President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, February 16, 2021 5:30 PM Remote Meeting A Regular Meeting is being conducted remotely at 5:30 p.m. and the Village Board is expected to adjourn to Executive Session immediately and return to open session at 6:00p.m. with live audio available and optional video. The meeting will be streamed live and archived online for on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV, which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President has determined that an in-person meeting is not practical or prudent due to the COVID-19 outbreak during the Governor’s disaster proclamation. It is also not feasible to have a person present at the Board’s regular meeting location due to public safety concerns related to the COVID-19 outbreak. The President and Board of Trustees welcome your statement into the public record of a meeting. Public statements of up to three minutes will be read into the record during Non-Agenda public comment or Agenda public comment, as an individual designates. Statements will be provided to the Village Board in their entirety as a single document. Please follow the instructions for submitting a statement provided below. You may also communicate with the Village Board at 708.358.5784 or email board@oak-park.us. Questions regarding public comment can be direct to 708-358.5672 or email clerk@oak-park.us Instructions for Remote Non-Agenda Public Comment Non-Agenda public comment is a time set aside at the beginning of each Village Board meeting for public statements about an issue or concern that is not on that meeting’s agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to be received no later than 30 minutes prior to the start of the meeting. If email is not an option, you can drop comments off in the Oak Park Payment Drop Box across from the entrance to Village Hall, 123 Madison Street, to be received no later than 5 PM the day of the Village Board meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per statement. If comment requests exceed 30 minutes, public comment will resume after the items listed under the agenda are complete. Instructions for Remote Agenda Public Comment Public statements for an agenda item of up to three minutes will be read into the record. Individuals are asked to email statements to publiccomment@oak-park.us, to be received no later than 30 minutes prior to the start of the meeting. If email is not an option, you can drop comments off in the Oak Park Payment Drop Box across from the entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of the Village Board meeting. The Village Board permits a maximum of five statements for each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*) on the agenda. Village of Oak Park Page 1 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order at Approximately 6:00p.m. VI. Roll Call VII. Agenda Approval VIII. Minutes A. MOT 21-27 Motion to Approve Minutes from Regular Remote Meeting of February 1, 2021 and Special Remote Meeting of February 8, 2021 of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Village Manager Reports B. MOT 21-5 A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Report as of December 31, 2020 Overview: On a quarterly basis, the Finance Department prepares and provides a quarterly financial report to Village Management and the Village Board which assesses year-to-date revenues and expenditures. XI. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XII. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. Village of Oak Park Page 2 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 C. ID 21-80 Motion to Consent to the Village President’s Appointment of: Historic Preservation Commission- Noel Weidner, Appoint as Chair Building Codes Advisory Commission - John Michelotti, Appoint as Member Farmers Market Commission- Jessica Green, Appoint as Member XIII. First Reading D. ORD 21-18 First Reading of An Ordinance Amending Section 15-3-19 (“On Street Overnight Parking Passes”) of the Oak Park Village Code to Expand the Issuance of Overnight Parking Passes as Reviewed at the November 23, 2020 Village Board Meeting Overview: An Ordinance to increase the number of overnight passes from 10 to 15 passes per month between the months of April 1st to October31st as recommended by the Transportation Commission. The first three (3) passes will remain free and the remaining twelve (12) passes will remain at $7.00 each. E. ORD 21-15 First Reading of An Ordinance Amending Chapter 22 (“Streets and Sidewalks”), Article 3 (“Excavations”) of the Oak Park Village Code to Add a New Section 22-3-8 (“Pavement Openings Moratorium and Restrictions”) Overview: This Ordinance proposed to establish a moratorium on pavement openings in the public right of-way (ROW) on newly constructed or reconstructed roads for a period of 5-years, for newly resurfaced roads for a period of 3-years, and annually in the Downtown Zoning District between Thanksgiving and New Year’s. The Village receives numerous permit requests for pavement openings and small cell installations. In order to minimize impacts to adjacent residents and business districts and to protect the investments made in constructing and resurfacing the roads, staff is recommending establishing a moratorium on these pavement opening to encourage utility companies to better plan their the improvements to coincide with capital improvements. XIV. Consent Agenda F. ORD 21-13 An Ordinance Authorizing the Disposal of Surplus Posts, Signs, and Scrap Owned by the Village of Oak Park Overview: The Development Customer Services Department Parking & Mobility Services Division has various items that can be disposed as surplus because they are no longer useful to the Village. Village of Oak Park Page 3 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 G. RES 21-35 A Resolution Approving a Professional Services Agreement with Carrie B. Washington to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing Its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judge conducts hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours. H. RES 21-36 A Resolution Approving a Professional Services Agreement with Susan Davis Brunner to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing Its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judges conduct hearings for alleged violations of Village Ordinances. I. RES 21-37 A Resolution Approving a Professional Services Agreement with Gilbert Grossi to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing Its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judges conduct hearings of alleged violations of Village Ordinances. The addition of juvenile night court has increased their hours. J. RES 21-38 A Resolution Approving a Professional Services Agreement with Rhonda Sallee Ramos to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing Its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judges conduct hearings for alleged violations of Village Ordinances. K. RES 21-39 A Resolution Approving a Professional Services Agreement with Brian R. Porter to Act as an Administrative Law Judge for the Village of Oak Park for a One Year Period and Authorizing Its Execution Overview: The Village annually hires administrative law judges under contract for the Village’s Administrative Adjudication. The law judges conduct hearings of alleged violations of Village Ordinances. L. RES 21-40 A Resolution Approving a Bailiff Services Agreement with Joseph Giammona to Act as a Bailiff for the Village of Oak Park for a One-Year Period and Authorizing its Execution d Overview Overview: This is an annual agreement to provide security during administrative adjudication hearings. Village of Oak Park Page 4 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 M. RES 21-44 A Resolution Approving the Cancellation of Uncollected Fines for Parking Citations Issues from 2004 through 2017 as a Continuation of the June 10, 2019 Village Board Discussion Overview: After discussion with the Village Board on June 10, 2019, the Village conducted a parking citation amnesty program to waive late fines associated with parking citations issued during 2017 and prior, which allowed citation holders to pay the initial fine amount only and waived any late fees that had been associated with the unpaid citation. In addition, following the amnesty, citations were submitted for collection through the Illinois Comptrollers’ tax refund intercept program. Since it is unlikely that after these efforts described any significant revenues will be collected, the village is seeking to approve cancellation of the uncollected fines for this period. N. RES 21-45 A Resolution Approving the Purchase of Six 2021 Ford Utility Hybrid Police Interceptor Vehicles with Police Package from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $238,476.00 and Waiving the Village’s Bid Process for the Purchase Overview: The Fiscal Year 2021 Fleet Replacement Fund includes the replacement of six Police vehicles. These vehicles will be replaced with six 2021 Ford Utility Hybrid Police Interceptor vehicles with the Police Package. The Suburban Purchasing Cooperative Joint Purchasing Program awarded the bid to Currie Motors of Frankfort, Illinois. O. RES 21-48 A Resolution Approving the Purchase of Cellular Phone Services from Verizon Wireless through the State of Illinois Master Contract in an Amount Not to Exceed $113,000.00 Annually for Fiscal Years 2021 through 2023 and Waiving the Village’s Bid Process for Said Purchase Overview: Mobile communication is utilized by all operating departments for emergency communication and daily operations. During the Covid Pandemic, additional mobile technology was needed to support COVID emergency operations and village staff working from home to maintain the daily operation of village services and public safety. The Village participates in the State of Illinois Joint Purchasing Program for materials, equipment and services commonly used by municipalities such as cell phone, smartphone and mobile data. Participation in the Joint Purchasing Program results in volume discounts on equipment and services which the Village could not achieve on its own as a single purchaser. Village of Oak Park Page 5 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 P. RES 21-49 A Resolution Authorizing the Purchase of One 2021 Elgin Pelican Street Sweeper from Standard Equipment Company in an Amount Not to Exceed $244,720.00 through the Sourcewell Joint Purchasing Program and Waiving the Village’s Bid Process for the Purchase Overview: The Fiscal Year 2021 Fleet Replacement Fund budget includes the replacement of a 2004 Elgin Pelican Street Sweeper to be replaced with a 2021 Elgin Pelican Street Sweeper. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing. Q. RES 21-50 A Resolution Approving the Purchase of a 2021 Ford Hybrid Escape from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount not to Exceed $27,213.00 and Waiving the Village’s Bid Process for the Purchase Overview: The Fiscal Year 2021 Fleet Replacement Fund includes the replacement of a Parking Enforcement vehicle, a 2012 Ford Escape, with a 2021 Ford Hybrid Escape. The Suburban Purchasing Cooperative awarded the bid to Currie Motors of Frankfort, Illinois. R. RES 21-54 A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Incorporated for Village Wide Business District Landscape Maintenance Services in 2021 in an Amount Not to exceed $50,000.00 and Authorizing its Execution Overview: This agenda item is for the Business District Landscape Maintenance program for 2021. It is proposed to renew the existing agreement with McAdam Landscaping, Incorporated, of Forest Park, IL. This is the first of two annual renewals included in the original agreement. The Village maintains the landscaping in multiple business districts across the Village. S. RES 21-56 A Resolution Approving an Independent Contractor Agreement with CityEscape Garden & Design LLC for Village Wide Container Seasonal Display and Maintenance Services in 2021 in an Amount Not to Exceed $65,000.00 and Two Additional One Year Option Periods and Authorizing its Execution Overview: In November of 2020 the Village requested bids for scaled down Village Wide Container Season Display and Maintenance Services for 2021. CityEscape Garden & Design LLC of Chicago IL was the low responsive bidder. It is proposed to award a contract with CityEscape Garden & Design for 2021. Village of Oak Park Page 6 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 T. RES 21-57 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for Village Wide Regular Landscape Maintenance Services in 2021 in an Amount Not to exceed $95,000.00 and Authorizing its Execution Overview: This agenda item is for the Regular Landscape Maintenance program for 2021. The Village maintains the landscaping on approximately 180 sites across the Village. It is proposed to renew the existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is the first of two annual renewals included in the original agreement. U. RES 21-58 A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises, LLC, d/b/a Ferguson Waterworks in an Amount not to Exceed $150,000.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement Overview: This item is for the purchase of water meters and water meter parts as part of the Public Works Departments continuation of maintaining the the water meter system. This is primarily a purchase for maintenance work and not part of the overall meter replacement program which is expected to be brought forward to the Village Board mid-2021. V. RES 21-60 A Resolution Accepting the Donation of Two (2) Electric Vehicle Charging Stations from the Center for Neighborhood Technology Overview: The Center for Neighborhood Technology seeks to donate and transfer ownership of two (2) electric vehicle charging stations to the Village of Oak Park. The stations will remain at their current location within Village parking lot #10, located on North Blvd., between Marion St. and Forest Ave. W. RES 21-61 A Resolution Approving a Purchase Price Agreement with Underground Pipe & Valve Company for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services, and Sewer Services in an Amount not to Exceed $30,000.00 in Fiscal Year 2021 and Authorizing its Execution Overview: The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials. X. RES 21-62 A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc., for Materials for Repair of Water Mains and Sewer, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $50,000.00 in Fiscal Year 2021 and Authorizing its Execution Overview: The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials. Village of Oak Park Page 7 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 Y. RES 21-63 A Resolution Approving a Purchase Price Agreement with Core & Main LP for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $30,000.00 in Fiscal Year 2021 and Authorizing its Execution Overview: The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials. Z. RES 21-64 A Resolution Approving a Contract with Swallow Construction Corporation for Project 21-19, Oak Park Avenue Water and Sewer Main Improvements-South Contract, in an Amount not to Exceed $2,415,524 and Authorizing its Execution Overview: Competitive bids were opened on February 1, 2021, for the 21-19 Oak Park Avenue Water and Sewer Main Improvements-South Contract. Twelve contractors picked up bid documents and three bids were received. The low responsible bid was submitted by Swallow Construction Corporation in an amount of $2,415,523.75. The project includes sewer lining from Roosevelt to Garfield, Water main replacement from Harrison to Jackson, and sewer main replacement from Harrison to Van Buren and is scheduled to start in March. AA. RES 21-65 A Resolution Approving a Contract with Cerniglia Co. for Project 21-20, Oak Park Avenue Water and Sewer Main Improvements-North Contract, in an Amount Not to Exceed $1,907,617 and Authorizing its Execution Overview: Competitive bids were opened on February 4, 2021, for the 21-20 Oak Park Avenue Water and Sewer Main Improvements-North Contract. Seven contractors picked up bid documents and three bids were received. The low responsible bid was submitted by Cerniglia Co. in an amount of $1,907,616.50. The project includes sewer installation on Oak Park Avenue at Madison and water main replacement from Madison to Randolph and Chicago Avenue to Augusta Boulevard and is scheduled to start in March. Village of Oak Park Page 8 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 AB. RES 21-66 A Resolution Approving a Point of Use Water Filter Pitcher Program for Partial Lead Water Service Line Replacements and Authorizing the Purchase of Water Filter Pitchers and Replacement Filters Overview: In 2019 the Village Board approved a pilot program for providing water filter pitchers as part of the 19-17 Water & Sewer Main Improvement project to properties that had partial lead water service lines to mitigate the potential for increased lead levels in the drinking water when lead service lines are disturbed or partially replaced. Staff distributed pitchers as part of this project and recommends adopting a program to provide these water filter pitchers for properties with partial lead service lines on water main projects going forward and when doing repairs which create partial lead service lines. Staff has developed a Standard Operating Procedure (SOP) for this program. Staff would purchase filter pitchers for future water main projects and budget for filter pitchers as part of annual water main projects. AC. MOT 21-9 A Motion to Concur with the Transportation Commission’s Recommendation to Remove the Daytime Parking Restriction on the 600 Block of Clarence Avenue Overview: On December 14, 2020, the Parking and Mobility Services Division received a signed parking petition requesting to remove the current parking restriction from the 600 block of Clarence, which is “No Parking 8 AM - 10 AM Monday - Friday.” AD. MOT 21-16 A Motion to Approve the January 2021 Monthly Treasurer’s Report for All Funds Overview: The unaudited January 31, 2021 report is hereby presented pursuant to 65 ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances. AE. MOT 21-17 A Motion to Approve the Bills in the Amount of $5,543,669.94 from January 9, 2021 through February 5, 2021 Overview: Attached is the regular list of bills paid through the Village’s accounts payable (AP) system for the period beginning January 9, 2021 through February 5, 2021. In addition, attached is the payroll summary for January 2021. XV. Regular Agenda Village of Oak Park Page 9 Printed on 03:49 PM February 16, 2021 President and Board of Trustees Meeting Agenda February 16, 2021 AF. ORD 21-16 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Commercial Building with 220 Parking Spaces at the Property located at 640-728 Madison Street (*) Overview: Pete’s Market submitted an application for an approx. 46,000 square foot grocery store with allowances for build to setback reduction, rear yard setback reduction, parking lot placement, design standards and reduction in parking lot islands and parking lot landscaping. This development is subject to a Redevelopment Agreement adopted by the Village Board on December 10,2018 and is a companion to Ordinance 21-17 regarding street vacations. AG. ORD 21-17 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a Certain Portion of Euclid Avenue located between Madison Street and East-West Alley North of Madison Street and a Certain Portion of Madison Street Between Oak Park Avenue and Wesley Avenue in the Village of Oak Park, Cook County, Illinois (*) Overview: Pete’s Market submitted a request to vacate a portion of Euclid Avenue and a portion of Madison Street associated with their retail grocery store development located at 640-728 Madison Street. This is a companion ordinance with ORD 21-16 regarding a planned development application that was adopted on December 10,2018. XVI. Call to Board and Clerk XVII. Adjourn Village of Oak Park Page 10 Printed on 03:49 PM February 16, 2021