President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, November 15, 2021 6:30 PM Remote I. Call to Order Village President Scaman called the meeting to order at 6:30 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Approval of Executive Session Minutes, and pursuant to 5 ILCS 120/2(c)(11) - Pending Litigation. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:01 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 VII. Agenda Approval Village of Oak Park Page 1 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Walker-Peddakotla requested Item H be move from the Consent Agenda to the Regular Agenda. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat, to approve the Agenda as Amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VIII. Minutes A. MOT 21-118 Motion to Approve Minutes from Regular Remote Meeting of November 1, 2021 and Special Remote Meeting of November 8, 2021 of the Village Board. It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to approve this Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IX. Non-Agenda Public Comment The following person spoke their Non-Agenda Public Comments aloud: Laura Sakiyama: Laura Sakiyama spoke their public comment in support of Dr. Chapple, the village's Public Health Director, and in extending the emergency authority of the Health Director. Village Clerk Christina Waters read the following Non-Agenda Public Comments aloud: Bike Walk Oak Park Advocacy Team: The Bike Walk Oak Park Advocacy Team submitted their public comment outlining the Vision Zero initiative for the village and their support for the village to design a safety infrastructure around schools and to undertake programs that will encourage and enhance walking and cycling safety. J. Luke Alberts: J. Luke Alberts submitted their public comment in Village of Oak Park Page 2 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 support of rescinding the Oak Park Health Department's emergency authorization powers. They believe it is now time to start getting the village to become more progressive as it relates to COVID restrictions and bring some normalcy back to schools. Kerri Joy: Kerri Joy submitted their public comment in support of expiring the emergency powers of the Oak Park Health Department. The village is no longer in an emergency state but rather a state of transition and we should trust in the decision to allow the order to expire and focus on what is necessary for our community to navigate nimbly and collectively in the months to come as we begin to bring back a new normal for this great community. Amy Butler: Amy Butler submitted their public comment in disagreement with the Board's decision to expire the emergency authorization of the health department without public discussion, requesting that this be put on the agenda. Anne McNamee: Anne McNamee submitted their public comment expressing concerns over the expiration of the health department's emergency authorization powers and asked for the continued support of Dr. Chapple's leadership and to extend the emergency authorization. Ana Garcia & Jim Doyle: Ana Garcia & Jim Doyle submitted their public comment urging to maintain Dr. Chapple-McGrudder's emergency powers as we are still in the midst of the pandemic. Hamstringing our public health officials from responding in ways they should be enabled to do creates the possibility of continuing to prolong the pandemic and strips our public health department of exactly what it should be doing and is trained to do: protecting the health of our community, especially the most vulnerable among us. Black Residents of Oak Park (BROOP): Black Residents of Oak Park (BROOP) submitted their public comment concerned with issues related to the department of public health, which include the mistreatment of the health director, the expiration of the temporary emergency order, and the general lack of confidence in our Village leaders due to failure in process and lack of transparency while addressing this issue. They urged the Village board to extend the emergency powers to allow Dr. Chapple-McGruder to continue protecting the community and its most vulnerable residents. Bryan James: Bryan James submitted their public comment in support of the amazing job Dr. Chapple-McGrudder is doing in response to the pandemic and asked to not restrict her decision making authority. Village of Oak Park Page 3 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Brynne Hovde: Brynne Hovde submitted their public comment thanking the volunteers, District 97 staff, village staff and the health department for coordinating the vaccine clinics and urged the Board to extend the emergency order. Charlotte Niznik: Charlotte Niznik submitted their public comment in support of the extension of Dr. Chapple-McGrudder's authorization to make reasonable rules, regulations and orders related to Covid mitigation measures to ensure the health and safety of all Oak Park residents. Deanna Barnes: Deanna Barnes submitted their public comment in support of extending Dr. Chapple-McGrudder's authority related to Covid-19 mitigation measures. They find it unacceptable that Dr. Chapple-McGruder's work has come at the expense of constant harassment as Oak Park continues to show that white supremacy and systemic racism are thriving - in abundance. Don Hosek: Don Hosek submitted their public comment imploring the Board to extend Dr. Chapple-McGrudder's authorization and to consider making the director’s authority to institute rules regulations and orders relating to disease control a permanent part of their remit. Dot Lambshead Roche: Dot Lambshead Roche submitted their public comment to provide an extension of the emergency powers of Dr. Chapple-McGrudder, and move forward with all the other pressing issues of this governing board. Eunice Hawkins: Eunice Hawkins submitted their public comment in enthusiastic support of Dr. Theresa Chapple-McGruder as the Oak Park Public Health director and extending her emergency powers, especially at this critical time when transitioning into the winter months and potential Covid surges. They strongly urged the Board to extend Dr. Chapple’s emergency powers immediately. George Bailey: George Bailey submitted their public comment expressing their concern over Dr. Chapple's encountering an atmosphere that keeps her from comprehensively performing the role(s) for which she was hired and asked the Board to consider their lack of transparency of this issue. They will not stand for a black woman, who is an expert in her field and an employee of this Village, to be subjected to institutionalized oppression and harassment in the workplace. Jacquelyn Rodriguez: Jacquelyn Rodriguez submitted their public comment asking to extend the emergency authorization to Dr. Chapple. Village of Oak Park Page 4 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 We are still actively in a pandemic and our safety still relies on quick and informed action. Things happen very slowly at the table, and that is not something we can afford right now. Jameel Abdur-Rafia: Jameel Abdur-Rafia submitted their public comment requesting to extend authorization to Dr. Chapple-McGruder so that she can continue to act nimbly to protect our community. Referring to an incident with Dr. Chapple, they urged the Board to draft a letter telling angry white people to stop showing up at people's homes. Jennifer Hall: Jennifer Hall submitted their public comment requesting the Board grant an extension of their approval for the current Public Health Director to continue to have the ability to make rules, regulations, and orders as pertains to mitigating the effects of Covid-19 in the community. John Duffy: John Duffy submitted their public comment urging the Board to extend the existing temporary authorization of Public Health Director Dr. Chapple-McGruder to allow them to make immediate reasonable rules, regulations and orders relate to Covid mitigation measures. The empowerment of Dr. Chapple-McGruder to act expeditiously in face of ongoing public health needs remains vital for our community’s well-being and not renewing could potentially bring unnecessary harm to our community. Village Clerk Waters stopped reading the Non-Agenda Public Comments after the 30 minute mark, and will continue to read the remaining comments at the end of the meeting. Village Trustee Walker-Peddakotla requested clarification if a Board member could assist in reading the Public Comments on behalf of the Village Clerk when there are numerous comments submitted. Village Attorney Paul Stephanides responded in the affirmative. Village Clerk Christina Waters responded at this time she is ok with reading all of the Public Comments. X. Proclamation B. MOT 21-117 A Motion to Approve a Proclamation for America Recycles Day - November 15, 2021 Village Trustee Walker-Peddakotla commented she will be voting "No" on this Proclamation; while recycling is something that should be done, there is a need to move away from single-use plastics and from carbon, oil and gas and moving towards alternative energy sources . Village of Oak Park Page 5 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Buchanan requested clarification on the reason for this Proclamation as most people are aware of recycling. Village President Scaman responded she brought this Proclamation forward to coincide with a bench that Trustee Parakkat was going to put at Village Hall. She appreciates the promotion and education regarding the recycling industry from this discussion. Village Trustee Parakkat added while this might be a symbolic gesture, ultimately we are looking at a cultural shift that will require a variety of solutions. There is no harm in having this Item and clarified they dedicated an up-cycled bench to the Oak Park Public Library. These small measures go a long way to shifting the culture in which we live. Village Trustee Walker-Peddakotla responded she disagrees and recommended listening to the discussion from the youth who attended COP26. There is a need to divest from fossil fuel companies and the production systems that rely on oil. This symbolic gesture is perpetuating the system that has already been perpetuated for generations. Village Trustee Taglia withdrew his motion, and Village Trustee Parakkat also withdrew his second of the motion. This Motion was withdrawn. XI. Village Manager Reports C. ID 21-371 Review of the Revised Village Board Meeting Calendars for November and December 2021 Interim Village Manager Lisa Shelley gave an overview of this Item. Village Trustee Buchanan requested clarification on if the next Board meeting is next Monday or in December. Interim Village Manager Shelley clarified next Monday is a special meeting, the next regular Board meeting will be in December. Interim Village Manager Shelley then gave an overview of some key points regarding the expiration of the village's emergency order: - The authority and duties of the Public Health Director are not being removed tonight. - The governor continues to declare a state of emergency on a month-to-month basis, therefore the Director of Public Health's authority stays in effect due to the declared emergency. - This emergency authorization was initially implemented due to the uncertainty of if the governor's emergency declaration would remain in Village of Oak Park Page 6 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 effect due to pending litigation and to ensure the village was solid in their authority. At this time, the governor's emergency declaration is maintained. - The Public Health Director still has the authority that exists today related to quarantines for children in schools. - The position of the Health Director is not being cut tonight. Village President Scaman expressed her gratitude to the health department and the Director for keeping the village safe, as well as the community's response to the pandemic. She also expressed thanks to staff and volunteers who have helped at the vaccine clinics, including Village Trustee Buchanan. Village Trustee Walker-Peddakotla made a motion to bring forward the renewal of the emergency powers of Dr. Chapple for consideration on next Monday's agenda. Village Trustee Enyia seconded the motion. Village Trustee Walker-Peddakotla requested clarification regarding if Dr. Chapple brought the expiration of the emergency authority forward to be placed on the agenda and asked why Dr. Chapple was not in attendance for this discussion. Interim Village Manager Shelley responded Dr. Chapple is not in attendance as this was not on the agenda, and she will invite her to the next meeting. Interim Village Manager Shelley added the item was not on the agenda as she had a conversation with Village Attorney Stephanides and Dr. Chapple as to what the code says and how this emergency order relates to it. It was determined the authority would remain in place without renewing the emergency order due to the continued emergency declaration by the governor. Village Trustee Walker-Peddakotla requested clarification if this is a question of public policy and a question for elected officials to answer. Interim Village Manager Shelley responded her view was this was regarding what the code says rather than a public policy issue. Village Trustee Walker-Peddakotla requested clarification on why private conversations occurred outside of a public forum regarding the expiration of the emergency authority. Village President Scaman responded she believed it was not necessary to maintain the emergency authority and did not want it to appear to be a lack of confidence in the Public Health Director by holding a public discussion and putting an employee unnecessarily in the middle of public debate. Village Trustee Walker-Peddakotla expressed a concern that the way this was handled would set a precedent where items would not be brought to the Board for public discussion and debate. Village of Oak Park Page 7 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Walker-Peddakotla requested confirmation that this Item will be on the next meeting agenda. President Scaman confirmed it would. XII. Village Board Committees & Trustee Liaison Commission Reports There was no discussion on this Item. XIII. Citizen Commission Vacancies D. ID 21-379 Board & Commission Vacancy Report for November 15, 2021. There was no discussion on this Item. XIV. Public Hearing F. ID 21-323 Public Hearing on the Fiscal Year 2022 Recommended Budget Village President Scaman called the Public Hearing to order. It was moved by Village Trustee Parakkat and seconded by Village Trustee Robinson to open a Public Hearing on the Fiscal Year 2022 Recommended Budget. The motion approved. The roll call vote was as follows: AYES: 7 - Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village Attorney Paul Stephanides added the Notice of the Hearing was published by law in the Wednesday Journal on November 3, 2021. Interim Village Manager Shelley then introduced the Item and Village Chief Financial Officer Steve Drazner. CFO Steve Drazner then gave a presentation of the Item. Village Trustee Walker-Peddakotla requested clarification on what the increase over the last year was for the EAV (Equalized Assessed Value) and what accounted for the increase. CFO Drazner responded the increase was approximately $300 million and was based on the county's assessment which is based on the market value of a property and sales tax data. The EAV will fluctuate based on this data. Village of Oak Park Page 8 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Walker-Peddakotla requested clarification on if the recent housing boom (in terms of house prices) has resulted in an over assessment of value for the EAV. CFO Drazner responded the low interest rates affords people to buy more house for the same amount of money, but he expects to see an adverse effect on house prices as interest rates rise. Village Clerk Christina Waters then read the following Agenda Public Comment aloud: Aaron McManus: Aaron McManus submitted their public comment for more creative solutions in responses to the community's crisis situations. Ana Garcia Doyle: Ana Garcia Doyle submitted their public comment requesting the Board to prioritize the treatment of those in crisis, and start diverting calls away from police, and is in support of setting aside funds in the FY2022 budget to create a non-police crisis response team in Oak Park. Deborah Fletcher: Deborah Fletcher submitted their public comment requesting the Board to set aside funds in the FY2022 budget to create a Non-Police Crisis Response Team. Alicia Chastain: Alicia Chastain submitted their public comment thankful that the Village is creating an Affordable Housing Fund in its fiscal year 2022 budget.They request that the Village not fund the Oak Park Housing Authority using the Affordable Housing Fund in the fiscal year 2022 budget as the subsidy does not meet the same standard as the grants which were approved through previous resolutions. Village Trustee Walker-Peddakotla requested clarification on the requested line items list of the Affordable Housing Fund. CFO Drazner responded it was included in the PDF on page 178 of the budget. Village Clerk Christina Waters then read the following Agenda Public Comment aloud: Susan Fairfax: Susan Fairfax submitted their public comment urging the board to set aside funds in the FY2022 budget to create a non-police crisis response team. They suggested the Board take the time to read the recent study from JAMA about the detrimental health impact of interactions with police. Village of Oak Park Page 9 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Motion to Adjourn the Public Hearing on the Fiscal Year 2022 Recommended Budget. It was moved by Village Trustee Parakkat and seconded by Village Trustee Taglia to adjourn the Public Hearing on the Fiscal Year 2022 Recommended Budget. The motion approved. The roll call vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XV. Second Reading G. ORD 21-88 Second Reading and Adoption of an Ordinance Establishing the Annual Building and Construction Permit Fees and the Zoning Application Fees of the Village of Oak Park Interim Village manager Shelley introduced the Item. There was no further discussion on this Item. It was moved by Village Trustee Parakkat, seconded by Village Trustee Taglia, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 H. RES 21-292 A Resolution Approving a Professional Services Agreement With the Oak Park-River Forest Chamber of Commerce to Create a 2021 Holiday Gift Guide for the Benefit of the Oak Park Business Community in an Amount Not to Exceed $10,000 and Authorizing its Execution Interim Village manager Shelley introduced the Item. Village Trustee Walker-Peddakotla commented she pulled this from the Consent Agenda as any ARPA dispensation should be discussed as part of the Regular Agenda as they are limited funds. She requested clarification if $10,000 for a gift guide is something to be spending ARPA funds on when the top community responses for the ARPA funds are for public health and mental health responses. Interim Village Manager Shelley added this Item was brought to the Board Village of Oak Park Page 10 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 for discussion as there is an immediate need and time table associated with it. Village Trustee Enyia requested clarification on if this will service businesses of the greater Oak Park area. Development Customer Services Director Tammie Grossman responded any business in Oak Park will be able to participate in the gift card program and the village funds would go to any business in Oak Park that wanted to participate to receive the $100 subsidy towards the program. Village Trustee Buchanan noted this program grew out of the previous business task force that was created at the peak of the pandemic when businesses were really suffering. This Holiday Gift Guide came out of that work for last year - this is a repeat of that program and not something new, so it is a good use of the ARPA funds to keep our businesses afloat. Village Trustee Enyia requested clarification on if there was any data from last year on how successful this program was. Director Grossman responded she will pull the data and present it to the Board in a memo. Village Trustee Walker-Peddakotla requested clarification on how this was funded last year and what the expense was. Director Grossman responded there was a $30,000 contract with A5 last year for marketing materials which came out of the General Revenue fund. Village Trustee Walker-Peddakotla suggested using General Revenue funds instead of spending ARPA funds, which are a limited source. The village has already given itself $14 million from the ARPA funds that is in the General Revenue fund and recommends using $10,000 from that $14 million to fund this project and not a new distribution of ARPA funds. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 XVI. Consent Agenda Approval of the Consent Agenda It was moved Village Trustee Parakkat and seconded by Village Trustee Buchanan to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 11 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 I. RES 21-259 A Resolution Authorizing the Interim Village Manager to Enter into a Memorandum of Understanding with the Illinois Fraternal Order of Police Labor Council for the Purposes of Establishing an Alternate Work Schedule for Police Department Sergeants and Lieutenants This Resolution was adopted. J. RES 21-260 A Resolution Authorizing the Interim Village Manager to Enter into A Memorandum of Understanding with the Illinois Fraternal Order of Police Labor Council for the Purposes of Establishing an Alternate Work Schedule for Police Department Patrol Officers This Resolution was adopted. K. RES 21-261 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and the Service Employees International Union Local 73 for Water and Sewer Employees for the Period of July 1, 2020, through June 30, 2023, and Authorizing Its Execution This Resolution was adopted. L. RES 21-281 A Resolution Authorizing the Release of the Draft Program Year 2020 Consolidated Annual Performance and Evaluation Report (CAPER) for a Comment Period and Approval Thereafter This Resolution was adopted. M. RES 21-285 A Resolution Approving a Second Amendment to the Independent Contractor Agreement with H&H Electric Co. to Change the Not to Exceed Amount from $25,000.00 to $38,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 21-286 A Resolution Authorizing the Purchase of 3,000 Tons of Rock Salt from Compass Minerals America Inc., of Overland Park, Kansas at $55.97 Per Ton For the 2021/2022 Snow Season in an Amount Not to Exceed $170,000.00 and Waiving the Village’s Bidding Process for Said Purchase This Resolution was adopted. O. RES 21-290 A Resolution Approving a Contract with Trine Construction Corp. for Project 21-1, Lemoyne Relief Sewer, in an Amount not to Exceed $1,610,000 and Authorizing its Execution Village of Oak Park Page 12 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 This Resolution was adopted. P. RES 21-293 A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Construction Engineering for the Lemoyne Relief Sewer Project 21-1, in an Amount Not To Exceed $120,640 and Authorizing its Execution This Resolution was adopted. Q. RES 21-294 A Resolution Approving an Amendment to the Independent Contractor Agreement with JLJ Contracting, Inc. to Change the Not-To-Exceed Amount From $73,450.00 to $76,400.00 and Authorizing Its Execution This Resolution was adopted. R. RES 21-295 A Resolution Approving the Renewal of an Independent Contractor Agreement with Thrive Counseling Center for an Additional One Year Term in an Amount Not to Exceed $151,500 and Authorizing its Execution This Resolution was adopted. S. RES 21-300 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and the Illinois FOP Labor Council for Community Service Officers for the Period of January 1, 2021 to December 31, 2023 and Authorizing Its Execution This Resolution was adopted. T. MOT 21-101 A Motion to Approve the Bills in the Amount of $7,139,899.46 from October 8, 2021, through November 2, 2021 This Motion was approved. U. MOT 21-115 A Motion to Approve the October 2021 Monthly Treasurer’s Report for All Funds This Motion was approved. V. ID 21-381 Monthly Report on Board Goals This Report was received and filed. XVII. Regular Agenda W. RES 21-279 A Resolution Approving an Independent Contractor Agreement with Lakeshore Recycling Systems, LLC for Municipal Trash, Recycling, Food Scrap/Yard Waste, Household Hazardous Waste and Electronics Collection for a Five-Year Term and Authorizing its Execution Interim Village Manager Shelley introduced this Item. Village of Oak Park Page 13 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Public Works Director John Wielebnicki gave an overview of this Item as well as next steps for the roll out of this program. Agenda Public Comments: Vaugh Kuerschner: Vaugh Kuerschner, Waste Management's Public Sector Rep for the village of Oak Park, spoke his public comment aloud. They spoke about the 25-year relationship with the village as the vendor for the village's waste hauling, recycling, and composting programs and hopes to continue this partnership in the future. Village Trustee Walker-Peddakotla requested clarification on if Lakeshore Recycling will be providing compost containers only to those who are currently participating in the program. Director Wielebnicki responded that was correct, only current compost participants will be receiving the containers but there will be composting opportunities for multi-family units as well. Village Trustee Walker-Peddakotla requested clarification regarding an "all in" waste management program. Director Wielebnicki responded the current pricing for "opt in" is $15 per month for a 96 gallon tote. For the "all in" program, it would be a 35 gallon sized cart at $11 per month to all users. The concern is an increase in pricing for seniors and low income residents. Village Trustee Buchanan commented there will be three drop off sites residents can take their composting to if the do not want to pay to opt in for this service. Village Trustee Taglia requested clarification on the number of 96 gallon and 64 gallon bins currently in the village. Director Wielebnicki responded approximately 14,000 or 15,000 bins with an additional 11,000 bins for recycling. Village Trustee Walker-Peddakotla added she would like to have a conversation regarding a subsidy for those who want to opt in for composting to ensure everyone who wants to can participate. Director Wielebnicki responded this new contract would start April 1st and suggested having this discussion in the fall. It was moved by Village Trustee Parakkat, seconded by Village Trustee Walker-Peddakotla, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Village of Oak Park Page 14 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 NAYS: 0 ABSENT: 0 X. MOT 21-108 A Motion to Receive the Citizen Police Oversight Committee Semi-Annual Written Report to the Village Board of Trustees Interim Village Manager Shelley introduced the Item. Human Resource Director / Assistant Village Manager Kira Tchang introduced the Chair of the Citizens Police Oversight Committee (CPOC) Donovan Pepper who then gave an overview of this Item. Village Trustee Parakkat requested clarification regarding if exit interviews are monitored by CPOC. Chair Pepper responded CPOC receives a change in status report from Police Chief Reynolds but CPOC does not have a role in terms of exit interviews. It was moved by Village Trustee Buchanan, seconded by Village Trustee Enyia, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Y. RES 21-301 Concur with the Citizens Police Oversight Committee and Adopt a Resolution Approving Amendments to the Citizens Police Oversight Committee’s Procedural Rules Interim Village Manager Shelley introduced this Item. Human Resource Director / Assistant Village Manager Kira Tchang then gave an overview of this Item. Village Trustee Walker-Peddakotla requested clarification on what prompted this request. Village President Scaman responded members of CPOC brought it to her attention and requested the change. Village Trustee Walker-Peddakotla commented this is the second time during her tenure that CPOC is not able to access something or is not doing something per its ordinance. Village Trustee Walker-Peddakotla asked the Board to continue to seek out ways to improve transparency and accountability. Village of Oak Park Page 15 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Robinson requested clarification on how many cases include audio and/ or video recordings. Chair Pepper responded he was not sure and they have not tracked that information. Human Resource Director / Assistant Village Manager Kira Tchang added the best estimate would be approximately 50% of the complaints reference video or audio footage. Village Trustee Robinson expressed concerns regarding instances involving a minor or the complaint is part of an ongoing investigation and the confidentiality that should be maintained in those instances. Village Attorney Paul Stephanides confirmed if the juvenile court act is implicated (which requires confidentiality of certain records) staff would ensure it is in compliance of local laws. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Z. RES 21-256 A Resolution Approving the Third Amended And Restated Operating Agreement Between the Village of Oak Park and the Oak Park Economic Development Corporation (Oak Park EDC) and Authorizing its Execution Interim Village Manager Shelley introduced the Item. Director of Development Customer Services Tammie Grossman then gave an overview of this Item. President Scaman expressed her appreciation in working with the Oak Park Economic Development Corporation (OPEDC) and Trustee Buchanan over the last six months, and appreciates the work of the OPEDC regarding more substantive ways to support small businesses. John Lynch, Executive Director of the OPEDC, responded the OPEDC has proposed a number of initiatives internally to promote minority owned businesses, both existing and potential new ones, and looks forward to reporting back to the Board with an update in 6 months. Village Trustee Buchanan commented the OPEDC created a DEI (Diversity, Equity, and Inclusion) statement and an equity statement and then highlighted four bullet points form the equity statement: Village of Oak Park Page 16 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 - Proactive communication of the value of racial economic equality to our development partners when discussing the values of the Village of Oak Park. - Targeted outreach to Black & minority-owned development and investment companies. - The creation of a referral network with organizations that provide access to capital, advice, and business services for Black & minority-owned business ventures. - Working with community development organizations and/or private sector partners in the communities adjacent to Oak Park to expand development and investment that will benefit the whole area. Village Trustee Walker-Peddakotla expressed the need for improved transparency around economic development and her concern over the lack of affordable units in new developments, the rise in rental rates and affordable housing. Village Trustee Walker-Peddakotla added there needs to be a drastic change in economic development and affordability in Oak Park. It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 AA. RES 21-266 A Resolution Approving the Third Amended and Restated By-Laws of the Oak Park Economic Development Corporation (Oak Park EDC) Development Customer Service Director Tammie Grossman gave an overview of this Item. Village Clerk Christina Waters read the following Agenda Public Comment aloud: Christopher Donovan:Christopher Donovan submitted their public comment in support of removing the Village Board members and Village Manager as voting members of the OPEDC. There was no further discussion of this Item. It was moved by Village Trustee Buchanan, seconded by Village Trustee Parakkat, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 17 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 AB. ID 21-372 Discussion Regarding the Survey Results for the Expenditure of American Rescue Act Funds Interim Village Manager Shelley introduced the Item. Village Trustee Walker-Peddakotla requested for staff to provide a demographic breakdown of respondents to better understand who responded to the survey in the community. Village Trustee Robinson requested for staff to provide the full line statements as some are cut off, as well as an explanation on the difference is between public health expenditures and health equity. Village Trustee Walker-Peddakotla requested to get Dr. Chapple's comments on this survey as many of the top items are related to public health. Interim Village Manager Shelley recommended having these discussions in the first quarter of the new year as it will take time to have these conversations, to see if there are duplicate services, and to determine what ideas the Board will have. Village Trustee Taglia requested clarification on the number of respondents to the survey. CFO Drazner responded approximately 200 for the survey and approximately 15 - 20 responses through direct email. Village Trustee Parakkat requested clarification on how the number of respondents to this survey compares historically with other surveys from the village. Interim Village Manager Shelley responded the village does not typically do surveys so it is not easy to compare. Village Trustee Parakkat expressed concern that 200 respondents is statistically low for the population of Oak Park and has reservations in using that as a basis for the large amount of money they are trying to make a decision on. Village Trustee Taglia shared the same concern of the low respondent number and would like to look into this more carefully. Village of Oak Park Page 18 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 Village Trustee Buchanan suggested using the responses as a tool to generate ideas and not look at it as a reflection of what the community wants. President Scaman suggested exploring additional ways to engage the community, perhaps focus groups or other targeted emails to larger groups. Interim Village Manager Shelley responded staff will provide some alternatives. XVIII. Call to Board and Clerk Village Clerk Waters had no comments. Village Trustee Buchanan commented the Wednesday Journal has agreed to include a sustainability and climate change column once a month. She also expressed her support for Dr. Chapple and gratitude for the vaccine rollout for children, and is concerned over reports of Dr. Chapple being harassed. Village Trustee Parakkat called out the high school students who collected thousands of pounds of plastic waste to create the recycled bench. It is great to see the next generation take that kind of initiative to create a symbol of hope for a sustainable future. Village Trustee Taglia expressed his thanks for staff and Dr. Chapple during the pandemic. Harassment is never acceptable and we should be mindful of this. Village Trustee Robinson seconded Village Trustee Buchanan's comments about Dr. Chapple. Village Trustee Enyia echoed what Village Trustee Buchanan said and thanked the Health department and all the volunteers for coordinating the vaccine events to get the young ones vaccinated. Village Trustee Walker-Peddakotla expressed her support for Dr. Chapple and her concern of the vilification of public health officials in general and hopes the Board and the community will do better. She also commented that the mental health comments from the ARPA survey should not be taken lightly, especially for post-9/11 veterans in the community. Village Trustee Parakkat added this was the first time he was hearing about the harassment of Dr. Chapple and requested more information about these instances. Village of Oak Park Page 19 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 President Scaman echoed all the comments and wants all staff at the village to feel fully supported as they serve the community and have the resources to do their jobs. She also expressed gratitude with the vaccinations sites and her thanks to staff and the volunteers who coordinated the clinics. She also visited the Green Town conference in Rockford and thanked Village Trustees Buchanan and Parakkat, OPEDC, and staff who are doing great work with the Climate Action Plan which will be shared with our neighboring communities. Village Clerk Waters then continued to read the following Non-Agenda Public Comments aloud: Karen Walker Ward: Karen Walker Ward submitted their public comment support letting the emergency powers expire to unburden Dr. Chapple with those emergency powers and allow her to work on strategies to get us closer to our new norm. Kathrine Nichols: Kathrine Nichols submitted their public comment urging the Board to extend Dr. Chapple's temporary authorization to make public health decisions related to Covid mitigation measures as stripping her of the authority to make expedited decisions would be crippling, and terribly unwise, as we have seen that outbreaks and new variants can spread extremely quickly and require swift and decisive mitigation. Kelley Clink: Kelley Clink submitted their public comment angry at the blatant attempt of leadership to let the OPDPH authorization expire without a vote that includes all trustees, and without a chance for the rest of the community to comment. Kelley Staley: Kelley Staley submitted their public comment to request a public discussion regarding the extension of emergency powers for the Public Health Director, especially as we enter a new phase of living with Covid-19 as a mostly vaccinated community and a winter surge is widely predicted. Kim Jackewicz: Kim Jackewicz submitted their public comment to bring Oak Park in line with other departments of health in the area and extend the same powers to the OPDH that other agencies in the area enjoy. Without the ability to act swiftly, Oak Park could fall behind the curve in protecting its citizens, in combating outbreaks in schools, and in all the other good work they've done so far in this pandemic. Makesha Flournoy: Makesha Flournoy submitted their public comment to request a transparent process be used to discuss the extension of Dr. Chapple-McGruder’s authority as it relates to decisions about COVID-19 in Village of Oak Park Page 20 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 our Community. They hope that this Board will do the right thing and extend Dr. Chapple’s authority while remembering that she is an employee that needs to feel safe, resourced and supported. Maria Pyra: Maria Pyra submitted their public comment to congratulate and thank the Department of Public Health and D97 on the amazing vaccine clinics for the 5-11 year old kids last week and their gratitude that we have a strong public health leader in Dr. Chapple, who can guide us to make the right decisions to help keep us all as safe as possible. Misty & Leighton: Misty & Leighton submitted their public comment to voice their support for a vote that extends the emergency regulatory powers of the Oak Park Public Health Director and urged the Board to recognize the moment we are in and vote to empower Dr. Chapple- McGruder's voice at the table to make informed decisions based on medical consensus and state / public health guidelines. Nikhil Trivedi: Nikhil Trivedi submitted their public comment urging the Board to open up to a public discussion regarding the decision to expire the emergency powers of the Public Health Director and hold a vote to extend these powers to prioritize public health, so that village residents can be safe over this coming winter. Bryan James: Bryan James submitted their public comment in support of Dr. Chapple-McGrudder asking the Board to not restrict her decision making authority. Norine Gutekanst: Norine Gutekanst submitted their public comment urging the Board to extend the temporary authorization to our Public Health Director to make rules, regulations and orders related to Covid-19 mitigation. Ranga Bodla: Ranga Bodla submitted their public comment expressing their disappointment to learn that the Village allowed the Director of Public Health’s authority to make independent decisions expire without even a discussion at the board table. They requested to empower the public health department to continue to protect the community. Robin Kalish: Robin Kalish submitted their public comment asking the Board to extend Dr. Chapple-McGruder's temporary authorization to make reasonable rules, regulations and orders related to COVID mitigation measures. They feel this authorization should be permanent, so that health directors are able act quickly when needed. Sharon Lomasney: Sharon Lomasney submitted their public comment in Village of Oak Park Page 21 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 support of the Oak Park Public Health Director should have the same decision making authority as other Certified Public Health Departments in the Cook County. Shayla Bell: Shayla Bell submitted their public comment asking the Board to have a *public* discussion about Dr. Theresa Chapple-McGruder's emergency powers. They also expressd their support for the work Dr. Chpple-McGrudder has done in her short time in Oak Park. Sheree Johnson: Sheree Johnson submitted their public comment in enthusiastic support of Dr. Theresa Chapple-McGruder and to extend Dr.Chapple’s emergency powers immediately. Suzanne Feeney: Suzanne Feeney submitted their public comment requesting the Oak Park Village Board extend Dr. Chapple’s authority to make quick decisions for the health of our community during the COVID-19 pandemic, and asked the board to consider making her authority permanent to safeguard our community's public health. Ted Strom: Ted Strom submitted their public comment complimenting the seamless roll-out of the vaccination clinics at Beye school, and it is an example of why the Health Director should have the same decision making autonomy and have the same decision making authority as other certified Public Health departments in Cook County. D97 Board of Education: The D97 Board of Education submitted their public comment offering their deepest thanks and support to Dr. Theresa Chapple-McGruder and the Oak Park Department of Public Health for the rapid implementation of vaccine clinics in eight of our schools the week of November 8-12, 2021. The District 97 Board of Education offered their gratitude and support for Dr. Theresa Chapple-McGruder’s ongoing public health efforts on behalf of our students, staff, and community. Wendy Daniels: Wendy Daniels submitted their public comment expecting to see the extension of the temporary authorization of the Director of Public Health added to the agenda for the next board meeting so that the health and well-being of every citizen in Oak Park will be prioritized and not just a small group of bullies thinking only of themselves. XIX. Adjourn It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to adjourn. The motion was approved. Meeting adjourned at 9:43 P.M., Monday, November 15, 2021. Respectfully Submitted, Deputy Clerk DeViller Village of Oak Park Page 22 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes November 15, 2021 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 23 Printed on 1/20/2022