President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, June 7, 2021 6:30 PM Village Hall I. Call to Order Village President Scaman called the meeting to order at 6:33 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining and Litigation It was moved by Village Trustee Buchanan, seconded by Village Trustee Robinson that this motion be approved for Approval of Executive Session Minutes pursuant to 5 ILCS 12/2(c)(21), Pending Litigation pursuant to 5 ILCS 120/2(c)(11), and Collective Bargaining pursuant to 5 ILCS 120/2(c)(2). The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:34 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval Village of Oak Park Page 1 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VIII. Minutes A. MOT 21-67 Motion to Approve Minutes from Regular Remote Meeting of May 24, 2021 of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia to approve Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IX. Proclamation B. ID 21-166 Motion to Approve Proclamation for Juneteenth Annually on June 19th. Village Trustee Enyia read the Proclamation aloud. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, that this Proclamation be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 X. Non-Agenda Public Comment Village Clerk Waters read the Non-Agenda Public Comment aloud. Dr. Wendy Greenhouse: Dr. Wendy Greenhouse provided public comment requesting the village to reconsider its waste hauling practices and fee schedule as the village is in the process of renewing the waste Village of Oak Park Page 2 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 hauling contract. Bike Walk Oak Park Board Members: Members of the Bike Walk Oak Park Board provided public comment requesting that Village staff review the best way to use bicycles that are currently part of surplus property owned by the Village of Oak Park. John Duffy : John Duffy, a member of the Committee for Equity and Excellence in Education, provided public comment requesting the Village Board follow the recommendation of Housing Programs Advisory Committee (HPAC) to not opt out of the recently adopted Cook County Residential Tenant Landlord Ordinance (RTLO). XI. Village Manager Reports C. ID 21-158 Review of the Revised Village Board Meeting Calendars for June and July 2021. Village Manager Cara Pavlicek provided an overview of the upcoming June and July meeting calendars. Village Trustee Buchanan added she has received emails regarding leaf blowers. Trustee Buchanan formally asked for a second to request village staff provide background information/research as to what other communities are doing regarding banning gas-powered leaf blowers. She would like to add this conversation to the June 28th meeting, Seconded by Village Trustee Walker-Peddakotla with a request to move this item to the July 6th Village Board meeting. Village Manager Cara Pavlicek responded she would provide the requested information at the July 6th Village Board meeting. D. ID 21-159 Discussion of upcoming Recommendations related to the Declaration of an Emergency Affecting the Public Health and Chapter 20 “Public Health” of the Municipal Code which Permits the Public Health Director to make rules, regulations, and orders due to the outbreak of COVID-19 Disease and both the Resolution and Ordinance Amendment will expire June 15, 2021. Village Manager Cara Pavlicek provided an overview of this agenda item which is requesting the Emergency Declaration for the Village of Oak Park be extended through November 30, 2021. This agenda item will be presented on the June 14th Village Board meeting. Village Trustee Buchanan inquired about the cancellation of the Independence Day parade and fireworks. Village Manager Cara Pavlicek Village of Oak Park Page 3 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 clarified the reasons behind the decision. XII. Village Board Committees Village President Scaman stated that moving forward this section will include the Trustee Citizen Commission reports as well. Village Trustee Buchanan provided information regarding InterGovernmental Assembly (IGOV) and the Oak Park Economic Development Corporation (OPEDC). Village Trustee Taglia provided an update as a member to the Firefighters Pension Board. XIII. Citizen Commission Vacancies E. ID 21-161 Board & Commission Vacancy Report for June 7, 2021. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. ID 21-162 Motion to Consent to the Village President’s Appointment of: Aging in Place Commission - Marion Baumgarten, Appoint as Member Board of Health - Wynne Lacey, Appoint as Member Building Codes Advisory Commission - Rick Easty, Appoint as Member Civic Information Systems Commission - Siva Balu, Appoint as Member Civic Information Systems Commission - Thomas Ptacek, Appoint as Member Transportation Commission - Ryan Peterson, Appoint as Member Village Clerk Waters read the names aloud. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Walker-Peddakotlaand seconded by Village Trustee Buchanan to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 4 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 G. RES 21-112 A Resolution Approving a Capital Lease with Huntington Public Capital Corporation in the Amount of $244,720 to Finance the Purchase of a Pelican Street Sweeper and Authorizing the Village Manager to Execute Any and All Documents for the Capital Lease This Resolution was adopted. H. ORD 21-40 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 8 (“Uses”) of the Oak Park Zoning Ordinance to Add Outpatient Behavioral Health in the HS-Harrison Street Zoning District as a Special Use This Ordinance was adopted. I. ORD 21-41 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for an Outpatient Behavioral Health Establishment at 213-215 Harrison Street This Ordinance was adopted. J. ORD 21-43 Concur with the Zoning Board of Appeals’ Recommendation and Adopt An Ordinance Granting a Special Use Permit to Operate a Physical Therapy Clinic at 221 Harrison Street This Ordinance was adopted. K. MOT 21-63 A Motion to Concur with the Transportation Commission’s Recommendation to Extend the Zone Y8 Overnight Parking Permit from 9:00 p.m. - 10:00 a.m. for the South Side of Washington Boulevard from Humphrey Avenue to Taylor Street This Motion was approved. L. RES 21-128 A Resolution Approving an Intergovernmental Agreement between the Villages of Oak Park and River Forest and the Townships of Oak Park and River Forest to Create a Home Repair Program and Authorizing its Execution Public comment submitted, but not read aloud. Valerie Lester: Valerie Lester submitted a comment in support of the intergovernmental agreement between the Villages of Oak Park and River Forest and the Townships of Oak Park and River Forest to Create a Home Village of Oak Park Page 5 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 Repair Program and Authorizing its Execution. This Resolution was adopted. XVI. Regular Agenda M. MOT 21-65 A Motion to Review a Request from the Oak Park Regional Housing Center (OPRHC) to Release $225,000 in Funds Being Withheld Under the Terms of the 2021 Funding Grant Agreement Due to the OPRHC’s Breach of the Agreement and to Amend the Terms of the Agreement to Extend the Due Date for the 2020 Audit Village Clerk Waters read the Agenda Public Comment aloud. Mary Bernstein: Mary Berstein provided public comment regarding their concerns about this proposed amendment to the agreement the Oak Park Regional Housing Center has with the Village and requests the village to hold the housing center to the agreement terms. Andrew Williams-Clark: Andrew Williams-Clark provided public comment supporting the Oak Park Regional Housing Center's request to amend its current agreement with the Village. Daniel Lauber spoke his Agenda Public Comment aloud. Daniel Lauber: Daniel Lauber provided public comment supporting the Oak Park Regional Housing Center's request to amend its current agreement with the Village. Village Manager Cara Pavlicek provided an overview of this agenda item. Athena Williams, Oak Park Regional Housing Center (OPRHC) Executive Director, outlined each of the requests. Executive Director Athena Williams then gave an overview of their auditing process. Village Trustees proceeded to ask questions of Executive Director Athena Williams and village staff, and were then provided historical background and clarification on the year-to-year requirements and funding. Village Trustee Taglia expressed his support of the Housing Center and the need to be mindful of the Board’s fiduciary responsibility. Ideas on how to best move forward with this partnership were discussed. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Village of Oak Park Page 6 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 Taglia to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Walker-Peddakotla NAYS: 1- Village Trustee Taglia ABSENT: 0 N. MOT 21-66 Motion to Receive the Citizen Police Oversight Committee Semi-Annual Written Report to the Village Board of Trustees Village Manager Cara Pavlicek introduced the Chair of the Citizen Police Oversight Committee, Donovan Pepper, and staff liaison to the Commission, Human Resources Director/Assistant Village Manger Kira Tchang. Chairman Donovan Pepper provided an overview of this agenda item. Village Trustee Walker-Peddakotla would like the complaint process to be more independent of the police department, and suggested to amend the ordinance for the Citizen Police Oversight Committee (CPOC) to include this direction. Village Trustees requested clarification about the complaint process and offered perspectives on the percentage of complaints versus calls of service; the reporting timeline going forward was also discussed. Chairman Donovan Pepper and Human Resources Director/Assistant Village Manger Kira Tchang provided clarification and responses. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 O. RES 21-124 Review and discussion of the draft 2021-2023 Village Board Goals as Directed at the May 17, 2021 Village Board Meeting Village President Scaman noted that Village Trustees Enyia, Robinson and Walker-Peddakotla had amendments to the draft document. Village Trustee Enyia requested to amend the goals to create an action plan for racial equity and social justice action plan and to add language for Village of Oak Park Page 7 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 community engagement for budget goals. Village Trustee Robinson requested to amend the census metrics to ensure the diversity is taking place throughout the community not just overall. Village Manager Cara Pavlicek will research if additional metrics are available to use to measure that diversity as well as other areas of the community (schools, housing, rentals, etc). Village Trustee Robinson also requested more specificity in identifying the type of funds for the affordable housing goal. Village Trustee Parakkat had questions on the census data; would like it to be broader than racial equity, and to include things like age-based demographics. Village Trustee Walker-Pedakkotla requested to remove the need for a Request For Proposal (RFP) for the Community Safety goal. Trustee Walker-Pedakkotla requested to also create a Vision Zero plan for Oak Park, which looks at the rate at which pedestrians and bicyclists get into accidents and then comes up with a plan to reduce that to zero. President Scaman asked Village Manager Cara Pavlicek to review the possibility of adding Vision Zero plan under their Community Safety goal. President Scaman stated having a third-party consultant is needed to provide neutral information to the Board and Village staff and will help to inform what the Board does going forward. Village Trustee Buchanan supported the Community Safety amendments realizing that a consultant may be beneficial to the process as Village Staff may not have the expertise or the capacity to carry these items out. Village Manager Cara Pavlicek will look into what can be implemented for item number 1 under the Community Safety goal based on recent state legislation. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia to adopt this Resolution as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XVII. Call to Board and Clerk Village of Oak Park Page 8 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 7, 2021 Village Clerk Waters: Clerk Waters commended all of the Village of Oak Park graduates, students, staff and families for making it through the 2020/2021 school year. Village Trustee Robinson: Village Trustee Robinson is grateful to enjoy and celebrate the summer as we progress out of the pandemic. Village Trustee Buchanan: Village Trustee Buchanan had no comment. Village Trustee Walker-Peddakotla: Village Trustee Walker-Peddakotla had no comment. Village Trustee Parakkat: Village Trustee Parakkat had no comment. Village Trustee Enyia: Thanked Village Staff, Village Trustees and organizers Anthony and Juanta in support of the Juneteenth event and the flag raising ceremony. Village Trustee Taglia: Village Trustee Taglia had no comment. Village President Scaman: President Scaman wanted to remember the mothers and families who have lost their children to gun violence. XVIII. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan to adjourn. The motion was approved. Meeting adjourned at 10:21 P.M., Monday, June 7, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 9 Printed on 7/7/2021