President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 3, 2022 6:45 PM Remote I. Call to Order Village President Scaman called the meeting to order at 6:47 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Approval of Executive Session Minutes, and 5 ILCS 120/2(c)(11) - Pending Litigation. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 IV. Adjourn Executive Session Meeting went into Recess at 6:51 P.M. V. Reconvene to Regular Meeting Meeting Reconvened at 7:11 P.M. VI. Roll Call VII. Agenda Approval Trustee Buchanan requested to move Item L from Consent to the Regular Agenda. Village of Oak Park Page 1 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 It was moved by Village Trustee Buchanan, seconded by Village Trustee Enyia, to approved the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 VIII. Minutes A. ID 22-316 Motion to Approve Minutes from Special Remote Meeting of September 19, 2022 of the Village Board. It was moved by Village Trustee Buchanan, seconded by Village Trustee Parakkat, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 IX. Non-Agenda Public Comment Village Clerk Waters read the following Non-Agenda Public Comments aloud: Benjamin Lurie: Benjamin Lurie submitted their public comment stating a number of oak park residents wish for an enclosed off leash dog area at Mills Park. Joshua Klayman: Jishua Klayman submitted their public comment requesting the Board to include a referendum on ranked-choice voting on the ballot for the 2023 local elections. Putting the question on the April 2023 election ballot will allow us to join forces with Evanston in asking Cook County to implement RCV in April 2025. If we delay putting the question to voters, we risk delaying implementation not by a few weeks or months, but by two full years, until April 2027. X. Proclamation B. MOT 22-87 A Motion to Approve a Proclamation for Indigenous People Day on October 10, 2022. President Scaman read the Proclamation aloud. It was moved by Village Trustee Buchanan, seconded by Village Trustee Parakkat, to approve the Motion. The motion was approved. The roll call on the Village of Oak Park Page 2 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 0 C. MOT 22-88 A Motion to Approve a Proclamation for National Arts and Humanities Month October 2022. Trustee Enyia read the Proclamation aloud. President Scaman left the meeting at 7:25 P.M., and indicated Trustee Buchanan would facilitate the meeting in her absence. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman XI. Village Manager Reports Village Manager Jackson announced the Board will be transitioning back to in-person meetings beginning October 10, 2022. Trustee Parakkat requested the Village Manager's office to provide updated Board meeting calendars. Village Manager Jackson responded he will include those at the next Board meeting. XII. Village Board Committees & Trustee Liaison Commission Reports There was no discussion on this Item. XIII. Citizen Commission Vacancies D. ID 22-318 Board & Commission Vacancy Report for October 3, 2022. There was no discussion on this Item. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 22-319 Motion to Consent to the Village President’s Appointment of: Community Relations Commission - Jacquelyn Rodriguez, Appoint as Chair Historic Preservation Commission - Scot Mazur, Appoint as Member Village of Oak Park Page 3 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Plan Commission - Nick Bridge, Reappoint as Member It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to approve the Report. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman XV. Consent Agenda Clerk Waters read the following Agenda Pubic Comment aloud: Chris Donovan: Chris Donovan submitted their public comment restating their previous opinion that the Village of Oak Park does not qualify for funding under the “Reconnecting Communities” program because of the inability to verify that the entire community especially those immediately adjacent neighborhoods on the north and south have demonstrably suffered undue social and/or economic repercussions or damages caused by the Eisenhower Expressway (I-290). They request that tonight one of the remaining board members or the Village President make a motion, that the motion obtains the necessary second, and that the entire Board votes to remove RES-22-234 from tonight’s agenda, never to return for reconsideration. Approval of the Consent Agenda It was moved by Village Trustee Robinson, and seconded by Village Trustee Taglia to approve the items under the Consent Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman F. RES 22-226 Resolutions Approving Amendments to the Subrecipient Grant Agreements with Various Not-For-Profit Entities which provided Community Development Block Grant - Coronavirus (CDBG-CV) Funds to Raise the Funding Allotted to the Entities by an Additional $80,000 and Authorizing Execution of the Amendments This Resolution was adopted. G. RES 22-230 A Resolution Authorizing the Submission of a United States Department of Energy Community Geothermal Heating and Cooling Design and Village of Oak Park Page 4 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Deployment Funding Opportunity Application for the 2023 Renewable District Energy Feasibility Study Project This Resolution was adopted. H. RES 22-234 A Resolution Authorizing the Submission of a United States Department of Transportation Reconnecting Communities Pilot Program Planning Grant Application for the Design of the Home Avenue Bridge Project and Authorizing Execution of the Necessary Documents This Resolution was adopted. I. RES 22-235 A Resolution Approving an Improvement Under the Illinois Highway Code and the Appropriation of Up To $250,000 from the Motor Fuel Tax Fund to Fund a Portion of the Construction of the Chicago Avenue Resurfacing Project, Section 15-00263-00-RS, and Authorizing Execution of the Necessary Documents This Resolution was adopted. J. ORD 22-66 An Ordinance Authorizing and Approving an Amendment to the Ordinance Granting a Special Use Permit for Stadium Lights at the Oak Park River Forest High School (Ordinance 2009-O-047) for a One-Time Football Game on October 20, 2022 This Ordinance was adopted. K. RES 22-204 A Resolution Approving a Contract with R.W. Dunteman Company for Project No. 22-6, Pavement Preservation, in an Amount Not to Exceed $350,000 and Authorizing its Execution This Resolution was adopted. XVI. Regular Agenda L. RES 22-253 A Resolution Approving an Extended Term and Special Services Agreement Amendment No. 4 with MC Squared Energy Services, LLC for the Oak Park Community Choice Aggregation Program From December 2022 Meter Reads Through December 2025 Meter Reads and Authorizing its Execution Trustee Buchanan commented she pulled this off of the Consent Agenda as it is a three-year term contract and she felt the term length may need further discussion, as well as the six month lead time to terminate the contract. Village Manager Jackson introduced the Item. Deputy Village Manager Ahmad Zayyad then gave a brief overview of the Item and introduced Mark Pruit, Principal of the Community Aggregation Network. Village of Oak Park Page 5 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Mark Pruitt commented he recommended the 36 month term provided the village could have some off ramps to either convert to a fixed price or exit the contract all together. This would allow the village the greatest amount of flexibility without having to revisit the procurement process in seven months time for next year's cycle. Regarding the six-month lead time to terminate, having a termination of convenience is unusual. With the price match program, the supplier has the ability to unwind from their position without penalty in as little as six months, which is what was offered from the vendor in their bid. Trustee Robinson requested clarification if this termination would be without penalty. Mark Pruitt responded that is how he read the proposed language. Village Attorney Stephanides agreed. Trustee Taglia commented six months seems like a long time to terminate as prices could fluctuate within that period before the six months expires. Mark Pruitt responded the vendor would probably need six months to be able to use up the supply it has secured on behalf of the residents. He could request a three-month term which would be the bare minimum for the village to terminate the contract and go through a procurement process for a new contract. He added they are tight on timing to request this change, but can flag it as an issue with MC Squared and alert them the Board would like to have a subsequent offer for a shorter term and see if they can agree to that by close of business tomorrow. There was consensus from the Board for Mark Pruitt to request a shorter termination term from the vendor. It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman N. RES 22-240 A Resolution Approving a Master Services and Purchasing Agreement for the Purchase of Body Worn Cameras, In-Car Video Systems and Tasers with Axon Enterprise, Inc. in an Amount Not to Exceed $1,459,558.59 for a Five-Year Term, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement Village Manager Jackson introduced the Item. Village of Oak Park Page 6 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Interim Police Chief Shatonya Johnson then gave an overview of the Item. Trustee Enyia requested clarification regarding if the automation aspect is related to a police officer un-holstering their firearm or their taser. Interim Chief Johnson responded it is for the firearm as well as the taser. Trustee Enyia requested clarification if the automation could turn on as soon as the stop is initiated. Interim Chief Johnson responded staff will research if the equipment has that capability. Trustee Enyia requested clarification on how often police officers have had to use tasers. Interim Chief Johnson responded she does not have statistics on that but usually officers are able to de-escalate the situation long before there is a need to use a taser. Trustee Taglia requested clarification on how this is funded. Village Manager Jackson responded $300,000 is funded under equipment in the Capital Improvement Plan (CIP), the remainder is funded in the Operational Budget. Trustee Taglia requested clarification on what is meant by the sole-source letter and why there is no competitive bidding. Village Manager Jackson responded typically sole-source relates to a vendor providing something no other vendor can. Axion meets that threshold by providing products that are integrated and interact with each other, which the other vendors could not offer. Trustee Taglia requested clarification on why the purchase is for 100 body worn cameras when there are not 100 police officers currently on staff. Interim Chief Johnson responded there are currently 99 police officers including herself and all Commanders. Trustee Robinson requested more information regarding the training that is offered as part of this equipment. Interim Chief Johnson responded the vendor will come onsite and train the entire police department. Staff will also ensure each officer is trained on both operations and policy. Trustee Enyia requested clarification on why there are only purchasing 45 tasers if there are more staff. Interim Chief Johnson responded there will not be 45 police officers on duty at one time so they will share the equipment. Village of Oak Park Page 7 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Trustee Enyia requested clarification on how much of this is covered by the Body Cam Grant. Interim Chief Johnson responded the village did not qualify for the grant as money was already budgeted for the equipment. Staff will continue to search for grants the village could qualify for. Trustee Parakkat requested clarification on if this has to be deployed by a certain date. Interim Chief Johnson responded the Body Worn Cameras need to be implemented by January 1, 2024. Staff plans to have it implemented by 2023. Trustee Buchanan commented that this is a lot of money going to the police department, and reminded everyone that there are still concerns with police departments, their use of tasers, and for behaviors that have been caught on camera. Interim Chief Johnson responded she believes this offers an opportunity for more oversight, both for staff and the Citizen Police Oversight Committee (CPOC), as well as affords more accountability. It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman M. ID 22-301 Presentation and Discussion of Proposed Parking Fund Fee Revisions for Fiscal Year 2023 Village Manager Jackson introduced the Item. Tammie Grossman, Director of Development Customer Services, and Sean Keane, Parking and Mobility Manager, then gave an overview of the Item. Trustee Parakkat requested clarification on the cost for the 15 minute PUDO (Pick Up/ Drop Off) program. Manager Keane responded it would be fifty cents for fifteen minutes. Trustee Parakkat commented he is comfortable with staff's recommendations for pay-by-plate, pick up/ drop off, and the quarterly garage rates. He proposed the free garage parking time should be kept simple, and go from the current 90 minutes down to 30 minutes going forward, and not doing a step down from 90 to 60 to 30 to zero minutes Village of Oak Park Page 8 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 over the course of two years. Trustee Taglia expressed his support for Trustee Parakkat's suggestion. He supports leaving 30 minutes of free parking - it makes a lot of sense for residents and businesses, and the village will still preserve about 90% of the revenue gain in terms of eliminating the free parking completely while keeping the area less congested. Trustee Robinson requested clarification regarding if the pick up/ drop off zones would remain 15 minute parking 24 hours a day or is it lifted in the evening hours. Manager Keane responded it would be enforced until 8 P.M. and then it would be regular parking until 2:30 A.M. Trustee Robinson expressed her support of most of the recommendations, but feels there is value in maintaining 30 minutes of free parking. She believes it is important that the village rolls out as consistent of a process as possible, and maintaining 30 minutes free parking throughout the next three years will make it less confusing and frustrating. The village can reassess the program at that time. Trustee Enyia expressed his support for maintaining a consistent 30 minutes of free parking in the garages, and is not in support of having no free parking. Trustee Buchanan requested clarification if Downtown Oak Park or the Hemingway District have any feedback on decreasing the free parking in the garages to zero. Manager Keane responded he believes it will be negative feedback for that sort of change, but did give a brief overview of the other proposed changes and received positive feedback for the PUDO program. Trustee Buchanan requested clarification on the last time the quarterly garage fees were increased. Director Grossman responded in 2017 or 2018. Trustee Buchanan requested clarification regarding why an increase of $25 dollars and not lower. Manager Keane responded staff is looking at this holistically and thought from a fiduciary standpoint $25 would be appropriate. The deficit will continue for both Holley Court and Lake and Forrest garages regardless of changes. Trustee Buchanan requested clarification if these fee increases are to just deal with the debt of the garages. Village of Oak Park Page 9 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 3, 2022 Director Grossman responded the user fees that come in to the parking fund are to pay the costs associated with maintaining the parking system. Trustee Taglia commented he views the parking fund as its own entity and having the revenues and expenses closer together is important for the sustainability of the village. Staff was directed to not completely eliminate free parking in the garages. XVII. Call to Board and Clerk Trustee Parakkat wished a happy Durga Puja and Navratri to everyone who celebrates. Clerk Waters reminded the community that early voting starts at Village Hall on October 24 through November 7. Early voting will run Monday through Saturday from 9 A.M. to 5 P.M. and Sundays from 10 A.M. to 4 P.M.. Election day voting, November 8, will take place at local polling places and not Village Hall. Trustee Enyia had the honor of going to the 900 block of Grove the previous weekend to honor a young man who passed away a few years ago. It was great to see the community rally around a good cause and seeing the neighbors come together. He also wished a happy Nigerian Independence to anyone celebrating. Trustee Taglia thanked Trustee Buchanan for stepping in to facilitate the meeting this evening. Trustee Robinson had no comment. XVIII. Adjourn It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to Adjourn. The motion was approved. The meeting adjourned at 9:03 P.M., Monday, October 3, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 5- Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village President Scaman Village of Oak Park Page 10 Printed on 11/8/2022