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President and Board of Trustees

Regular Meeting

Oak Park, IL · March 7, 2022

AgendaMinutes

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 7, 2022 7:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 7:02 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia Absent: 1- Village Trustee Walker-Peddakotla III. Agenda Approval It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla IV. Minutes A. ID 22-79 Motion to Approve Minutes from Regular Remote Meeting of February 22, 2022, Special Remote Meeting of February 28, 2022of the Village Board. It was moved by Village Trustee Enyia, seconded by Village Trustee Robinson, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla V. Non-Agenda Public Comment Village of Oak Park Page 1 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 The following persons spoke thie r Non-Agenda Public Comments aloud: Diane Ratekin: Diane Ratekin spoke their public comment expressing their concern regarding the traffic and gunshot issues on the 500 and 600 blocks of North Taylor which they feel are exasperated by the 24 hour BP gas station on the northwest corner of Taylor Avenue and Chicago Avenue. They believe it is essential to their quality of life on their block that the village responds quickly and effectively to their neighborhood's concerns. Kathleen Bokar: Kathleen Bokar spoke their public comment expressing their concerns with the traffic and gunshots in their neighborhood. They request that time and attention be paid to the safety on our streets. John Gagliano: John Galgliano spoke their public comment expressing their concern at the major safety problem on Taylor Avenue. Taylor Avenue has become the bypass street to avoid Austin Boulevard, and coupled with the 24 hour BP gas station, this has lead to traffic on Taylor Ave that is the cause for their unsafe neighborhood. They are requesting the Traffic Commission support providing a traffic calming measure of physical barrier or impediment that will limit traffic in their neighborhood. Karl Leonard: Karl Leonard spoke their public comment expressing their concerns with the crime and gunshots that have occurred in their neighborhood and believe the BP gas station on their corner is attributing to these issues. They request assistance from the village to help curb the shootings near the gas station and the reckless driving in their neighborhood. Carolyn Newberry Schwartz: Carolyn Newberry Schwartz spoke their public comment expressing their concerns with the rise in gunshots in their neighborhood. There is a sense of urgency to these episodes and about the increasing volume and speed of traffic on their block. They request to not delay in enacting a traffic calming measure that will allow for the egress of traffic and effectively calm things down on their block. Village clerk Christina Waters then read the following public comments aloud: Amanda Valente: Amanda Valente submitted their public comment asking the Board to consider the impact of the day care masking guidelines released last week, and believes the Oak Park Health Department should not be able to override the standards established by the CDC, ILDCFS, and ILDPH without providing compelling scientific data showing why Oak Park should be treated separately from all neighboring communities. Village of Oak Park Page 2 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 Michael Valente: Michael Valente submitted their public comment asking the Board to investigate how many schools are still requiring facial coverings by their health departments, and believes the Oak Park Health Department should not be able to override the standards established by the CDC, ILDCFS, and ILDPH without providing compelling scientific data showing why Oak Park should be treated separately from all neighboring communities. Corina Davis: Corina Davis submitted their public comment asking the Board to urge the Oak Park Department of Public Health to comply with international, federal, and state guidance which provide that children under 5 may be unmasked indoors regardless of vaccination status. Jenny Austin: Jenny Austin submitted their public comment expressing disappointment that the health department has disregarded federal and state guidance in issuing a mask mandate for Oak Park daycares and preschools, and asks the Board to rescind the local health department's ability to make unilateral decisions such as this one that have widespread consequences for families and businesses across the community. Venessa Gonzalez and Justin Mayer: Venessa Gonzalez and Justin Mayer submitted their public comment thanking the Board for their continued efforts and commitment in keeping the community as safe as possible as we enter year-three of the Covid-19 pandemic. As parents of a disabled D97 student who is at high risk of complications from Covid-19, they ask to maintain the indoor mandate. Devon Brennan: Devon Brennan submitted their public comment pleading with the Oak Park Health Department to make masks optional for their young child, and believes the Oak Park Health Department should not be able to override the standards established by the CDC, ILDCFS, and ILDPH without providing compelling scientific data showing why Oak Park should be treated separately from all neighboring communities. Doug Rosenberg: Doug Rosenberg submitted their public comment requesting to remove the mask requirements and to be in the mainstream. Jenna Leving Jacobson: Jenna Leving Jacobson submitted their public comment in support of continuing public health policies that will help prevent the spread of Covid-19, including requiring masks at childcare centers. Understanding the pandemic fatigue, they believe we should not let a deadly virus spread just because we are tired of it. Kristen Sposeep: Kristen Sposeep submitted their public comment in Village of Oak Park Page 3 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 support of allowing the early education children to unmask out of concern for our community's children falling behind as a result of this, and believes the Oak Park Health Department should not be able to override the standards established by the CDC, ILDCFS, and ILDPH without providing compelling scientific data showing why Oak Park should be treated separately from all neighboring communities. Lauren Hyde: Lauren Hyde submitted their public comment stating there is no need to continue masking kids under the are of 5 at daycares, and asks the Health Department to update our guidance to match the CDC, IDPH, and DCFS. Matt Bogue: Matt Bogue submitted their public comment requesting the Oak Park Department of Health adhere to the updated guidance of the CDC and the State of Illinois issued on February 28 in respects to daycare settings. Marissa and Chris Fasano: Marissa and Chris Fasano submitted their public comment expressing their concern and disappointment with the Oak Park Health Department's new policy to continue masking preschool and daycares, and asked the Board to reconsider the newly implemented policy. Margaret McMahon: Margaret McMahon submitted their public comment expressing their thankfulness at the continued cautiousness and consideration of the entire community in response to the ongoing pandemic, and requested the village ask the Park District to start employing "masks recommended" rather than "optional" since it engages many young Oak Parkers. Robin Kalish: Robin Kalish submitted their public comment thanking Dr. Chapple for following the guidance of the AAP which continues to emphasize the importance of masking for children under 5 who have not been able to be vaccinated. Roshni Ricchetti: Roshni Ricchetti submitted their public comment expressing their opposition to the Oak Park Health Department's policy requiring 2-4 year olds to keep masking, stating the health department's rules are inequitable, unsubstantiated in science, in contravention of legitimate public health expertise, and cruel. Shaina Knepler: Shaina Knepler submitted their public comment thanking the Oak Park Health Department for taking the steps to continue to protect our unvaccinated children under 5 and in daycare/ preschool facilities, and requested to continue to take protective measures to protect the vulnerable Village of Oak Park Page 4 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 in our community. Brynne Hovde: Brynne Hovde submitted their public comment expressing a desire for better communications regarding COVID-19, stating all Oak Parker's would benefit from more nuances, real-time communication directly from the Health Department. They asked the Board to consider how we might do better with consistent, candid, and clear communication. Sara Pastrovich: Sara Pastrovich submitted their public comment asking for clarification on, and raise their concerns about, the Oak Park Health Department's order regarding COVID mitigation requirements in daycares. The believe the policy is inconsistent with the CDC guidance and Illinois' recent mask-optional policies for daycares and would like a response and/ or opportunity to have a live conversation about this. VI. Proclamation B. MOT 22-22 A Motion to Approve a Proclamation for March 2022 as Women’s History Month. Village Trustee Buchanan read the Proclamation aloud. It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla VII. Village Manager Reports C. ID 22-77 Review of the Revised Village Board Meeting Calendars for March and April 2022 Interim Village Manager Shelley introduced the Item and gave an overview of the Board calendar updates. Interim Village Manager Shelley added on the Consent Agenda tonight is the CIP plan for alley replacement for ten alleys which was part of the budget discussion this past Fall. The village will continue to waive fees associated with outdoor dining for one more year. Interim Village Manager Shelley mentioned that the community safety meetings will be starting on March 10 at 6:00 P.M. Additional information and meetings dates can be found at www.oak-park.us/policeassessment . Village of Oak Park Page 5 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 VIII. Village Board Committees & Trustee Liaison Commission Reports Village Trustee Robinson provided an update on the Community Development Citizens Advisory Committee (CDCAC) and the work of the committee's evaluation of the ARPA fund requests. Village Trustee Enyia commented the Oak Park Area Arts Council hosts scholarships every year and they have a funding request that comes through some of those ARPA funds as well. Village Trustee Parakkat thanked everyone who participated in the tourism realm who worked on the proposal. IX. Citizen Commission Vacancies D. ID 22-78 Board & Commission Vacancy Report for March 7, 2022. There was no discussion for this Item. X. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to approve the Items under the consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla E. RES 22-47 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and the International Brotherhood of Electrical Workers for the Period of January 1, 2021, through December 31, 2024, and Authorizing Its Execution This Resolution was adopted. F. RES 22-51 A Resolution Authorizing the Purchase of One 2022 Multihog CV 350 Sweeper with Snow Removal Attachments from Sewer Equipment of Illinois, LLC d/b/a Jet Vac Environmental of Island Lake, Illinois through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $161,452.55 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. G. RES 22-52 A Resolution Approving an Independent Contractor Agreement with GA Paving, LLC for Village-Wide Utility Pavement Patching Services in 2022 in Village of Oak Park Page 6 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 an Amount Not to Exceed $250,000.00 and Authorizing its Execution This Resolution was adopted. H. RES 22-53 A Resolution Approving and Adopting the Village of Oak Park’s Official Zoning Map This Resolution was adopted. I. RES 22-54 A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Incorporated for 2022 Village-Wide Business District Landscape Maintenance Services in an Amount not to exceed $67,000.00 and Authorizing its Execution This Resolution was adopted. J. RES 22-55 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Regular Landscape Maintenance Services in an Amount Not to Exceed $125,000.00 and Authorizing its Execution This Resolution was adopted. K. RES 22-56 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Container Seasonal Display and Maintenances Services in an Amount not to exceed $91,000.00 and Authorizing its Execution This Resolution was adopted. L. ORD 22-13 An Ordinance Amending Chapter 17 (“Offenses”), Article 1 (“Identification of Specific Offenses) of the Oak Park Village Code to Remove Sections 17-1-2 (“Barbed Wire and Electric Fences”), Section 17-1-3 (“Fences; Height, Location, Standards”), Section 17-1-3.1 (“Fences on Residential and Hospital Property”), Section 17-1-3.2 (“Fences on Properties Containing a Business, Commercial or Light Industrial Use”), and Section 17-1-3.3 (“In All Zone Districts”) This Ordinance was adopted. M. ORD 22-14 An Ordinance Updating and Replacing the Map Codified as Part of Section 15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time Restrictions, Time Limits, and Prohibited Parking Areas This Ordinance was adopted. N. RES 22-59 A Resolution Approving and Adopting the 2022 Special Event Fees This Resolution was adopted. O. RES 22-60 A Resolution Approving a Parking Lot Temporary License Agreement with Village of Oak Park Page 7 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 JD North Blvd. Holdings, LLC d/b/a The Beer Shop, through November 30, 2022, and Authorizing its Execution This Resolution was adopted. P. RES 22-61 A Resolution Approving a Contract with Triggi Construction, Inc. for Project 22-4, Alley Improvements Project, in an Amount Not to Exceed $1,289,791 and Authorizing its Execution This Resolution was adopted. Q. RES 22-65 A Resolution Approving a Professional Services Agreement with Health Inspection Professionals, Inc. for Food Establishment Inspection Services and Commercial Plan Reviews in an Amount Not to Exceed $75,000, Authorizing its Execution and Waiving the Village’s Request for Proposals/Bidding Process for the Agreement This Resolution was adopted. R. RES 22-66 A Resolution Approving a First Amendment to the Village Manager Employment Agreement with Kevin J. Jackson and Authorizing Its Execution. This Resolution was adopted. S. ORD 22-16 An Ordinance Authorizing Outdoor Dining in the Village of Oak Park in 2022 and Waiving Associated Permit Fees for Both On-Sidewalk and On-Street Dining This Ordinance was adopted. XI. Regular Agenda T. ORD 22-15 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 715-717 South Boulevard (Residences of South Boulevard) Interim Village Manager Shelley introduced Director of Development Customer Services, Tammie Grossman. Director Grossman then gave an overview of the Item and the reasons behind staff's recommendation of a six month extension. Village Trustee Buchanan requested clarification regarding what remedies the Board has as an ultimatum. Director Grossman responded the Board could deny the extension and the developer would have to go back through the plan development process again to move forward with the project. The hope is that a six month extension will require the developer to come back to the Board and report on the progress and ultimately encourage the developer to finish the Village of Oak Park Page 8 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 project. Village Trustee Robinson requested the hear from the developer on the reasons for the current extension. Art Gurevich, construction manager of the development, responded the last two years have been challenging due to the COVID pandemic, and the increase in costs of materials and the supply chain issues have put a drag on the project. We have challenges, we are meeting them, we are overcoming them and moving forward. Village Trustee Parakkat requested clarification on the tax loss and if there is a financial impact when there is a delay in a development. Director Grossman responded while a development is under construction it is assessed at a lower rate than when it is complete and fully occupied, and there is a financial impact. Village Trustee Buchanan requested clarification regarding the validity of supply chain disruption as it relates to the delays for this project. Village Planner Craig Failor responded he has seen it affect other developments, but maybe not to the same extent. The developer is more if an independent developer, unlike a larger developer that may have better resources. Village Trustee Taglia expressed their support of staff's recommendation for a six month extension. Village Trustee Enyia expressed their support of staff's recommendation for a six month extension. President Scaman then requested a motion for an ordinance granting an extension of time to complete the construction of the planned development at 715-717 South Boulevard for an additional six months. Village Trustee Enyia moved, and Village Trustee Robinson seconded the motion. It was moved by Village Trustee Enyia, seconded by Village Trustee Robinson, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla U. RES 22-68 A Resolution Approving a Purchase Price Agreement with Stryker Corporation to Purchase Lucas Cardiopulmonary Resuscitation Devices and Village of Oak Park Page 9 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 Related Items in an Amount Not to Exceed $93,894.91, Authorizing its Execution and Waiving the Village’s Bid Process for the Purchase Interim Village Manager Shelley introduced the Item. Deputy Fire Chief Joseph Terry gave some background and an overview of the Item. Village Trustee Buchanan commented while she understands the desire to have consistent and good compressions, from her research she cannot find where these devices improved outcomes, although they may provide a safety benefit to the EMS staff during transit. She provided some resources of her findings to the Trustees. Village Trustee Enyia requested clarification on the maintenance for this equipment. Deputy Chief Terry responded there is a five year service plan that is at no additional cost for this request. Village Trustee Robinson requested clarification regarding staff's thoughts on the effectiveness of this equipment especially under specific instances during various transport scenarios. Deputy Chief Terry responded staff's perspective was to drill down and see where and what they can correct to improve outcomes for people experiencing cardiac arrest. It is difficult to do compressions transporting someone on a cot or chair maneuvering on stairs or a ramp. This equipment will hopefully give the person a chance, even a small chance, to go home. Village Trustee Taglia expressed their appreciation for the information presented and all the research into this equipment and is in support of this request. Village Trustee Buchanan requested clarification if staff has had to use this equipment. Deputy Chief Terry responded they have had them since January 11 and have had to use them in 12 instances, with three individuals having a return to spontaneous circulation. Staff has had a good experience with the equipment both with patient outcome and staff moral and confidence. It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 Village of Oak Park Page 10 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 ABSENT: 1- Village Trustee Walker-Peddakotla V. RES 22-64 A Resolution Authorizing the Submission of an Application for a COVID-19 Response Grant with the Illinois Department of Public Health with an Anticipated Total Funding Amount of $250,000 and Approval of Subsequent Agreements and Authorizing their Execution Interim Village Manager Shelley introduced the Item and introduced Dr. Chapple-McGrudder, the Director of Health, to present on this request. Dr. Chapple-McGrudder provided an overview of the Item. Village Trustee Robinson requested clarification regarding the hazard pay for the four current health staff within the grant request. Dr. Chapple-McGrudder responded the grant allows for hazard pay as part of the grant request. It is an opportunity to provide additional pay to public health employees who are putting themselves in risk for the community. This will cover some overtime for four staff for COVID-related activities such as managing the vaccination clinics which typically happen outside of normal working hours. Hazard pay is already built in to the two additional positions in the grant request. Ultimately the State will have to approve all requests in the grant, so they will determine if this hazard pay request is reasonable. Interim Village Manager Shelley added it is their understanding that there are different definitions for hazard pay. This grant refers to those administering the test and is paid on an hourly basis. We will have to wait and see if the Illinois Department of Public Health accepts the request and determining what the hourly rate would be. Village Trustee Buchanan commented in their experience with these types of requests, if the government is allowing for extra money to pay you, you apply for the extra money to pay you. If this grant is allowing for requests to pay hazard pay then it makes sense to apply for it. Village Trustee Buchanan requested clarification if this grant is solely for testing and not vaccination promotion. Dr. Chapple-McGrudder responded in the affirmative, adding there is an additional grant that is for vaccines so both of these grants can be used in concert when they are out to do both vaccines and testing at the same time. Village Trustee Buchanan requested clarification on the future use of the mobile health van. Dr. Chapple-McGrudder responded currently they are utilizing the van for flu, COVID and testing purposes. The long term goal is to use this mobile van moving forward to do all health department types of work in the Village of Oak Park Page 11 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 community. Village Trustee Parakkat requested clarification regarding what happens after this grant expires on December 31, 2022 when it seems that fall and winter are the times that cases will go up. Dr. Chapple-McGrudder responded the state has historically extended grants if the need continues and they would expect there would be discussions about extending the grants should there be a surge in the winter. Should the grant expire on December 31 we would most likely have access to the antigen tests. Village Trustee Parakkat added in terms of the long-term plan we are not banking on tax dollars from the local community to support this program - this will always be a grant-based. Dr. Chapple-McGrudder responded in the affirmative. Village Trustee Taglia commented they had a similar concern to Trustee Parakkat regarding the long-term funding of this program. They understand there is some uncertainty of what happens beyond the end of the year, but as a fiduciary we are not employing a lot of full-time employees that the village will have to fund; at the end of the year if there is no further funding from the State then that is it. The board will need to be mindful and see what it looks like at the end of the year. Village Trustee Enyia requested clarification on when we would hear back about the grant and what the next steps would be. Dr. Chapple-McGruder responded the State typically does a 48 hour turn around time from when they receive the grant request. Village Trustee Parakkat requested clarification regarding the marketing role that will work with our Communications Department. Dr. Chapple-McGrudder responded they think that role is best filled by a social media marketing firm that would do all the messaging on various platforms, and will work with the Communications Department to help identify a firm to help with all of this. Village Trustee Parakkat requested an update on this grant sometime in October in terms of where we stand and what will happen going forward. Dr. Chapple-McGrudder responded in the affirmative. Village Trustee Robinson commented she will be voting no for this Item principally because of the hazard pay request for the four staff positions who, up to this point, have not received hazard pay and do not meet the criteria by the Department of Labor for hazard pay. Village of Oak Park Page 12 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 Dr. Chapple-McGrudder clarified the grant as written does not necessarily have to be the grant as funded, but that decision would come from the State if they felt we were doing something that is not in line with what the grant is intended for. Village Attorney Stephanides added this is totally controlled by the State and their interpretation and is out of the Village's hands. It would be pursuant to the State's view of the application as filed by the Village. Interim Village Manager Shelley commented if we were to receive the grant, when it relates to people's pay we would double check with payroll and the grant staff to ensure we are submitting it correctly and to ensure the village gets reimbursed. It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, and Village Trustee Taglia NAYS: 1- Village Trustee Robinson ABSENT: 1- Village Trustee Walker-Peddakotla XII. Call to Board and Clerk Village Clerk Waters mentioned the Community Development Citizens Advisory Committee (CDCAC) is seeking volunteers with a background in the nonprofit field, early childhood education, or someone who is a part of our active adult aging in place senior community to join their committee. Village Trustee Buchanan had no comment. Village Trustee Parakkat had no comment. Village Trustee Robinson had no comment. Village Trustee Enyia had no comment. Village Trustee Taglia had no comment. President Scaman expressed her support for all the victims of the Russian aggression in the Ukraine and the innocent citizens of Russia. She encouraged people to visit the Onion Roll who is donating all the proceeds of their yellow and blue bagels to support Ukraine. She had the opportunity to attend the Oak Leyden fundraiser which supports children and adults with disabilities, as well as the Dominican University's scholarship benefit which raised money to provide financial aid to students to attend the Village of Oak Park Page 13 Printed on 3/24/2022 President and Board of Trustees Meeting Minutes March 7, 2022 University. She also thanked Forest Park Mayor Rory Hoskins for inviting her and other local officials to walk together in the Forest Park St. Patrick's Day Parade. She invited the community to join her on Tuesday night to attend Good Shepherd Lutheran Church for a tribute to woman in the arts. XIII. Adjourn It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to adjourn. The motion was approved. The meeting adjourned at 9:20 P.M., Monday, March 7, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Walker-Peddakotla Village of Oak Park Page 14 Printed on 3/24/2022

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, March 7, 2022 7:00 PM Remote A Regular Meeting is being conducted remotely at 7:00 p.m. with live audio available and optional video. The meeting will be streamed live and archived online for on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV, which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President has determined that an in-person meeting is not practical or prudent due to the COVID-19 outbreak during the Governor’s disaster proclamation. It is also not feasible to have a person present at the Board’s Regular Meeting location due to public safety concerns related to the COVID-19 outbreak. The President and Board of Trustees welcome your statement into the public record of a meeting. Public statements of up to three minutes will be allowed during Non-Agenda public comment or Agenda public comment, as an individual designates. Please follow the instructions to participate remotely. You may also communicate with the Village Board at 708.358.5784 or email board@oak-park.us. Questions regarding public comment can be directed to 708-358.5672 or email clerk@oak-park.us Instructions for Non-Agenda Public Comment Non-Agenda public comment is a time set aside at the beginning of each Village Board meeting for public statements about an issue or concern that is not on that meeting’s agenda. Send a request to state your comments during the virtual meeting by 5:00 p.m. the day of the Village Board meeting to publiccomment@oak-park.us. If email is not an option, call the Village Clerks Office by 5:00 p.m. prior to the meeting at 708-358-5660. You will be sent instructions on how to participate during the virtual meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per statement. If comment requests exceed 30 minutes, public comment will resume after the items listed under the agenda are complete. Instructions for Agenda Public Comment Public statements will be allowed for an agenda item. Individuals are asked to email a request to speak during the virtual meeting to publiccomment@oak-park.us, no later than 5:00 p.m. prior to the start of the meeting. Instructions will be sent to you regarding participation. If email is not an option, call the Village Clerks Office by 5:00 p.m. prior to the meeting at 708-358-5660. The Village Board permits a maximum of five statements for each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*) on the agenda. Village of Oak Park Page 1 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 I. Call to Order II. Roll Call III. Agenda Approval IV. Minutes A. ID 22-79 Motion to Approve Minutes from Regular Remote Meeting of February 22, 2022, Special Remote Meeting of February 28, 2022of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. V. Non-Agenda Public Comment VI. Proclamation B. MOT 22-22 A Motion to Approve a Proclamation for March 2022 as Women’s History Month. Overview: This is a motion to approve Village President Scaman proclaiming March 2022 as Women’s History Month. VII. Village Manager Reports C. ID 22-77 Review of the Revised Village Board Meeting Calendars for March and April 2022 Overview: Calendars are presented for information purposes only. There is a revision to the March and April calendar proposed. The affordable housing policy discussion was to begin on March 14, 2022, however Director Grossman has reported that key data has not been received by the Village yet, and therefore this discussion should be delayed. Staff proposes to add a meeting in April or reschedule to the first study session in May. On March 14, 2022, staff recommends using this date to hear the CDCAC recommendations for the ARPA funds. VIII. Village Board Committees & Trustee Liaison Commission Reports This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. Village of Oak Park Page 2 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 IX. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. D. ID 22-78 Board & Commission Vacancy Report for March 7, 2022. X. Consent Agenda E. RES 22-47 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and the International Brotherhood of Electrical Workers for the Period of January 1, 2021, through December 31, 2024, and Authorizing Its Execution Overview: This is an agreement that covers the employees who work in the Street Lighting Division in the Public Works Department. This agreement is the result of a wage reopener bargained in 2021 which included a salary freeze for FY21 due to financial uncertainty related to the COVID-19 pandemic. F. RES 22-51 A Resolution Authorizing the Purchase of One 2022 Multihog CV 350 Sweeper with Snow Removal Attachments from Sewer Equipment of Illinois, LLC d/b/a Jet Vac Environmental of Island Lake, Illinois through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $161,452.55 and Waiving the Village’s Bid Process for the Purchase Overview: The Fiscal Year 2022 Fleet Replacement Fund includes the replacement of one Public Works 1999 Trackless MT5 sidewalk tractor and one 2005 Green Machine mini street sweeper to be replaced with one 2022 Multihog CV 350 Sweeper with snow removal attachments. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing. G. RES 22-52 A Resolution Approving an Independent Contractor Agreement with GA Paving, LLC for Village-Wide Utility Pavement Patching Services in 2022 in an Amount Not to Exceed $250,000.00 and Authorizing its Execution Overview: The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired promptly. To assist the Village, contractors are utilized to make these street repairs. This item requests approval of an Independent Contractor Agreement with GA Paving, LLC for this work in 2022. H. RES 22-53 A Resolution Approving and Adopting the Village of Oak Park’s Official Zoning Map Overview: Annually, the Village is required to approve a map showing “the existing uses, divisions, restrictions, regulations and classifications” of property pursuant to 65 ILCS 5/11-13-19, as the official zoning map of the Village of Oak Park. Village of Oak Park Page 3 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 I. RES 22-54 A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Incorporated for 2022 Village-Wide Business District Landscape Maintenance Services in an Amount not to exceed $67,000.00 and Authorizing its Execution Overview: This agenda item is for the Business District Landscape Maintenance program for 2022. It is proposed to renew the existing agreement with McAdam Landscaping, Incorporated, of Forest Park, IL. This is the second of two annual renewals included in the original agreement. The Village maintains the landscaping in multiple business districts across the Village. J. RES 22-55 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Regular Landscape Maintenance Services in an Amount Not to Exceed $125,000.00 and Authorizing its Execution Overview: This agenda item is for the Regular Landscape Maintenance program for 2022. It is proposed to renew the existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is the second of two annual renewals included in the original agreement. The Village maintains the landscaping on approximately 180 sites across the Village. K. RES 22-56 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Container Seasonal Display and Maintenances Services in an Amount not to exceed $91,000.00 and Authorizing its Execution Overview: This agenda item is for the Container Seasonal Display and Maintenance Services for 2022. It is proposed to renew the existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is the first of two annual renewals included in the original agreement. The Village maintains the installs and maintains plant material in approximately 560 containers across multiple business districts. L. ORD 22-13 An Ordinance Amending Chapter 17 (“Offenses”), Article 1 (“Identification of Specific Offenses) of the Oak Park Village Code to Remove Sections 17-1-2 (“Barbed Wire and Electric Fences”), Section 17-1-3 (“Fences; Height, Location, Standards”), Section 17-1-3.1 (“Fences on Residential and Hospital Property”), Section 17-1-3.2 (“Fences on Properties Containing a Business, Commercial or Light Industrial Use”), and Section 17-1-3.3 (“In All Zone Districts”) Overview: This ordinance amends Chapter 17, Article 1 of the Village Code to remove multiple sections from the Code regarding fence regulations. These regulations are now contained within the Village’s current Zoning Ordinance. Village of Oak Park Page 4 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 M. ORD 22-14 An Ordinance Updating and Replacing the Map Codified as Part of Section 15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time Restrictions, Time Limits, and Prohibited Parking Areas Overview: Based on recent Transportation Commission recommendations and Board approval, staff presents the Village’s Daytime Parking Restrictions Map to the Village Board for codification. This proposed map identifies all existing on-street daytime parking restrictions, inclusive of all approved changes to date. It should be noted this map does not contain any revisions discussed by the Village Board at the study session regarding parking held on February 14. N. RES 22-59 A Resolution Approving and Adopting the 2022 Special Event Fees Overview: Pursuant to the Village Code, the Village Board reviews the Special Event fees each year. Fees are updated based upon wage changes as provided in applicable collective bargaining agreements or as directed by the Village Board via the annual budget process O. RES 22-60 A Resolution Approving a Parking Lot Temporary License Agreement with JD North Blvd. Holdings, LLC d/b/a The Beer Shop, through November 30, 2022, and Authorizing its Execution Overview: In response to the COVID-19 pandemic, under the emergency declaration per Resolution 20-43, which expired on June 15, 2021, the Village Manager was authorized to enter into Temporary License Agreements to allow local businesses to utilize parking spaces for outdoor dining/drinking without a fee. The Village Manager executed the first Temporary License Agreement with The Beer Shop that expired on July 1, 2021. The Village Board approved two extensions (Resolution 21-165 and Resolution 21-255) to the Temporary License Agreement, allowing The Beer Shop utilization of three public parking spaces in Public Lot #10, without charging a fee. The most recent Village Board-approved extension runs until March 31, 2022. The Beer Shop has requested a fourth Temporary License Agreement, a third extension, to continue their free utilization of three public parking spaces in Public Lot #10. Currently, staff is recommending approval of the requested Temporary License Agreement, continuing the past practice of waiving the required parking space fee. The Village’s outdoor dining program, by ordinance, normally extends through November 30th of each year, staff is recommending that the Temporary License Agreement, if extended, go through November 30, 2022. Village of Oak Park Page 5 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 P. RES 22-61 A Resolution Approving a Contract with Triggi Construction, Inc. for Project 22-4, Alley Improvements Project, in an Amount Not to Exceed $1,289,791 and Authorizing its Execution Overview: Competitive bids were opened on February 17, 2022, for the 2022 Alley Improvements Project. Seven contractors picked up bid documents and five bids were received. The low responsible bid was submitted by Triggi Construction, Inc. in the amount of $1,289,791. The project includes the replacement of ten alleys throughout the village of which four are green alleys. The Village received a $475,000 grant from the Metropolitan Water Reclamation District of Greater Chicago (MWRD) to help fund the construction of the green alleys. Q. RES 22-65 A Resolution Approving a Professional Services Agreement with Health Inspection Professionals, Inc. for Food Establishment Inspection Services and Commercial Plan Reviews in an Amount Not to Exceed $75,000, Authorizing its Execution and Waiving the Village’s Request for Proposals/Bidding Process for the Agreement Overview: Due to staff vacancies in the health department, the Village intends to have the contractor provide health inspections for food service establishments, tanning salons, tattoo facilities, and any additional environmental health inspections that may arise for the Village’s Health Department pursuant this Agreement through December 31, 2022. R. RES 22-66 A Resolution Approving a First Amendment to the Village Manager Employment Agreement with Kevin J. Jackson and Authorizing Its Execution. Overview: This is an amendment to the Village Manager Employment Agreement with Kevin J. Jackson to amend the start date from March 21, 2022, to March 14, 2022. S. ORD 22-16 An Ordinance Authorizing Outdoor Dining in the Village of Oak Park in 2022 and Waiving Associated Permit Fees for Both On-Sidewalk and On-Street Dining Overview: As a part of the Village’s ongoing support of Oak Park restaurants as they recover from the COVID-19 emergency, the Ordinance provides for a continuation of the waiver, began in 2020, of required on-sidewalk outdoor dining permit fees for the 2022 season and also allows, where applicable and allowable, for restaurants free utilization of adjacent on-street public parking spaces to continue the Covid-19 related expansion of outdoor dining in Oak Park. XI. Regular Agenda Village of Oak Park Page 6 Printed on 10:00 AM March 4, 2022 President and Board of Trustees Meeting Agenda March 7, 2022 T. ORD 22-15 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 715-717 South Boulevard (Residences of South Boulevard) Overview: 717 South Boulevard, LLC is requesting approval of an extension of its planned development ordinance deadline to allow additional time to finish construction of the multi-unit residential condominium building constructed at 715-717 South Boulevard. This is the fourth request. U. RES 22-68 A Resolution Approving a Purchase Price Agreement with Stryker Corporation to Purchase Lucas Cardiopulmonary Resuscitation Devices and Related Items in an Amount Not to Exceed $93,894.91, Authorizing its Execution and Waiving the Village’s Bid Process for the Purchase Overview: The Fire Department is seeking to purchase four (4) Lucas cardiopulmonary resuscitation devices and related items. These will be purchased from Stryker Corporation who is the sole-source provider for this product. V. RES 22-64 A Resolution Authorizing the Submission of an Application for a COVID-19 Response Grant with the Illinois Department of Public Health with an Anticipated Total Funding Amount of $250,000 and Approval of Subsequent Agreements and Authorizing their Execution Overview: The Health Department seeks approval for this grant to fund continuing COVID-19 response activities, specifically for community testing. XII. Call to Board and Clerk XIII. Adjourn Village of Oak Park Page 7 Printed on 10:00 AM March 4, 2022