President and Board of Trustees
Regular MeetingOak Park, IL · September 8, 2020
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, September 8, 2020 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:30 P.M. He clarified
that the meeting is being held remotely due to COVID-19 restrictions and that it
is not prudent to have people present at the Village Board Regular Meeting
location due to public health concerns related to that outbreak.
II. Roll Call
Present: 7- Abu-Taleb, Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
Absent: 0
III. Agenda Approval
It was motioned by Village Trustee Boutet and seconded by Village Trustee
Andrews to approve the agenda as presented. A roll call vote was taken. The
motion was approved. The roll call was as follows:
AYES: 7- Abu-Taleb, Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
IV. Minutes
AK. MOT 20-056 Motion to Approve Minutes from Regular Remote Meeting of August 3,
2020 and Special Remote Meeting of August 25, 2020 of the Village Board.
Moved by Village Trustee Boutet, Seconded by Village Trustee Buchanan, to
approve the minutes for August 3, 2020 and August 25, 2020 as presented. The
motion was approved the roll call on the vote was as follows:
AYES: 7- Abu-Taleb, Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
V. Non-Agenda Public Comment
Michael Giometti: Mr. Giometti provided public comment suggesting that
the Village Board is on an unproductive path of not recognizing the
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consequences of their actions related to public perception and topics of
civil unrest.
VI. Village Manager Reports
Village President Abu-Taleb thanked members of the Village Board for
their statement of support, and thanked the community, Village Manager
Cara Pavlicek and Chief of Police Ladon Reynolds. He would like to see
Oak Park move forward more unified and without police brutality and fear.
Village President Abu-Taleb spoke of his personal experience living in an
occupied country to express his empathy for the cause of protestors. He
believes reform to be a must as well as embracing the opportunity to
debate reform respectfully and inclusive of peace and support of young
people and all people for change. He is committed to that direction.
A. ID 20-227 Review of the Revised Village Board Meeting Calendars for September thru
December 2020.
Village Manager Cara Pavlicek stated that meetings will be added for
racial equity training and review of police forums from the August 25, 2020
Village Board agenda will be rescheduled.
B. MOT 20-055 An Update on the Lake Street Improvements Project and Motion to
Confirm or Amend the Schedule
Village President Abu-Taleb asked the Village Board to revisit the
discussion regarding timing of contracts and the potential cost of delaying
until the Spring. Village Engineer Bill McKenna provided an update on
progress to date. Staff had been moving forward based on direction from
the Village Board to start construction after Labor Day. He stated the hope
was to be finished by Thanksgiving.
Village staff outlined efforts made to survey and remain in communication
with affected business owners to evaluate the best timeline for all involved
and original consensus was provided that delaying construction to labor
day and to finish by Thanksgiving so that next year would be construction
free was preferred. If delayed until Spring 2021 construction costs would
be higher, contracts would be broken and could have financial
consequences, and construction would negatively interrupt business for
next summer.
Village Engineer Bill McKenna clarified the extent of the work, stating that
beside for approximately 5 feet of walkway the entire street will be torn up.
Mr. McKenna confirmed that there is little that can be done to make the
construction season shorter for either now or later. Village President
Abu-Taleb asked the question of whether or not the work could be split
north side versus south in order to provide some additional access. Mr.
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McKenna responded, the block is too short and would make the work less
efficient and add additional challenges.
The Village President and majority of Village Trustees agreed that this is a
very difficult situation with no perfect response and provided consensus to
remain with the original decision to begin construction and work to
complete by Thanksgiving. Village Trustee Walker-Peddakotla did not
agree and voted "no" to construction for the remainder of this year. All
asked that staff do all they can to provide additional outdoor seating where
possible and market patronage of the effected restaurants while the
season allows.
VII. First Reading
Village Manager Pavlicek introduced agenda items C., D., E., F., G., H., and I as
the first reading for proposed ordinance amendments of the Oak Park Village
code related to the "electric code", "building code", "existing building code", "fire
code", "fuel gas code", "mechanical code", and "residential code". She
explained that all ordinances would come back to the Village Board for a second
and final reading before adoption.
C. ORD 20-050 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 3
(“Electric Code”) of the Oak Park Village Code to Adopt the 2017 National
Electric Code as Recommended by the Building Code Advisory Commission
Director of Development Customer Services,Tammie Grossman, provided an
overview of process for review of building codes and the outreach to
contractors for feedback.
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Building Codes and the 2017 National Electric
code with a decreased number of amendments to simplify and streamline the
Village's building code process. Mr. Cutaia explained how codes are adopted
locally versus Statewide and noted that some changes are for clarification
recognizing that older codes do not address all new technology and modern
advancements in building. BCAC Chair Tim Kelly explained the three year
process and the commissions desire to propose as few amendments as
possible. He also took the opportunity to commend staff for on-line permit
application advancements which have proven to be extremely helpful during
COVID-19 challenges.
D. ORD 20-051 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 1
(“Building Code”) of the Oak Park Village Code to Adopt the 2018
International Building Code as Recommended by the Building Code
Advisory Commission.
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
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Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Building Codes with a decreased number of
amendments to simplify and streamline the Village's building code process.
E. ORD 20-052 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 2
(“Existing Building Code”) of the Oak Park Village Code to Adopt the 2018
International Existing Building Code as Recommended by the Building Code
Advisory Commission
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Existing Building Codes with a decreased
number of amendments to simplify and streamline the Village's building code
process.
F. ORD 20-053 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 5
(“Fire Code”) of the Oak Park Village Code to Adopt the 2018 International
Fire Code as Recommended by the Building Codes Advisory Commission
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 International Fire Code with a decreased number of amendments to
simplify and streamline the Village's building code process.
G. ORD 20-054 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 11
(“Fuel Gas Code”) of the Oak Park Village Code to Adopt the 2018
International Fuel Gas Code as Recommended by the Building Codes
Advisory Commission.
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Fuel Gas Code with a decreased number of
amendments to simplify and streamline the Village's building code process.
H. ORD 20-055 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 4
(“Mechanical Code”) of the Oak Park Village Code to Adopt the 2018
International Mechanical Code as Recommended by the Building Codes
Advisory Commission
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Mechanical Codes with a decreased number
of amendments to simplify and streamline the Village's building code process.
I. ORD 20-056 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 6
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(“Residential Code”) of the Oak Park Village Code to Adopt the 2018
International Residential Code as Recommended by the Building Code
Advisory Commission.
Chief Building Official Steven Cutaia reported that the Building Codes Advisory
Commission (BCAC) and staff have been working to review and propose the
ordinance changes provided recommending that the Village Board adopt the
2018 editions of the International Residential Code with a decreased number of
amendments to simplify and streamline the Village's building code process.
VIII. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Tagliaand seconded by Village Trustee Andrews
to approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 7- Abu-Taleb, Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
J. ORD 20-070 An Ordinance Amending Ordinance Number 20-049 Regarding the Special Use
Permit Granted for a Major Planned Development at the Property Located at
435-451 Madison Street for the Limited Purpose of Updating the Name of the
Limited Liability Company
This Ordinance was adopted.
K. ORD 20-071 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Amending Article 2 (“Definitions & Rules of Measurement”),
Section 2.3 (“Definitions” )and Article 8 (“Uses”), Table 8.1 (“Use Matrix”)
and Section 8.5 (“Temporary Use Standards”) of the Oak Park Zoning
Ordinance Regarding Temporary Educational Day Camps - Remote Learning
This Ordinance was adopted.
L. ORD 20-072 An Ordinance Amending Chapter 22 (“Streets and Sidewalks”) of the Oak
Park Village Code by Adding a New Article 15 (“System of Numbering for
Dwelling Units and Commercial/Office Units in Buildings”)
This Ordinance was adopted.
M. RES 20-181 A Resolution Approving a Contract with Triggi Construction, Inc. for Project
20-3, Sidewalk Improvements, in an Amount Not to Exceed $325,000 and
Authorizing its Execution
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This Resolution was adopted.
N. RES 20-186 A Resolution Approving a Purchase Price Agreement with American
Response Vehicles Inc. for the Purchase of an Ambulance in an Amount Not
to Exceed $283,004 and Authorizing its Execution
This Resolution was adopted.
O. RES 20-187 A Resolution Approving a Professional Services Agreement for Police and
Firefighters’ Pension Plan Actuarial Services with Lauterbach & Amen, LLP
for Fiscal Years Ending December 31, 2020, 2021, and 2022 in a Total
Amount Not to Exceed $30,000 and Authorizing its Execution
This Resolution was adopted.
P. RES 20-188 A Resolution Approving an Intergovernmental and Subrecipient
Agreement for Coronavirus Relief Funds with Cook County and Authorizing
its Execution
This Resolution was adopted.
Q. RES 20-189 A Resolution Approving the Renewal of the Contractor Services Agreement with
Occupational Health Centers of Illinois, P.C. d/b/a Concentra Medical Centers,
and Authorizing its Execution
This Resolution was adopted.
R. RES 20-190 A Resolution Approving a Purchase Price Agreement with ZONES, LLC for
the Purchase of Microsoft Software Licenses in an Amount Not to Exceed
$65,205.60, Authorizing Its Execution and Waiving the Village’s Bid Process
This Resolution was adopted.
S. RES 20-191 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Waste Management of Illinois, Inc. for Village Wide Street
Sweeping Services in an Amount Not to Exceed $105,000.00 and
Authorizing its Execution
This Resolution was adopted.
T. RES 20-192 A Resolution Approving an Amendment to the Municipal Solid Waste
Recycling and Landscape Waste Collection Agreement with Waste
Management of Illinois, Inc. to Reduce the Village’s Fall Leaf Collection
Program from Eight Weeks to Six Weeks Beginning in the Fall of Fiscal Year
2020 and Authorizing its Execution
This Resolution was adopted.
U. RES 20-194 A Resolution Approving An Amendment to the Village’s Dependent Care
Flexible Spending Account Plan for Village Employees
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This Resolution was adopted.
V. RES 20-195 A Resolution Approving an Amendment to the Independent Contractor
Agreement with Oak Brook Mechanical Services, Inc. to Provide Emergency
and Planned Heating, Ventilation and Air Conditioning Work and Repairs in
an Amount Not to Exceed $45,000.00 and Authorizing its Execution
This Resolution was adopted.
W. RES 20-196 A Resolution Approving an Independent Contractor Agreement with
Master Design Build, LLC for Ventilation Improvements to the Police
Department’s Firing Range in an Amount Not to Exceed $392,621.25 and
Authorizing its Execution
This Resolution was adopted.
X. RES 20-197 A Resolution Approving a Contract with Swallow Construction Corporation
for Project 20-9, Watermain Valve Replacements, in an Amount not to
Exceed $108,969 and Authorizing its Execution
This Resolution was adopted.
Y. RES 20-198 A Resolution Approving a Second Amendment to a Contract with Trine
Construction Corp. for Project 19-1, Lake Street Sewer and Water Main
Improvements, to Change the Not To Exceed Amount from $2,190,623 to
$2,292,623 and Authorizing its Execution
This Resolution was adopted.
Z. RES 20-199 A Resolution Approving an Amendment to the Renewal of the
Independent Contractor Agreement with A & B Landscaping And Tree
Service, Inc. for Fiscal Year 2020 Parkway Tree Removal Services to Change
the Not to Exceed Amount from $150,000 to $175,000.00 and Authorizing
its Execution
This Resolution was adopted.
AA. RES 20-202 A Resolution Allocating $6,000.00 from Fund Balance for the existing
Professional Services Agreement with Graf Tree Care, Inc. D/B/A Great
Lakes Urban Forestry Management to provide Emergency Assistance in an
Amount Not To Exceed $23,500.00
This Resolution was adopted.
AB. RES 20-203 A Resolution Approving an Independent Contractor Agreement MYS,
Incorporated for Bluestone and Granite Repair of Sidewalks and Crosswalks
in an Amount Not to Exceed $40,000.00 and Authorizing its Execution
This Resolution was adopted.
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AC. RES 20-206 A Resolution Approving a Collective Bargaining Agreement Between the
Village of Oak Park and the Service Employees International Union Local 73
Water and Sewer Employees Workers for the Period of July 1, 2020
through June 30, 2023 and Authorizing its Execution
This Resolution was adopted.
AD. RES 20-207 A Resolution Approving a Temporary License Agreement with Momenta!,
Inc. to Conduct Outdoor Dance Rehearsals on Village of Oak Park Property
and Authorizing its Execution
This Resolution was adopted.
AE. MOT 20-049 A Motion to Approve the July 2020 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
AF. MOT 20-048 A Motion to Approve the Bills in the Amount of $7,899,760.95 from July 11,
2020 through August 25, 2020
This Motion was approved.
IX. Regular Agenda
AG. MOT 20-051 A Motion to Refer to the Plan Commission for Public Hearing and
Recommendation Text Amendments to the Oak Park Zoning Ordinance to
Allow Service-Retail Uses on the Ground Floor of Buildings in the Village’s
DT - Downtown Zoning Districts Pursuant to the Recommendation of the
Oak Park Economic Development Corporation (Oak Park EDC)
Village President Abu-Taleb requested this item be removed from the consent
agenda to recommend the Plan Commission consider language to the
ordinance that would permit the Village Board to act as a hearing body for text
amendments to the Oak Park Zoning Ordinance. He stated this action would
allow them to respond to development needs in a timely manner and when
circumstances are overly burdensome for the Plan Commission to consider.
Village Trustee Boutet suggested this is a different topic than the proposed
motion on the agenda. She does not agree or disagree with Village President
Abu-Taleb, but does believe it is a different topic from what they have before
them.
Development Customer Service Director Tammie Grossman suggested staff
can propose a text amendment to address the Village President's request.
Village Manager Cara Pavlicek provided the history of a language change from
2017 that is in essence what the Village President is requesting the Plan
Commission reconsider and provide a recommendation on how to address.
Village staff can work around minor amendments and propose to Village Board
outside of Plan Commission process on a case by case basis.
Village President Abu-Taleb withdrew his amendment to the discussion.
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The Village Board provided direction to send the motion on the agenda to the
Plan Commission; consideration of allowing service-retail uses on the ground
floor of buildings in the Village's DT-downtown zoning districts pursuant to the
recommendation of the Oak Park Economic Development Corporation (Oak
Park EDC).
X. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related (President Pro-Tem Boutet )
AH. ORD 20-074 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name
and Address Per License”) of the Oak Park Village Code for the Issuance of a
Restaurant Class B-1 Liquor License to LMP Services, Inc., DBA Courageous
Bakery
Village Attorney Paul Stephanides stated that the Liquor Control Review Board
unanimously recommends a B-1 liquor license be awarded to Courageous
Bakery. The establishments hopes the addition to their offerings will provided
them additional revenue.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Buchanan, to approve this ordinance as presented. The motion was approved.
The roll call on the vote was as follows:
AYES: 6- Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Abu-Taleb
AI. ORD 20-075 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name
and Address Per License”) of the Oak Park Village Code for the Issuance of a
Restaurant Class B-1 Liquor License to Leek Restaurant Group, LLC, DBA
Tacos 76
Village Attorney Paul Stephanides stated this is an applicant requesting to open
a new restaurant at 838 Madison Street. The Liquor Control Review Board
unanimously recommended the Village Board award a D-1 license to restaurant
Tacos 76.
It was moved by Village Trustee Andrews and seconded by Village Trustee
Taglia to approve the ordinance as presented. The motion was approved. The
roll call on the vote was as follows:
AYES: 6- Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Abu-Taleb
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AJ. ORD 20-076 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 8-1 (“Number of Licenses
Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Restaurant Class B-2 Liquor License to Munch, Inc., DBA
Munch
Village Attorney Paul Stephanides stated this is an applicant requesting a B-2
license to add liquor to their menu. The Liquor Control Review Board
unanimously recommended to the Village Board that a B-2 liquor license be
awarded to Munch restaurant in downtown Oak Park.
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
to approve the ordinance as presented. The motion was approved. The roll call
on the vote was as follows:
AYES: 6- Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Abu-Taleb
XI. Call to Board and Clerk
Village Clerk Vicki Scaman provides information for Early Voting starting
October 19.
Village Trustee Boutet made a statement that the Village Board should be more
responsive and available to address community needs more urgently, rather
than leaving items for an agenda that have been waiting.
Village Trustee Andrews took the opportunity to urge residents to remember to
wear their masks.
XII. Adjourn
It was moved by Village Trustee Boutet, seconded by Village Trustee Taglia, to
adjourn the meeting. The motion was approved. The meeting was adjourned at
8:19 P.M. The roll call vote was as follows:
AYES: 7- Abu-Taleb, Andrews, Boutet, Buchanan, Moroney, Taglia, and Walker-Peddakotla
NAYS: 0
ABSENT: 0
Respectfully Submitted, Village Clerk Vicki Scaman and Deputy Village Clerk
Christina Waters
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, September 8, 2020 6:30 PM Village Hall
A Regular Meeting is being conducted remotely with live audio available and optional
video. The meeting will be streamed live and archived online for on-demand viewing
at www.oak-park.us/boardtv as well as cablecast on VOP-TV, which is available to
Comcast subscribers on channel 6 and ATT Uverse subscribers on channel 99.
Remote Meetings of the Oak Park Village Board of Trustees is authorized pursuant
to Section 7 (e) of the Open Meetings Act. The Village President has determined that
an in-person meeting is not practical or prudent due to the COVID-19 outbreak
during the Governor’s disaster proclamation. It is also not feasible to have a person
present at the Board’s regular meeting location due to public safety concerns
related to the COVID-19 outbreak.
The President and Board of Trustees welcome your statement into the public record of a
meeting. Public statements of up to three minutes will be read into the record during
Non-Agenda public comment or Agenda public comment, as an individual designates.
Statements will be provided to the Village Board in their entirety as a single document.
Please follow the instructions for submitting a statement provided below. You may also
communicate with the Village Board at 708.358.5784 or email board@oak-park.us.
Questions regarding public comment can be direct to 708-358.5672 or email
clerk@oak-park.us.
Instructions for Remote Non-Agenda Public Comment
Non-Agenda public comment is a time set aside at the beginning of each Village Board
meeting for public statements about an issue or concern that is not on that meeting’s
agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to
be received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall, 123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. Non-agenda public comment will be limited to 30 minutes with
a limit of three minutes per statement. If comment requests exceed 30 minutes, public
comment will resume after the items listed under the agenda are complete.
Instructions for Remote Agenda Public Comment
Public statements for an agenda item of up to three minutes will be read into the record.
Individuals are asked to email statements to publiccomment@oak-park.us, to be
received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. The Village Board permits a maximum of three statements
for each side of any one topic that is scheduled for or has been the subject of a public
hearing by a designated hearing body. These items are noted with (*) on the agenda.
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President and Board of Trustees Meeting Agenda September 8, 2020
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
AK. MOT 20-056 Motion to Approve Minutes from Regular Remote Meeting of August 3,
2020 and Special Remote Meeting of August 25, 2020 of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
VI. Village Manager Reports
A. ID 20-227 Review of the Revised Village Board Meeting Calendars for September thru
December 2020.
Overview: Attached are preliminary calendars for the remainder of the year, which
includes the meeting schedule adopted by the Village Board in December 2019
for this year, notation for dates when FY21 budget meetings will be held and a
listing of pending matters requested by Trustees which are not yet scheduled.
B. MOT 20-055 An Update on the Lake Street Improvements Project and Motion to
Confirm or Amend the Schedule
Overview: Mayor Abu-Taleb requested this item be on the agenda and that staff review
the project timetable and the associated costs with keeping the schedule
versus amending the schedule to a later date.. The three separate Lake Street
projects for Street Resurfacing, Water & Sewer Improvements, and
Streetscaping have been underway since early this year. Work on the water
and sewer project is complete and work on the street resurfacing project is
complete, except for landscaping. The streetscape project is substantially
complete in DTOP and the area was opened on Friday, September 4th.
Pursuant to the Village Board’s direction in July, work is starting in the
Hemingway District on September 8th and is planned for completion by
Thanksgiving this year.
VII. First Reading
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President and Board of Trustees Meeting Agenda September 8, 2020
C. ORD 20-050 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 3
(“Electric Code”) of the Oak Park Village Code to Adopt the 2017 National
Electric Code as Recommended by the Building Code Advisory Commission
Overview: The Village periodically reviews and adopts updated building and electric
codes to attract construction growth by accepting current trends and
implementing more modern approved materials and safer building practices.
The Building Code Advisory Commission is recommending that the Village
Board adopt the 2018 editions of the International Building Codes and the 2017
National Electric Code with a decreased number of amendments to simplify
and streamline the Village’s building code process.
D. ORD 20-051 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 1
(“Building Code”) of the Oak Park Village Code to Adopt the 2018
International Building Code as Recommended by the Building Code
Advisory Commission.
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Building Codes with a decreased number of
amendments to simplify and streamline the Village’s building code process.
E. ORD 20-052 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 2
(“Existing Building Code”) of the Oak Park Village Code to Adopt the 2018
International Existing Building Code as Recommended by the Building Code
Advisory Commission
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Codes with a decreased number of amendments to
simplify and streamline the building code process.
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President and Board of Trustees Meeting Agenda September 8, 2020
F. ORD 20-053 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 5
(“Fire Code”) of the Oak Park Village Code to Adopt the 2018 International
Fire Code as Recommended by the Building Codes Advisory Commission
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Codes with a decreased number of amendments to
simplify and streamline the building code process.
G. ORD 20-054 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 11
(“Fuel Gas Code”) of the Oak Park Village Code to Adopt the 2018
International Fuel Gas Code as Recommended by the Building Codes
Advisory Commission.
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Codes with a decreased number of amendments to
simplify and streamline the building code process.
H. ORD 20-055 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 4
(“Mechanical Code”) of the Oak Park Village Code to Adopt the 2018
International Mechanical Code as Recommended by the Building Codes
Advisory Commission
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Codes with a decreased number of amendments to
simplify and streamline the building code process.
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President and Board of Trustees Meeting Agenda September 8, 2020
I. ORD 20-056 First Reading of An Ordinance Amending Chapter 7 (“Buildings”), Article 6
(“Residential Code”) of the Oak Park Village Code to Adopt the 2018
International Residential Code as Recommended by the Building Code
Advisory Commission.
Overview: The Village periodically reviews and adopts updated building codes to attract
construction growth by accepting current trends and implementing more
modern approved materials and safer building practices. The Building Code
Advisory Commission is recommending that the Village Board adopt the 2018
editions of the International Codes with a decreased number of amendments to
simplify and streamline the building code process.
VIII. Consent Agenda
J. ORD 20-070 An Ordinance Amending Ordinance Number 20-049 Regarding the Special Use
Permit Granted for a Major Planned Development at the Property Located at
435-451 Madison Street for the Limited Purpose of Updating the Name of the
Limited Liability Company
Overview: The Ordinance amendment is for the sole purpose of updating the name of the
limited liability company identified in the ordinance granting the special use
permit by the Village Board on August 3, 2020 to GLPE, LLC for the property
commonly known as 435-451 Madison Street, Oak Park, Illinois (“Subject
Property”) in order to reflect the new name of Oak Park Land, LLC which will
take title and ownership of the Subject Property.
K. ORD 20-071 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Amending Article 2 (“Definitions & Rules of Measurement”),
Section 2.3 (“Definitions” )and Article 8 (“Uses”), Table 8.1 (“Use Matrix”)
and Section 8.5 (“Temporary Use Standards”) of the Oak Park Zoning
Ordinance Regarding Temporary Educational Day Camps - Remote Learning
Overview: Due to the current pandemic situation, remote learning with after school care
facilities for students under the age of 18 is needed. Therefore, the Plan
Commission considered changes to the Zoning Ordinance by adding a
permitted use for a Temporary Educational Day Camp for Remote Learning.
L. ORD 20-072 An Ordinance Amending Chapter 22 (“Streets and Sidewalks”) of the Oak
Park Village Code by Adding a New Article 15 (“System of Numbering for
Dwelling Units and Commercial/Office Units in Buildings”)
Overview: This Ordinance will standardize the numbering system for dwelling units and
commercial/office units in new construction or substantial rehabilitation of
buildings. The standardization of unit numbers will also allow for quicker public
safety response times. The Ordinance does not require existing building
owners to change their numbering systems.
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President and Board of Trustees Meeting Agenda September 8, 2020
M. RES 20-181 A Resolution Approving a Contract with Triggi Construction, Inc. for
Project 20-3, Sidewalk Improvements, in an Amount Not to Exceed
$325,000 and Authorizing its Execution
Overview: Competitive bids were opened on July 16, 2020 for the Sidewalk Improvements
Project. Five contractors picked up proposal documents and four bids were
received. The low compliant bid was submitted by Triggi Construction, Inc. in
an amount of $320,177.50. It is recommended to award the contract at the full
budgeted amount of $325,000 so additional sidewalk locations can be
replaced.
N. RES 20-186 A Resolution Approving a Purchase Price Agreement with American
Response Vehicles Inc. for the Purchase of an Ambulance in an Amount
Not to Exceed $283,004 and Authorizing its Execution
Overview: This action authorizes the purchase of a new ambulance per the Village’s
Capital Improvement Program. Ambulances are recommended for
replacement every three years, with the oldest unit being placed in reserve.
The Village issued a Request for Proposals (RFP) and two vendors submitted
bids. The recommended vendor’s bid was $4,500 more than the other vendor,
but meets specifications that the other vendor could not. The 2020 CIP budget
allocated $295,000 for the purchase of a new ambulance.
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President and Board of Trustees Meeting Agenda September 8, 2020
O. RES 20-187 A Resolution Approving a Professional Services Agreement for Police and
Firefighters’ Pension Plan Actuarial Services with Lauterbach & Amen, LLP
for Fiscal Years Ending December 31, 2020, 2021, and 2022 in a Total
Amount Not to Exceed $30,000 and Authorizing its Execution
Overview: The Village has contracted with Lauterbach and Amen, LLP to provide Police
and Firefighters’ Pension Plan actuarial valuation services for the fiscal years
ending December 31, 2017, 2018, and 2019. Unlike the Illinois Municipal
Retirement Fund which pools together resources from all Illinois municipalities
(with some exceptions) and determines the annual Village contributions for
eligible non-public safety employees, pursuant to State of IL statute, public
safety pensions (i.e. police and fire) are independently managed rather than
pooled together and thus, each plan requires an annual actuarial valuation to
determine the recommended municipal contribution.
Village staff has been extremely satisfied with the services provided by L&A
over the last three years and in addition to police/fire actuarial valuations, they
have also been under contract to provide Other Post Employment Benefit
(OPEB) valuation services as well. It is the recommendation of staff that the
Village execute another three year agreement with Lauterbach and Amen to
provide actuarial valuation services for both the police and firefighters’
pension plans.
Please be aware that due to the Statewide consolidation of the downstate
police and firefighter pension funds, it is unlikely that an independent
valuation will be required for Fiscal Year 2022. Assuming this turns out to be
the case, the Village will be permitted to terminate the contract with L&A
early. However, should there be State legislation or transition rules modifying
the effective consolidation date, FY22 is still being including under the term of
this contract.
P. RES 20-188 A Resolution Approving an Intergovernmental and Subrecipient
Agreement for Coronavirus Relief Funds with Cook County and Authorizing
its Execution
Overview: This is an Intergovernmental Agreement (IGA) between the Village of Oak Park
and Cook County which is required in order to receive an allotment of $450,182
in grant funding to pay for COVID-19 related expenditures not reimbursed
through other sources.
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President and Board of Trustees Meeting Agenda September 8, 2020
Q. RES 20-189 A Resolution Approving the Renewal of the Contractor Services Agreement with
Occupational Health Centers of Illinois, P.C. d/b/a Concentra Medical Centers,
and Authorizing its Execution
Overview: Concentra Medical Centers peforms employee health services for the Village of
Oak Park including pre-employment physicals, employee drug and alcohol
testing, and other occupational health services related to on the job injuries or
incidents. Concentra is conveniently located in Bellwood and has provided
occupational health services to the Village since 2016. Concentra’s fees shall
remain flat (0% increase) for the period of the one-year renewal.
R. RES 20-190 A Resolution Approving a Purchase Price Agreement with ZONES, LLC for
the Purchase of Microsoft Software Licenses in an Amount Not to Exceed
$65,205.60, Authorizing Its Execution and Waiving the Village’s Bid Process
Overview: The Information Technology department is requesting the authorization to
purchase Microsoft Office 2019 Standard licenses to complete the upgrade of
the remaining Microsoft Office 2010 user environments.
S. RES 20-191 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Waste Management of Illinois, Inc. for Village Wide Street
Sweeping Services in an Amount Not to Exceed $105,000.00 and
Authorizing its Execution
Overview: The Public Works Department is responsible for street sweeping all Village
streets. To assist in this effort, a contractor is utilized. Waste Management
performed this work last year after a competitive bidding process. This item
would renew the agreement as the first of two possible one year renewals.
The current agreement ends August 31, 2020.
T. RES 20-192 A Resolution Approving an Amendment to the Municipal Solid Waste
Recycling and Landscape Waste Collection Agreement with Waste
Management of Illinois, Inc. to Reduce the Village’s Fall Leaf Collection
Program from Eight Weeks to Six Weeks Beginning in the Fall of Fiscal Year
2020 and Authorizing its Execution
Overview: At the August 3, 2020 Village Board Meeting the Board affirmed reducing the
fall leaf collection program from eight weeks to six weeks in an effort to
reduce costs. To complete the process, approval of the Resolution and
amended Waste Management Agreement are required.
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President and Board of Trustees Meeting Agenda September 8, 2020
U. RES 20-194 A Resolution Approving An Amendment to the Village’s Dependent Care
Flexible Spending Account Plan for Village Employees
Overview: In response to the childcare challenges that employees are facing related to
the COVID-19 pandemic and subsequent remote learning plans for many area
schools, the Village seeks an amendment to the Dependent Care Flexible
Spending Account (DCFSA) Plan that would allow a special enrollment to occur
for the months of September 2020 through December 2020. The Village further
seeks to implementat a DCFSA Match Program for the period from September
2020 through December 2020 where employees may be eligible to receive up
to $2,000 in matching contributions to their DCFSA from the Village.
V. RES 20-195 A Resolution Approving an Amendment to the Independent Contractor
Agreement with Oak Brook Mechanical Services, Inc. to Provide Emergency
and Planned Heating, Ventilation and Air Conditioning Work and Repairs
in an Amount Not to Exceed $45,000.00 and Authorizing its Execution
Overview: In anticipation of additional, unplanned HVAC repairs needed at Village Hall,
the Public Works Center, three fire stations and three water pumping stations
throughout the remainder of 2020, staff is submitting an Amendment to the
Independent Contractor Agreement with Oak Brook Mechanical Services, Inc.
(OMS) increasing the agreement from $35,000.00 to $45,000.00.
W. RES 20-196 A Resolution Approving an Independent Contractor Agreement with
Master Design Build, LLC for Ventilation Improvements to the Police
Department’s Firing Range in an Amount Not to Exceed $392,621.25 and
Authorizing its Execution
Overview: The Police Department’s existing indoor firing range in the lower level of
Village Hall has been out of service since 2013 due to insufficient air flow and
ventilation, as well as outdated and undersized mechanical equipment. The
Police Department requires a fully functional firing range in order to qualify its
Police officers for use of firearms. Off-site facilities were being utilized but are
no longer available to the Village Police Department staff.
X. RES 20-197 A Resolution Approving a Contract with Swallow Construction Corporation
for Project 20-9, Watermain Valve Replacements, in an Amount not to
Exceed $108,969 and Authorizing its Execution
Overview: The Engineering Division opened bids on August 20, 2020 for the Watermain
Valves Replacement project. The project includes replacing three water valves.
Three contractors picked up proposal documents and three bids were received.
The lowest responsible bid was submitted by Swallow Construction Corporation
in an amount of $108,969.
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President and Board of Trustees Meeting Agenda September 8, 2020
Y. RES 20-198 A Resolution Approving a Second Amendment to a Contract with Trine
Construction Corp. for Project 19-1, Lake Street Sewer and Water Main
Improvements, to Change the Not To Exceed Amount from $2,190,623 to
$2,292,623 and Authorizing its Execution
Overview: Various unanticipated underground utility conflicts, increased costs for
contaminated soil disposal, additional work to replace broken valves, and
unknown sewer conditions added additional cost above the approved contract
amount for the Lake Street Sewer and Water Main Improvements project.
These changes total approximately $102,000 and adjust the previously
approved contract amount of $2,190,623 to $2,292,623.
Z. RES 20-199 A Resolution Approving an Amendment to the Renewal of the
Independent Contractor Agreement with A & B Landscaping And Tree
Service, Inc. for Fiscal Year 2020 Parkway Tree Removal Services to Change
the Not to Exceed Amount from $150,000 to $175,000.00 and Authorizing
its Execution
Overview: In response to the severe storm that moved through the Village on August 10,
2020 and the significant cost of clean-up, staff is requesting an Amendment to
the Renewal Agreement with A&B Landscaping and Tree Service, Inc.
increasing the agreement from $100,000.00 to $175,000.00.
AA. RES 20-202 A Resolution Allocating $6,000.00 from Fund Balance for the existing
Professional Services Agreement with Graf Tree Care, Inc. D/B/A Great
Lakes Urban Forestry Management to provide Emergency Assistance in an
Amount Not To Exceed $23,500.00
Overview: In response to the severe storm that moved through the Village on August 10,
2020 and the significant cost of clean-up, staff is requesting an allocation of
$6,000.00 from Fund Balance for Emergency Assessment and prioritization
assistance from our Urban Forestry Consultant, Graf Tree Care Inc. d/b/a Great
Lakes Urban Forestry Management.
AB. RES 20-203 A Resolution Approving an Independent Contractor Agreement MYS,
Incorporated for Bluestone and Granite Repair of Sidewalks and Crosswalks
in an Amount Not to Exceed $40,000.00 and Authorizing its Execution
Overview: The Public Works Department is responsible for repair and maintenance of all
Village streets and sidewalks. Some of the bluestone sidewalk and granite
crosswalks are in need of repair. MYS, Incorporated provided a bid for this
work.
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President and Board of Trustees Meeting Agenda September 8, 2020
AC. RES 20-206 A Resolution Approving a Collective Bargaining Agreement Between the
Village of Oak Park and the Service Employees International Union Local 73
Water and Sewer Employees Workers for the Period of July 1, 2020
through June 30, 2023 and Authorizing its Execution
Overview: The Collective Bargaining Agreement for employees who work in the Water &
Sewer Division of the Department of Public Works expired on June 30, 2020.
This Agreement is for the period of July 1, 2020 through June 30, 2023.
AD. RES 20-207 A Resolution Approving a Temporary License Agreement with Momenta!,
Inc. to Conduct Outdoor Dance Rehearsals on Village of Oak Park Property
and Authorizing its Execution
Overview: This is a Temporary License Agreement that would allow for Momenta!, Inc. to
conduct outdoor dance rehearsals through October 3, 2020 on the grassy area
south of the Village Hall and the adjacent parking lot on weekends for parking.
Due to COVID-19, the business is limited in its ability to operate indoors.
AE. MOT 20-049 A Motion to Approve the July 2020 Monthly Treasurer’s Report for All
Funds
Overview: The unaudited July 31, 2020 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 summarizing the Village’s cash and investment balances.
AF. MOT 20-048 A Motion to Approve the Bills in the Amount of $7,899,760.95 from July 11,
2020 through August 25, 2020
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
(AP) system for the period beginning July 11, 2020 through August 25, 2020. In
addition, attached is the payroll summary for July 2020.
IX. Regular Agenda
AG. MOT 20-051 A Motion to Refer to the Plan Commission for Public Hearing and
Recommendation Text Amendments to the Oak Park Zoning Ordinance to
Allow Service-Retail Uses on the Ground Floor of Buildings in the Village’s
DT - Downtown Zoning Districts Pursuant to the Recommendation of the
Oak Park Economic Development Corporation (Oak Park EDC)
Overview: This request was proposed by the Oak Park EDC to allow certain non-retail and
non-personal service land uses within the first 50 feet of the street line at
grade level where such restrictions currently apply within Greater Downtown
Area; specifically in the DT-1: Downtown Central Sub-District -DTOP and the
DT-2: Hemingway Sub-District.
X. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related (President Pro-Tem Boutet )
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President and Board of Trustees Meeting Agenda September 8, 2020
AH. ORD 20-074 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name
and Address Per License”) of the Oak Park Village Code for the Issuance of
a Restaurant Class B-1 Liquor License to LMP Services, Inc., DBA Courageous
Bakery
Overview: LMP Services, Inc., DBA Courageous Bakery (“Courageous Bakery”) seeks the
issuance of a Restaurant Class B-1 liquor license for the property located at
736 Lake Street.
AI. ORD 20-075 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name
and Address Per License”) of the Oak Park Village Code for the Issuance of
a Restaurant Class B-1 Liquor License to Leek Restaurant Group, LLC, DBA
Tacos 76
Overview: Leek Restaurant Group, LLC, DBA Tacos 76 (“Tacos 76”) seeks the issuance of
a Restaurant Class B-1 liquor license for the property located at 838 Madison
Street.
AJ. ORD 20-076 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 8-1 (“Number of Licenses
Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Restaurant Class B-2 Liquor License to Munch, Inc., DBA
Munch
Overview: Munch, Inc., DBA Munch (“Munch”) seeks the issuance of a Restaurant Class
B-2 liquor license for the property located at 104 N. Marion Street.
XI. Call to Board and Clerk
XII. Adjourn
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