President and Board of Trustees
Regular MeetingOak Park, IL · January 19, 2021
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, January 19, 2021 5:30 PM Remote Meeting
I. Call to Order
Village President Abu-Taleb called the meeting to order at 5:34 P.M. He
authorized a statement be read providing that the meeting is being held
remotely due to COVID-19 restrictions and guidelines and that it is not
prudent to have people present at the Village Board's regular meeting
location due to public health concerns related to that pandemic.
II. Roll Call
Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
Absent: 0
III. Agenda Approval
It was moved by Village Trustee Moroney, seconded by Village Trustee Taglia,
that this be approved. The motion was approved. The roll call on the vote was
as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
IV. Minutes
MOT 21-10 Motion to Approve Minutes from Regular Remote Meeting of December 7,
2020 of the Village Board.
It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee
Moroney, that this be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
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ABSENT: 0
V. Non-Agenda Public Comment
Laura Lencioni: Laura, current chair of the Oak Park Farmers Market
Commission, expressed the urgency of certain crucial market planning
tasks. The most urgent of these tasks is the hiring of a Market Manager by
the 1st week of February, which is crucial because by the second week of
February the vendor applications go out. She recommended that the village
immediately extends an offer to the most recent market manager, who is
well-versed in the vendor application process. Laura also shared the
importance that the farmers market commission meets on January 26th so
they can plan a few different scenarios for the market.
V I. Village Manager Reports
Village Manager Cara Pavlicek introduced Interim Public Health Director
Joseph Terry.
Interim Public Health Department Director provided an update and shared
a presentation pertaining to COVID-19 vaccinations.
Village Trustees Walker-Peddakotla, Village Trustee Buchanan, Village
Trustee Taglia, Village Trustee Boutet and Village Trustee Moroney asked
Interim Public Health Department Director and Village Manager Cara
Pavlicek questions.
Village Trustee Boutet and Village Trustee Walker-Peddakotla addressed
the non-agenda public comment regarding the Farmer's Market.
Village Manager Pavlicek provided a response.
Village Trustee Andrews provided feedback.
Village President Abu-Taleb asked Village Manger Pavlicek if additional
resources are needed to ensure the residents of Oak Park get the vaccine
as quickly as possible. He said he would be willing to amend the budget if
necessary. He encouraged Village Manager Pavlicek to think if additional
resources are needed, and to let him know.
Village Manager Pavlicek clarified the Village has the process to deliver
the vaccine, the Village needs to supply chain. In regards to resources,
individuals want answers that there is not information to give them an
answer for yet at this time.
VII. Village Board Committees
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There were no comments.
VIII. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Boutet and seconded by Village Trustee
Moroney to approve the items under the Consent Agenda. The motion was
approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
A. RES 21-1 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Area Arts Council in the Amount of $184,500
for Fiscal Year 2021 and Authorizing Its Execution.
This Resolution was approved.
B. RES 21-3 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and Visit Oak Park in the Amount of $155,000 for Fiscal Year 2021
and Authorizing its Execution
This Resolution was adopted.
C. RES 21-2 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Residence Corporation in the Amount of
$35,000 for Fiscal Year 2021 and Authorizing its Execution
This Resolution was adopted.
D. RES 21-4 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Housing Authority in the Amount of $35,000
for Fiscal Year 2021 and Authorizing its Execution
This Resolution was adopted.
E. RES 21-15 Resolutions Retroactively Authorizing the Use of Motor Fuel Tax Funds in
the Aggregate Amount of $3,091,828.68 for Eligible Local Street
Improvements in the Village of Oak Park for Fiscal Years 2007, 2009, 2010,
2011, and 2013
This Resolution was adopted.
F. RES 21-16 A Resolution Approving a Customer Work Agreement with Commonwealth
Edison Company for Constructing the Relocation of Electrical Distribution
Facilities for the Vacation of South Euclid Avenue for the Senior Living
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Center Development at 703 Madison Street in an Amount Not to Exceed
$431,642.70 and Authorizing its Execution
This Resolution was adopted.
G. RES 21-18 A Resolution Approving Expenditures For Annual Postage Replenishment
With the United States Postal Service in an Amount Not to Exceed
$125,000 for Fiscal Year 2021
This Resolution was adopted.
H. RES 21-19 A Resolution Approving Expenditures For Annual Support Services with
Bellefeuil, Szur & Associates in an Amount Not to Exceed $58,000 for Fiscal
Year 2020 Pursuant to the Software License and Services Agreement Dated
July 20, 2016
This Resolution was adopted.
I. RES 21-20 A Resolution Approving Expenditures For Credit/Debit Card Merchant
Processing Services With Heartland Payment Systems in an Amount Not to
Exceed $100,000 for Fiscal Year 2021 Pursuant to the Pricing Document
Dated February 11, 2013 from Heartland Payment Systems
This Resolution was adopted.
J. RES 21-21 A Resolution Approving Expenditures For Annual Online Bill Payment
Services with Invoice Cloud, Inc. in an Amount Not to Exceed $60,000 for
Fiscal Year 2021 Pursuant to the Billing Services Agreement with Invoice
Cloud, Inc. Dated December 11, 2017
This Resolution was adopted.
K. RES 21-25 A Resolution Approving Expenditures for Annual License, Usage, and
Support Fees for Workforce Ready Software with Kronos Incorporated in
an Amount Not to Exceed $32,400 for Fiscal Year 2021 Pursuant to the
Agreement with Kronos Incorporated Dated June 19, 2017
This Resolution was adopted.
L. RES 21-26 A Resolution Approving Expenditures for Office Supplies With Warehouse
Direct, Inc. in an Amount Not to Exceed $56,000 for Fiscal Year 2021
Pursuant to the Purchase Price Agreement with Warehouse Direct, Inc.
Dated July 31, 2018
This Resolution was adopted.
M. RES 21-27 A Resolution Approving Expenditures For Annual Unified Parking Citation
and Permit Management System Services with Passport Labs, Inc. in an
Amount Not to Exceed $250,000 for Fiscal Year 2021 Pursuant to the
Professional Serves Agreement with Passport Labs, Inc. Dated September 6,
2018
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This Resolution was adopted.
N. RES 21-28 A Resolution Approving Expenditures For Monthly Bank Fees with
Huntington National Bank in an Amount Not to Exceed $35,000 for Fiscal
Year 2021 Pursuant to Huntington National Bank’s Designation as a Village
of Oak Park Authorized Depository
This Resolution was adopted.
O. RES 21-34 A Resolution Approving the Renewal of the Professional Services
Agreement with Industrial/Organizational Solutions, Inc. for Firefighter and
Police Department Testing Services in an Amount Not to Exceed $45,895
and Authorizing its Execution
This Resolution was adopted.
P. RES 21-43 A Resolution Declaring an Emergency Affecting the Public Health through
June 15, 2021 Due to the Outbreak of COVID-19 Disease in the State of
Illinois
This Resolution was adopted.
Q. ORD 21-8 An Ordinance Amending Chapter 20 (“Public Health”), Article 1 (“Oak Park
Department of Public Health”), Section 20-1-6 (“Authority and duties of
the Director”) of the Oak Park Village Code to Permit the Public Health
Director to Make Reasonable Rules, Regulations and Orders Due to the
Outbreak of COVID-19 Disease
This Ordinance was adopted.
R. MOT 21-3 A Motion to Approve the December 2020 Monthly Treasurer’s Report for
All Funds
This Motion was approved.
S. MOT 21-2 A Motion to Approve the Bills in the Amount of $6,039,609.16 from
November 25, 2020 through January 8, 2021
This Motion was approved.
IX. Regular Agenda
T. MOT 21-4 A Motion to Direct Staff to Bid the 2021 Green Alley Improvement Project
and Prepare the Necessary Budget Amendments to Use Sustainability
Funds to Fund the Construction and Construction Engineering Costs for the
Project
Village Manager Pavlicek and Village Engineer Bill McKenna provided an
overview of the 2021 Green Alley Improvement Project. Village Manager
Pavlicek explained the impact COVID had on Capital Improvements,
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President and Board of Trustees Meeting Minutes January 19, 2021
referring to budget discussions the Village Board had in 2020, resulting in
the suggestion to utilize the Sustainability Fund to finance this project.
Village Trustee Boutet suggested to table this discussion to allow input
from the Environment and Energy Commission and the Climate Action
Team to report back findings on the use of the Sustainability Fund. Once
reviewed by both the Commission and the Team, she requested this
discussion be brought back to subsequent Board meeting in approximately
a month.
It was moved by Village Trustee Boutet, seconded by Village Trustee
Walker-Peddakotla, that this Motion be tabled. The motion was approved. The
roll call on the vote was as follows:
AYES: 5- Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village
Trustee Moroney, and Village Trustee Walker-Peddakotla
NAYS: 2- Village President Abu-Taleb, and Village Trustee Taglia
ABSENT: 0
U. ORD 21-7 An Ordinance Authorizing the Submission of an Advisory Referendum
Question Regarding Whether the Village of Oak Park Shall Defund its Police
Department to Be Submitted to the Voters of the Village of Oak Park at the
April 6, 2021 Consolidated Election
Public comment OPPOSED to adding the referendum question
regarding whether the Village of Oak Park shall defund its Police
Department: Susanne Fairfax; David Gulbransen; Joanna Skubish; Rani
Morrison, LCSW; Charity Anne Caldwell; Lil Spazzeroo; Matt Fruth; Kelly
and Jon DeLoriea; Kaitlin McCall; Autumn Hamer; Leisa Marthaler;
Jennifer Vanicek; Jean Magee; Karen Alanis; Steve Krasinsky; Dagmar
Schalliol; Jenny Jocks Stelzer; Jason Cohen; Brian Straw; Lois Thiessen
Love; Jason Wulkowicz; Laura Stamp
Public comment FOR adding the referendum question regarding
whether the Village of Oak Park shall defund its Police Department:
Eric Friedman; John; Ken Wahlstrom; Jack Nowicki; Craig & Christina
Putz; William Gale; Jack Powers; Monica Sheehan
The Board of Trustees discussed, in detail, the word "defund" and what it
means to "defund the police".
Trustee Buchanan suggested rewording the referendum question so it was
more specific.
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
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AYES: 4- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Moroney, and
Village Trustee Taglia
NAYS: 3- Village Trustee Boutet, Village Trustee Buchanan, and Village Trustee
Walker-Peddakotla
ABSENT: 0
X. Call to Board and Clerk
Village Clerk Scaman: Clerk Scaman thanked the women on the Board
for the courage and the words they shared.
Village Trustee Taglia: N/A
Village Trustee Buchanan: Trustee Buchanan encouraged everyone to
get the vaccine when it becomes available. People can contact her with
questions regarding the vaccine.
Village Trustee Boutet: Trustee Boutet encouraged recruitment of
African-American officers and those who grew up in the Oak Park
community. She agrees with accountability and the part of the state law that
was passed and removed arbitration as police discipline. This takes the
decisions of both the boards of police and fire commissioners to court
which requires accountability and a legal standard is set. When this legal
standard is set then we know what is acceptable behavior and what is not.
Trustee Boutet would also like to get data in accordance with the proper
protocols, utilizing Obama's Task Force on 21st Policing's Principals as a
foundation. She stated getting to the root of why people commit crime is
the best way to reduce it. In her view, what is most effective in reducing
crime is education, mentorship and improving lives.
Village Trustee Andrews: N/A
Village Trustee Walker-Peddakotla: Trustee Walker-Peddakotla called
for the Oak Park police department to complete an investigation to
determine if any Oak Park police officers went to the Capitol insurrection
on January 6, 2021. She also requested that the Board of Trustees return
to the original meeting time of 6:30 P.M., instead of 5:30 P.M.
Village Trustee Moroney: Trustee Moroney wished everyone a Happy
New Year. He stated beginning tomorrow (January 20, 2021) with more
vaccines, 2021 will start to be a better year than 2020.
XI. Adjourn
It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney to
adjourn. Meeting adjourned at 8:44 P.M., Tuesday January 19, 2021.
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President and Board of Trustees Meeting Minutes January 19, 2021
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
Respectfully Submitted,
Christina Waters, Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, January 19, 2021 5:30 PM Remote Meeting
A Regular Meeting is being conducted remotely at 5:30 p.m. with live audio available
and optional video. The meeting will be streamed live and archived online for
on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV,
which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers
on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is
authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President
has determined that an in-person meeting is not practical or prudent due to the
COVID-19 outbreak during the Governor’s disaster proclamation. It is also not
feasible to have a person present at the Board’s regular meeting location due to
public safety concerns related to the COVID-19 outbreak.
The President and Board of Trustees welcome your statement into the public record of a
meeting. Public statements of up to three minutes will be read into the record during
Non-Agenda public comment or Agenda public comment, as an individual designates.
Statements will be provided to the Village Board in their entirety as a single document.
Please follow the instructions for submitting a statement provided below. You may also
communicate with the Village Board at 708.358.5784 or email board@oak-park.us.
Questions regarding public comment can be direct to 708-358.5672 or email
clerk@oak-park.us
Instructions for Remote Non-Agenda Public Comment
Non-Agenda public comment is a time set aside at the beginning of each Village Board
meeting for public statements about an issue or concern that is not on that meeting’s
agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to
be received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall, 123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. Non-agenda public comment will be limited to 30 minutes with
a limit of three minutes per statement. If comment requests exceed 30 minutes, public
comment will resume after the items listed under the agenda are complete.
Instructions for Remote Agenda Public Comment
Public statements for an agenda item of up to three minutes will be read into the record.
Individuals are asked to email statements to publiccomment@oak-park.us, to be
received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. The Village Board permits a maximum of three statements
for each side of any one topic that is scheduled for or has been the subject of a public
hearing by a designated hearing body. These items are noted with (*) on the agenda.
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I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
V. Non-Agenda Public Comment
MOT 21-10 Motion to Approve Minutes from Regular Remote Meeting of December 7,
2020 of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
VI. Village Manager Reports
VII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
VIII. Consent Agenda
A. RES 21-1 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Area Arts Council in the Amount of $184,500
for Fiscal Year 2021 and Authorizing Its Execution.
Overview: The 2021 Funding Grant Agreement between the Village of Oak Park and the
Oak Park Area Arts Council (OPAAC) including a scope of services and program
goals and measurements is presented for the Village Board’s review and
approval.
B. RES 21-3 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and Visit Oak Park in the Amount of $155,000 for Fiscal Year 2021
and Authorizing its Execution
Overview: The Funding Grant Agreement between the Village of Oak Park and Visit Oak
Park including a scope of services and program goals and measurements is
presented for the Village Board’s review and approval.
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C. RES 21-2 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Residence Corporation in the Amount of
$35,000 for Fiscal Year 2021 and Authorizing its Execution
Overview: This is the annual agreement adopted by the Village to provide funding for this
agency for the small condominium management program. The Oak Park
Residence Corporation works with smaller condominium owner association
boards to teach them how to effectively manage and operate a condominium
building.
D. RES 21-4 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Housing Authority in the Amount of $35,000
for Fiscal Year 2021 and Authorizing its Execution
Overview: This is an annual agreement adopted by the Village to provide funding for this
agency to cover the shortfall of funding from the U.S. Department of Housing
and Urban Development to administer the Housing Choice Voucher Program.
E. RES 21-15 Resolutions Retroactively Authorizing the Use of Motor Fuel Tax Funds in
the Aggregate Amount of $3,091,828.68 for Eligible Local Street
Improvements in the Village of Oak Park for Fiscal Years 2007, 2009, 2010,
2011, and 2013
Overview: Per an internal review by the Bureau of Local Roads and Streets division of the
Illinois Department of Transporation (IDOT), certain public works forestry
expenditures submitted by the Village for the use of MFT Funds dating back to
calendar year 2007 have been determined as ineligible. Staff was unaware that
only certain emergency forestry related projects are eligible and not routine
forestry maintenance. As such, the IDOT has been working with Village to find
adequate substitutes for previously incurred expenses which can be retroactively
submitted to offset the ineligible expenditures.
F. RES 21-16 A Resolution Approving a Customer Work Agreement with Commonwealth
Edison Company for Constructing the Relocation of Electrical Distribution
Facilities for the Vacation of South Euclid Avenue for the Senior Living
Center Development at 703 Madison Street in an Amount Not to Exceed
$431,642.70 and Authorizing its Execution
Overview: There are existing ComEd facilities located in the public right-of-way on Euclid
Avenue south of Madison Street that must be relocated in order to proceed
with the Senior Living Center at 703 Madison Street. Costs for relocating public
electrical facilities are paid by the Village per the Redevelopment Agreement
and according to the Franchise Agreement with ComEd. Design work has been
completed and this agreement authorizes ComEd to start their construction
work for relocating their facilities.
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G. RES 21-18 A Resolution Approving Expenditures For Annual Postage Replenishment
With the United States Postal Service in an Amount Not to Exceed
$125,000 for Fiscal Year 2021
Overview: Each year, each operating department budgets an estimated amount to cover
its postage needs throughout the year. Postage usage is monitored and
recorded based on codes entered into the NeoPost machine and allocated to
the budget pursuant to these codes.
H. RES 21-19 A Resolution Approving Expenditures For Annual Support Services with
Bellefeuil, Szur & Associates in an Amount Not to Exceed $58,000 for Fiscal
Year 2020 Pursuant to the Software License and Services Agreement Dated
July 20, 2016
Overview: Pursuant to the Software and License Services Agreement between the Village
and BS&A, the Village must pay an annual amount which covers normal
software maintenance and annual license fees. BS&A software includes
General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets, Payroll,
Purchasing, etc.
I. RES 21-20 A Resolution Approving Expenditures For Credit/Debit Card Merchant
Processing Services With Heartland Payment Systems in an Amount Not to
Exceed $100,000 for Fiscal Year 2021 Pursuant to the Pricing Document
Dated February 11, 2013 from Heartland Payment Systems
Overview: The Village utilizes Heartland Payment Systems (HPS) for processing
credit/debit card transactions that are performed over the counter at Village
Hall. The cost of each transaction depends on the amount and the brand of
card being used (Visa, MasterCard, Discover) as well as specific benefits
offered by the card issuer (i.e. rebate points).
J. RES 21-21 A Resolution Approving Expenditures For Annual Online Bill Payment
Services with Invoice Cloud, Inc. in an Amount Not to Exceed $60,000 for
Fiscal Year 2021 Pursuant to the Billing Services Agreement with Invoice
Cloud, Inc. Dated December 11, 2017
Overview: The Village utilizes the services of Invoice Cloud, Inc. for water/sewer/refuse
invoicing and as well as payment processing for online transactions for
Cityview transactions.
K. RES 21-25 A Resolution Approving Expenditures for Annual License, Usage, and
Support Fees for Workforce Ready Software with Kronos Incorporated in
an Amount Not to Exceed $32,400 for Fiscal Year 2021 Pursuant to the
Agreement with Kronos Incorporated Dated June 19, 2017
Overview: As outlined within the executed agreements with Kronos Incorporated, the
Village must pay an annual license and usage fees based on number of current
licenses. This is invoiced on a monthly basis and averages approximately
$2,700 per month which includes Kronos Workforce Ready HR and
Timekeeping.
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L. RES 21-26 A Resolution Approving Expenditures for Office Supplies With Warehouse
Direct, Inc. in an Amount Not to Exceed $56,000 for Fiscal Year 2021
Pursuant to the Purchase Price Agreement with Warehouse Direct, Inc.
Dated July 31, 2018
Overview: The Village previously executed an Agreement with Warehouse Direct as
authorized by Resolution 18-926 to serve as the Village’s primary contractor for
basic office supplies. Please note that this Agreement does not preclude the
Village from conducting business with other office supply companies as may
determined to be in the best interest of the Village.
M. RES 21-27 A Resolution Approving Expenditures For Annual Unified Parking Citation
and Permit Management System Services with Passport Labs, Inc. in an
Amount Not to Exceed $250,000 for Fiscal Year 2021 Pursuant to the
Professional Serves Agreement with Passport Labs, Inc. Dated September 6,
2018
Overview: The Village previously adopted Resolutions 14-21 and 18-872 to execute
agreements with Passport for services related to the issuance of electronic
parking permits and vehicle stickers, mobile parking meter payments, and the
issuance of parking citations. In addition, Passport passes through fees
related to printing and postage for fines.
N. RES 21-28 A Resolution Approving Expenditures For Monthly Bank Fees with
Huntington National Bank in an Amount Not to Exceed $35,000 for Fiscal
Year 2021 Pursuant to Huntington National Bank’s Designation as a Village
of Oak Park Authorized Depository
Overview: The Village utilizes the services of Huntington National Bank for its primary
checking account as well as several smaller accounts in which the Village is
legally required to keep certain funds separate. Huntington assesses monthly
service charges as well as transaction fees (i.e. ACH deposits for payroll) for
each active bank account.
O. RES 21-34 A Resolution Approving the Renewal of the Professional Services
Agreement with Industrial/Organizational Solutions, Inc. for Firefighter
and Police Department Testing Services in an Amount Not to Exceed
$45,895 and Authorizing its Execution
Overview: In support of Article 28 of Chapter 2 of the Village Code, the Village uses an
independent service provider who specializes in public safety recruitment to
conduct standardized testing to assist the Village in the establishment of entry
level police and fire eligibility lists for filling sworn vacancies as well
promotional eligibility lists.
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P. RES 21-43 A Resolution Declaring an Emergency Affecting the Public Health through
June 15, 2021 Due to the Outbreak of COVID-19 Disease in the State of
Illinois
Overview: The Village Board is being asked to approve a new declaration of an
emergency affecting the public health through February 16, 2021 due to the
outbreak of the COVID-19 disease in the State of Illinois as previously declared
by Resolutions 20-120, 20-124, 20-128, 20-184 and 20-232. This is a necessary
procedural step under state law and the Village Code to respond to the
allocation of vaccine to the Oak Park Public Health Department and the
extensive program being undertaken to administer vaccine to eligible residents
and essential workers as identified by the Illinois Department of Public Health
(IDPH) and the Centers for Disease Control (CDC) related to the novel
coronavirus disease, COVID-19.
Q. ORD 21-8 An Ordinance Amending Chapter 20 (“Public Health”), Article 1 (“Oak Park
Department of Public Health”), Section 20-1-6 (“Authority and duties of
the Director”) of the Oak Park Village Code to Permit the Public Health
Director to Make Reasonable Rules, Regulations and Orders Due to the
Outbreak of COVID-19 Disease
Overview: On October 19, 2020, the Village Board adopted Ordinance 20-094 to provide
ongoing COVID-19 public health response authority to the Public Health
Director through February 16, 2021. Due to the continued outbreak of the
COVID-19 disease in the State of Illinois and Oak Park staff recommends
extending that authority through June 15, 2021. This will allow the Oak Park
Public Health Director to continue to take the necessary steps to respond to
the pandemic and adapt services, and allocate and administer vaccination
campaigns.
R. MOT 21-3 A Motion to Approve the December 2020 Monthly Treasurer’s Report for
All Funds
Overview: The unaudited December 31, 2020 report is hereby presented pursuant to 65
ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances.
S. MOT 21-2 A Motion to Approve the Bills in the Amount of $6,039,609.16 from
November 25, 2020 through January 8, 2021
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
(AP) system for the period beginning November 25, 2020 through January 8,
2021. In addition, attached is the payroll summary for December 2020.
IX. Regular Agenda
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T. MOT 21-4 A Motion to Direct Staff to Bid the 2021 Green Alley Improvement Project
and Prepare the Necessary Budget Amendments to Use Sustainability
Funds to Fund the Construction and Construction Engineering Costs for the
Project
Overview: In 2019 the Village entered into an IGA with the Metropolitan Water
Reclamation District (MWRD) for constructing green alleys and received a
grant of $475,000 from MWRD for the construction. In May of 2020 the Village
requested deferring the project until 2021 due to loss of revenue associated
with the COVID pandemic. The adopted FY2021 Budget does not include funds
for constructing the green alley project again due to loss of revenues
associated with COVID. MWRD is requesting the Village move forward with
the project. Staff is recommending constructing the project in 2021 and using
sustainability funds to fund the Village’s share of construction and construction
management of the green alley project to replace deteriorated alleys and not
risk losing the grant funds.
U. ORD 21-7 An Ordinance Authorizing the Submission of an Advisory Referendum
Question Regarding Whether the Village of Oak Park Shall Defund its
Police Department to Be Submitted to the Voters of the Village of Oak
Park at the April 6, 2021 Consolidated Election
X. Call to Board and Clerk
XI. Adjourn
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