President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Thursday, June 24, 2021 6:30 PM Village Hall I. Call to Order Village President Scaman called the meeting to order at 6:32 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia Absent: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation and Collective Bargaining Negotiations It was moved by Village Trustee Taglia, seconded by Village Trustee Buchanan, that this motion be approved for Approval of Executive Session Minutes pursuant to 5 ILCS 120/2(c)(21), Pending Litigation and Probable Litigation pursuant to 5 ILCS 120/2(c)(11), and Collective Bargaining pursuant to 5 ILCS 120/2(c)(2). The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla V. Reconvene to Special Meeting and Call to Order The Special Meeting reconvened at 7:11 P.M. VI. Roll Call Present: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia Absent: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla VII. Agenda Approval President Scaman asked for a motion to pull Item Q for Trustee Taglia and Item O for Trustee Walker-Peddakotla from the Consent Agenda and move Village of Oak Park Page 1 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 them to the Regular Agenda. It was moved by Village Trustee Enyia, seconded by Village Trustee Robinson, to approved the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla VIII. Minutes A. MOT 21-73 Motion to Approve Minutes from Regular Remote Meeting of June 7, 2021 and Special Remote Meeting of June 14, 2021 of the Village Board. It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla IX. Non-Agenda Public Comment There was no Non-Agenda Public Comment. X. Village Manager Reports Village Manager Cara Pavlicek apologized for the internet service issues on Monday that precluded the Board Meeting from happening on its scheduled day and time. Village Manager Cara Pavlicek then stated that as part of the upcoming July 6th Board meeting, staff will be presenting a discussion item on some of the first round of considerations related to the America Rescue Plan funds, including a review from the Village’s Chief Financial Officer regarding lost revenues in 2020 and how the village can recoup some of the funds lost. Staff will also be presenting preliminary outlines related to supporting some additional public health response to Covid and continued emergency assistance for both individuals and businesses. XI. Village Board Committees and Citizen Commissions There were no comments. Village of Oak Park Page 2 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 XII. Citizen Commission Vacancies B. ID 21-175 Board & Commission Vacancy Report for June 24, 2021. President Scaman introduced the Item. There were no further comments. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments C. ID 21-176 Motion to Consent to the Village President’s Appointment of: Board of Health - Jennifer Fritz, Reappoint as Member Citizen Involvement Commission - Curtis Lott, Reappoint as Member Civic Information Systems Commission - Sharon Newton, Reappoint as Member Farmers Market Commission - Rachel Hahs, Appoint as Chair Housing Programs Advisory Committee - Andrew Williams-Clark, Reappoint as Member Transportation Commission - Meghann Moses, Reappoint as Member Deputy Clerk Linda DeViller read the names aloud. It was moved by Village Trustee Enyia, seconded by Village Trustee Buchanan to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla XIV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla E. RES 21-123 A Resolution Approving an Intergovernmental Agreement between the Village of Oak Park and the Metropolitan Water Reclamation District of Greater Chicago for the Design, Construction, Operation and Maintenance of the Lemoyne Parkway Relief Sewer Project and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 3 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 F. MOT 21-60 A Motion to Approve the Bills in the Amount of $5,324,218.36 from May 5, 2021, through June 4, 2021 This Motion was approved. G. MOT 21-61 A Motion to Approve the May 2021 Monthly Treasurer’s Report for All Funds This Motion was approved. H. RES 21-133 A Resolution Approving a Parking Lot Temporary License Agreement with Careful Peach Boutique for a One Day Bastille Day Event on July 10, 2021, and Authorizing its Execution This Resolution was adopted. I. RES 21-134 A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Purchase, Installation, and Programming of 4G Modem Upgrade Kits for Forty-Six (46) CALE Parking Paystations During Fiscal Year 2021 in an Amount Not to Exceed $23,920.00 and Authorizing its Execution. This Resolution was adopted. J. RES 21-135 A Resolution Approving an Intergovernmental Master Agreement for Village of Oak Park Maintenance of State of Illinois Traffic Signals and Authorizing its Execution This Resolution was adopted. K. RES 21-136 A Resolution Approving an Intergovernmental Master Agreement for the State of Illinois Maintained Traffic Signals and Authorizing its Execution This Resolution was adopted. L. RES 21-137 A Resolution Approving an Independent Contractor Agreement with MYS, Incorporated for Chicago Avenue Brick Crosswalk Repairs in an Amount Not to Exceed $60,000.00 and Authorizing its Execution This Resolution was adopted. M. RES 21-138 A Resolution Approving an Independent Contractor Agreement with Superior Road Striping Incorporated for Thermoplastic Pavement Markings in an Amount Not to Exceed $50,000.00, Authorizing its Execution and Waiving the Village’s Formal Bid Process for the Agreement This Resolution was adopted. N. ORD 21-45 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Detail Center Car Wash at 248 Madison Street. Village of Oak Park Page 4 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 This Ordinance was adopted. P. RES 21-141 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Numbers 2020 WC 03592 and 2020 WC 03593 This Resolution was adopted. R. ORD 21-49 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Taco Mucho LLC, DBA Taco Mucho This Ordinance was adopted. S. ORD 21-50 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Craft Brew Lounge Class D-16 Liquor License to JD North Blvd Holdings LLC, DBA The Beer Shop This Ordinance was adopted. XV. Regular Agenda U. MOT 21-58 A Motion to Receive the Fiscal Year 2020 Comprehensive Annual Financial Report (CAFR) and Supporting Documents as Reviewed by the Village Board at its June 14, 2021, Special Meeting There was no discussion of this Item. It was moved by Village Trustee Buchanan, seconded by Village Trustee Robinson to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla V. MOT 21-59 A Motion to Receive the Fiscal Year 2020 Single Audit Report as Reviewed by the Village Board at its June 14, 2021, Special Meeting There was no discussion of this Item. It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson to approve the Motion. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 5 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla T. RES 21-130 A Resolution Approving Program Year (PY) 2021 Community Development Block Grant Funding Recommendations and Releasing the Draft PY 2021 Action Plan for Public Comment Trustee Robinson requested clarification about the state’s eviction moratorium for renters and if Goal Number 4 (facilitate assistance to persons impacted by COVID-19) could be used in this area. Tammie Grossman, Director of Development Customer Services, gave an overview of the Community Development Block Grant Funds (CDBG). Director Grossman then explained the process for the Action Plan, and how the Board's approval will allow them to release the Action Plan to the public for comment. Director Grossman explained that 20% of the allocated CDBG funds go to sub-recipients which are non-profit entities within the village; other funds go to the village itself through infrastructure support and housing programs. Trustee Buchanan asked about the competitiveness for these funds for the non-profit sub-recipients/ applicants. Director Grossman responded it is a competitive process and is application-based. Director Grossman stated staff will be presenting to the Board a recommendation to continue with the CDBG program as allocated, and use a portion of the America Rescue Plan funds to help supplement assistance to those who are impacted by COVID-19 rental moratorium. It was moved by Village Trustee Buchanan, seconded by Village Trustee Robinson, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla Q. RES 21-142 A Resolution Approving an Amendment to the Funding Grant Agreement Between the Village of Oak Park and Oak Park Regional Housing Center Dated March 3, 2021 and Authorizing its Execution Trustee Taglia commented that he requested this Item be pulled from the Village of Oak Park Page 6 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 Consent Agenda for the purpose of voting No. It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, and Village Trustee Robinson NAYS: 1- Village Trustee Taglia ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla O. RES 21-140 A Resolution Approving a Professional Services Agreement with CISYNC, LLC for Police Department Records Management Services in an Amount Not To Exceed $35,240 with an Option to Renew for Two Additional One-Year Periods and Authorizing its Execution Trustee Buchanan read out loud a comment submitted by Trustee Walker-Peddakotla. Trustee Walker-Peddakotla requested that the Board consider tabling this item and asking CPOC, (the Citizen Police Oversight Committee) to review this proposal and provide a recommendation to the board. President Scaman asked to Table this Item until the next Board Meeting. It was moved by Village Trustee Enyia, seconded by Village Trustee Robinson, that this Resolution be Tabled until the next Board Meeting. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla W. ID 21-173 Discussion of Twelve-Month Implementation Guide for the 2021-2023 Village Board Goals as Adopted at the June 14, 2021, Village Board Special Meeting Trustee Buchanan had a comment from Trustee Walker-Peddakotla, but deferred reading the comment to allow Trustee Walker-Peddakotla a chance to express her ideas herself. Trustee Enyia agreed. Trustee Robinson requested clarification on the strictness of the goal timeline. Village Manager Cara Pavlicek gave an overview of the idea of the timeline and monthly benchmarks. They are in place to facilitate keeping the board on track for their goals and for their fiscal responsibilities. Trustee Buchanan appreciates the timeline stating it is helpful, and that the Village of Oak Park Page 7 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 Board should assume it has some flexibility. Trustee Buchanan requested clarification on sustainability - Item 1 D; was the goal to put out the RFP or have the hiring done or something else? Deputy Village Manager Ahmad Zayyad responded. Trustee Buchanan asked about the commissions and the relationship with the board and staff - who is the best entity to do the homework and background work, and what’s the best way to approach that? President Scaman interjected that the Board will have the action plans from the commissions in September and the Board can have the commission action plans be responsive to the Board’s goals. Village Manager Cara Pavlicek responded with an overview of the relationships and processes between staff, commissions, and the Board. Regarding Safety Goal number 5 for Q1, Trustee Buchanan spoke to Trustee Walker-Peddakotla’s request for CPOC to do the review. Trustee Buchanan would also like to have a discussion regarding the Affordability Goal (hold two Village Board study sessions for a comprehensive review of (a) IZO an (b) parking system to review history of polices and determine consensus for direction on next steps in policy review) and review reparations before next Spring. Village Manager Cara Pavlicek responded it is in Q2 because of bandwidth and putting too much on the boards plate - it can be moved but something else has to give. Trustee Enyia would like things moved around as well but realizes there are conversations that need to happen before these items are addressed. Sustainability and other things already have traction and are easier to move on; other items need more conversations first. Trustee Taglia likes the structure. The challenge will be to stay on task during the course of the year, but thinks there is some flexibility. Trustee Taglia understands the point/ counter point regarding the commissions and staff discussion, and not to forget the commissions are advisory and there is some really good talent in the staff. President Scaman responded that we have a commission friendly Board and come October there will be great conversations around empowering the commissions in a way that helps the Board make informed decisions. XVI. Call to Board and Clerk Trustee Buchanan wanted to address the committees and commissions report, which was overlooked earlier in the meeting, with a reminder that iGov is planning a sustainability symposium (Sept 18). Trustee Buchanan would like as many trustees to show up as possible. Village of Oak Park Page 8 Printed on 7/7/2021 President and Board of Trustees Meeting Minutes June 24, 2021 Trustee Taglia had no comment. Trustee Robinson had no comment. Trustee Enyia - President Scaman asked him to speak about the Junteenth celebration. Trustee Enyia responded that it was a great turn out and the parade was great. Trustee Enyia thanked village staff for helping make this happen. President Scaman indicated their will be a celebration on Saturday in honor of Reverend Allan’s retirement. President Scaman also mentioned the passing of Carrie Banks and sends her condolences to her family and to the community at large . XVII. Adjourn It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan to adjourn. The motion was approved. The meeting adjourned at 8:11 P.M., Thursday, June 24, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Parakkat, and Village Trustee Walker-Peddakotla Village of Oak Park Page 9 Printed on 7/7/2021