President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 10, 2022 6:30 PM Village Hall I. Call to Order Village President Scaman called the meeting to order at 6:31P.M. Please note, prior to the Motion appointing Cory Wesley to the office of Village Trustee (Item A/ MOT 22-90) he is listed in the minutes as “Absent” due to how the system processes the Meeting Minutes. His presence and voting record officially begin with Item B/ RES 22-247, after he was officially sworn in to office. II. Roll Call Present: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia Absent: 1- Village Trustee Buchanan III. Consideration of a Motion to Adjourn to Executive Session to Discuss Pending Litigation It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to adjourn to Executive Session. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Buchanan, and Village Trustee Wesley IV. Adjourn to Executive Session Meeting went into Recess at 6:35 P.M. V. Reconvene to Regular Meeting in Council Chambers and to Call to Order Trustee Buchanan arrived to the Meeting at 7:00 P.M. The Meeting Reconvened at 7:07 P.M. VI. Roll Call Village of Oak Park Page 1 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia Absent: 1- Village Trustee Wesley VII. Agenda Approval It was moved by Village Trustee Parakkat, seconded by Village Trustee Enyia, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Wesley VIII. Non-Agenda Public Comment The following persons spoke their Non-Agenda Public Comments aloud: Paul Rubio - Paul Rubio spoke their Non-Agenda Public Comment expressing their concerns that the Oak Park Village Board took action on July 11 to advocate reproductive health rights, including contraception and abortion, without providing real solutions that help women and their pre-born children and urged the Board to provide what women really need, compassion, love and support. Richard Fobes - Richard Fobes spoke their Non-Agenda Public Comment regarding the Public Health Department and Village’s response to COVID. They feel the Director of the Health Department has been an extremist in her actions for COVID mitigations and request that she be removed from her position. Wyanetta Johnson - Wyanetta Johnson spoke their Non-Agenda Public Comment in regards to her daughter being continually threatened by a young man in her building and the lack of assistance by the Police Department. She urged the Board to do something to ensure the safety of her daughter and the other residents of the building. IX Regular Agenda A. MOT 22-90 Motion to Concur with the Village President’s Appointment of Cory Wesley to fill the Vacancy of Former Village Trustee Arti Walker-Peddakotla President Scaman read a brief statement on her appointment of Cory Wesley. Trustees Taglia, Robinson, Parakkat, and Enyia expressed their support for this appointment. Village of Oak Park Page 2 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 Cory Wesley took the official oath with Clerk Waters. Trustee Cory Welsey then said a few words in appreciation for this appointment. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Wesley B. RES 22-247 A Resolution Approving a Professional Services Agreement with Securitas Security Services USA, Inc., in an Amount Not-To-Exceed $777,086.00 for Security and Support Staff Services at Village Parking Structures and Not-To-Exceed $99,000.00 for Security and Support Staff Services Provided at Village Hall for the Term of October 11, 2022 through October 31, 2023 and Authorizing Its Execution. Village Manager Jackson introduced the Item. Parking and Mobility Manager, Sean Keane, provided a brief overview of this item There was no further discussion of the Item. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 C. RES 22-255 A Resolution Authorizing the Village Manager to Negotiate and Execute Contracts for the Purchase of Vehicles for the Remainder of the 2022 Fiscal Year in an Amount Not to Exceed $388,000.00 and Waiving the Village’s Bid Process for Said Purchases Village Manager Jackson introduced the Item. Director of Public Works, Rob Sproule, provided an overview of the Item. Trustee Taglia requested clarification on why this was brought to the Board Village of Oak Park Page 3 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 for approval if this falls under the Village Manager’s authority pursuant to section 2-6-10 of the village code. Village Manager Jackson responded having the additional support for these purchases would allow staff to act more efficiently, and gives staff clear direction to finish out the fiscal year for the remaining purchases. Trustee Taglia requested clarification on if staff expects to obtain all eight vehicles as requested or if staff anticipate's going over budget to procure them. Director Sproule responded staff may not be able to procure all eight vehicles; instead staff will prioritize the existing vehicles and look to replace a few vehicles and move forward with procuring them. Staff does not expect to go over the budgeted amount. Trustee Buchanan expressed their gratitude for procuring EV's and Hybrid vehicles. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 D. RES 22-256 A Resolution Authorizing the Purchase of One 2022 Ford Electric Transit Cargo Van from Packey Webb Ford of Downers Grove, Illinois in an Amount Not to Exceed $64,085.24 and Waiving the Village’s Bid Process for the Purchase Director Sproule gave an overview of the Item. There was no further discussion on this Item. It was moved by Village Trustee Parakkat, seconded by Village Trustee Enyia, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 E. ID 22-320 Presentation of the History of the Health Department Budget and Staffing in Prepartion of the FY23 Budget Village of Oak Park Page 4 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 Village Manager Jackson introduced the Item. Deputy Village Manager Lisa Shelley and Health Education Manager Sara Semelka then gave a presentation overview of the Item. Trustee Robinson requested clarification on the increase in the budget for the Health Department. Deputy Village Manager Shelley responded some of the increase is due to an increase in salary and benefits, an increase in the pay rate for the contracted nurses, the IPlan Consultant, and additional supply budgets. Village Manager Jackson added staff is recommending a continuation of the pandemic response as a transition year until we figure out where we stand with the pandemic. Staff would also like to get direction from the Board on where they want to go in the future with the Health Department, from a baseline outside of COVID, based upon the community health assessment, BarryDunn, and all of the other assessments that are underway. Trustee Robinson commented it would be helpful to understand what other resources are available to the community that the Village would not need to duplicate or provide. Trustee Buchanan requested clarification on slide 12 regarding the status of the Environmental Supervisor and the Health Education Supervisor positions in 2023. Deputy Village Manager Shelley indicated those should have been labeled as "No Change". Trustee Buchanan requested clarification if the Children's Vaccination Clinic and Annual Community Health Assessment were new programs. Deputy Village Manager Shelley responded they are new. Trustee Buchanan requested more information on the necessity of the Children's Vaccination Clinic and Annual Community Health Assessment. Manager Sara Semelka responded they will provide that information to the Board. Trustee Parakkat requested clarification on how much input Dr. Chapple has had with the recommendations. Deputy Village Manager Shelley responded they met in June as departments were preparing their 2023 budgets. She also met with the Village Manager regarding the larger concepts like exploring the federal program and the children's vaccination clinics. Village of Oak Park Page 5 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 Trustee Parakkat requested information if there are any data on outcomes between the high point of service in 2007 as compared to the base year 2017. Deputy Village Manager Shelley responded they will see if there is any data analysis and provide that to the Board. Trustee Parakkat requested more information regarding any overlap in services that is provided from any other village entity. He would also like a better understanding of what's available and accessible for the community in terms of private clinics or entities to get the same outcomes, and what services make sense for the Health Department to do. He would like a clear understanding of what we take in as a department versus where to empower other entities in the community to get the same outcomes, especially in terms of ARPA funding. Deputy Village Manager Shelley responded more of that information will be provided in a future meeting. Trustee Taglia commented for the Board to be mindful of the temptation to make grant funded temporary positions permanent positions. He expressed caution at taking on extra full time employees because of the implications for future budgets. Trustee Wesley commented it would be helpful to break down the fiscal years 2022 and 2023 to base services and an additional column for COVID services to better see the aggregate costs and aggregate full time employees for each. Trustee Wesley requested clarification on if there is any tracking regarding people using the Health Department's services because they are free or convenient versus having to pay for the service somewhere else. Manager Sara Semelka responded they do not believe they asked that question from participants, but will confirm with their nurses and testing staff. Trustee Wesley requested to see more data on the testing and vaccination clinics. Manager Sara Semelka responded they will get that information to the Board. President Scaman commented what she is hearing is to ensure we are having conversations with community partners, both private for not-for-profit and governmental, to make sure we are not being redundant, but also that we are not leaving anyone behind, as well as that the transition decision is based on real need that is driven by data. Village of Oak Park Page 6 Printed on 11/22/2022 President and Board of Trustees Meeting Minutes October 10, 2022 X. Adjourn It was moved by Village Trustee Buchanan, seconded by Village Trustee Parakkat, to Adjourn. The motion was approved. The meeting adjourned at 8:57 P.M., Monday, October 10, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 Village of Oak Park Page 7 Printed on 11/22/2022