taking over the former Mancini's location. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Village of Oak Park Page 7 Printed on 1/28/2020 President and Board of Trustees Meeting Minutes January 13, 2020 NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb DD. ORD 20-006 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Kettlestrings Kitchen & Tap, Inc., DBA Kettlestrings Tavern Village President Pro Tem Boutet commented that this applicant is taking over the Obsessed Kitchen and Bar location. The applicant discussed plans for the restaurant. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village President Abu-Taleb rejoined the Meeting. Village Clerk Scaman discussed the 2020 Census. Village President Abu-Taleb complimented the Board on their efficiency this evening and hopes it continues. XIX. Adjourn It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:18 P.M., Monday, January 13, 2020. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 1/28/2020