President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 2, 2020 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:00 P.M. II. Roll Call Present: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 1- Village Trustee Boutet III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes and Personnel. It was moved by Village Trustee Moroney, seconded by Village Trustee Walker-Peddakotla, to enter into Executive Session pursuant to 5 ILCS 120/2(c) (21) - minutes and 5 ILCS 120/2(c)(1) - personnel. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Boutet V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:32 P.M. VI. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Andrews, to approve the Agenda. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 VIII. Minutes A. ID 20-095 Motion to Approve Minutes from the February 18, 2020 Regular Meeting and February 24, 2020 Special Meeting of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Boutet, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment There was no Non-Agenda Public Comment. X. Proclamations T. ID 20-106 Motion to Approve Proclamation for AmeriCorps Week March 8-14, 2020 . Village Trustee Boutet read the Proclamation aloud. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Proclamation be adopted. A voice vote was taken and the motion was approved. XI. Village Manager Reports Director of Public Health Mike Charley gave an update on COVID-19 (coronavirus). The Health Department is working with the Centers for Disease Control in terms of prevention and to monitor the expanding global outbreak. There have been no confirmed cases in Oak Park. The two cases confirmed in Illinois are both fully recovered. There have been two more recent presumptive cases in Cook County. The Village will be sharing updates via email, social media and the Village website. Mr. Charley summarized cases in the U.S. and how it is spread. Aggressive containment will continue in the United States. Those who have not traveled to China or Italy or who have not had contact with those who did are at low risk of contracting the disease. The Health Department is directing people to the CDC and IL Department of Public Health websites for accurate information. He noted that flu activity is high in Oak Park and the U.S. overall and urged all to get flu shots. He gave information regarding ways to avoid being exposed to COVID-19, such as frequent hand washing, etc. Village President Abu-Taleb stated that public safety is the Village's first priority. He is concerned with staff having enough resources in order to share information and advised Mr. Charley to inform the Board if he needs anything. He asked what the process is to declare a state of emergency in the Village. Village Manager Pavlicek stated that under state law, the Village Board has the authority to declare a state of emergency and discussed the process, which is driven by the Illinois Department of Health and the Centers for Disease Control. The Board would also have to adopt a Resolution that would lift certain spending requirements that would normally require Board approval. Village President Abu-Taleb wants the Village to be as prepared as possible and is willing to provide staff with whatever they need. Village Manager Pavlicek also discussed public outreach methods. Mr. Charley discussed advantages Oak Park has by having their own Department of Public Health. Village President Abu-Taleb asked that information shared on social media by the Village be shared by others on their own social media. Village of Oak Park Page 2 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 Mr. Charley discussed what steps to take if someone feels they may have COVID-19. Village Trustee Buchanan added that patients should contact their primary physician before going to the emergency room, etc. Village Manager Pavlicek added that the Village will be following CDC guidelines regarding cleaning protocols of polling sites so that people can feel safe when they come to vote. B. MOT 20-008 A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Report as of December 31, 2019 CFO Steve Drazner provided a review. General Fund revenues are expected to exceed budgeted revenue amounts. General Operating Levies will exceed what was budgeted as well, due to the TIF surplus and funds from the county to account for potential loss in property tax collection. Sales and Use Tax revenues and Utility Tax revenues may come in slightly short of the budgeted amounts. Income Tax revenue will far exceed the budgeted amount. Licenses and Permits revenue is doing well also. Contractual Services are expected to come in under budget. Water and Sewer revenues are projected to be under budget. Parking Fund revenue is in line with revenue from the last two years. Mr. Drazner reminded the Board that these are unaudited numbers. The audit will be available in approximately four months and that is what they should focus on. C. ID 20-099 Review of the Revised Village Board Meeting Calendars for March, April and May 2020. There were no comments. XII. Village Board Committees There was nothing to report. XIII. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to approve the Items under the Consent Agenda. The motion was approved. by the following vote: AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 D. MOT 20-016 A Motion to Concur with the Transportation Commission’s Recommendation to Add Four (4) Parking Spaces to the Z3 Overnight Zone on the 400 Block of North Taylor Avenue This Motion was approved. E. ORD 20-017 An Ordinance Establishing a Temporary Moratorium on the Enforcement of Section 15-1-4 (“Trucks and Buses Prohibited, Locations”) of the Oak Village of Oak Park Page 3 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 Park Village Code to Allow Truck Traffic on Chicago Avenue, Forest Avenue, and Ontario Street until December 31, 2020 in the Village of Oak Park This Ordinance was adopted. F. RES 20-077 A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Purchase and Installation of Twenty-Eight (28) Cale Paystations as a Sole Source Vendor in an Amount Not to Exceed $250,000, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. G. RES 20-089 A Resolution Approving an Independent Contractor Agreement with Revcon Technology Group, Inc. for the Service and Maintenance of Parking Access and Revenue Control Systems at Village Parking Garages in an Amount Not to Exceed $45,000, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. H. RES 20-082 A Resolution Approving a Supplemental Intergovernmental Agreement between the Park District of Oak Park and the Village of Oak Park Regarding Locations for Parking and Authorizing Its Execution This Resolution was adopted. I. RES 20-087 A Resolution Authorizing the Submission of an Illinois Department of Transportation (IDOT) Sustained Traffic Enforcement Program (STEP) Grant Application that Focuses on High Visibility Traffic Enforcement During Specific Dates and Times of the Year, Primarily Around National Holidays This Resolution was adopted. J. RES 20-090 A Resolution Approving a Water Meter and Water Meter Parts Purchase Price Agreement with Ferguson Enterprises, LLC, d/b/a Ferguson Waterworks in an Amount not to Exceed $100,000.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. K. RES 20-094 A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2020 in an Amount not to exceed $200,000.00 and Authorizing its Execution This Resolution was adopted. L. RES 20-095 A Resolution Approving the Purchase and Planting of Parkways Trees through Contracts Secured by the Suburban Tree Consortium in an Amount Not to exceed $125,000.00 for the 2020 Tree Planting Program and Waiving the Village’s Bid Process for Said Purchase Village of Oak Park Page 4 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 This Resolution was adopted. M. RES 20-096 A Resolution Approving an Independent Contractor Agreement with Everest Snow Management, Inc. for Village Wide Parkway Tree Watering Services in 2020 in an Amount not to Exceed $45,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 20-097 A Resolution Approving the Purchase of One 2020 Ford F250 Pickup Truck with Plow from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $35,762.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. O. RES 20-098 A Resolution Approving an Amendment to the Contract with Trine Construction Corp. for Project 19-1, Lake Street Sewer and Water Main Improvements, to Change the Not To Exceed Amount from $1,862,000 to $2,190,623 and Authorizing its Execution as Reviewed at the September 9, 2019 Special Meeting This Resolution was adopted. P. RES 20-099 A Resolution Approving and Adopting the Village of Oak Park’s Official Zoning Map This Resolution was adopted. Q. RES 20-105 A Resolution Approving an Intergovernmental Agreement for Alcoholic Liquor License Compliance Checks in Coordination with the Oak Park Township’s Strategic Prevention Framework Project and Authorizing its Execution This Resolution was adopted. R. RES 20-108 A Resolution Amending the Village Manager’s Employment Agreement This Resolution was adopted. XIV. Regular Agenda S. ORD 20-016 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 1 (“In General”), Section 27 (“Parking Pilot Program”) of the Oak Park Village Code Clarence Ward. Mr. Ward discussed problems with parking on his block on Saturdays. Director of Development Customer Services Tammie Grossman stated that the Transportation Commission received three petitions from residents of three blocks within the Parking Pilot area. The area generally restricts parking to three hours and has been Village of Oak Park Page 5 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 working as staff had hoped. Staff will be doing further evaluation over the spring and bring a full report to the Board. However, there were three blocks that requested special regulations regarding the pilot. The 800 block of North Kenilworth has a 3-hour restriction; residents have asked for that to be removed. The 900 and 1000 blocks of Monroe have no restrictions and residents asked that a 3-hour restriction be added. The 500 block of South Kenilworth has no restrictions, but residents are requesting a 1-hour restriction as they believe three hours is too long. The ordinance being presented would add those restrictions to the pilot area. All are Monday through Friday and residents are asking for Saturday to be included, which is not part of the Transportation Commission's recommendation. Staff supports the recommendation, although the point of the Parking Pilot is to standardize restrictions. Chair of the Transportation Commission Ron Burke acknowledged that the block of Kenilworth immediately off Madison is a concern. He gave the rationale for trying to be consistent in the Parking Pilot. He noted that it is preferable to direct patrons of businesses to park in the metered spots on Madison. Village Trustee Boutet expressed concern regarding the section of the proposed ordinance giving authority to staff to add, alter or remove time limits in terms of parking. Village Manager Pavlicek clarified that this is only within the Parking Pilot area. Village President Abu-Taleb discussed various requests that the Board gets from residents. It is important to accommodate both residents and businesses. He suggested that each request be taken individually. The 900 and 1000 blocks of Monroe would like a 3-hour restriction. From what he understands, it is already being enforced and that the businesses and residents are in agreement. Village Trustee Boutet asked if the parking situation is going to change once Rush Hospital starts building their garage. Ms. Grossman stated that construction passes could be given to contractors to override the restrictions or they could be instructed to park elsewhere. Staff will work with the hospital and has already been in contact with them regarding the 3-hour restrictions, which they have no issues with. She also clarified that staff has worked with the Police Department and have temporarily implemented the recommendations. There was consensus to allow the 3-hour restriction on the 900 and 1000 blocks of Monroe during the Parking Pilot and to remove the 3-hour restriction on the 800 block of North Kenilworth. There was consensus to amend the Ordinance by adding a 2-hour restriction instead of 1-hour on the 500 block of North Kenilworth, Monday through Saturday. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village President Abu-Taleb would like to review parking fines so that they are not doubled in such a short time. He would also like to increase the number of nights one can park overnight and acknowledged that certain areas need that more than others. Village of Oak Park Page 6 Printed on 4/7/2020 President and Board of Trustees Meeting Minutes March 2, 2020 Village Trustee Boutet would like Oak Park Avenue looked at in terms of parking as well. XV. Call to Board and Clerk Village Clerk Scaman announced that early voting started today at Village Hall, She gave the hours and noted that they are on the Village Clerk's web page. She instructed residents to go to their assigned polling places on Election Day, as Village Hall will not host voting that day. In addition, Jack and Jill of America and the League of Women Voters hosted an event yesterday educating young people on various topics and she was glad to be a part of it. Village Trustee Andrews agreed with Village President Abu-Taleb's comments regarding parking issues that need to be discussed. Village Trustee Walker-Peddakotla gave recognition to the protesters who were at Village Hall last week. XVI. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Andrews, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:00 P.M., Monday, March 2, 2020. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 7 Printed on 4/7/2020