President and Board of Trustees
Regular MeetingOak Park, IL · February 18, 2020
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, February 18, 2020 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the Meeting to order at 6:32 P.M.
II. Roll Call
Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
Absent: 0
III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
to enter into Executive Session pursuant to 5 ILCS 120/2(c)(1) - personnel. A voice
vote was taken and the motion was approved.
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:33 P.M.
VI. Roll Call
Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
Absent: 0
VII. Agenda Approval
Village Manager Pavlicek stated that staff is requesting that Item G be tabled to the first
meeting in March.
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
to approve the Agenda as amended. A voice vote was taken and the motion was
approved.
VIII. Minutes
A. ID 20-083 Motion to Approve Minutes from the February 3, 2020 Regular Meeting
and February 10, 2020 Special Meeting of the Village Board.
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
that the Minutes be approved. A voice vote was taken and the motion was
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approved.
IX. Non-Agenda Public Comment
Chris Sheean. Mr. Sheean requested that the Village pay for an increased number of
crossing guards at private schools.
Village President Abu-Taleb asked Village Manager Pavlicek to bring that issue forward
on a future agenda.
X. Proclamation
B. ID 20-087 Motion to Approve Proclamation Supporting the United States Congress
Enacting the Energy Innovation and Carbon Divide Act of 2019.
Kenneth O'Hare. Mr. O'Hare spoke in support of the the Energy Innovation and Carbon
Dividend Act.
Doug Burke. Mr. Burke stated that this Bill will greatly impact climate change as well as
improve the economy.
Village Trustee Andrews read the Proclamation aloud.
It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia,
that this Proclamation be adopted. The motion carried.
C. ID 20-088 Motion to Approve Proclamation Supporting the designation of Oak Park
Conservatory Stop on the CTA Blue Line at Oak Park Avenue.
Village Trustee Boutet commented that she would like this changed to a Resolution.
She read the Resolution aloud.
Mary Kay Monaghan. Ms. Monaghan discussed how renaming this CTA station will
promote the conservatory.
It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia,
that this Proclamation be adopted. The motion carried.
XI. Village Manager Reports
D. ID 20-080 Review of the Revised Village Board Meeting Calendars for February, March
and April 2020.
Village President Abu-Taleb commented that there is Board consensus to move the
March 16 Meeting to April 27.
Village Manager Pavlicek stated she would make that adjustment.
XII. Village Board Committees
There was nothing to report.
XIII. Citizen Commission Vacancies
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E. ID 20-089 Board & Commission Vacancy Report for February 18, 2020.
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
F. ID 20-085 Motion to Consent to the Village President’s Appointment of:
Citizen Police Oversight Committee - Curtis Lott, Appoint as Member
It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to
approve this Appointment. A voice vote was taken and the motion was
approved.
XV. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Andrews and seconded by Village Trustee
Moroney to approve the items under the Consent Agenda. The motion was
approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
H. RES 20-035 A Resolution Approving an Amendment to the Professional Services
Agreement Between the Village of Oak park and Engineering Resources
Associates, Inc. for Design and Construction Engineering for Project
Number 18-1, Water and Sewer Main Improvements, to Change the Not to
Exceed Amount from $186,364 to $246,285 and Authorizing its Execution
This Resolution was adopted.
I. RES 20-059 A Resolution Approving a Professional Services Agreement with Center for
Neighborhood Technologies for Administering the 2020 Rain Ready Grant
Program in an Amount not to exceed $53,500 and Authorizing its Execution
This Resolution was adopted.
J. RES 20-067 A Resolution Authorizing the Purchase of a 2020 Ford Transit Connect
Cargo Van, from Roesch Ford of Bensenville, Illinois through the Suburban
Purchasing Cooperative Joint Purchasing Program in an Amount not to
exceed $25,183.00 and Waiving the Village’s Bid Process for the Purchase
This Resolution was adopted.
K. RES 20-069 A Resolution Approving a Five-Year Independent Contractor Agreement
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with Telcom Innovations Group LLC for Mitel Telephone and Voicemail
Systems Maintenance in an Amount Not to Exceed $18,922.43 Annually
and Authorizing Its Execution
This Resolution was adopted.
L. RES 20-072 A Resolution Approving the Purchase of a 2020 Ford Hybrid Escape from
Currie Motors of Frankfort, Illinois through the Suburban Purchasing
Cooperative Joint Purchasing Program in an Amount not to Exceed
$27,213.00 and Waiving the Village’s Bid Process for the Purchase
This Resolution was adopted.
M. RES 20-073 A Resolution Approving a Purchase Price Agreement with Gallagher
Materials Corp. for the Purchase of Unique Paving Material Cold Mix
Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00
and Authorizing its Execution
This Resolution was adopted.
N. RES 20-078 A Resolution Approving an Independent Contractor Agreement With Total
Parking Solutions, Inc. for the Service, Maintenance and Cellular
Connectivity of Fifty-Three (53) Cale Paystations in an Amount Not to
Exceed $62,875 and Authorizing its Execution
This Resolution was adopted.
O. RES 20-080 A Resolution Approving a Professional Services Agreement with Walker
Parking Consultants/Engineers, Inc. to Provide Repair Documents,
Construction Administration and Observation of the Holley Court Parking
Structure Repairs in an Amount Not to Exceed $37,200, Authorizing its
Execution and Waiving the Village’s Bid Process
This Resolution was adopted.
P. RES 20-081 A Resolution Approving an Independent Contractor Agreement with J. Gill
& Co. for Repairs to the Holley Court Parking Structure in an Amount Not
to Exceed $335,000, Authorizing its Execution and Waiving the Village’s Bid
Process
This Resolution was adopted.
Q. RES 20-083 A Resolution Requesting Village of Oak Park Geographic Information
System Data from the Cook County Assessor's Office
This Resolution was adopted.
R. RES 20-084 A Resolution Authorizing the Submission of a Federal Surface
Transportation Program Grant Applications for the Austin Boulevard,
Division Street, and North Avenue Improvement Projects
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This Resolution was adopted.
U. RES 20-092 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective
Bargaining Agreement and a Memorandum of Agreement with the Illinois
Fraternal Order of Police Labor Council Representing the Oak Park
Lieutenants and Sergeants Association for the Period of January 1, 2020 to
December 31, 2022
This Resolution was adopted.
X. MOT 20-011 A Motion to Approve the January 2020 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
Y. MOT 20-012 A Motion to Approve the Bills in the Amount of $3,755,998.14 from
January 22, 2020 through February 10, 2020
This Motion was approved.
XVI. Regular Agenda
Z. ORD 20-019 An Ordinance Approving an Amendment to the Real Estate Purchase
Agreement for the Property at 6641-6643 North Avenue, Oak Park, Illinois
between the Village of Oak Park and OKLO IKAYA, LLC and Authorizing its
Execution
Village Trustee Andrews recused himself from the discussion due to conflict of interest.
Village Manager Pavlicek summarized the Village's history with this property and their
failure to obtain a buyer through several marketing attempts. What is being recommended
by the Economic Development Corporation and staff is reducing the sale price of the
property to $1 and offering a $45,000 incentive, which will go towards the construction of
a storm sewer.
Judith Alexander. Ms. Alexander spoke in support of the recommendation. She believes
this project is particularly good for further revitalization of North Avenue. She added that
the incentive should be recouped in two years.
Village Trustees Taglia and Walker-Peddakotla support the project.
Village Trustee Boutet is looking forward to this being put back on the tax rolls.
Village Trustee Moroney asked if the Village has gotten prices for the sewer work that
line up with the purchase price reduction plus the incentive.
Director of Development Customer Services Tammie Grossman stated that the owner has
presented estimates to staff. Depending on who does the work, the cost will be at least
$65,000.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Walker-Peddakotla, that this Ordinance be adopted. The motion was approved.
The roll call on the vote was as follows:
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AYES: 6- Village President Abu-Taleb, Village Trustee Boutet, Village Trustee Buchanan,
Village Trustee Moroney, Village Trustee Taglia, and Village Trustee
Walker-Peddakotla
NAYS: 0
ABSENT: 0
RECUSED: 1- Village Trustee Andrews
AA. RES 20-066 A Resolution Approving a Professional Services Agreement with Illinois
Community Choice Aggregation Network, LLC, in an Amount Not to Exceed
$25,000 and Authorizing its Execution
Village Trustee Andrews rejoined the Meeting.
Village Manager Pavlicek stated that staff is proposing a contract with Mark Pruitt and his
firm to provide specific energy consulting services relative to the Electrical Aggregation
Plan. She noted that the firm the Village previously worked with charged approximately
triple the cost.
Village Trustee Boutet commented that she pulled this off the Consent Agenda. The
Village has already entered into a two-year agreement in terms of one of the bullet points
for services provided in this contract, procurement for the Aggregation Program. She
asked for clarification of another service, planning and reporting for the use of their
Community Choice Aggregation Funds. She would like to have a discussion regarding
how to move forward with the funds and is interested in developing a climate action plan.
Village Manager Pavlicek stated that the Board had previously directed staff to work with
the Metropolitan Mayors' Caucus on a regional climate action plan. In addition, staff is
trying to gather information to come up with a local plan. The purpose of the bullet points
is for elements that come up under the consulting services. Mr. Pruitt wouldn't get paid
for services that he does not perform, but this has been a standard contract that the
Village has used for these services.
Village Trustee Walker-Peddakotla agreed with Village Trustee Boutet. She also believes
that anything related to a climate action plan should be led by the Village and the
Environment and Energy Commission. She referred to a past proposed initiative of the
EEC. She would like to restrict the contract to procurement services.
Village Trustee Buchanan asked if procurement services are even needed within the next
year.
Sustainability Coordinator Mindy Agnew stated that the contract with MC Squared
includes a community solar subscription. That program is about to be released. Mr.
Pruitt commented that within the Village's current contract is an additional service where
MC Squared will produce an offer to residents for community solar. Community solar has
not yet been built; contract terms and community solar subscriptions would be
negotiated this year. He stated that the $25,000 reflects the maximum billing hours
allocated to these bullet points in 2020.
Village Trustee Buchanan discussed the possibility of a local solar effort.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
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Boutet, that this Resolution be adopted. The motion was approved. The roll call
on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
AB. RES 20-093 A Resolution Approving an Agreement with FGM Architects, Inc. for
Architectural and Engineering Schematic Design Services for the Oak Park
Police Department in an Amount Not to Exceed $322,600 and Authorizing
its Execution
Village Manager Pavlicek stated that the Space Needs Assessment for the police facility
was presented to the Board in November. The recommendations in that document gave
several ways to move forward; remodeling, remodeling with some new construction and
all new construction. Staff is asking for Board approval for the next step, schematic
design. This will begin with a conversation between the Board and FGM, the team from
the Police Department and the Director of Public Works regarding what the Board has
envisioned in terms of the police facility. In addition, she and the Finance Director will
discuss the fiscal strategy to accomplish whatever level of improvement the Board is
interested in pursuing. The final cost would depend on what the Board decides to move
forward with.
Ray Lee of FGM Architects gave an overview of the process. Police Chief La Don
Reynolds stated that it is imperative that the Village plan for the future. FGM identified
some very serious life safety issues in the structure downstairs. All options should be
considered, but something has to be done.
Village Trustee Boutet was hoping for this to discussed in depth, before moving forward
with the schematic design.
Village Manager Pavlicek stated that there is a sense of urgency when discussing
constructions because prices go up. She is hoping to move on construction bidding in
this calendar year. However, the Board may approve the phases in any order.
Village Trustee Andrews asked if they would be committing to the entire $322,600 by
approving this Item. Mr. Lee stated that there are provisions for adjusting fees, depending
on what they are doing, Village Trustee Andrews discussed the poor conditions of the
police station. It is in the best interest of the Village to improve the facility.
Village Trustee Taglia commented that there are real health and safety issues for those
that work there, as well as other hazards for the detainees.
Village Trustee Moroney added that he would like Chief Reynolds to be very involved in
the process and to advocate for his needs as well as use fiscal restraint.
Village Trustee Walker-Peddakotla can't in good conscience vote affirmatively for this
knowing what the Village's young people are asking for.
Village Trustee Buchanan specializes in occupational health and safety and described
the conditions as appalling.
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Mr. Lee discussed the next steps.
Village President Abu-Taleb agreed that they need to move forward with a sense of
urgency.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
Andrews, that this Resolution be adopted. The motion was approved. The roll
call on the vote was as follows:
AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia
NAYS: 1- Village Trustee Walker-Peddakotla
ABSENT: 0
G. MOT 20-016 A Motion to Concur with the Transportation Commission’s
Recommendation to Add Four (4) Parking Spaces to the Z3 Overnight Zone
on the 400 Block of North Taylor Avenue
This Ordinance was tabled.
S. RES 20-085 A Resolution Approving an Amendment to the Construction Agreement
with The Baltimore & Ohio Terminal Railroad Company for Construction of
the Bridge Rehabilitation Project Over the Railroad’s Property to Extend
the Termination Date and Authorizing its Execution
Village Manager Pavlicek stated that there are a number of bridges over the Eisenhower
in Oak Park. Currently it is the Village's responsibility, with the exception of Austin and
Harlem, to perform maintenance on those bridges.
Village Engineer Bill McKenna stated that this is for the railroad's permitting and flagging
services for the Village's own projects and is an amendment to a prior agreement for
repair work on the East Avenue bridge over the railroad property. There is no future cost
plan for Lombard Avenue.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
Moroney, that this Resolution be adopted. The motion was approved. The roll
call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
T. RES 20-091 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and Oak Park and River Forest High School District No.
200 for School Resource Officers and Authorizing its Execution
Village Manager Pavlicek stated that the Village has had an agreement with School
District 200 relative to School Resource Officers working within the school since 1999. In
2014, the agreement was significantly updated, including the exit of the Village of River
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Forest from the agreement, and incorporation of updates to Statutory references.
Cate Readling. Ms. Readling spoke in opposition to having armed police in the Village's
schools.
Shobha Mahadev. Ms. Mahadev is troubled by School Resource Officers in schools. The
presence of these officers relates to greater referrals to the justice system and harsher
punishments than discipline being handled by school officials.
Sue Humphreys. Ms. Humphreys discussed her experience working with justice officials
relating to youth. She asked if there has been any data collected regarding the
effectiveness of this program or consultation on best practices.
Village Trustee Walker-Peddakotla agreed with the commenters that the Village does not
need police in their schools. They do not make the school safer and only increase the
chances of students entering the school-to-prison pipeline. She read sections from the
Intergovernmental Agreement that were problematic, such as asking for students to have
greater respect for law enforcement but not for the officers to respect students. She also
felt it was problematic that the agreement does not require a parent or guardian be
present during a police interrogation, as well as the officer being armed. In addition, she
is opposed to information being shared between the schools and the Police Department.
All students should feel safe at school. She spoke about her own personal experiences
and that school was her safe place.
Village Manager Pavlicek agreed with Village Trustee Walker-Peddakotla regarding
mutual respect; the language was supposed to be updated to "create positive interaction"
and was missed in that section.
Village Trustee Andrews asked if the Village is the catalyst of this agreement or if it is
something that the school requested. Village Manager Pavlicek replied that this is
something that the school asks of the Village. Village Trustee Andrews stated that
Village Trustee Walker-Peddakotla has made some good points but doesn't think the
Village is in the position to mandate the terms of the agreement. Village Manager
Pavlicek clarified that these changes came at the request of the school. Village President
Abu-Taleb asked if it would make sense to send it back to the school for additional review
because of the Board's concerns regarding some of the language.
Village President Abu-Taleb expressed compassion towards Village Trustee
Walker-Peddakotla's personal experience and commented that having gone through that
is the only way anyone would understand how it feels. He agrees with some of her points,
but this is a school with 3,000 students and it is important for them to be safe as a
whole. He supports giving it back to the School Board for further review and encouraged
Village Trustee Walker-Peddakotla to discuss with them the points she has made.
However, he believes that a police presence is important, especially with all the things
that have happened in schools nationwide.
Village Manager Pavlicek explained the steps if the Board decides to terminate the
relationship, as this is just an amendment to the original agreement.
Village Trustee Boutet stated that this is something the Village has done for a long time.
She has always thought it was a good way for the police to establish relationships with
the students. However, the commenters' data says otherwise. She doesn't think the
Board has enough information and asked Chief Reynolds what his goals for the program
are.
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Chief Reynolds stated that he understands the issues and concerns. This program
started because of Columbine, and is an industry best practice. When there is a School
Resource Officer present, casualties of targeted school violence are reduced, as well as
response time. There is a lot of value having the officer present, and this is the first time
he has heard anything negative about the program.
Village Trustee Boutet is in favor of positive relationships to be developed between the
officer and the students. She would like to get some of these studies to understand the
other side, then go to the School Board and discuss both sides.
Village President Abu-Taleb stated that the program has been effective and he would
support changing some language in the document regarding the issues raised by Village
Trustee Walker-Peddakotla. Village Trustee Walker-Peddakotla is opposed to police in
schools for any reason. Village President Abu-Taleb noted that perhaps she is, but he
doesn't want to be responsible as an elected official if something bad does happen.
Village Trustee Moroney stated that having police presence in the school is District 200's
decision to make, not the Village's. He is comfortable approving it but letting District 200
know of their concerns. Village Trustee Walker-Peddakotla commented that the Village
decides policing policy and has the right to decline entering into this agreement. She
stated that having police in schools do not make them any safer. Village Trustee
Andrews stated that the School Board and administrators who are the education experts
are asking for it. Village Trustee Walker-Peddakotla understood the point, but stated that
sometimes you have to disagree with what other taxing bodies are asking for. The Village
decides policing policy.
Village Trustee Andrews would like to table the item and get feedback from the School
Board.
Village Trustee Taglia stated that the language is antiquated and needs to be updated to
mesh with their community policing efforts. He would rather thoughtfully consider it rather
than rushing.
Village Trustee Buchanan acknowledged that she is not an expert about this, but she
appreciates Village Trustee Walker-Peddakotla's concerns.
There was further discussion regarding how to proceed.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews,
that this Resolution be tabled until further information is provided. The motion
was approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
V. MOT 20-003 A Motion to Concur with the Oak Park Economic Development
Corporation (Oak Park EDC) Recommendation to Consider a Modification
of Planned Development Timelines and Refer the Applicable Oak Park
Zoning Ordinance Text Amendment to the Plan Commission for Public
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Hearing and Recommendation
Village Trustee Boutet stated that she is concerned about having vacant construction
sites and is not in favor of making these changes. She feels that the Village should have
some type of oversight.
Village Trustee Walker-Peddakotla asked how this item came about. Viktor Schrader of
the Oak Park Economic Development Corporation stated that it is not about any specific
project, it is about being proactive in improving the Zoning Ordinance in this particular
area based upon the real estate market today. In regards to larger scale projects, it is
taking longer to get financing, get bids, secure tenants, etc. Although the changes are
not dramatic, it creates some flexibility for developers of larger projects. They are
recommending instead of a date certain for completion of construction, that the developer
provide a schedule with a completion date that fits their schedule.
Village Trustee Walker-Peddakotla would like to see a maximum number of months in
terms of time lines and not leave them open ended.
Cory Wesley of the OPEDC Board of Directors stated that having the developer propose
their own timeline rather that use a one-size-fits-all process is more transparent. Mr.
Schrader read Chicago's timeline for similar stages of development.
Village Trustee Boutet would lilke the Plan Commission to review this.
Village Planner Craig Failor agreed that there should be some expectation regarding start
and finish and maximum time frames. He added that perhaps a little more time added to
each step of the process would be helpful.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Walker-Peddakotla, that this Motion be approved. The motion was approved.
The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
W. MOT 20-010 A Motion to Concur with the Transportation Commission's
Recommendation to Remove the First Three Parking Spaces on the East
Side of Euclid Avenue North of Lake Street, Restrict the Former Parking
Spaces Area as a No Parking Anytime Zone, and Evaluate the Immediate
Area in Order to Provide Replacement Parking
Mr. McKenna commented that by removing these spaces, the intersection will open up a
little more and allow traffic to get through the intersection and onto Euclid without
conflicting with southbound traffic. Village Manager Pavlicek added that it is a pedestrian
safety issue as well.
Village Trustee Boutet lives in that area. She does see the congestion. However, she
believes there needs to be a better overall plan and that there are too many things
negatively affecting businesses right now.
Village Trustee Walker-Peddakotla is concerned about losing parking during the Lake
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Street construction. She understands why the spaces are being removed and asked if
they can be added back elsewhere. Mr. McKenna stated that they would.
Village Trustee Taglia noted that the Avenue Garage is less than a block away. He also
stated that the Fire Department is concerned about getting their equipment through that
intersection. He expressed concern regarding people double parking there, however.
Monitoring would help.
Village Trustee Andrews would only support this if the rest of the street was not permit
parking during the day.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Walker-Peddakotla, that this Motion be approved. The motion was approved.
The roll call on the vote was as follows:
AYES: 5- Village President Abu-Taleb, Village Trustee Buchanan, Village Trustee Moroney,
Village Trustee Taglia, and Village Trustee Walker-Peddakotla
NAYS: 2- Village Trustee Andrews, and Village Trustee Boutet
ABSENT: 0
XVII. Call to Board and Clerk
Village Clerk Scaman stated that early voting starts March 2. More information is
available on the Village Clerk's web page or the County Clerk's website.
Village Trustee Taglia referred to the comment about crossing guards and wants staff to
look into that.
Village Trustee Walker-Peddakotla urged all to vote.
Village Trustee Andrews congratulated Franklin Valderrama on his nomination to the
Federal bench.
XVIII. Adjourn
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
to adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 9:37 P.M., Tuesday, February 18, 2020.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, February 18, 2020 6:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn
immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m.
in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular meeting
for citizens to make statements about an issue or concern that is not on that meeting�s
agenda. It is not intended for a dialogue with the board. You may also communicate with
the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a maximum
of three persons to speak to each side of any one topic that is scheduled for or has been
the subject of a public hearing by a designated hearing body. These items are noted with
(*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
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VII. Agenda Approval
VIII. Minutes
A. ID 20-083 Motion to Approve Minutes from the February 3, 2020 Regular Meeting
and February 10, 2020 Special Meeting of the Village Board.
IX. Non-Agenda Public Comment
X. Proclamation
B. ID 20-087 Motion to Approve Proclamation Supporting the United States Congress
Enacting the Energy Innovation and Carbon Divide Act of 2019.
C. ID 20-088 Motion to Approve Proclamation Supporting the designation of Oak Park
Conservatory Stop on the CTA Blue Line at Oak Park Avenue.
XI. Village Manager Reports
D. ID 20-080 Review of the Village Board Meeting calendars for February, March and
April 2020.
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
E. ID 20-089 Board & Commission Vacancy Report for February 18, 2020.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and
then forwarded to the Village President for recommendation. If any appointments are
ready prior to the meeting, the agenda will be revised to list the names.
F. ID 20-085 Motion to Consent to the Village President’s Appointment of:
Citizen Police Oversight Committee - Curtis Lott, Appoint as Member
XV. Consent Agenda
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President and Board of Trustees Meeting Agenda February 18, 2020
H. RES 20-035 A Resolution Approving an Amendment to the Professional Services
Agreement Between the Village of Oak park and Engineering Resources
Associates, Inc. for Design and Construction Engineering for Project
Number 18-1, Water and Sewer Main Improvements, to Change the Not to
Exceed Amount from $186,364 to $246,285 and Authorizing its Execution
I. RES 20-059 A Resolution Approving a Professional Services Agreement with Center for
Neighborhood Technologies for Administering the 2020 Rain Ready Grant
Program in an Amount not to exceed $53,500 and Authorizing its
Execution
J. RES 20-067 A Resolution Authorizing the Purchase of a 2020 Ford Transit Connect
Cargo Van, from Roesch Ford of Bensenville, Illinois through the Suburban
Purchasing Cooperative Joint Purchasing Program in an Amount not to
exceed $25,183.00 and Waiving the Village’s Bid Process for the Purchase
K. RES 20-069 A Resolution Approving a Five-Year Independent Contractor Agreement
with Telcom Innovations Group LLC for Mitel Telephone and Voicemail
Systems Maintenance in an Amount Not to Exceed $18,922.43 Annually
and Authorizing Its Execution
L. RES 20-072 A Resolution Approving the Purchase of a 2020 Ford Hybrid Escape from
Currie Motors of Frankfort, Illinois through the Suburban Purchasing
Cooperative Joint Purchasing Program in an Amount not to Exceed
$27,213.00 and Waiving the Village’s Bid Process for the Purchase
M. RES 20-073 A Resolution Approving a Purchase Price Agreement with Gallagher
Materials Corp. for the Purchase of Unique Paving Material Cold Mix
Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00
and Authorizing its Execution
N. RES 20-078 A Resolution Approving an Independent Contractor Agreement With Total
Parking Solutions, Inc. for the Service, Maintenance and Cellular
Connectivity of Fifty-Three (53) Cale Paystations in an Amount Not to
Exceed $62,875 and Authorizing its Execution
O. RES 20-080 A Resolution Approving a Professional Services Agreement with Walker
Parking Consultants/Engineers, Inc. to Provide Repair Documents,
Construction Administration and Observation of the Holley Court Parking
Structure Repairs in an Amount Not to Exceed $37,200, Authorizing its
Execution and Waiving the Village’s Bid Process
P. RES 20-081 A Resolution Approving an Independent Contractor Agreement with J. Gill
& Co. for Repairs to the Holley Court Parking Structure in an Amount Not
to Exceed $335,000, Authorizing its Execution and Waiving the Village’s Bid
Process
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President and Board of Trustees Meeting Agenda February 18, 2020
Q. RES 20-083 A Resolution Requesting Village of Oak Park Geographic Information
System Data from the Cook County Assessor's Office
R. RES 20-084 A Resolution Authorizing the Submission of a Federal Surface
Transportation Program Grant Applications for the Austin Boulevard,
Division Street, and North Avenue Improvement Projects
U. RES 20-092 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective
Bargaining Agreement and a Memorandum of Agreement with the Illinois
Fraternal Order of Police Labor Council Representing the Oak Park
Lieutenants and Sergeants Association for the Period of January 1, 2020 to
December 31, 2022
X. MOT 20-011 A Motion to Approve the January 2020 Monthly Treasurer’s Report for All
Funds
Y. MOT 20-012 A Motion to Approve the Bills in the Amount of $3,755,998.14 from
January 22, 2020 through February 10, 2020
XVI. Regular Agenda
Z. ORD 20-019 An Ordinance Approving an Amendment to the Real Estate Purchase
Agreement for the Property at 6641-6643 North Avenue, Oak Park, Illinois
between the Village of Oak Park and OKLO IKAYA, LLC and Authorizing its
Execution
AA. RES 20-066 A Resolution Approving a Professional Services Agreement with Illinois
Community Choice Aggregation Network, LLC, in an Amount Not to Exceed
$25,000 and Authorizing its Execution
AB. RES 20-093 A Resolution Approving an Agreement with FGM Architects, Inc. for
Architectural and Engineering Schematic Design Services for the Oak Park
Police Department in an Amount Not to Exceed $322,600 and Authorizing
its Execution
G. ORD 20-015 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article
3 (“Parking Meters, Parking Permits,and Municipal Attendant Parking
Lots”), Section 18 (“Parking Rates; Parking Meters, Pay by Space Machines,
Village Operated Parking Structures, Permit, Extended Pass, Valet and
Daytime On Street Permit Parking”) (I) and (K) of the Oak Park Village Code
S. RES 20-085 A Resolution Approving an Amendment to the Construction Agreement
with The Baltimore & Ohio Terminal Railroad Company for Construction of
the Bridge Rehabilitation Project Over the Railroad’s Property to Extend
the Termination Date and Authorizing its Execution
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President and Board of Trustees Meeting Agenda February 18, 2020
T. RES 20-091 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and Oak Park and River Forest High School District No.
200 for School Resource Officers and Authorizing its Execution
V. MOT 20-003 A Motion to Concur with the Oak Park Economic Development
Corporation (Oak Park EDC) Recommendation to Consider a Modification
of Planned Development Timelines and Refer the Applicable Oak Park
Zoning Ordinance Text Amendment to the Plan Commission for Public
Hearing and Recommendation
W. MOT 20-010 A Motion to Concur with the Transportation Commission's
Recommendation to Remove the First Three Parking Spaces on the East
Side of Euclid Avenue North of Lake Street, Restrict the Former Parking
Spaces Area as a No Parking Anytime Zone, and Evaluate the Immediate
Area in Order to Provide Replacement Parking
XVII. Call to Board and Clerk
XVIII. Adjourn
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