President and Board of Trustees
Regular MeetingOak Park, IL · March 15, 2021
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, March 15, 2021 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:33 P.M. He
authorized a statement be read providing that the meeting is being held
remotely due to COVID-19 restrictions and guidelines and that it is not
prudent to have people present at the Village Board's regular meeting
location due to public health concerns related to that pandemic.
II. Roll Call
Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
Absent: 0
Village Trustee Walker-Peddakotla arrived at 6:34 pm.
III. Agenda Approval
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
to approve the agenda. The motion was approved. The roll call on the vote was
as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
IV. Minutes
A. MOT 21-42 Motion to Approve Minutes from Regular Remote Meeting of March 1,
2021 and Special Remote Meeting of March 8, 2021 of the Village Board.
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
to approve the Regular Meeting minutes of March 1, 2021. A roll call vote was
taken and the motion was approved. The roll call vote was as follows:
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AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
Motion to Table Minutes from Special Remote Meeting March 8, 2021.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to
table the minutes from March 8, 2021. The roll call on the vote to table was as
follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
Village Trustee Taglia noted that some level of detail is lacking from the
March 8, 2021 minutes.
V. Non-Agenda Public Comment
Lucy Byrnne: Lucy expressed her concerns regarding the speed of traffic
in her neighborhood near and around Pleasant and Home Ave.
Kelly Arquette: Kelly would like to see a comprehensive development plan
for Oak Park.
VI. Proclamation
B. ID 21-115 Motion to Approve Proclamation for A Day of Remembrance in Honor of
Sherlynn D. Reid
Community Relations Director, Cedric Melton, read the Proclamation
aloud.
It was moved by Village Trustee Buchanan, seconded by Village Trustee Boutet,
to approve this Proclamation. A roll call vote was taken and the motion was
approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
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ABSENT: 0
C. MOT 21-41 Motion to Approve Proclamation for Arbor Day on March 15, 2021
Village Trustee Susan Buchanan read the Proclamation aloud. Assistant
Public Works Director, Rob Sproule, accepted the Proclamation.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Buchanan, to approve this Proclamation. A roll call vote was taken and the
motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
VII. Village Manager Reports
Village Manager Cara Pavlicek marked March 13th as the one year
anniversary of the Village Board declaring a public health emergency due
to the COVID-19 pandemic. Village Manager Pavlicek provided
information pertaining to the direct impact COVID-19 has had on Village
residents.
As of Monday March 15, 2021, over 8,000 residents have been fully
vaccinated with two doses and more than 14,000 residents have received
one dose. The Village has multiple locations where vaccinations are
currently being administered which are being coordinated by Village
volunteers and staff.
VIII. Village Board Committees
IX. Citizen Commission Appointments, Reappointments and Chair Appointments
D. ID 21-116 Motion to Consent to the Village President’s Appointment of:
Board of Health - Noel Chavez, Appoint as Chair
It was moved by Village Trustee Andrews, seconded by Village Trustee
Buchanan, to approve the appointment of Noel Chavez as Chair of the Board of
Health. A roll call vote was taken and the motion was approved. The roll call
vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
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X. Consent Agenda
This was approved.
Approval of the Consent Agenda
It was moved by Village Trustee Walker-Peddakotla and seconded by Village
Trustee Andrews to approve the items under the Consent Agenda. The motion
was approved. The roll call on the vote was as follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
E. ORD 21-22 An Ordinance Amending the Fiscal Year 2021 Annual Budget
This Ordinance was adopted.
F. ORD 21-24 An Ordinance Amending Chapter 18 (“Peddlers and Solicitors”), Article 2
(“Farmers’ Market”) of the Oak Park Village Code to Add a New Section
18-2-12 (“Farmer’s Market Online Sales Program”)
Village Trustee Walker-Peddakotla is supportive of the ordinance
amendment for the aggregation program to make it self-funding. She
requested that staff work with a non-profit partner that the Farmer's Market
has to ensure no one is restricted from using the aggregation program due
to the $3 fee.
This Ordinance was adopted.
G. ORD 21-28 An Ordinance Granting an Extension of Time to Complete Construction of
the Planned Development at 715-717 South Boulevard (Residences of
South Boulevard)
This Ordinance was adopted.
H. ORD 21-29 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Amending Article 8 (“Uses”) of the Oak Park Zoning Ordinance
Regarding Live/Work Dwellings in the MS-Madison Street Zoning District
This Ordinance was adopted.
I. ORD 21-30 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Granting a Special Use Permit for a Live/Work Dwelling Unit at
1114 Madison Street
This Ordinance was adopted.
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J. RES 21-76 A Resolution Approving a Purchase Price Agreement with Tiles in Style,
LLC, d/b/a Taza Supplies, for the Acquisition of Dell Personal Computers in
an Amount Not to Exceed $38,000.00 and Authorizing Its Execution
This Resolution was adopted.
K. RES 21-79 A Resolution Approving a Purchase Price Agreement with Equipment
Management, Co., to Purchase Fire Department Rescue Extrication
Equipment in an Amount Not to Exceed $29,992, Authorizing its Execution
and Waiving the Village’s Bid Process for the Agreement
This Resolution was adopted.
L. RES 21-80 A Resolution Approving an Independent Contractor Agreement with
Construction by Camco, Inc. for the 2021 Water Service Line Replacement
Program in an Amount not to Exceed $150,000.00 and Authorizing its
Execution
This Resolution was adopted.
M. RES 21-81 A Resolution Approving the Renewal of an Independent Contractor
Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching
Services in 2021 in an Amount Not to Exceed $200,000.00 and Authorizing
its Execution
This Resolution was adopted.
N. RES 21-82 A Resolution Approving the Renewal of the Annual Software License and
Support and Maintenance Agreement dated December 15, 2014 with
CityView, a Division of N. Harris Computer Corporation, for the Village’s
Permitting, Licensing and Inspection Services in an Amount Not to Exceed
$172,348.67 and Authorizing its Execution
This Resolution was adopted.
O. RES 21-84 A Resolution Approving a GPS Based Emergency Traffic Signal Preemption
Equipment and Software Purchase Price Agreement with Traffic Control
Corporation in an Amount Not to Exceed $38,811, Authorizing its Execution
and Waiving the Village’s Bid Process for the Agreement
This Resolution was adopted.
P. RES 21-85 A Resolution Approving a Professional Services Agreement with M.E.
Simpson Company, Inc. for the 2021 Large Water Meter Testing Program in
an Amount not to Exceed $33,835.00 and Authorizing its Execution
This Resolution was adopted.
Q. RES 21-89 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA
Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village of
Oak Park Personnel Manual
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This Resolution was adopted.
R. RES 21-93 A Resolution Approving a Memorandum of Agreement between the Village
of Oak Park and the Teamsters Union Local No. 705 for the Period of April
1, 2021 to March 31, 2022 and Authorizing its Execution
This Resolution was adopted.
S. RES 21-94 A Resolution Approving a Collective Bargaining Agreement between the
Village of Oak Park and the International Brotherhood of Electrical
Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2021 to
December 31, 2023 and Authorizing Its Execution
This Resolution was adopted.
T. RES 21-98 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership
(BVP) Grant Application with the United States Department of Justice with
an Anticipated Funding Amount of $5,002.50
This Resolution was adopted.
U. MOT 21-31 A Motion to Concur with the Transportation Commission’s
Recommendation to Implement Portable Speed Radar Signs or Speed
Wagons on an Intermittent Basis on the 800 Blocks of North Cuyler Avenue
and North Harvey Avenue and for Targeted Speed Enforcement by the
Village of Oak Park Police Department
This Motion was approved.
V. MOT 21-28 A Motion to Approve the February 2021 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
W. MOT 21-29 A Motion to Approve the Bills in the Amount of $4,769,854.88 from
February 6, 2021 through March 5, 2021
This Motion was approved.
XI. Regular Agenda
X. ORD 21-31 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Granting a Special Use Permit for a Major Planned Development
Containing a Seven Story Mixed-Use Building Consisting of 158 Dwelling
Units, Commercial Space and Parking at the Property Located at 203 South
Marion Street
Forty-six public comments opposed to the proposed development and four
in favor of the proposed development were provided to the Village Clerks
Office for this agenda item. Up to five on each side are read aloud on
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agenda items that have been the subject of a public hearing.
Public Comments IN FAVOR:
Matt Grote, local business owner: Matt is a local business owner across
the street from the proposed development. Matt believes the development
will bring economic vitality to the area.
Mike Kainz, Wild Onion Brewery/Tied House: Mike stated this would be
a great asset for the VIllage. As a business owner, depends on attracting
new customers and adding them to their customer base. He believes the
approval of this proposed development will show support to the local
businesses in the area.
Andrew Palomo, business owner at 224 S. Marion St: Andrew
recognizes that his business impacted by construction of the planned
development, but sees the overall positive for the neighborhood retail
establishments.
Marlene Scott: Marlene is in favor of the planned development because
she believes it will be an anchor in an area of Oak Park that currently has a
mix of building styles, ages and purposes.
Public Comments OPPOSED:
Johnnie Allen, Board President of the Pleasant-Maple Condominium
Association and represent the unit owners of Decker Building:
Johnnie provided four specific reasons why this planned development is
not a good fit for the proposed site. 1. The height of the building will be 25
feet higher than allowed by current zoning, 2. The lack of step-backs on the
upper floors which adversely impact on the neighboring residents and
businesses, 3. The adverse impact on street parking, and 4. The increased
amount of traffic in the alley.
Michael Corso: Michael is opposed to the development for three main
reasons, 1. the size and scale of the proposed building, 2. the negative
impact that the added congestion will have on the quality of life in the
neighborhood, and 3. the fast way the proposal was seemingly pushed
through with very little local input .
Carla Lind: parking situation regarding the development
Clare Heskett: Clare shared her concern that parking will be exacerbated
by the proposed development at 203 S. Marion Street.
Michele McAndrews: Michele is open to planned developments in this
area of Oak Park, however does not think this development is what is best
for this parcel.
Gary Schwab: Gary expressed his concerns regarding policies, zoning,
historic preservation and government transparency throughout the
proposed development process.
Village President Abu-Taleb introduced Courtney Brower, Senior
Development Manager with Focus. Courtney introduced Justin Palay,
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Senior Vice President with Focus.
Village Manager Pavlicek introduced Development Customer Services,
Tammie Grossman and Village Planner, Craig Failor. Village Manager
Pavlicek provided a brief overview of the Special Use Permit for a Major
Planned Development at 203 S. Marion Street which was recommended
for approval by the Plan Commission to the Village Board.
Plan Commission Chair, Iris Sims, provided an overview of the Plan
Commission’s review process for this planned development.
Senior Development Manager with Focus, Courtney Brower, shared a
presentation of the planned development with the Board of Trustees and
Village President. Focus held a virtual neighborhood meeting in October
2020, which resulted in the removal of one floor from the building and
reduced the unit count by 32 units. In February 2021, Focus met with the
Plan Commission and made adjustments to the project for additional open
green space along Marion. The current proposal includes a 7-story
apartment building with 158 units and 123 public parking spaces.
Chair Sims commented on the responsiveness of the architect to the
concerns and requests made by the Plan Commission and the surrounding
neighborhood.
Village Trustee Boutet asked about the parking ratio in relation to the Y2,
Y3, and Y4 parking permit zones. Justin responded that the developer
plans to ensure parking challenges are the developer's issue, not the
neighborhood's issue. The developer committed with the Plan Commission
within the Findings that they would be restricted from any on-street parking
permits.
The trend of office use is moving west to Fulton Market and the West Loop,
which indicates that this is an opportune time to develop in Oak Park.
Village Trustee Boutet asked how the transportation need is met when
residents need to travel to locations other than the office. Justin offered
car-sharing as one solution.
Village Trustee Taglia acknowledged Plan Commission Chair Sims for
taking care of the public meetings and commentary. He also mentioned
that comments about parking are important, what the developer is
proposing for parking is very constructive. Village Trustee Taglia asked
Development Customer Services Director, Tammie Grossman, the
difference between a by-right development and a planned unit development
in terms of density, etc. Director Grossman indicated that a by-right
development in this area would be a maximum of 60 feet versus the height
of the proposed development at 24 feet and 10 inches. The parking
ordinance requires one-to-one, which the developer is seeking relief to
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lower the number of parking spaces. Village ordinance also does not allow
dwellings on the ground floor, this was also a request for relief to place the
maisonette units on the ground floor. There is also a request for a setback
from 0 feet to 10 feet on the Pleasant side of the building. Village Trustee
Taglia also asked Director Grossman to confirm that a by-right
development there would not be a contribution to the Affordable Housing
Fund, which Director Grossman confirmed. Village Trustee asked about
additional differences between a by-right development and planned
development in terms of architecture and density. Director Grossman and
Village Planner Failor provided responses to both inquiries. Village
Trustee Taglia appreciates the controls in place which has many trade-offs
which are positive for the Village.
Village Trustee Walker-Peddakotla asked what the rental range is for the
units in this building? Courtney Brower responded slightly over $1,500 for a
studio to $5,500 for the maisonette units on the ground floor. While Village
Trustee Walker-Peddakotla believes the Village should promote
high-density development because it is environmentally friendly and it's
transit orient development, she expressed her concerns regarding the lack
of in-unit affordable housing within the new developments in downtown Oak
Park.
Village Trustee Andrews asked about the vision for the architecture of the
building and how it fits into the surrounding neighborhood. David Mann
responded that they found brick to be the best fit for the neighborhood with
out having to replicate historic features. Village Trustee Andrews also
inquired about the rental prices of the units if the developer underestimates
the amount of parking needed as well as the developer's sustainable
practices. Senior Vice President with Focus, Justin Palay and Senior
Development Manager with Focus both responded to Village Trustee
Andrew's questions.
Village Trustee Moroney commented on the height of the development and
the positive change and investment in the overall Oak Park community. He
agreed this development will be helpful to the businesses in the
surrounding neighborhood.
Village Trustee Buchanan mentioned that as the Plan Commission Trustee
Liaison, the last Plan Commission meeting was very helpful in
understanding the benefits of this planned development. While she
understands people’s opposition, she believes the development has its
advantages. She believes it will be good for the surrounding small
business community, that the developer's $1.5 million contribution to the
Affordable Housing Fund could have a flexible and beneficial impact for
rental assistance. She acknowledged that planned developments permit
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the Village to have more controls in place and that an elevator building is
helpful to those who want to age in place. She indicated that while many
would like to see small multi-dwelling units (MDUs) they can be cost
prohibitive. She is in favor of transit-oriented development and a big
proponent of the green roof.
Village Trustee Taglia and Village Trustee Andrews mentioned in regards
to Village Trustee Walker-Peddakotla’s comment pertaining to the fee
developer's pay into the Affordable Housing Fund in-lieu of in-house rental
units, that while they understand the value of creating in-house rental units
instead of affordable housing within different areas of town, they appreciate
the contributions to the Affordable Housing Fund.
Village Trustee Deno Andrews suggested extending the plan development
time period.
Village Trustee Simone Boutet is concerned about the lack of pedestrian
scale. She shared her view that the Affordable Housing Fund provides the
ability to be more intentional and impactful in addressing affordable
housing initiatives.
Village Trustees and the developer discussed extending the development
time period.
Village Trustee Andrews understands those who object to the size, height
and the fit into the historic neighborhood.
Village Trustee Andrews concurs with the Plan Commission and
would like to amend the motion to extend the time period to apply
for a building permit from 12 months to 24 months, Village
Trustee Dan Moroney seconded that motion.
Village Trustee Walker-Peddakotla and Village Trustee Boutet did not
agree with the time period extension.
Village President Abu-Taleb noted the importance of condensing the
livable space into one development which creates a community where
everyone can get most of their needs met in a 20-minute walking distance.
He provided recognition to the staff, the Plan Commission and the majority
of the Village Board of Trustees have been aligned to provide economic
opportunities which create jobs. He pointed out that this development will
create approximately 250 jobs.
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
that this Ordinance be adopted as amended extending the time to apply for a
building permit from 12 months to 24 months. A roll call vote was taken and the
motion was approved. The roll call on the vote was as follows:
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AYES: 5- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Buchanan,
Village Trustee Moroney, and Village Trustee Taglia
NAYS: 2- Village Trustee Boutet, and Village Trustee Walker-Peddakotla
ABSENT: 0
Village President Abu-Taleb called for a short recess at 8:33pm. The
Village Board reconvened at 8:38pm.
Y. ORD 21-33 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”) Article 5
(“Schedule of Fines and Penalties for Certain Minor Traffic Violations,
Parking and Vehicle License Violations”), Section 15-5-1 (“Schedule of Fines
and Penalties for Parking Violations”) And Chapter 29 (“Administrative
Adjudication”), Article 2 (“Administrative Adjudication of Parking
Violations”) Section 29-2-10 (“Additonal Penalty for Failure to Pay Fines
and Penalties Imposed by a Final Determination of No Liability”)
Village Manager Pavlicek provided an overview of the Ordinance. During
the 2021 budget process, Village President Abu-Taleb and Trustee
Walker-Peddakotla requested that staff review the additional penalties
associated with failure to pay parking tickets and present a proposal for the
Board's consideration. Staff recommends adopting an ordinance lowering
the initial penalty for non-payment of parking citations after 14 days from
thirty to five dollars and that the additional penalty for failure to pay after an
imposition of final determination of liability by lowered to ten dollars instead
of double the original parking citation effective June 27, 2021.
Village Trustee Boutet agreed with Village President Abu-Taleb's original
suggestion of extending the amount of time to incur a late fee, without
losing the revenue of $780,000. Village Trustee Boutet recommended to
adjust the time that the Village gives people to pay the parking ticket.
Village Manager Pavlicek noted her concern in the update to software
configuration with the vendor. This update would require a work order
request, an additional cost which to change the time would be costly.
Village Manager Pavlicek reviewed the fine structure for unpaid parking
citations. Currently, the existing structure has a default date and an
escalating fine structure for that citation. No action means a late penalty.
Staff reviewed the current ordinances and the software and proposed a
significant reduction to what the fees will be. Village Manager Pavlicek
stated the Village has already paid the vendor to configure the software
within the established ordinances.
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Village Trustee Buchanan concurred with her colleague Village Trustee
Boutet on adjusting the time instead of the fee amount.
Village Trustee Walker-Peddakotla would like to know what the cost is to
reconfigure the software from the 14 day deadline to a 30 day deadline and
adding a graduated penalty.
Village Trustee Moroney would like to see the 14 days extended to a
month. He also agrees that the proposed $5 late fee after 14 days should
be double-digits to approximately a $10 late fee, then after adjudication the
late fee would go to $20.
Village Trustees Taglia and Andrews both agreed with their colleague
Village Trustee Moroney that they would like to see progress during this
meeting on what is front of the Village Board and agreed that Village
Trustee Moroney's proposal is reasonable.
Village Trustee Walker-Peddakotla agreed with the proposals that her
colleagues have put forward and creating a step program for the fees.
Village Trustee Boutet proposed to extend the time that a late fee is
incurred. When a parking fee is not paid within 21 days a $15 late fee is
incurred. The penalty after final adjudication will be an additional $15 fee.
Development Customer Services Director, Tammie Grossman, stated the
Village would need a quarter (until approximately September 2021) to roll
out this proposal. Village Trustee Taglia prefers to have a solution
implemented sooner than September which means maintaining the current
14-day late fee time frame.
Village President Abu-Taleb supports the $10 late fee, then the $20 late
fee and maintaining the 14-day late fee time frame. Village Trustee
Walker-Peddakotla and Village Trustee Taglia both agree with Village
President Abu-Taleb.
Village Trustee Deno Andrews would like to amend the motion to
adjust late fees to an initial $10 and secondarily a $20 late fee,
Village Trustee Arti Walker-Peddakotla seconded that motion.
It was moved by Village Trustee Andrews, seconded by Village Trustee
Walker-Peddakotla that this Ordinance be adopted as amended. A roll call vote
was taken and the motion was approved. The roll call on the vote was as
follows:
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
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NAYS: 0
ABSENT: 0
XII. Call to Board and Clerk
Clerk Scaman: Village Clerk Scaman shared her deepest condolences to
the Reid family. She also shared Early Voting hours at Village Hall
beginning Monday, March 22.
Village Trustee Jim Taglia: Village Trustee Jim Taglia expressed his
condolences to Dorothy Reid and the entire Reid family.
Village Trustee Dan Moroney: Village Trustee Dan Moroney echoed
what his colleagues said and added that Oak Park is better for the work of
Sherlyn Reid.
Village Trustee Susan Buchanan: Village Trustee Susan Buchanan
expressed her condolences to the Reid family. She also commended the
Village for their vaccine process and encourages residents to show up for
their appointments.
Village Trustee Deno Andrews: Village Trustee Deno Andrews
expressed his condolences to the Reid family.
Village Trustee Arti Walker-Peddakotla: Village Trustee Arti
Walker-Peddakotla expressed her condolences to Reid family. She also
commended Oak Park teachers. She shared that her son went back to
school today and it is the first time her son has seen his teacher in-person.
She said teachers have done an incredible job and that our teachers are
unsung heroes. She also commended District 97 and the Village.
Village President Anan Abu-Taleb: Village President Anan Abu Taleb
expressed his condolences and apologized for the Reid family’s loss.
Dorothy Reid, daughter of Sherlynn Reid: Dorothy thanked the Village
for everything the Village allowed her mother to do here in Oak Park. She
said her mother loved Oak Park. The Reid family has had 3 generations
live in Oak Park.
XIII. Adjourn
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews to
adjourn. Meeting adjourned at 9:13 P.M., Monday March 15, 2021.
Respectfully Submitted,
Christina Waters, Deputy Village Clerk
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President and Board of Trustees Meeting Minutes March 15, 2021
AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet,
Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and
Village Trustee Walker-Peddakotla
NAYS: 0
ABSENT: 0
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, March 15, 2021 6:30 PM Village Hall
A Regular Meeting is being conducted remotely at 6:30 p.m. with live audio available
and optional video. The meeting will be streamed live and archived online for
on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV,
which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers
on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is
authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President
has determined that an in-person meeting is not practical or prudent due to the
COVID-19 outbreak during the Governor’s disaster proclamation. It is also not
feasible to have a person present at the Board’s regular meeting location due to
public safety concerns related to the COVID-19 outbreak.
The President and Board of Trustees welcome your statement into the public record of a
meeting. Public statements of up to three minutes will be read into the record during
Non-Agenda public comment or Agenda public comment, as an individual designates.
Statements will be provided to the Village Board in their entirety as a single document.
Please follow the instructions for submitting a statement provided below. You may also
communicate with the Village Board at 708.358.5784 or email board@oak-park.us.
Questions regarding public comment can be direct to 708-358.5672 or email
clerk@oak-park.us
Instructions for Remote Non-Agenda Public Comment
Non-Agenda public comment is a time set aside at the beginning of each Village Board
meeting for public statements about an issue or concern that is not on that meeting’s
agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to
be received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall, 123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. Non-agenda public comment will be limited to 30 minutes with
a limit of three minutes per statement. If comment requests exceed 30 minutes, public
comment will resume after the items listed under the agenda are complete.
Instructions for Remote Agenda Public Comment
Public statements for an agenda item of up to three minutes will be read into the record.
Individuals are asked to email statements to publiccomment@oak-park.us, to be
received no later than 30 minutes prior to the start of the meeting. If email is not an
option, you can drop comments off in the Oak Park Payment Drop Box across from the
entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of
the Village Board meeting. The Village Board permits a maximum of five statements for
each side of any one topic that is scheduled for or has been the subject of a public
hearing by a designated hearing body. These items are noted with (*) on the agenda.
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President and Board of Trustees Meeting Agenda March 15, 2021
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
A. MOT 21-42 Motion to Approve Minutes from Regular Remote Meeting of March 1,
2021 and Special Remote Meeting of March 8, 2021 of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
VI. Proclamation
B. ID 21-115 Motion to Approve Proclamation for A Day of Remembrance in Honor of
Sherlynn D. Reid
Overview: This is a motion to approve Village President Abu-Taleb proclaiming October
16, 2017 as a Day of Remembrance for Sherlynn D. Reid.
C. MOT 21-41 Motion to Approve Proclamation for Arbor Day on March 15, 2021
Overview: This is a motion to approve Village President Abu-Taleb proclaiming Arbor Day
on March 15, 2021
VII. Village Manager Reports
VIII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
IX. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and
then forwarded to the Village President for recommendation. If any appointments are
ready prior to the meeting, the agenda will be revised to list the names.
D. ID 21-116 Motion to Consent to the Village President’s Appointment of:
Board of Health - Noel Chavez, Appoint as Chair
X. Consent Agenda
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President and Board of Trustees Meeting Agenda March 15, 2021
E. ORD 21-22 An Ordinance Amending the Fiscal Year 2021 Annual Budget
Overview: An ordinance is hereby presented to appropriate funds for FY21. On a
continuous basis, staff evaluates all expenditures and certain adjustments
must be made based on various circumstances. On a quarterly basis (and
sometimes more often if needed), these amendments are recommended to the
Village Board for approval.
The attached amendments for Board consideration include several requests to
carry forward budgeted amounts (that were not re-appropriated in FY21) for
unspent funds from the prior year.
In addition, there are a handful of amendments for new money requests (not a
prior year carryforward) and one reclassification between accounts. These
include expenses from COVID for mailings to businesses, snow plowing
expenses due to the added snowfall over what was predicted and additional
funding needed for GPS based emergency signal preemption software.
F. ORD 21-24 An Ordinance Amending Chapter 18 (“Peddlers and Solicitors”), Article 2
(“Farmers’ Market”) of the Oak Park Village Code to Add a New Section
18-2-12 (“Farmer’s Market Online Sales Program”)
Overview: The Village’s Farmers’ Market is guided by Village Ordinance in Chapter 18,
Article 2 of the Oak Park Village Code. Approval of this recommended
ordinance will make the Market’s 2020 On-Line Pick-Up Pilot-Program a
permanent featured program of the Farmers’ Market season and will also
establish a per-order administration fee to help pay the costs of said program.
G. ORD 21-28 An Ordinance Granting an Extension of Time to Complete Construction of
the Planned Development at 715-717 South Boulevard (Residences of
South Boulevard)
Overview: 717 South Boulevard, LLC is requesting approval of an extension of its planned
development ordinance deadline to allow additional time to finish construction
of the multi-unit residential condominium building constructed at 715-717
South Boulevard. This is the third request.
H. ORD 21-29 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Amending Article 8 (“Uses”) of the Oak Park Zoning Ordinance
Regarding Live/Work Dwellings in the MS-Madison Street Zoning District
Overview: The applicants, Kim and Timothy Rasmussen, seek an amendment to Article 8
(“Uses”), Section 8.3 (“Use Restrictions”), Table 8-1 (“Use Matrix) of the Oak
Park Zoning Ordinance, by adding “Live/Work Dwelling” as a Special Use (“S”)
within the “Use” column for the MS - Madison Street Zoning District. This is a
companion application to ORD 21-30 for a Special Use Permit.
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President and Board of Trustees Meeting Agenda March 15, 2021
I. ORD 21-30 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Granting a Special Use Permit for a Live/Work Dwelling Unit at
1114 Madison Street
Overview: The applicants, Kim and Timothy Rasmussen, seek a Special Use Permit to
allow a live/work dwelling unit in the MS - Madison Street Zoning District at
1114 Madison Street. This is a companion application to ORD 21-29 for a
Zoning Ordinance Text Amendment.
J. RES 21-76 A Resolution Approving a Purchase Price Agreement with Tiles in Style,
LLC, d/b/a Taza Supplies, for the Acquisition of Dell Personal Computers in
an Amount Not to Exceed $38,000.00 and Authorizing Its Execution
Overview: The Information Technology (IT) department is requesting the authorization to
purchase Dell Optiplex personal computers (PCs) to replace computer
equipment used in the police department.
K. RES 21-79 A Resolution Approving a Purchase Price Agreement with Equipment
Management, Co., to Purchase Fire Department Rescue Extrication
Equipment in an Amount Not to Exceed $29,992, Authorizing its Execution
and Waiving the Village’s Bid Process for the Agreement
Overview: This expenditure replaces older extrication tools that require a gas generator
and hydrolic hoses to operate. The new equipment is battery powered saving
time and ease of deployment. This equipment that the Department selected is
proprietary in design and therefore staff recommends waiving the Village’s bid
process to use Genesis as the sole provider.
L. RES 21-80 A Resolution Approving an Independent Contractor Agreement with
Construction by Camco, Inc. for the 2021 Water Service Line Replacement
Program in an Amount not to Exceed $150,000.00 and Authorizing its
Execution
Overview: This project includes the replacement of the Village’s portion of potable lead
water service lines throughout the village. As residents replace their portion of
the lead water service line with copper pipe the Village will replace their side
at no charge to the resident. Typically 30-50 service lines are replaced
annually. This agreement will allow the Village to hire a contractor to
supplement Village work force efforts. The low responsible bidder was
Construction by Camco, Inc.
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President and Board of Trustees Meeting Agenda March 15, 2021
M. RES 21-81 A Resolution Approving the Renewal of an Independent Contractor
Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching
Services in 2021 in an Amount Not to Exceed $200,000.00 and Authorizing
its Execution
Overview: The Public Works Department makes repairs to the underground water
distribution and sewer collection systems. These repairs require excavation of
the public streets which then must be repaired in a timely manner. To assist
the Village, contractors are utilized to make these repairs. This item would
allow for renewal of the Independent Contractor Agreement with GA Paving,
LLC for 2021.
N. RES 21-82 A Resolution Approving the Renewal of the Annual Software License and
Support and Maintenance Agreement dated December 15, 2014 with
CityView, a Division of N. Harris Computer Corporation, for the Village’s
Permitting, Licensing and Inspection Services in an Amount Not to Exceed
$172,348.67 and Authorizing its Execution
Overview: The Village launched the CityView Permitting, Licensing and Inspection
software solution known locally as VillageView on May 9, 2016. The Village
enters into an Annual Maintenance Agreement with CityView to receive regular
software updates and technical support services.
O. RES 21-84 A Resolution Approving a GPS Based Emergency Traffic Signal Preemption
Equipment and Software Purchase Price Agreement with Traffic Control
Corporation in an Amount Not to Exceed $38,811, Authorizing its
Execution and Waiving the Village’s Bid Process for the Agreement
Overview: The Village requested a quote for the purchase of GPS based emergency traffic
signal preemption equipment for upgrading nine Fire Department vehicles to
be compatible with newly installed GPS based equipment at five traffic signals
on Lake Street along with the software to manage the emergency traffic signal
equipment. The Engineering Division only requested a quote from Traffic
Control Corporation which is a sole source vendor that supplies equipment
compatible with the equipment already installed in the Lake Street traffic
signals. GPS based emergency traffic signal preemption will allow for faster
response time for the Fire Department in the downtown area and for future
locations.
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President and Board of Trustees Meeting Agenda March 15, 2021
P. RES 21-85 A Resolution Approving a Professional Services Agreement with M.E.
Simpson Company, Inc. for the 2021 Large Water Meter Testing Program in
an Amount not to Exceed $33,835.00 and Authorizing its Execution
Overview: The Public Works Department solicited proposals from qualified firms to
provide technical support for the Village’s 2021 Large Water Meter Testing
Program. M.E. Simpson Company, Inc. provided a proposal that meets the
Village’s needs. The Large Water Meter Testing Program will test the accuracy
of water meters for large water users. Water meters outside of the American
Water Works Association standards will be repaired and brought into
compliance.
Q. RES 21-89 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA
Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village
of Oak Park Personnel Manual
Overview: Revising Appendix I (“Job Class and FLSA Status”) and Appendix VII
(“Appointee Pay Plan Schedule”) to update the current positions that are
authorized in the FY21 budget and to correct for prior errors.
R. RES 21-93 A Resolution Approving a Memorandum of Agreement between the Village
of Oak Park and the Teamsters Union Local No. 705 for the Period of April
1, 2021 to March 31, 2022 and Authorizing its Execution
Overview: Staff negotiated a Memorandum of Agreement with Teamsters Local No. 705
for a one year period of April 1, 2021 to March 31, 2022 given the uncertain
fiscal concerns as a result of the pandemic. This item authorizes the Village
Manager to execute the Agreement and essentially extends the existing
contract for a one-year period with a freeze on general wages and merit except
for the other sections outlined in the Agreement.
S. RES 21-94 A Resolution Approving a Collective Bargaining Agreement between the
Village of Oak Park and the International Brotherhood of Electrical
Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2021 to
December 31, 2023 and Authorizing Its Execution
Overview: Staff negotiated a successor Collective Bargaining Agreement with the
International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the
Period of January 1, 2021 to December 31, 2023. This item authorizes the Village
Manager to execute the Agreement. This is a three-year agreement with a one
year wage and merit freeze and a wage reopener in 2022 and 2023.
T. RES 21-98 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership
(BVP) Grant Application with the United States Department of Justice with
an Anticipated Funding Amount of $5,002.50
Overview: This resolution authorizes staff to submit an application for the BVP that
provides funding for the purchase of Police Officer vests.
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President and Board of Trustees Meeting Agenda March 15, 2021
U. MOT 21-31 A Motion to Concur with the Transportation Commission’s
Recommendation to Implement Portable Speed Radar Signs or Speed
Wagons on an Intermittent Basis on the 800 Blocks of North Cuyler Avenue
and North Harvey Avenue and for Targeted Speed Enforcement by the
Village of Oak Park Police Department
Overview: The Village of Oak Park received petitions to install traffic calming devices on
the 800 blocks of North Cuyler Avenue and North Harvey Avenue. The Village
conducted crash analysis and traffic studies for the petitioning and adjacent
blocks. At its January 12, 2021 meeting, the Transportation Commission voted
five to zero to recommend the following: 1) support the Staff recommendation
to implement portable speed radar signs or speed wagons on an intermittent
basis on the 800 blocks of North Cuyler Avenue and North Harvey Avenue, 2)
staff requests the Police use targeted speed enforcement on the blocks, and 3)
staff revisits the traffic data on these two blocks at some point in the future.
V. MOT 21-28 A Motion to Approve the February 2021 Monthly Treasurer’s Report for All
Funds
Overview: The unaudited February 28, 2021 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 summarizing the Village’s cash and investment balances.
W. MOT 21-29 A Motion to Approve the Bills in the Amount of $4,769,854.88 from
February 6, 2021 through March 5, 2021
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
(AP) system for the period beginning February 6, 2021 through March 5, 2021.
In addition, attached is the payroll summary for February 2021.
XI. Regular Agenda
X. ORD 21-31 Concur with the Plan Commission’s Recommendation and Adopt an
Ordinance Granting a Special Use Permit for a Major Planned Development
Containing a Seven Story Mixed-Use Building Consisting of 158 Dwelling
Units, Commercial Space and Parking at the Property Located at 203 South
Marion Street
Overview: The applicant is requesting to contstruct a seven (7) story apartment building
with 158 dwelling units over and abutting two levels of parking with 123
spaces, and a 1,200 square foot commercial space at the southwest corner of
Marion Street and Pleasant Street in the Pleasant District. This property was
also subject to Village Board approval to demolish a contributing structure in a
historic district. The applicant is also requeting that the effective term of the
Certificate of Appropriateness for the demolition of the existing structures on
the Property granted by Village Ordinance 20-086 be extended to be
coterminous with the 12-month period extending from the effective date of this
Ordinance for the Petitioner to apply for permits to construct the planned
development.
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President and Board of Trustees Meeting Agenda March 15, 2021
Y. ORD 21-33 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”) Article 5
(“Schedule of Fines and Penalties for Certain Minor Traffic Violations,
Parking and Vehicle License Violations”), Section 15-5-1 (“Schedule of Fines
and Penalties for Parking Violations”) And Chapter 29 (“Administrative
Adjudication”), Article 2 (“Administrative Adjudication of Parking
Violations”) Section 29-2-10 (“Additonal Penalty for Failure to Pay Fines
and Penalties Imposed by a Final Determination of No Liability”)
Overview: During the 2021 budget process, Mayor Anan Abu-Taleb and Trustee Arti
Walker-Peddakotla requested that staff review the additional penalties
associated with failure to pay parking tickets and present a proposal for the
Board’s consideration. Staff recommends adopting an ordinance lowering the
initial penalty for non-payment of parking citations after 14 days from thirty to
five dollars and that the additional penalty for failure to pay after an imposition
of final determination of liability by lowered to ten dollars instead of double
the original parking citation effective June 27, 2021.
XII. Call to Board and Clerk
XIII. Adjourn
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