President and Board of Trustees
Regular MeetingOak Park, IL · June 15, 2020
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, June 15, 2020 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the Meeting to order at 6:30 P.M. He clarified that the
Meeting is being held remotely due to COVID-19 restrictions and that it is not feasible to
have people present at the Board's regular meeting location due to the public health
concerns related to that outbreak.
II. Roll Call
Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
Absent: 0
III. Agenda Approval
Village Trustee Boutet requested that Item T be moved from the Regular Agenda to the
Consent Agenda for a brief discussion. Village Trustee Walker-Peddakotla asked that
Item S be moved from the Regular Agenda to the Consent Agenda in order for her to vote
in opposition.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Walker-Peddakotla, to approve the Agenda as amended. The motion was
approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
S. ORD 20-037 An Ordinance Amending the Fiscal Year 2020 Annual Budget
It was moved by Village Trustee Taglia, seconded by Village Trustee Moroney,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia
NAYS: 1- Village Trustee Walker-Peddakotla
ABSENT: 0
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IV. Minutes
A. MOT 20-034 Motion to Approve Minutes from Remote Special Meeting of May 28, 2020,
Emergency Meeting of June 1, 2020, Remote Regular Meeting of June 1,
2020 and Remote Special Meeting of June 8, 2020 of the Village Board.
It was moved by Village Trustee Moroney, seconded by Village Trustee Boutet, to
approve the Minutes. The motion was approved. The roll call on the vote was as
follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
V. Non-Agenda Public Comment
Logan Siever. Mr. Siever asked what the Village has done to change police procedures
in terms of their upcoming labor contract renewal.
Dr. Mary Ann Bender, President of OPRF Chamber of Commerce. Dr. Bender
expressed concern regarding lack of communication with and support of local businesses
from the Village.
Sue Humphreys and Kevin Barnhart. Ms. Humphreys and Mr. Barnhart asked when
police policies and procedures will be reviewed by the Village as promised.
Stephen Morales. Mr. Morales stated that the Community Development Citizens
Advisory Committee is recommending that CARES funding be given to the Oak Park
businesses that need it as quickly as possible.
Meg Svec, owner of Spilt Milk. Ms. Svec expressed frustration with the Village's lack of
communication regarding opening of her business and others in Oak Park.
Sandy Pederson. Ms. Pederson spoke in opposition of additional funding for Christopher
B. Burke Engineering.
VII. Village Manager Reports
C. ID 20-160 Status Reports have been prepared for the Village Board for duration of
March, April and May during which time the Village Responded to an
Emergency Affecting the Public Health Pursuant to Resolution 20-120
Adopted on March 13, 2020 and Extended by Resolutions 20-124 and
20-128 which Continues the Emergency through June 1, 2020
Village Manager Pavlicek commented that the Governor approved Public Act 101-0640,
that changes some of the processes in terms of remote meetings. These include
mandatory roll call votes on all agenda items, every member of the governing board must
be identified and all members are required to be able to hear one another in order for the
meeting to proceed. She also noted that the Board has received monthly COVID-19
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status reports for March, April and May.
Village Trustee Boutet would like the public to be able to appear at these meetings
through Zoom technology. Village Manager Pavlicek explained why that is not possible.
Village Attorney Stephanides stated that the new law does not require public
participation. The current method of public comment has been approved by the Attorney
General's Office.
Village President Abu-Taleb referred to the public comments from businesses and
acknowledged that people are frustrated. He knows staff has been working hard to follow
the Governor's orders and asked for a brief timeline of what staff has been doing.
Village Manager Pavlicek stated that Phase 3 began May 29 and gave a summary of
meetings held and various activities approved by the Board and performed by staff. Staff
has been working through a process to put in the necessary safety precautions. The
businesses do not pay fees, but must name the Village as an also-insured. She noted
that some restaurants have not been receptive to any of the solutions or options offered to
them, as there can be legitimate safety concerns by putting dining into a public street.
Staff is trying to provide assistance and are not trying to make the situation worse.
Village Trustee Walker-Peddakotla stated that the Village needs to put less responsibility
on the business owners and be more proactive, such as shutting down streets on certain
nights. Village Manager Pavlicek noted that they have an obligation to provide access for
emergency police and fire services and have to take that into consideration before closing
streets. Village Trustee Walker-Peddakotla asked what Oak Park is not doing that other
communities are doing. Village Manager Pavlicek noted that Oak Park is a bigger
community than River Forest or Elmwood Park with several business districts and
comparison to those communities is unreasonable. Village Trustee Boutet commented
that the Village did not have a plan in place prior to Phase 3 like other communities did.
Village President Abu-Taleb noted that Chicago is two weeks behind Oak Park in regards
to moving into Phase 3. It is important to follow what the state is instructing them to do.
Not all businesses want streets to be closed, as some restaurants have survived on
curbside pickup. It is also important to recognize that this virus has not disappeared and
there may be negative consequences if they go forward too quickly. He agrees that they
should be more prepared for the next phase, but staff can only move as fast as the state
moves and as fast as this Board moves. The Village is doing what they can at this point.
Village Trustee Walker-Peddakotla asked what the Village is doing to address racial
disparity in terms of COVID-19. Village Manager Pavlicek stated that Director of Public
Health Mike Charley has placed an allocation into the Contact Tracing Grant application
to help with specific activities that focus ion the Black and Brown communities. In
addition, the Communication Directors will be developing some print materials directed at
those areas with a large Black and Brown population. Village Trustee Walker-Peddakotla
suggested that the Community Relations Commission work with the Board of Health in
terms of outreach, as well as the Village releasing some language regarding protesters
wearing masks, etc. She also asked for information on self-isolation best practices to
minimize risk of COVID spread within one's home. Village Manager Pavlicek stated that
the Village already has a process in place regarding offering isolation to someone outside
of their home. She will provide the public with more information regarding that.
VIII. Village Board Committees
IX. Consent Agenda
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Approval of the Consent Agenda
It was moved by Village Trustee Boutet and seconded by Village Trustee
Moroney to approve the items under the Consent Agenda. The motion was
approved. The roll call on the vote was as follows:
AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia
NAYS: 1- Village Trustee Walker-Peddakotla
ABSENT: 0
D. RES 20-114 A Resolution Approving a Customer Work Agreement with Commonwealth
Edison Company for Designing the Relocation of Electrical Distribution
Facilities for the Vacation of South Euclid Avenue for the Senior Living
Center Development at 703 Madison Street in an Amount Not to Exceed
$47,651 and Authorizing its Execution as Reviewed at the September 3,
2019 Regular Meeting
This Resolution was adopted.
E. RES 20-115 A Resolution Approving Estimates of Cost and Authority to Work
Agreements with AT&T Illinois for the Design and Relocation of
Communications Facilities for the Vacation of South Euclid Avenue for the
Senior Living Center Development at 703 Madison Street in an Amount Not
to Exceed $1,250,000 and Authorizing its Execution as Reviewed at the
September 3, 2019 Regular Board Meeting
This Resolution was adopted.
F. RES 20-142 A Resolution Authorizing the Submission of an Illinois Department of
Human Services (IDHS) Grant Application to Provide Funding for the Police
Department’s Tobacco Enforcement Program (TEP)
This Resolution was adopted.
G. RES 20-143 A Resolution Approving a One Month Extension of a Professional Services
Agreement between the Village of Oak Park and Securitas Security Services
USA, Inc., in an Amount Not to Exceed $42,000 for Security Services at
Village Parking Structures and Not to Exceed $4,500 for Security Services at
Village Hall and Authorizing its Execution
This Resolution was adopted.
H. RES 20-145 A Resolution Approving a Professional Services Agreement with Baxter &
Woodman, Inc. for the Development of a Risk and Resilience
Assessment/Emergency Response Plan in an Amount Not to Exceed
$28,000.00 and Authorizing its Execution
This Resolution was adopted.
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I. RES 20-148 A Resolution Approving a Local Public Agency Amendment #2 for Federal
Participation for the Feasibility Study of Expanded Bridge Decking over
I-290 and Authorizing its Execution
This Resolution was adopted.
J RES 20-149 A Resolution Approving a Second Amendment to the Professional Services Agreement
Between the Village of Oak Park and Christopher B. Burke Engineering, Ltd. for Design Engineering,
Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to
Exceed Amount rom $674,218 to $903,861 and Authorizing its Execution
This Resolution was adopted.
AYES: 6- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia
NAYS: 1- Village Trustee Walker-Peddakotla
ABSENT: 0
K. RES 20-150 A Resolution Approving a Parking Lot Temporary License Agreement with
the Beer Shop, LLC for a One Day Event and Authorizing its Execution
This Resolution was adopted.
L. RES 20-151 A Resolution Approving the Letter of Intent between the Village of Oak
Park and the Illinois Department of Transportation for the IL64 and IL56/22
Street/Cermak Road Smart Corridor Project and Authorizing its Execution
This Resolution was adopted.
M. RES 20-152 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership
(BVP) Grant Application with the United States Department of Justice with
an Anticipated Funding Amount of $4,734.50
This Resolution was adopted.
N. MOT 20-029 A Motion to Approve the May 2020 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
O. MOT 20-030 A Motion to Approve the Bills in the Amount of $3,834,019.38 from May
11, 2020 through June 8, 2020
This Motion was approved.
P. MOT 20-032 A Motion to Accept Staff’s Recommendation to Upgrade from Two-Way
STOP signs to All-Way STOP Signs at the Intersection of Pleasant Street and
Scoville Avenue and Direct Staff to Prepare the Necessary Ordinance
This Motion was approved.
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Q. MOT 20-025 A Motion to Receive the Fiscal Year 2019 Comprehensive Annual Financial
Report (CAFR) and Supporting Documents as Reviewed by the Village
Board at its June 8, 2020 Special Meeting
R. MOT 20-026 A Motion to Receive the Fiscal Year 2019 Single Audit Report as Reviewed
by the Village Board at its June 8, 2020 Special Meeting
This Motion was approved.
VI. Proclamation
B. ID 20-157 Motion to Approve Proclamation for Juneteenth Annually on June 19th.
Village Trustee Walker-Peddakotla discussed the history behind the Proclamation and
introduced life-long Oak Park resident Juanta Griffin, who read the Proclamation aloud.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
Boutet, that this Proclamation be adopted. The motion was approved. The roll
call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
X. Regular Agenda
U. ORD 20-040 Concur with the Plan Commission’s Recommendation and Adopt An
Ordinance Denying a Special Use Permit for a Major Planned Development
Containing a Five Story Multiple-Family Residential Building with 48
Dwelling Units at the Property Located at 435-451 Madison Street
Village President Abu-Taleb asked that the Board table this Item in order to give the
neighbors the opportunity to look at the revisions that the developer incorporated into the
plan.
Village Trustee Boutet would like to see this back before the Board within two to three
weeks.
Village Trustee Walker-Peddakotla requested that information regarding the inclusion or
lack of affordable housing within this development be available when it is brought back to
the Board.
Village Trustee Buchanan addressed emails accusing the Board of doing "back-door
deals" with this developer, which she found offensive. Village Trustees Boutet and
Walker-Peddakotla attributed the mistrust of the public to lack of communication.
It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet,
that this Ordinance be tabled. The motion was approved. The roll call on the
vote was as follows:
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AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
T. ORD 20-048 An Ordinance Amending the Fiscal Year 2020 Annual Budget to Provide for
the Setup of Outdoor Dining Locations in the Village’s Business Districts in
an Amount Not To Exceed $25,000
Village Manager Pavlicek stated that this is amending appropriations in the adopted FY20
Budget to allow for funds to be available for the rental fees of jersey barriers required for
on-street dining.
Village Trustee Boutet expressed concern that rental of the barriers until July 31 was not
long enough and would like this approved now, but be brought back to extend through the
end of the summer. Village Manager Pavlicek anticipated extending this, but wanted to
start with 60 days. Staff's intent is to bring back an extension in July.
It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
V. RES 20-144 A Resolution Approving a Subrecipient Grant Agreement with Housing
Forward for CARES Act Community Development Block Grant-Corona Virus
(CDBG-CV) Funding in a Not-To-Exceed Amount of $400,000 and
Authorizing Its Execution.
Village Manager Pavlicek stated that on May 4, Director of Development Customer
Services Tammie Grossman provided an update and a report to discuss this with the
Board. The Village is receiving an additional allocation of CDBG funds under the CARES
Act specifically allocated to assist individuals of low and moderate income.
Ms. Grossman added that staff has been working closely with Housing Forward and they
are excited to be giving them this additional funding.
Village Trustee Walker-Peddakotla asked if these funds will also go towards shelters for
homeless individuals. Ms. Grossman stated that they will not and explained that this is
an additional source of funding to assist those at risk of becoming homeless. She added
that one use of this could be to move homeless individuals from hotels into housing. She
discussed additional sources of funding for that and explained HUD requirements and the
documentation requirements of Housing Forward.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
Andrews, that this Resolution be adopted. The motion was approved. The roll
call on the vote was as follows:
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President and Board of Trustees Meeting Minutes June 15, 2020
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
W. RES 20-146 A Resolution Authorizing the Creation of a Business Assistance Loan
Program Using CARES Act Community Development Block Grant-Corona
Virus (CDBG-CV) Funding in an Amount Not to Exceed $300,000
Ms. Grossman stated that businesses with fewer than 25 employees would qualify to
apply for assistance of $5,000 in funds to retain low to moderate income workers. As long
as the business employs the individuals for a three-month period, the loan would be
forgiven.
Village Trustee Boutet asked how this criteria was arrived at Ms. Grossman stated that
under HUD guidelines, the CDBG funds have to be used to benefit low and moderate
income households, whether it be the business owner or the employees. Village Trustee
Boutet asked if any unrestricted funding was available for business owners to help with
rent, etc. Ms, Grossman stated that there are additional loan program guidelines that
different communities are using, which is by invitation only and the Village cannot just
apply for them. She is encouraged that because of the Village's other programs, they
should be eligible.
Village Trustee Boutet asked how the CDBG funds will be administered. Ms. Grossman
stated that it will be done on a first come, first served basis.
Village Trustee Andrews asked if it is legal for the Village to recommend certain
businesses be given the first opportunity to apply. If that is possible, he would like to see
businesses that employ ex-offenders as top priority.
Ms. Grossman discussed how employees are determined as low or moderate income.
She also stated that some additional funds have been put aside for non-profits and those
recommendations will be coming to the Board.
Village Trustee Boutet interjected and announced that she received a text message from
a resident indicating technical difficulties in the broadcast.
Village Trustee Taglia stated that it is important to get these funds out to the businesses
as quickly as possible and asked if there was anything they can do to adjust the
parameters such as a smaller maximum number of employees and to exclude
businesses that participated in the PPP, as they have already received a sizeable
amount of money. Ms. Grossman stated that 25 is the maximum and lowering that may
lessen the amount of businesses they can help. In addition, duplication of benefits will be
looked at before funds are issued. Once the Board passes the Resolution, they will start
publicizing the program and there will be a relatively quick turn around.
Village President Abu-Taleb agreed with lowering the maximum number of employees, as
this would have a much bigger impact on a smaller business. He would like to prioritize
smaller businesses with fewer employees over those with more, while following HUD
guidelines. Ms. Grossman stated that this can be adjusted at the will of the Board.
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Village Trustee Andrews agreed with Village President Abu-Taleb.
Village Trustee Walker-Peddakotla would like to prioritize minority of Black owned
businesses.
Village Trustee Boutet pointed out that this is a way to pay employees, not to help
businesses survive.
Ms. Grossman stated that this can be marketed to businesses with under 10 employees
to start, then increase that every two weeks up to 25. She also reiterated that the
business has to certify that the $5,000 went towards a job for a low or moderate income
employee who is retained for three months. There was discussion.
Village Manager Pavlicek stated that there are over 400 businesses in the Village with 10
employees or less. She stated that staff can start at 10, and if there is any money left
they can increase the maximum number of employees. There was consensus.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews,
that this Resolution be adopted as amended by decreasing the maximum
number of employees from 25 to 10 in order to be eligible to apply for funding.
The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
XI. Call to Board and Clerk
Village Clerk Scaman asked everyone to stay safe.
Village Trustee Buchanan discussed the upheaval in society, which she finds exciting
and inspiring. She reassured residents that this Board is going to act, and they are all
interested in listening to residents and protesters regarding policing, and will take action.
She is hoping that additional actions beyond the use of force will be discussed at next
week's meeting.
Village Trustee Walker-Peddakotla discussed the Freedom to Thrive Report and hopes
that these volunteers' research is utilized in regards to next week's meeting. She
expressed concern that police complaints have not been taken seriously by the Board.
She discussed the Police General Orders and commented that no one is sure if there is
use of force in Oak Park. She is in support of less investment in police and more into the
community, as well as taking police out of the schools and restructuring of the Citizens
Police Oversight Commission's authority.
Village Trustee Andrews stated that a business owner on South Oak Park Avenue
relayed to him that the outdoor seating was a boom to his business. He also wished all a
Happy Juneteenth.
XII. Adjourn
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to
adjour. The motion was approved. The roll call on the vote was as follows:
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President and Board of Trustees Meeting Minutes June 15, 2020
AYES: 5- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, and Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 2- Village Trustee Moroney, and Village Trustee Taglia
Meeting adjourned at 8:22 P.M., Monday, June 15, 2020.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, June 15, 2020 6:30 PM Village Hall
Regular Remote Meeting at 6:30 p.m.
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Remote Non-Agenda Public Comment
Non-Agenda public comment is a time set aside at the beginning of each Village Board
meeting for public statements about an issue or concern that is not on that meeting’s
agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to
be received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting.Non-agenda public comment will be limited to 30 minutes with
a limit of three minutes per statement. If comment requests exceed 30 minutes, public
comment will resume after the items listed under the agenda are complete.
Instructions for Remote Agenda Public Comment
Public statements for an agenda item of up to three minutes will be read into the record.
Individuals are asked to email statements to publiccomment@oak-park.us, to be
received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. The Village Board permits a maximum of three statements
for each side of any one topic that is scheduled for or has been the subject of a public
hearing by a designated hearing body. These items are noted with (*) on the agenda.
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
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President and Board of Trustees Meeting Agenda June 15, 2020
A. MOT 20-034 Motion to Approve Minutes from Remote Special Meeting of May 28,
2020, Emergency Meeting of June 1, 2020, Remote Regular Meeting of June
1, 2020 and Remote Special Meeting of June 8, 2020 of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
VI. Proclamation
B. ID 20-157 Motion to Approve Proclamation for Juneteenth Annually on June 19th.
Overview: This is a motion to approve the Proclamation.
VII. Village Manager Reports
C. ID 20-160 Status Reports have been prepared for the Village Board for duration of
March, April and May during which time the Village Responded to an
Emergency Affecting the Public Health Pursuant to Resolution 20-120
Adopted on March 13, 2020 and Extended by Resolutions 20-124 and
20-128 which Continues the Emergency through June 1, 2020
Overview: This is a written report only.
VIII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
IX. Consent Agenda
D. RES 20-114 A Resolution Approving a Customer Work Agreement with Commonwealth
Edison Company for Designing the Relocation of Electrical Distribution
Facilities for the Vacation of South Euclid Avenue for the Senior Living
Center Development at 703 Madison Street in an Amount Not to Exceed
$47,651 and Authorizing its Execution as Reviewed at the September 3,
2019 Regular Meeting
Overview: There are existing ComEd facilities located in public right-of-way on Euclid
Avenue south of Madison Street that must be relocated in order to proceed
with the Senior Living Center at 703 Madison Street. Costs for relocating public
electrical facilities are paid by the Village per the Redevelopment Agreement
and according to the Franchise Agreement with ComEd. This agreement
authorizes ComEd to start their design work for relocating their facilities. A
separate agreement will be presented for the construction costs for the ComEd
relocation after ComEd designs and bids the project.
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President and Board of Trustees Meeting Agenda June 15, 2020
E. RES 20-115 A Resolution Approving Estimates of Cost and Authority to Work
Agreements with AT&T Illinois for the Design and Relocation of
Communications Facilities for the Vacation of South Euclid Avenue for the
Senior Living Center Development at 703 Madison Street in an Amount
Not to Exceed $1,250,000 and Authorizing its Execution as Reviewed at the
September 3, 2019 Regular Board Meeting
Overview: There are existing AT&T facilities located in public right-of-way on Euclid
Avenue south of Madison Street that must be relocated in order to proceed
with the Senior Living Center at 703 Madison Street. Costs for relocating
utilities are paid by the Village per the Redevelopment Agreement and
according to the Franchise Agreement with AT&T. This agreement authorizes
AT&T to start their design work and bid out the work for relocating their
facilities.
F. RES 20-142 A Resolution Authorizing the Submission of an Illinois Department of
Human Services (IDHS) Grant Application to Provide Funding for the Police
Department’s Tobacco Enforcement Program (TEP)
Overview: This resolution authorizes staff to submit an application for the IDHS TEP grant,
as part of the Department’s tobacco enforcement and education efforts.
G. RES 20-143 A Resolution Approving a One Month Extension of a Professional Services
Agreement between the Village of Oak Park and Securitas Security Services
USA, Inc., in an Amount Not to Exceed $42,000 for Security Services at
Village Parking Structures and Not to Exceed $4,500 for Security Services at
Village Hall and Authorizing its Execution
Overview: The Village contracts for security services for the public parking garages and
Village Hall. The Village’s contract with Securitas Security Services, USA, Inc.,
expires on June 30, 2020. The Village issued a Request For Proposals (RFP) on
April 20, 2020 in anticipation of the contract expiration. Due to the public
health emergency and disruptions to the proposal review process, Village staff
is requesting a one (1) month extension of the agreement to July 31, 2020, at
the same rate charged by Securitas during the first six months of 2020. This
will allow Village staff adequate time to review the proposals received and
negotiate contract terms with the recommended firm.
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President and Board of Trustees Meeting Agenda June 15, 2020
H. RES 20-145 A Resolution Approving a Professional Services Agreement with Baxter &
Woodman, Inc. for the Development of a Risk and Resilience
Assessment/Emergency Response Plan in an Amount Not to Exceed
$28,000.00 and Authorizing its Execution
Overview: The Village is the owner of Public Water Supply and is thus required to develop
a Risk and Resilience Assessment (RRA) and corresponding Emergency
Response Plan (ERP) in compliance with the American Water Infrastructure Act
(AWIA). Upon completion of the RRA and the ERP, the Village is to submit
certification to the U.S. Environmental Protection Agency (USEPA) showing
compliance with each portion of the federal mandate. This item provides for
professional engineering services to complete the required work.
I. RES 20-148 A Resolution Approving a Local Public Agency Amendment #2 for Federal
Participation for the Feasibility Study of Expanded Bridge Decking over
I-290 and Authorizing its Execution
Overview: In December of 2017 the Village approved an engineering agreement for a
feasibility study for expanded bridge decking over I-290 (Cap the Ike). Since
that time the Village has been working with the Illinois Department of
Transportation (IDOT) on trying to get this feasibility study started. IDOT has
finally provided direction on how to process the agreements for this study and
it requires amending the existing Local Agency Agreement for Cap the Ike to
reflect the new scope and dollar amount of the feasibility study as compared to
the old phase 1 engineering study. The amended local agency agreement with
the State increases the previous agreement amount from $983,928 to the
revised amount of $1,503,009. The study is 100% federally funded.
J. RES 20-149 A Resolution Approving a Second Amendment to the Professional Services
Agreement Between the Village of Oak Park and Christopher B. Burke
Engineering, Ltd. for Design Engineering Services for the Madison Street
Streetscape Project to Change the Not to Exceed Amount from $674,218 to
$903,861 and Authorizing its Execution
Overview: Christopher B. Burke Engineering (CBBEL) has designed the Madison Street
resurfacing project which was completed last year and has been designing the
proposed streetscape and utility project on Madison from Oak Park Avenue to
East Avenue for a number of years. The amendment is needed to pay for
additional work required for designing and coordinating public and private
utility relocations associated with vacating Euclid Avenue, development
coordination, and plan review which were not included in the original scope.
The amendment adjusts the existing contract from $674,218 to $903,861.
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President and Board of Trustees Meeting Agenda June 15, 2020
K. RES 20-150 A Resolution Approving a Parking Lot Temporary License Agreement with
the Beer Shop, LLC for a One Day Event and Authorizing its Execution
Overview: This is a Parking Lot License Agreement that would authorize the Beer Shop to
use two (2) parking spaces in Lot 10 at the corner of Marion Street and North
Blvd for a one day event on June 18, 2020.
L. RES 20-151 A Resolution Approving the Letter of Intent between the Village of Oak
Park and the Illinois Department of Transportation for the IL64 and IL56/22
Street/Cermak Road Smart Corridor Project and Authorizing its Execution
Overview: The Illinois Department of Transportation (IDOT) has been planning a Smart
Corridor along North Ave (IL64) to improve traffic flow. IDOT has nearly
completed the preliminary engineering design for this project. The Letter of
Intent (LOI) between the Village of Oak Park and Illinois Department of
Transportation outlines the Village’s costs for this project along North Avenue
for traffic signal work, emergency vehicle preemption equipment, and
engineering costs for an estimated total of $56,764. The LOI also confirms the
Village’s concurrence with the proposed smart corridor project, the cost
participation responsibilities, the maintenance/jurisdictional responsibilities
and outline items for future consideration during the design phase of the
project. Work is expected to occur in 2022 or later.
M. RES 20-152 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership
(BVP) Grant Application with the United States Department of Justice with
an Anticipated Funding Amount of $4,734.50
Overview: This resolution authorizes staff to submit an application for the BVP that
provides funding for the purchase of Police Officer vests.
N. MOT 20-029 A Motion to Approve the May 2020 Monthly Treasurer’s Report for All
Funds
Overview: The unaudited May 31, 2020 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 summarizing the Village’s cash and investment balances.
O. MOT 20-030 A Motion to Approve the Bills in the Amount of $3,834,019.38 from May
11, 2020 through June 8, 2020
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
(AP) system for the period beginning May 11, 2020 through June 8, 2020. In
addition, attached is the payroll summary for May 2020.
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President and Board of Trustees Meeting Agenda June 15, 2020
P. MOT 20-032 A Motion to Accept Staff’s Recommendation to Upgrade from Two-Way
STOP signs to All-Way STOP Signs at the Intersection of Pleasant Street
and Scoville Avenue and Direct Staff to Prepare the Necessary Ordinance
Overview: The Engineering Division reviewed traffic data and accident history on Pleasant
Street from Euclid Avenue to Elmwood Avenue to determine if there are any
intersections with safety concerns. Two crashes have occurred at the
intersection of Pleasant Street and Scoville Avenue in a five month time period
in 2019. Village staff is recommending upgrading the intersection to all-way
STOP signs since it exceeds the critical crash rate for the area, two injury
accidents that occurred during the second half of 2019, and possible line of
sight issues.
Q. MOT 20-025 A Motion to Receive the Fiscal Year 2019 Comprehensive Annual Financial
Report (CAFR) and Supporting Documents as Reviewed by the Village
Board at its June 8, 2020 Special Meeting
Overview: On June 8, 2020, the Village Board reviewed and discussed the independent
annual audit (CAFR) and related documents such as the communication letters,
for the year ending December 31, 2019. This action is the official receipt of
the audit by the Village’s independent auditing firm, Sikich. Additionally, the
Village must file the audit with the State by June 30, 2020.
R. MOT 20-026 A Motion to Receive the Fiscal Year 2019 Single Audit Report as Reviewed
by the Village Board at its June 8, 2020 Special Meeting
Overview: As required by Federal and State granting agencies, any fiscal year the Village
expends $750,000 or more in Federal grant proceeds (which either originate
directly from the Federal government or distributed as a pass-through from the
State or County government), a single audit is required. The Single Audit was
performed by Sikich LLP at the same time the regular financial audit was
completed and must be filed 30 days after the Single Audit is received from the
auditor or nine months after fiscal year end (which would be September 30,
2019), whichever occurs first. The 2019 Single Audit will be officially filed
with the Federal Clearinghouse as required.
S. ORD 20-037 An Ordinance Amending the Fiscal Year 2020 Annual Budget
T. ORD 20-048 An Ordinance Amending the Fiscal Year 2020 Annual Budget to Provide for
the Setup of Outdoor Dining Locations in the Village’s Business Districts in
an Amount Not To Exceed $25,000
Overview: An Ordinance is hereby presented to reclassify and request new funding in the
FY20 Budget to provide for the setup of outdoor dining locations in the
Village’s Business Districts. Specifically, this budget amendment will allow for
renting a limited number of jersey walls through July 31, 2020. Staff received
three (3) written bids for the rental service, with the contract being awarded to
the lowest bidder.
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President and Board of Trustees Meeting Agenda June 15, 2020
X. Regular Agenda
U. ORD 20-040 Concur with the Plan Commission’s Recommendation and Adopt An
Ordinance Denying a Special Use Permit for a Major Planned Development
Containing a Five Story Multiple-Family Residential Building with 48
Dwelling Units at the Property Located at 435-451 Madison Street
Overview: The Applicant, GLPE,LLC -Michigan Avenue Real Estate Group LLC, has
requested the approval of a Special Use Permit for a Major Planned
Development for a five (5) story multiple-family residential development with
48 rental units and ground floor ancellary parking spaces with five (5)
allowances from zoning district regulations.
V. RES 20-144 A Resolution Approving a Subrecipient Grant Agreement with Housing
Forward for CARES Act Community Development Block Grant-Corona Virus
(CDBG-CV) Funding in a Not-To-Exceed Amount of $400,000 and
Authorizing Its Execution.
Overview: The Village of Oak Park (the “Village”) will soon receive $980,107 in
Community Development Block Grant-Corona Virus (“CDBG-CV”) funds in order
to prevent, prepare for, and respond to COVID-19, as well as to facilitate
assistance to eligible persons economically impacted by COVID-19. Housing
Forward completed an application to use $400,000 in CDBG-CV funds to
provide rental, mortgage and/or utility assistance to persons who have been
affected by the pandemic. Housing Forward is very able to assist a large
amount of persons who need assistance.
W. RES 20-146 A Resolution Authorizing the Creation of a Business Assistance Loan
Program Using CARES Act Community Development Block Grant-Corona
Virus (CDBG-CV) Funding in an Amount Not to Exceed $300,000
Overview: The Village of Oak Park (the “Village”) will soon receive $980,107 in
Community Development Block Grant-Corona Virus (“CDBG-CV”) funds in order
to prevent, prepare for, and respond to COVID-19, as well as to facilitate
assistance to eligible persons economically impacted by COVID-19. $300,000
in CDBG-CV funds will be set aside to use for forgivable small business loans
up to $5,000 provided thoses businesses create and/or retain jobs for Oak Park
persons with incomes at or below 80% of the Area Median Income (AMI) for
Cook County.
XI. Call to Board and Clerk
XII. Adjourn
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