President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, June 21, 2022 7:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 7:01 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to approve the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IV. Minutes A. ID 22-205 Motion to Approve Minutes from Regular Remote Meeting of June 6, 2022 and Special Remote Meeting of June 13, 2022 of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 1 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 V. Non-Agenda Public Comment Village Clerk Waters read the following Non-Agenda Public Comment aloud: Gail Galivan: Gail Galivan submitted their public comment against giving the Covid-19 vaccine to babies and infants. They believe Pfizer has been lying about the effectiveness of the vaccine and has been using paid spokes models and bought out physicians in their marketing of the vaccine. VI. Proclamation B. MOT 22-66 A Motion to Approve a Proclamation of Appreciation for Reverend John W. McGivern June 26, 2022 Village President Scaman read the Proclamation aloud. It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 C. MOT 22-68 A Motion to Approve a Proclamation Honoring Public Works Director John Wielebnicki on the Occasion of His Retirement. Village Trustees read the Proclamation aloud. Public Works Director John Wielebnicki thanked the Board for their kind words. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VII. Village Manager Reports Village of Oak Park Page 2 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 .End D. ID 22-203 Oak Park and River Forest High School District No. 200 Presentation on Proposed Athletic Field Renovations Deputy Village Manager Lisa Shelley introduced the Item. Ronald Anderson, Director of Operations for District 200, then gave a presentation overview of the Item. Deputy Village Manager Shelley then reviewed next steps in the process. Jan Arnold, Executive Director for the Park District of Oak Park, then gave additional background on the Item. Village Planner Craig Failor then reviewed the Special Use Process as related to this Item which is focused on the south field only and only for the lights. Village President Scaman requested clarification as to why this is a special use permit instead of an ordinance change for the lighting hours that is in the village code. Planner Failor responded the zoning ordinance indicates that the lights that are there currently are grandfathered in as they were approved as a special use in 2002. The zoning ordinance requires any modifications to the lights would have to require a special use versus modifying the existing special use that is in place. Village Trustee Enyia requested clarification on when the light study will be ready and what are the change in hours for the lights. Jan Arnold responded there is no change to the light hours at Ridgeland Field. For the baseball diamond on the Lake Street Field, the hours are proposed to be extended from 8PM to 10PM. Ronald Anderson added the light study should be complete by the end of the month. Village Trustee Taglia requested clarification on the types of engagement with the neighbors that have or will be done. Planner Failor responded the Plan Commission will send out letters to everyone within 300 feet of the subject property, they will publish a notice in the newspaper, and they will put signs on the property notifying the public of the special use hearing. Village Trustee Parakkat requested clarification if there is a Plan B if this does not go through. Village of Oak Park Page 3 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 Greg Johnson responded there is no Plan B at this point to have a track and still have softball and baseball onsite; without the partnership with the Park District this may not be able to happen. Village President Scaman reminded the community that those who have concerns are able to participate in the public comment and cross examination process. Dr. Theresa Chapple-McGrudder then gave an update on the cooling centers that are available in the community, as well as an update on the Covid-19 vaccine that was approved for children under 5. VIII. Village Board Committees & Trustee Liaison Commission Reports Village Trustee Parakkat gave an update that the CISC (Civic Information Systems Commission) has been working on the data privacy policy for the FLOCK camera system. IX. Citizen Commission Vacancies E. ID 22-206 Board & Commission Vacancy Report for June 21, 2022. There was no discussion for this Item. X. Citizen Commission Appointments, Reappointments and Chair Appointments F. ID 22-207 Motion to Consent to the Village President’s Appointment of: Aging in Place Commission - Monika Robinson, Reappoint as Member Community Relations Commission - Glenn Brewer, Reappoint as Member It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to approve the Report. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XI. Consent Agenda Approval of the Consent Agenda It was moved to approve the items under the Consent Agenda as amended. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 4 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 G. MOT 22-57 A Motion to Receive the Fiscal Year 2021 Annual Comprehensive Financial Report (ACFR) and Supporting Documents as Reviewed by the Finance Committee on June 13, 2022 This Motion was approved as amended. H. MOT 22-58 A Motion to Receive the Fiscal Year 2021 Single Audit Report as Reviewed by the Finance Committee on June 13, 2022 This Motion was approved. I. MOT 22-45 A Motion to Approve the Bills in the Amount of $5,812,978.12 from April 22, 2022, through May 27, 2022 This Motion was approved. J. MOT 22-46 A Motion to Approve the April 2022 Monthly Treasurer’s Report for All Funds This Motion was approved. K. RES 22-129 A Resolution Approving a Purchase Price Agreement with Air One Equipment, Inc. for the Purchase of Fire Hose in an Amount Not to Exceed $47,850 and Authorizing its Execution This Resolution was adopted. L. RES 22-130 A Resolution Approving Program Year (PY) 2022 Community Development Block Grants (CDBG) Funding Recommendations and Releasing the Draft PY 2022 Action Plan for Public Comment. This Resolution was adopted. M. RES 22-134 A Resolution Approving the Release of a Mortgage Granted to the Oak Park Residence Corporation in the Amount of $135,663.00 for the Property Located at 7 Van Buren Street and Authorizing Its Execution This Resolution was adopted. N. RES 22-140 A Resolution Approving the Renewal of the Professional Services Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm System Monitoring and Maintenance for Village-Owned Buildings for a Seven-Month Period in an Amount Not to Exceed $17,304.36 and Authorizing its Execution. Village of Oak Park Page 5 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 This Resolution was adopted. O. RES 22-155 A Resolution Approving An Agreement for Regulation of Parking of Motor Vehicles and Traffic with the 1120 Club Condominium Association and Authorizing Its Execution This Resolution was adopted. P. RES 22-156 A Resolution Approving a Parking Lot Temporary License Agreement with Careful Peach Boutique for a One-Day Bastille Day Event on July 16, 2022, and Authorizing its Execution This Resolution was adopted. Q. RES 22-148 Resolutions Approving Amendments to the Subrecipient Grant Agreements with Various Not-For-Profit Entities which provided Community Development Block Grant - Coronavirus (CDBG-CV) Funds to Raise the Funding Allotted to the Entities by an Additional $57,515 and Authorizing Execution of the Amendments This Resolution was adopted. R. RES 22-153 A Resolution Approving an Independent Contractor Agreement with Enviroplus, Inc. to Conduct Asbestos Removal and Abatement at the South Fire Station as Part of the South Fire Station Renovations Project in an Amount Not to Exceed $43,750.00 and Authorizing its Execution This Resolution was adopted. S. RES 22-154 A Resolution Approving a Purchase Price Agreement with The Terramar Group, Inc. d/b/a Fleet Safety Supply for Emergency Lighting and Sound Equipment for Vehicles in an Amount Not to Exceed $55,000.00 and Authorizing its Execution This Resolution was adopted. T. RES 22-161 A Resolution Approving an Extension of an Agreement for the Operation and Maintenance of a Station Facility Located Between Harlem Avenue and Marion Street between the Commuter Rail Division of the Regional Transportation Authority (Metra) and the Village of Oak Park Through December 31, 2022, and Authorizing its Execution This Resolution was adopted. V. ORD 22-47 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Massage Service Establishment at 1041 Chicago Avenue This Ordinance was adopted. Village of Oak Park Page 6 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 W. ORD 22-48 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Reception/Banquet Facility at 6435 North Avenue for a One-Year Period This Ordinance was adopted. X. ORD 22-49 An Ordinance Granting an Extension of the Waiver and Suspension of the Right of Way Obstruction Permit Fee and Parking Obstruction Fee for the Planned Development at 261 Washington Boulevard. This Ordinance was adopted. XII. Regular Agenda U. RES 22-166 A Resolution Approving a Memorandum of Understanding Between West Suburban Municipalities and Cross-Community Climate Collaborative and Authorizing its Execution Village Trustee Parakkat requested this Item be moved from Consent to the Regular Agenda. Village Trustee Parakkat requested clarification on how Items make it to the Consent Agenda versus the Regular Agenda. Deputy Village Manager Shelley responded the Village Manager will use their discretion on Items they believe are required to be on the Regular Agenda due to required or further discussion needed for voting, or based on the Board protocols. Village President Scaman then gave an overview of the Item. Village Trustee Parakkat expressed concerns that there may be village resources and fiduciary needs that will be required at some point that is not made clear, as well as this may take away resources needed for Oak Park's Climate Action Plan. Village Trustee Walker-Peddakotla commented they see this as a collaboration and sharing of knowledge and resources; resources does not mean actual money, but our data and processes that we did to get the climate action plan up and running that other communities around Oak Park can use to create their own climate action plans and we can ensure they are all working in synchronicity together. Village Trustee Taglia commented he was happy this Item was moved to the Regular Agenda as it allowed for a good discussion and the ability to hear some good information on the Item. It was moved by Village Trustee Buchanan, seconded by Village Trustee Walker-Peddakotla, to adopt the Resolution. The motion was approved. The roll Village of Oak Park Page 7 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, and Village Trustee Walker-Peddakotla NAYS: 2- Village Trustee Parakkat, and Village Trustee Taglia ABSENT: 0 XIII. Call to Board and Clerk Village Clerk Waters expressed her appreciation for the Juneteenth event. She also reminded the community of early voting hours through June 27th, and there will be no voting at Village Hall on June 28th. She also congratulated the Oak Park Youth Baseball team for a great season and good luck in the championship games. Village Trustee Buchanan responded to the public comment about the Covid-19 vaccines as wrong and incorrect and wrong in the sense that it could cause harm. She recommended that the community listen to their trusted sources and not the public commenter. Village Trustee Parakkat enjoyed the Juneteenth celebration and it was good to see people come out to support the events. Village Trustee Robinson had no comments. Village Trustee Taglia had no comments. Village Trustee Enyia thanked everyone who came out and celebrated the Juneteenth events. He thanked village staff for their assistance and the park district and all the vendors who helped to make these event such a success. So may people worked together to make this happen and it was truly a great event. Village Trustee Walker-Peddakotla congratulated Trustee Enyia, Juanta Griffin, Anthony Clark and everyone who organized the amazing Juneteenth event. It was wonderful to see so many people out on such an important day. She also would like the Board to have a conversation regarding the Defense Production Act being used to accelerate the domestic production of energy technology and how that may impact the climate action plan. Village President commented how amazing all the Juneteenth events were and expressed her gratitude to all the organizers for all their work. It is extremely important to take all we can learn about Juneteenth and its true meaning and the truth of our nation's history as we celebrate community. XIV. Adjourn Village of Oak Park Page 8 Printed on 8/8/2022 President and Board of Trustees Meeting Minutes June 21, 2022 It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to Adjourn. The motion was approved. The Meeting adjourned at 8:38 P.M., Monday, June 21, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 9 Printed on 8/8/2022