President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, August 2, 2021 6:30 PM Village Hall I. Call to Order Village President Scaman called the meeting to order at 6:31 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining & Pending Litigation It was moved by Village Trustee Taglia, seconded by Village Trustee Walker-Peddakotla, to enter into Executive Session pursuant to 5 ILCS 120/2(c) (21) - Approval of Executive Session Minutes, pursuant to 5 ILCS 120/2(c)(11) - Pending Litigation, and pursuant to 5 ILCS 120/2(c)(2) - Collective Bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting The Regular Meeting reconvened at 7:06 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval Village President Scaman asked that Item H be moved from the Consent Village of Oak Park Page 1 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Agenda to the Regular Agenda. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to approved the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VIII. Minutes A. MOT 21-83 Motion to Approve Minutes from Regular Remote Meeting of July 19, 2021 and Special Remote Meeting of July 26, 2021 of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IX. Non-Agenda Public Comment There were no Non-Agenda Public Comments. X. Proclamation Former Village Trustee Ray Johnson read the Proclamation aloud. B. RES 21-192 A Resolution in Appreciation of Village Manager Cara Pavlicek It was moved by Village Trustee Taglia, seconded by Village Trustee Parakkat, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XI. Village Manager Reports C. MOT 21-77 A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Village of Oak Park Page 2 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Report as of June 30, 2021 The Village's Chief Financial Officer, Steve Drazner, gave an overview of this Item. Village Trustee Parakkat requested clarification on how the lost revenue correlates with the lost revenue for the American Rescue Plan Act (ARPA) funds. Chief Financial Officer Drazner responded this report compares year to date (2021) actual's with the year to date budget - no connection with this report and prior lost revenue reports provided to the Board. The ARPA lost revenue is a different calculation - this is strictly comparing year to date actual's with the budget. Village Trustee Walker-Peddakotla added clarification confirming this is looking at the current year's numbers as compared to what was budgeted for the current year. Village Trustee Robinson requested clarification on when the village's financials are audited and is there a big difference between the audited and un-audited numbers. Chief Financial Officer Drazner responded this past year was a clean audit and it can vary from year to year. The audit starts in November and is presented to the Board in June of the following year. Village Trustee Taglia requested clarification on the parking fund revenues. Chief Financial Officer Drazner responded it could be up to a $2 Million shortfall at this point. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 D. ID 21-236 Review of the Revised Village Board Meeting Calendars for August, September, October, November and December 2021. Village Manager Cara Pavlicek gave an overview of this Item. Village President Scaman had some additional meetings being scheduled at the moment that are not currently on the calendar: Village President Scaman plans to host the Commission Chair meeting in August, and the Reinventing Government Committee meeting will be in September. Village of Oak Park Page 3 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Village Trustee Taglia requested clarification on if there would be only one Personnel Committee Meeting in August. Village Manager Pavlicek responded they haven't confirmed that yet. Village Trustee Walker-Peddakotla requested clarification on when the Governor's Orders for Remote Meetings ends. Village Attorney Paul Stephanides responded the current emergency declaration ends on August 21, 2021 at which point it would have to be renewed for an additional 30 days. Village Health Director, Dr. Chapple-McGruder, gave an update about the COVID-19 spread in the community and the rising cases in July. Village Trustee Walker-Peddakotla has concerns about comments that children should be okay if they get the virus. Village Health Director Dr. Chapple-McGruder responded we should be comparing children with the virus with children who have not had the virus to get a better understanding of the virus' impact to children. Village Trustee Walker-Peddakotla wondered what the village can do to provide more reassurance to parents as they send their children back to in-person learning since there is not an option for remote learning. Village Health Director Dr. Chapple-McGruder responded she has been working closely with the school districts to try to ensure that the best mitigation protocols are in place so schools are as safe as possible. Village Trustee Robinson requested information on vaccination rates amongst different demographics in the village and how does the village compare in our vaccination rates. Village Health Director Dr. Chapple-McGruder responded they have reviewed overall vaccination rates and the rates of 12-17 year old populations. Vaccination rates for individuals that are 12 years old or older in Oak Park are lower than in other communities. XII. Village Board Committees & Trustee Liaison Commission Reports There was no discussion. XIII. Citizen Commission Vacancies E. ID 21-235 Board & Commission Vacancy Report for August 2, 2021. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. ID 21-237 Motion to Consent to the Village President’s Appointment of: Citizen Involvement Commission - Jill Eid, Appoint as Member Village of Oak Park Page 4 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Environment & Energy Commission - Cassandra West, Appoint as Member Environment & Energy Commission - Liz Lukehart, Appoint as Member Historic Preservation Commission - Asha Andriana, Appoint as Member Historic Preservation Commission - Nicole Alfred-Napper, Appoint as Member It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to approve this Report. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XV. Consent Agenda President Scaman asked to remove Item H from Consent and move it to the Regular Agenda. Deputy Clerk DeViller then read the following Consent Agenda Public Comment aloud. Christopher Donovan: Christopher Donovan had a public comment regarding Item P on the Consent Agenda. They are requesting the Village Board consider including a caveat when approving the extension of the 2017 operating agreement until December 31, 2021 whereby the current OPEDC Board of Directors initiate procedures to adopt an amendment of the organization's by-laws reestablishing "Government Directors" as "ex officio" members of the Oak Park Economic Development Corporation Board of Directors. Approval of the Consent Agenda It was moved by Village Trustee Buchanan and seconded by Village Trustee Parakkat to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 G. RES 21-151 A Resolution Approving the Renewal of the Contractor Services Agreement with Occupational Health Centers of Illinois, P.C. d/b/a Concentra Medical Centers and Authorizing its Execution. This Resolution was adopted. Village of Oak Park Page 5 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 I. RES 21-163 A Resolution to Approve and Consent to the Class 7C Incentive Application of Mosaic Counseling and Wellness for the Property Located at 213-215 Harrison Street Consistent with the Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC) This Resolution was adopted. J. RES 21-170 A Resolution Approving an Extension of the Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park through December 31, 2021, and Authorizing Its Execution This Resolution was adopted. K. RES 21-171 A Resolution Approving the Final Program Year 2021 Action Plan for Federal Community Development Block Grants Funds and Submitting this Plan to the U.S. Department of Housing and Urban Development This Resolution was adopted. L. RES 21-175 A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services in an Amount Not to Exceed $110,000.00 and Authorizing its Execution. This Resolution was adopted. M. RES 21-169 A Resolution Authorizing A Single Family Housing Rehabilitation Loan, A Lead Hazard Reduction Grant And An Energy Efficiency Grant (SFR-090) This Resolution was adopted. N. RES 21-177 A Resolution Approving an Intergovernmental Agreement between the Chicago Transit Authority and the Village of Oak Park for Special Transit Police Detail Services and Authorizing its Execution This Resolution was adopted. O. RES 21-178 A Resolution Approving an Independent Contractor Agreement with Construction by Camco, Inc. for the 2021 CDBG Water Service Line Replacement Program in an Amount Not to Exceed $50,000.00 and Authorizing its Execution This Resolution was adopted. P. RES 21-186 A Resolution Approving an Extension of the Second Amended and Restated Operating Agreement with the Oak Park Economic Development Corporation (Oak Park EDC) and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 6 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Q. RES 21-187 A Resolution Approving a Purchase Price Agreement with Streicher’s, Inc. for Full-Face Respirators and Filters in an Amount Not to Exceed $49,830 in Fiscal Year 2021 and Authorizing its Execution This Resolution was adopted. R. RES 21-183 A Resolution Authorizing the Execution of a Settlement Agreement in United States District Court for the Northern District of Illinois Case Number 2017 CV 6592 This Resolution was adopted. S. RES 21-188 A Resolution Approving the Renewal of the Power Supply Agreement with MC-Squared Energy Services, LLC for the Oak Park Community Choice Aggregation Program Through May 31, 2022 Inclusive of the .3¢/kWh to Support Sustainability and Renewable Energy Projects within the Village and Authorizing its Execution This Resolution was adopted. T. MOT 21-80 A Motion to Concur with the Transportation Commission’s Recommendation to Replace the Fenwick High School On-Street Student Permit Parking Restrictions with Open Parking with Daytime Restrictions Consistent with Adjacent Blocks This Motion was approved. U. MOT 21-81 A Motion to Approve the Bills in the amount of $2,173,648.05 from July 10, 2021, through July 22, 2021 This Motion was approved. V. RES 21-193 A Resolution Approving a Nursing Services Agreement with Patrice Steurer, R.N., in an Amount Not to Exceed $35,000 and Authorizing its Execution This Resolution was adopted. W. RES 21-194 A Resolution Approving a Nursing Services Agreement with Kathleen Monty, R.N., in an Amount Not to Exceed $35,000 and Authorizing its Execution This Resolution was adopted. XVI. Regular Agenda H. RES 21-185 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village of Oak Park Personnel Manual Village Manager Cara Pavlicek gave an overview of this Item which is a Village of Oak Park Page 7 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 recommendation to increase the pay range for village engineer recruitment and to add two positions within the Health department. Village Trustee Walker-Peddakotla requested clarification on who pulled this Item from the Consent Agenda. President Scaman indicated she did as well as others. Village Trustee Robinson requested more information on the two new positions for the Health department. Village Manager Pavlicek responded that during the pandemic, many of the Health department's village responsibilities were put aside so they could focus on pandemic response. At this time they are seeing an increase in requests for Health department services outside of the pandemic response which require additional staff. Village Health Director, Dr. Theresa Chapple-McGrudder added the Health Department's job is to protect the health of the public, to promote good public health practices, and to prevent diseases. The Health Department has been focused on preventing the spread of disease (COVID) and the additional positions would allow the Health Department to address other two aspects. Village Trustee Enyia requested clarification on if this is a new expense or was this previously budgeted for. Village Manager Pavlicek responded the engineering positions are included in the current budget but may impact for year 2022 budget; the Health positions are included as a budget amendment under Item X on tonight’s agenda. Village Trustee Parakkat requested clarification on how the work of the Health positions been covered during the Pandemic. Village Manager Pavlicek responded the Environmental Health Supervisor position was previously held by Mike Charley. He continued to do this work when he transitioned to be the Health Director but he indicated the workload was not sustainable. The Health Education Manager position is a new position. The health positions will be covered with a commitment to the ARPA funds through 2026 Village Trustee Parakkat asked if the village could use a contractor for these positions versus hiring a permanent employee. Village Manager Pavlicek responded the village has not historically used contractors where they have supervisory responsibilities. Village Trustee Walker-Peddakotla commented to health education being vital now and is in support of work to identify the mental health impacts of veterans, and of the pandemic, in the community. Village of Oak Park Page 8 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Village Trustee Taglia voiced his support of funding the two health positions as well as the broadening of the pay raise for the civil engineer position. Village Trustees Buchanan, Parakkat, and Enyia commented they were glad the Item got pulled form the Consent Agenda so there could be this discussion and clarification on these positions. It was moved by Village Trustee Taglia, seconded by Village Trustee Buchanan, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 X. ORD 21-42 An Ordinance Amending the Fiscal Year 2021 Annual Budget Village Manager Cara Pavlicek introduced this Item. There was no further discussion. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Y. ID 21-198 Discussion regarding next steps to select a Third-Party Consultants to Serve as an Independent Facilitator Related to the Village Board Community Safety Goals President Scaman opened the Item for discussion. Village Trustee Robinson liked the concepts of BerryDunn and the local familiarity of Hillard Heinz. Village Trustee Taglia initially intrigued by BerryDunn's community co-production policing model, but it hasn’t been tried on a scale like the Village of Oak Park (its been used on a trial basis for smaller municipalities). It’s a pilot-type program; Hillard Heinz was more tried and true - but their approach did not have as robust an engagement with the Village of Oak Park Page 9 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 community as BerryDunn. Village Trustee Parakkat Commented he was more impressed with the Hillard Heinz team and their approach as well as their local familiarity with Oak Park. Village Trustee Buchanan commented that it may be difficult for these firms to embrace a new paradigm of policing since both firms had ex-police officials on their teams. They favors BerryDunn as they seemed to respond better to the possibility of exploring a new community safety paradigm. Village Trustee Enyia commented once the firm is chosen he would like to lean on the commissions a little (like the Citizens Police Oversight Committee) for their insights into the process. While Hillard Heinz had an extensive background of organizations they have worked with, none were implementing the transformative style the Board is looking for; BerryDunn seemed to have one case where they tried to re-imagine what policing could look like. Village Trustee Walker-Peddakotla expressed three concerns: First, the process seems backwards since this Request For Proposal was put out by the last board and is not reflective of the current Board’s goals - there could be more forward thinking and progressive providers that did not respond to this request that could be better prepared to address the current Board's goals. Second, what the community wants is not being taken into account. Third, the people in these firms are former police professionals; If we want something different to happen in the community we have to have people who think differently (than these 2 firms).This is the wrong direction to go in. We should give the community what they are asking for which is a conversation. Village President Scaman commented that the Board counts on Village Trustee Walker-Peddakotla and activists to push them outside their comfort zone to continue to serve the community better. Village President Scaman added we do need activists to push us for change and disagrees that we can’t accomplish real progress here though as Village Trustee Walker-Peddakotla and other activists will be part of these conversations. Village President Scaman recommended to ask both firms to flesh out their community engagement and alternative options for calls for service and see how they respond. XVII. Call to Board and Clerk Village Trustee Taglia is hopeful the COVID surge will not continue and thanked Village Manager Cara Pavlicek for her service. Village of Oak Park Page 10 Printed on 9/27/2021 President and Board of Trustees Meeting Minutes August 2, 2021 Village Trustee Buchan was appreciative for the reading of the proclamation saying farewell to Village Manager Cara Pavlicek, and looks forward to working with Interim Village Manager Lisa Shelley in the future. Village Trustee Parakkat thanked Village Manager Cara Pavlicek and mentioned he is appreciative of all the discussions this Board has had after their first 90 days together. Village Trustee Walker Peddakotla spoke about her time sitting with Representative Cori Bush and other activists in Washington, D.C. to protest the eviction moratorium. Village Trustee Robinson commented on the logistics of the meetings and is very grateful for the upcoming August break in the Board meeting schedule. President Scaman commended the Board, and is proud they will keep moving forward with their goals, and wished Village Manager Cara Pavlicek well in her new role. Village Trustee Enyia recounted an encounter with a young child at the pool which reminded him that It only takes a moment to talk to someone and listen to them and understand what they are going through and acknowledge them as people and make a difference in each other's lives. XVIII. Adjourn It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to adjourn. The motion was approved. The Meeting adjourned at 9:18 P.M., Monday, August 2, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 11 Printed on 9/27/2021