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President and Board of Trustees

Regular Meeting

Oak Park, IL · February 18, 2020

AgendaMinutes

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, February 18, 2020 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:32 P.M. II. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(1) - personnel. A voice vote was taken and the motion was approved. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:33 P.M. VI. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval Village Manager Pavlicek stated that staff is requesting that Item G be tabled to the first meeting in March. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes A. ID 20-083 Motion to Approve Minutes from the February 3, 2020 Regular Meeting and February 10, 2020 Special Meeting of the Village Board. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that the Minutes be approved. A voice vote was taken and the motion was Village of Oak Park Page 1 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 approved. IX. Non-Agenda Public Comment Chris Sheean. Mr. Sheean requested that the Village pay for an increased number of crossing guards at private schools. Village President Abu-Taleb asked Village Manager Pavlicek to bring that issue forward on a future agenda. X. Proclamation B. ID 20-087 Motion to Approve Proclamation Supporting the United States Congress Enacting the Energy Innovation and Carbon Divide Act of 2019. Kenneth O'Hare. Mr. O'Hare spoke in support of the the Energy Innovation and Carbon Dividend Act. Doug Burke. Mr. Burke stated that this Bill will greatly impact climate change as well as improve the economy. Village Trustee Andrews read the Proclamation aloud. It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia, that this Proclamation be adopted. The motion carried. C. ID 20-088 Motion to Approve Proclamation Supporting the designation of Oak Park Conservatory Stop on the CTA Blue Line at Oak Park Avenue. Village Trustee Boutet commented that she would like this changed to a Resolution. She read the Resolution aloud. Mary Kay Monaghan. Ms. Monaghan discussed how renaming this CTA station will promote the conservatory. It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia, that this Proclamation be adopted. The motion carried. XI. Village Manager Reports D. ID 20-080 Review of the Revised Village Board Meeting Calendars for February, March and April 2020. Village President Abu-Taleb commented that there is Board consensus to move the March 16 Meeting to April 27. Village Manager Pavlicek stated she would make that adjustment. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies Village of Oak Park Page 2 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 E. ID 20-089 Board & Commission Vacancy Report for February 18, 2020. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. ID 20-085 Motion to Consent to the Village President’s Appointment of: Citizen Police Oversight Committee - Curtis Lott, Appoint as Member It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to approve this Appointment. A voice vote was taken and the motion was approved. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Andrews and seconded by Village Trustee Moroney to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 H. RES 20-035 A Resolution Approving an Amendment to the Professional Services Agreement Between the Village of Oak park and Engineering Resources Associates, Inc. for Design and Construction Engineering for Project Number 18-1, Water and Sewer Main Improvements, to Change the Not to Exceed Amount from $186,364 to $246,285 and Authorizing its Execution This Resolution was adopted. I. RES 20-059 A Resolution Approving a Professional Services Agreement with Center for Neighborhood Technologies for Administering the 2020 Rain Ready Grant Program in an Amount not to exceed $53,500 and Authorizing its Execution This Resolution was adopted. J. RES 20-067 A Resolution Authorizing the Purchase of a 2020 Ford Transit Connect Cargo Van, from Roesch Ford of Bensenville, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount not to exceed $25,183.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. K. RES 20-069 A Resolution Approving a Five-Year Independent Contractor Agreement Village of Oak Park Page 3 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 with Telcom Innovations Group LLC for Mitel Telephone and Voicemail Systems Maintenance in an Amount Not to Exceed $18,922.43 Annually and Authorizing Its Execution This Resolution was adopted. L. RES 20-072 A Resolution Approving the Purchase of a 2020 Ford Hybrid Escape from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount not to Exceed $27,213.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. M. RES 20-073 A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for the Purchase of Unique Paving Material Cold Mix Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 20-078 A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity of Fifty-Three (53) Cale Paystations in an Amount Not to Exceed $62,875 and Authorizing its Execution This Resolution was adopted. O. RES 20-080 A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. to Provide Repair Documents, Construction Administration and Observation of the Holley Court Parking Structure Repairs in an Amount Not to Exceed $37,200, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. P. RES 20-081 A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount Not to Exceed $335,000, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. Q. RES 20-083 A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office This Resolution was adopted. R. RES 20-084 A Resolution Authorizing the Submission of a Federal Surface Transportation Program Grant Applications for the Austin Boulevard, Division Street, and North Avenue Improvement Projects Village of Oak Park Page 4 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 This Resolution was adopted. U. RES 20-092 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective Bargaining Agreement and a Memorandum of Agreement with the Illinois Fraternal Order of Police Labor Council Representing the Oak Park Lieutenants and Sergeants Association for the Period of January 1, 2020 to December 31, 2022 This Resolution was adopted. X. MOT 20-011 A Motion to Approve the January 2020 Monthly Treasurer’s Report for All Funds This Motion was approved. Y. MOT 20-012 A Motion to Approve the Bills in the Amount of $3,755,998.14 from January 22, 2020 through February 10, 2020 This Motion was approved. XVI. Regular Agenda Z. ORD 20-019 An Ordinance Approving an Amendment to the Real Estate Purchase Agreement for the Property at 6641-6643 North Avenue, Oak Park, Illinois between the Village of Oak Park and OKLO IKAYA, LLC and Authorizing its Execution Village Trustee Andrews recused himself from the discussion due to conflict of interest. Village Manager Pavlicek summarized the Village's history with this property and their failure to obtain a buyer through several marketing attempts. What is being recommended by the Economic Development Corporation and staff is reducing the sale price of the property to $1 and offering a $45,000 incentive, which will go towards the construction of a storm sewer. Judith Alexander. Ms. Alexander spoke in support of the recommendation. She believes this project is particularly good for further revitalization of North Avenue. She added that the incentive should be recouped in two years. Village Trustees Taglia and Walker-Peddakotla support the project. Village Trustee Boutet is looking forward to this being put back on the tax rolls. Village Trustee Moroney asked if the Village has gotten prices for the sewer work that line up with the purchase price reduction plus the incentive. Director of Development Customer Services Tammie Grossman stated that the owner has presented estimates to staff. Depending on who does the work, the cost will be at least $65,000. It was moved by Village Trustee Andrews, seconded by Village Trustee Walker-Peddakotla, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 5 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 AYES: 6- Village President Abu-Taleb, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Andrews AA. RES 20-066 A Resolution Approving a Professional Services Agreement with Illinois Community Choice Aggregation Network, LLC, in an Amount Not to Exceed $25,000 and Authorizing its Execution Village Trustee Andrews rejoined the Meeting. Village Manager Pavlicek stated that staff is proposing a contract with Mark Pruitt and his firm to provide specific energy consulting services relative to the Electrical Aggregation Plan. She noted that the firm the Village previously worked with charged approximately triple the cost. Village Trustee Boutet commented that she pulled this off the Consent Agenda. The Village has already entered into a two-year agreement in terms of one of the bullet points for services provided in this contract, procurement for the Aggregation Program. She asked for clarification of another service, planning and reporting for the use of their Community Choice Aggregation Funds. She would like to have a discussion regarding how to move forward with the funds and is interested in developing a climate action plan. Village Manager Pavlicek stated that the Board had previously directed staff to work with the Metropolitan Mayors' Caucus on a regional climate action plan. In addition, staff is trying to gather information to come up with a local plan. The purpose of the bullet points is for elements that come up under the consulting services. Mr. Pruitt wouldn't get paid for services that he does not perform, but this has been a standard contract that the Village has used for these services. Village Trustee Walker-Peddakotla agreed with Village Trustee Boutet. She also believes that anything related to a climate action plan should be led by the Village and the Environment and Energy Commission. She referred to a past proposed initiative of the EEC. She would like to restrict the contract to procurement services. Village Trustee Buchanan asked if procurement services are even needed within the next year. Sustainability Coordinator Mindy Agnew stated that the contract with MC Squared includes a community solar subscription. That program is about to be released. Mr. Pruitt commented that within the Village's current contract is an additional service where MC Squared will produce an offer to residents for community solar. Community solar has not yet been built; contract terms and community solar subscriptions would be negotiated this year. He stated that the $25,000 reflects the maximum billing hours allocated to these bullet points in 2020. Village Trustee Buchanan discussed the possibility of a local solar effort. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Village of Oak Park Page 6 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Boutet, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 AB. RES 20-093 A Resolution Approving an Agreement with FGM Architects, Inc. for Architectural and Engineering Schematic Design Services for the Oak Park Police Department in an Amount Not to Exceed $322,600 and Authorizing its Execution Village Manager Pavlicek stated that the Space Needs Assessment for the police facility was presented to the Board in November. The recommendations in that document gave several ways to move forward; remodeling, remodeling with some new construction and all new construction. Staff is asking for Board approval for the next step, schematic design. This will begin with a conversation between the Board and FGM, the team from the Police Department and the Director of Public Works regarding what the Board has envisioned in terms of the police facility. In addition, she and the Finance Director will discuss the fiscal strategy to accomplish whatever level of improvement the Board is interested in pursuing. The final cost would depend on what the Board decides to move forward with. Ray Lee of FGM Architects gave an overview of the process. Police Chief La Don Reynolds stated that it is imperative that the Village plan for the future. FGM identified some very serious life safety issues in the structure downstairs. All options should be considered, but something has to be done. Village Trustee Boutet was hoping for this to discussed in depth, before moving forward with the schematic design. Village Manager Pavlicek stated that there is a sense of urgency when discussing constructions because prices go up. She is hoping to move on construction bidding in this calendar year. However, the Board may approve the phases in any order. Village Trustee Andrews asked if they would be committing to the entire $322,600 by approving this Item. Mr. Lee stated that there are provisions for adjusting fees, depending on what they are doing, Village Trustee Andrews discussed the poor conditions of the police station. It is in the best interest of the Village to improve the facility. Village Trustee Taglia commented that there are real health and safety issues for those that work there, as well as other hazards for the detainees. Village Trustee Moroney added that he would like Chief Reynolds to be very involved in the process and to advocate for his needs as well as use fiscal restraint. Village Trustee Walker-Peddakotla can't in good conscience vote affirmatively for this knowing what the Village's young people are asking for. Village Trustee Buchanan specializes in occupational health and safety and described the conditions as appalling. Village of Oak Park Page 7 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Mr. Lee discussed the next steps. Village President Abu-Taleb agreed that they need to move forward with a sense of urgency. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Andrews, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 G. MOT 20-016 A Motion to Concur with the Transportation Commission’s Recommendation to Add Four (4) Parking Spaces to the Z3 Overnight Zone on the 400 Block of North Taylor Avenue This Ordinance was tabled. S. RES 20-085 A Resolution Approving an Amendment to the Construction Agreement with The Baltimore & Ohio Terminal Railroad Company for Construction of the Bridge Rehabilitation Project Over the Railroad’s Property to Extend the Termination Date and Authorizing its Execution Village Manager Pavlicek stated that there are a number of bridges over the Eisenhower in Oak Park. Currently it is the Village's responsibility, with the exception of Austin and Harlem, to perform maintenance on those bridges. Village Engineer Bill McKenna stated that this is for the railroad's permitting and flagging services for the Village's own projects and is an amendment to a prior agreement for repair work on the East Avenue bridge over the railroad property. There is no future cost plan for Lombard Avenue. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 T. RES 20-091 A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and Oak Park and River Forest High School District No. 200 for School Resource Officers and Authorizing its Execution Village Manager Pavlicek stated that the Village has had an agreement with School District 200 relative to School Resource Officers working within the school since 1999. In 2014, the agreement was significantly updated, including the exit of the Village of River Village of Oak Park Page 8 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Forest from the agreement, and incorporation of updates to Statutory references. Cate Readling. Ms. Readling spoke in opposition to having armed police in the Village's schools. Shobha Mahadev. Ms. Mahadev is troubled by School Resource Officers in schools. The presence of these officers relates to greater referrals to the justice system and harsher punishments than discipline being handled by school officials. Sue Humphreys. Ms. Humphreys discussed her experience working with justice officials relating to youth. She asked if there has been any data collected regarding the effectiveness of this program or consultation on best practices. Village Trustee Walker-Peddakotla agreed with the commenters that the Village does not need police in their schools. They do not make the school safer and only increase the chances of students entering the school-to-prison pipeline. She read sections from the Intergovernmental Agreement that were problematic, such as asking for students to have greater respect for law enforcement but not for the officers to respect students. She also felt it was problematic that the agreement does not require a parent or guardian be present during a police interrogation, as well as the officer being armed. In addition, she is opposed to information being shared between the schools and the Police Department. All students should feel safe at school. She spoke about her own personal experiences and that school was her safe place. Village Manager Pavlicek agreed with Village Trustee Walker-Peddakotla regarding mutual respect; the language was supposed to be updated to "create positive interaction" and was missed in that section. Village Trustee Andrews asked if the Village is the catalyst of this agreement or if it is something that the school requested. Village Manager Pavlicek replied that this is something that the school asks of the Village. Village Trustee Andrews stated that Village Trustee Walker-Peddakotla has made some good points but doesn't think the Village is in the position to mandate the terms of the agreement. Village Manager Pavlicek clarified that these changes came at the request of the school. Village President Abu-Taleb asked if it would make sense to send it back to the school for additional review because of the Board's concerns regarding some of the language. Village President Abu-Taleb expressed compassion towards Village Trustee Walker-Peddakotla's personal experience and commented that having gone through that is the only way anyone would understand how it feels. He agrees with some of her points, but this is a school with 3,000 students and it is important for them to be safe as a whole. He supports giving it back to the School Board for further review and encouraged Village Trustee Walker-Peddakotla to discuss with them the points she has made. However, he believes that a police presence is important, especially with all the things that have happened in schools nationwide. Village Manager Pavlicek explained the steps if the Board decides to terminate the relationship, as this is just an amendment to the original agreement. Village Trustee Boutet stated that this is something the Village has done for a long time. She has always thought it was a good way for the police to establish relationships with the students. However, the commenters' data says otherwise. She doesn't think the Board has enough information and asked Chief Reynolds what his goals for the program are. Village of Oak Park Page 9 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Chief Reynolds stated that he understands the issues and concerns. This program started because of Columbine, and is an industry best practice. When there is a School Resource Officer present, casualties of targeted school violence are reduced, as well as response time. There is a lot of value having the officer present, and this is the first time he has heard anything negative about the program. Village Trustee Boutet is in favor of positive relationships to be developed between the officer and the students. She would like to get some of these studies to understand the other side, then go to the School Board and discuss both sides. Village President Abu-Taleb stated that the program has been effective and he would support changing some language in the document regarding the issues raised by Village Trustee Walker-Peddakotla. Village Trustee Walker-Peddakotla is opposed to police in schools for any reason. Village President Abu-Taleb noted that perhaps she is, but he doesn't want to be responsible as an elected official if something bad does happen. Village Trustee Moroney stated that having police presence in the school is District 200's decision to make, not the Village's. He is comfortable approving it but letting District 200 know of their concerns. Village Trustee Walker-Peddakotla commented that the Village decides policing policy and has the right to decline entering into this agreement. She stated that having police in schools do not make them any safer. Village Trustee Andrews stated that the School Board and administrators who are the education experts are asking for it. Village Trustee Walker-Peddakotla understood the point, but stated that sometimes you have to disagree with what other taxing bodies are asking for. The Village decides policing policy. Village Trustee Andrews would like to table the item and get feedback from the School Board. Village Trustee Taglia stated that the language is antiquated and needs to be updated to mesh with their community policing efforts. He would rather thoughtfully consider it rather than rushing. Village Trustee Buchanan acknowledged that she is not an expert about this, but she appreciates Village Trustee Walker-Peddakotla's concerns. There was further discussion regarding how to proceed. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, that this Resolution be tabled until further information is provided. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. MOT 20-003 A Motion to Concur with the Oak Park Economic Development Corporation (Oak Park EDC) Recommendation to Consider a Modification of Planned Development Timelines and Refer the Applicable Oak Park Zoning Ordinance Text Amendment to the Plan Commission for Public Village of Oak Park Page 10 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Hearing and Recommendation Village Trustee Boutet stated that she is concerned about having vacant construction sites and is not in favor of making these changes. She feels that the Village should have some type of oversight. Village Trustee Walker-Peddakotla asked how this item came about. Viktor Schrader of the Oak Park Economic Development Corporation stated that it is not about any specific project, it is about being proactive in improving the Zoning Ordinance in this particular area based upon the real estate market today. In regards to larger scale projects, it is taking longer to get financing, get bids, secure tenants, etc. Although the changes are not dramatic, it creates some flexibility for developers of larger projects. They are recommending instead of a date certain for completion of construction, that the developer provide a schedule with a completion date that fits their schedule. Village Trustee Walker-Peddakotla would like to see a maximum number of months in terms of time lines and not leave them open ended. Cory Wesley of the OPEDC Board of Directors stated that having the developer propose their own timeline rather that use a one-size-fits-all process is more transparent. Mr. Schrader read Chicago's timeline for similar stages of development. Village Trustee Boutet would lilke the Plan Commission to review this. Village Planner Craig Failor agreed that there should be some expectation regarding start and finish and maximum time frames. He added that perhaps a little more time added to each step of the process would be helpful. It was moved by Village Trustee Andrews, seconded by Village Trustee Walker-Peddakotla, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 W. MOT 20-010 A Motion to Concur with the Transportation Commission's Recommendation to Remove the First Three Parking Spaces on the East Side of Euclid Avenue North of Lake Street, Restrict the Former Parking Spaces Area as a No Parking Anytime Zone, and Evaluate the Immediate Area in Order to Provide Replacement Parking Mr. McKenna commented that by removing these spaces, the intersection will open up a little more and allow traffic to get through the intersection and onto Euclid without conflicting with southbound traffic. Village Manager Pavlicek added that it is a pedestrian safety issue as well. Village Trustee Boutet lives in that area. She does see the congestion. However, she believes there needs to be a better overall plan and that there are too many things negatively affecting businesses right now. Village Trustee Walker-Peddakotla is concerned about losing parking during the Lake Village of Oak Park Page 11 Printed on 3/3/2020 President and Board of Trustees Meeting Minutes February 18, 2020 Street construction. She understands why the spaces are being removed and asked if they can be added back elsewhere. Mr. McKenna stated that they would. Village Trustee Taglia noted that the Avenue Garage is less than a block away. He also stated that the Fire Department is concerned about getting their equipment through that intersection. He expressed concern regarding people double parking there, however. Monitoring would help. Village Trustee Andrews would only support this if the rest of the street was not permit parking during the day. It was moved by Village Trustee Andrews, seconded by Village Trustee Walker-Peddakotla, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Abu-Taleb, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 2- Village Trustee Andrews, and Village Trustee Boutet ABSENT: 0 XVII. Call to Board and Clerk Village Clerk Scaman stated that early voting starts March 2. More information is available on the Village Clerk's web page or the County Clerk's website. Village Trustee Taglia referred to the comment about crossing guards and wants staff to look into that. Village Trustee Walker-Peddakotla urged all to vote. Village Trustee Andrews congratulated Franklin Valderrama on his nomination to the Federal bench. XVIII. Adjourn It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:37 P.M., Tuesday, February 18, 2020. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 12 Printed on 3/3/2020

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, February 18, 2020 6:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order VI. Roll Call Village of Oak Park Page 1 Printed on 05:18 PM February 18, 2020 President and Board of Trustees Meeting Agenda February 18, 2020 VII. Agenda Approval VIII. Minutes A. ID 20-083 Motion to Approve Minutes from the February 3, 2020 Regular Meeting and February 10, 2020 Special Meeting of the Village Board. IX. Non-Agenda Public Comment X. Proclamation B. ID 20-087 Motion to Approve Proclamation Supporting the United States Congress Enacting the Energy Innovation and Carbon Divide Act of 2019. C. ID 20-088 Motion to Approve Proclamation Supporting the designation of Oak Park Conservatory Stop on the CTA Blue Line at Oak Park Avenue. XI. Village Manager Reports D. ID 20-080 Review of the Village Board Meeting calendars for February, March and April 2020. XII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XIII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. E. ID 20-089 Board & Commission Vacancy Report for February 18, 2020. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. F. ID 20-085 Motion to Consent to the Village President’s Appointment of: Citizen Police Oversight Committee - Curtis Lott, Appoint as Member XV. Consent Agenda Village of Oak Park Page 2 Printed on 05:18 PM February 18, 2020 President and Board of Trustees Meeting Agenda February 18, 2020 H. RES 20-035 A Resolution Approving an Amendment to the Professional Services Agreement Between the Village of Oak park and Engineering Resources Associates, Inc. for Design and Construction Engineering for Project Number 18-1, Water and Sewer Main Improvements, to Change the Not to Exceed Amount from $186,364 to $246,285 and Authorizing its Execution I. RES 20-059 A Resolution Approving a Professional Services Agreement with Center for Neighborhood Technologies for Administering the 2020 Rain Ready Grant Program in an Amount not to exceed $53,500 and Authorizing its Execution J. RES 20-067 A Resolution Authorizing the Purchase of a 2020 Ford Transit Connect Cargo Van, from Roesch Ford of Bensenville, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount not to exceed $25,183.00 and Waiving the Village’s Bid Process for the Purchase K. RES 20-069 A Resolution Approving a Five-Year Independent Contractor Agreement with Telcom Innovations Group LLC for Mitel Telephone and Voicemail Systems Maintenance in an Amount Not to Exceed $18,922.43 Annually and Authorizing Its Execution L. RES 20-072 A Resolution Approving the Purchase of a 2020 Ford Hybrid Escape from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount not to Exceed $27,213.00 and Waiving the Village’s Bid Process for the Purchase M. RES 20-073 A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. for the Purchase of Unique Paving Material Cold Mix Asphalt Patching Material in 2020 in an Amount Not to Exceed $35,000.00 and Authorizing its Execution N. RES 20-078 A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity of Fifty-Three (53) Cale Paystations in an Amount Not to Exceed $62,875 and Authorizing its Execution O. RES 20-080 A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. to Provide Repair Documents, Construction Administration and Observation of the Holley Court Parking Structure Repairs in an Amount Not to Exceed $37,200, Authorizing its Execution and Waiving the Village’s Bid Process P. RES 20-081 A Resolution Approving an Independent Contractor Agreement with J. Gill & Co. for Repairs to the Holley Court Parking Structure in an Amount Not to Exceed $335,000, Authorizing its Execution and Waiving the Village’s Bid Process Village of Oak Park Page 3 Printed on 05:18 PM February 18, 2020 President and Board of Trustees Meeting Agenda February 18, 2020 Q. RES 20-083 A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office R. RES 20-084 A Resolution Authorizing the Submission of a Federal Surface Transportation Program Grant Applications for the Austin Boulevard, Division Street, and North Avenue Improvement Projects U. RES 20-092 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective Bargaining Agreement and a Memorandum of Agreement with the Illinois Fraternal Order of Police Labor Council Representing the Oak Park Lieutenants and Sergeants Association for the Period of January 1, 2020 to December 31, 2022 X. MOT 20-011 A Motion to Approve the January 2020 Monthly Treasurer’s Report for All Funds Y. MOT 20-012 A Motion to Approve the Bills in the Amount of $3,755,998.14 from January 22, 2020 through February 10, 2020 XVI. Regular Agenda Z. ORD 20-019 An Ordinance Approving an Amendment to the Real Estate Purchase Agreement for the Property at 6641-6643 North Avenue, Oak Park, Illinois between the Village of Oak Park and OKLO IKAYA, LLC and Authorizing its Execution AA. RES 20-066 A Resolution Approving a Professional Services Agreement with Illinois Community Choice Aggregation Network, LLC, in an Amount Not to Exceed $25,000 and Authorizing its Execution AB. RES 20-093 A Resolution Approving an Agreement with FGM Architects, Inc. for Architectural and Engineering Schematic Design Services for the Oak Park Police Department in an Amount Not to Exceed $322,600 and Authorizing its Execution G. ORD 20-015 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 3 (“Parking Meters, Parking Permits,and Municipal Attendant Parking Lots”), Section 18 (“Parking Rates; Parking Meters, Pay by Space Machines, Village Operated Parking Structures, Permit, Extended Pass, Valet and Daytime On Street Permit Parking”) (I) and (K) of the Oak Park Village Code S. RES 20-085 A Resolution Approving an Amendment to the Construction Agreement with The Baltimore & Ohio Terminal Railroad Company for Construction of the Bridge Rehabilitation Project Over the Railroad’s Property to Extend the Termination Date and Authorizing its Execution Village of Oak Park Page 4 Printed on 05:18 PM February 18, 2020 President and Board of Trustees Meeting Agenda February 18, 2020 T. RES 20-091 A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and Oak Park and River Forest High School District No. 200 for School Resource Officers and Authorizing its Execution V. MOT 20-003 A Motion to Concur with the Oak Park Economic Development Corporation (Oak Park EDC) Recommendation to Consider a Modification of Planned Development Timelines and Refer the Applicable Oak Park Zoning Ordinance Text Amendment to the Plan Commission for Public Hearing and Recommendation W. MOT 20-010 A Motion to Concur with the Transportation Commission's Recommendation to Remove the First Three Parking Spaces on the East Side of Euclid Avenue North of Lake Street, Restrict the Former Parking Spaces Area as a No Parking Anytime Zone, and Evaluate the Immediate Area in Order to Provide Replacement Parking XVII. Call to Board and Clerk XVIII. Adjourn Village of Oak Park Page 5 Printed on 05:18 PM February 18, 2020