President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 17, 2022 6:45 PM Village Hall I. Call to Order Village President Scaman called the meeting to order at 6:46 P.M. II. Roll Call Trustee Taglia arrived at 6:47 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Approval of Executive Session Minutes, and 5 ILCS 120/2(c)(11) - Pending Litigation. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 IV. Adjourn Executive Session Meeting went into Recess Executive Session at 6:49 P.M. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Meeting reconvened at 7:10 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 Village of Oak Park Page 1 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 VII. Agenda Approval It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. ID 22-334 Motion to Approve Minutes from Regular Meeting of October 3, 2022 of the Village Board. It was moved by Village Trustee Robinson, seconded by Village Trustee Wesley, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 IX. Non-Agenda Public Comment The following persons spoke their Non-Agenda Public Comments aloud: John Duffy: John Duffy spoke their public comment expressing their gratitude to former Village Trustee Walker-Peddakotla and her relentless effort on behalf of justice in the community, and her unwavering voice and leadership during her time on the Board. Kelly Arquette: Kelly Arquette spoke their public comment expressing their gratitude to the Oak Park Police Officers for their assistance with recovering her stolen vehicle. She expressed disappointment to the lack of transparency from the other entities in the village and village staff, and requested that the village Board and staff respond to communications that they receive and for more collaboration between the village, the Park District, and the schools. Yoko Terretta: Yoko Terretta spoke their public comment expressing their gratitude for former Village Trustee Walker-Peddakotla for her service to our community, and for her prioritizing community over comfort and for being willing to make herself, and us, uncomfortable enough to make change, speak out and organize for our collective liberation. Brynne Hovde: Brynne Hovde spoke their public comment publicly honoring former Village Trustee Walker-Peddakotla for her relentless service to the community, for her brilliance, compassion, conviction and her integrity. She added Walker-Peddakotla had nothing to do with the march Village of Oak Park Page 2 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 and rally at former Village President Abu-Taleb's house in 2020, and that Walker-Peddakotla added a critical dimension to the narrative of Oak Park. Village Clerk Waters read the following Non-Agenda Public Comments aloud: Teresa Powell: Teresa Powell submitted their public comment expressing her gratitude to former Village Trustee Walker-Peddakotla for the difficult work she did to challenge the status quo and suggest new approaches to challenges these part three years. Michelle Majors: Michelle Majors submitted their public comment expressing her gratitude to former Village Trustee Walker-Peddakotla and her tireless work to push Oak Park forward over the course of her term, and being a leading and often lone voice for true transformation in the community. Liz Lukehart: Liz Lukehart submitted their public comment expressing their deep gratitude to former Village Trustee Walker-Peddakotla for her service on the Village Board. Walker-Peddakotla was a tireless and fearless Trustee, always advocating for the most marginalized voices in the community. Chris Donovan: Chris Donnovan submitted their public comment regarding a parcel at 6104 Roosevelt Road for which there has not been any discussion for the site to be redeveloped as a privately-owned electric vehicle (EV) charging station. To date there is no record of the owner and/or the Village initiating these procedures or alerting the community of another “automotive use” on Roosevelt Road. As the property was purchased this past May, there are “Purchaser Obligations” requiring complying with all the regulations for constructing and operating the EV charging station within 18 months or forfeit the purchase, it would be better if the community was alerted of a pending text amendment or special use application sooner than later. Christina Loranz: Christina Loranz submitted their public comment expressing their gratitude to former Village Trustee Walker-Peddakotla for her service on the Village Board in the face of so many obstacles thrown her way. Walker-Peddakotla provided a perspective that is often lacking in local governance. Melissa Schiff: Melissa Schiff submitted their public comment regarding the proposal to reduce the time that parking is free as well as increasing parking fees. They feel these steps are ridiculous and run the risk of Village of Oak Park Page 3 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 pushing people away, having them shop less, further limiting people from outside our community from staying and enjoying all that Oak Park has to offer. X. Proclamation B. MOT 22-91 A Motion to Approve a Proclamation for Domestic Violence Awareness Month - October 2022. Trustee Buchanan read the Proclamation aloud. It was moved by Village Trustee Enyia, seconded by Village Trustee Parakkat, to approve the Motion. A voice vote was taken and the motion was approved. XI. Village Manager Reports C. ID 22-321 Review of the Revised Village Board Meeting Calendars for October, November and December 2022 Village Manager Kevin Jackson introduced the Item. Trustee Parakkat requested for the Board to receive an update on the status of the Board goals. XII. Village Board Committees & Trustee Liaison Commission Reports There was no discussion on this Item. XIII. Citizen Commission Vacancies D. ID 22-335 Board & Commission Vacancy Report for October 17, 2022. There was no discussion on this Item. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 22-336 Motion to Consent to the Village President’s Appointment of: Environment & Energy Commission - Laura Derks, Reappoint as Member Environment & Energy Commission - Liz Lukehart, Appoint as Chair It was moved by Village Trustee Enyia, seconded by Village Trustee Robinson, to approve the Report. A voice vote was taken and the motion was approved. XV. First Reading F. ORD 22-71 First Reading of an Ordinance Amending Chapter 30 (“Special Events”), Article 1 (“General Regulations”), Section 30-1-3 (“Policies and Procedures”) of the Oak Park Village Code to Provide a Discount for Certain Special Event Fees Village of Oak Park Page 4 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 Village Manager Jackson introduced the Item. Assistant Village Manager and Human Resource Director Kira Tchang then gave an overview of the Item. Trustee Taglia requested clarification as to why this came to the Board without the Board having any previous knowledge that this is a concern. Village Manager Jackson responded there are a number of items that will make its way onto the agenda during the normal course of business if staff makes observations about administrative procedures or things related to their fiduciary responsibility to manage the resources of the village. Trustee Taglia requested clarification as to how staff determined the fee structure. President Scaman responded she has heard that the fees have been a burden and requested staff to review the fee structure and make an appropriate recommendation. Trustee Robinson agreed with Trustee Taglia regarding the lack of awareness the rest of the Board has regarding this Item and the difficulty understanding the context of this when they are seeing it for the first time and not being aware there is a need that morphed into actual staff activity. Trustee Robinson requested clarification regarding the reimbursement of fees after the fact, as well as the discounted rate going forward. Director Tchang responded the Board had previously took similar action of a series of fee waivers and credits that were returned to event holders in 2018, 2019, and would have been in 2020 had events actually occurred that year. Staff looked at this as a model for how the Board had previously addressed concerns related to special event fees and recreated something similar with this program. Trustee Parakkat expressed concerns with the process itself and the transparency associated with the process. He has not heard from the community that this was an issue; if there was evidence to the contrary it would have been good to share that so there would have been a transparent process as a basis for evaluation before expending staff time around this. Trustee Parakkat would rather be forward-looking at this issue, rather than retroactive, and figure out the right approach moving forward; rather than focusing on price and the cost, make the process easier for event holders so more entities participate. He would also like clarification on the analysis for how this will impact village revenue and the conclusion of 25% as the number decided upon. Village of Oak Park Page 5 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 Trustee Enyia expressed his appreciation for staff trying to figure out how to make the special events process more streamlined for the community. He supports refunding event holders as we are still feeling the effects of the pandemic and residents are still looking for relief. Trustee Parakkat expressed concern over the fairness of refunding organizers who could afford to pay the special event fees without consideration for those organizers who could not afford to pay the fees and so could not hold events. He proposed a deeper discount be offered in 2023 as a solution to allow more events to happen in the community. Trustees Taglia and Robinson expressed their concern over the lack of transparency for the process of bringing this Ordinance to the Board. Village Manager Jackson responded the Village Manager is continually looking at how to improve operations and accomplish Board goals, so there will be times where staff will make recommendations to the Board on items that have not been discussed before. Trustees Wesley and Parakkat requested clarification on the purpose and process for bringing Items to the Board as a First Reading. Village Attorney Stephanides responded any time there is an ordinance that is going to amend fees or something significant in the village code it may come to the Board as a First and Second Reading or as a Study Session Item. He added if one Trustee makes a motion and a second Trustee seconds the motion, it may appear as a First or Second Reading or as a regular item on the agenda. Village Manager Jackson expressed his gratitude for staff reviewing this process and the fee structure and being responsive to the concerns that are being expressed in the community. XVI. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Wesley, seconded by Village Trustee Enyia, to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 G. ORD 22-25 An Ordinance Amending the Fiscal Year 2022 Annual Budget Village of Oak Park Page 6 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 This Ordinance was adopted. H. ORD 22-67 An Ordinance Granting an Extension of the Waiver and Suspension of the Right of Way Obstruction Permit Fee and Parking Obstruction Fee for the Planned Development at 261 Washington Boulevard This Ordinance was adopted. I. ORD 22-68 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Daycare Center at 6139-6147 North Avenue This Ordinance was adopted. J. MOT 22-76 A Motion to Approve the Bills in the Amount of $7,043,648.25 from August 12, 2022, through September 22, 2022. This Motion was approved. K. MOT 22-84 A Motion to Approve the September 2022 Monthly Treasurer’s Report for All Funds This Motion was approved. L. RES 22-175 A Resolution Approving an Agreement with Brycer, LLC to Provide Third-Party Inspection Reports to the Village of Oak Park and Authorizing its Execution This Resolution was adopted. M. RES 22-202 A Resolution Approving an Intergovernmental Agreement between the City of Chicago and the Village of Oak Park for the Resurfacing of Austin Boulevard from Roosevelt Road to Lake Street in an Amount Not to Exceed $269,228 and Authorizing its Execution This Resolution was adopted. N. RES 22-203 A Resolution Approving an Amendment to the Task Order for Professional Engineering Services with TranSystems Corporation for Design Engineering Services for the 2024 Austin Boulevard Resurfacing Project to Change the Not to Exceed Amount from $146,155 to $62,997 and Authorizing its Execution This Resolution was adopted. O. RES 22-236 A Resolution Approving the 2023 Employee Health, Dental, Vision, Life, Accidental Death and Dismemberment, Accident, and Critical Illness Insurance Providers’ Plan Designs and Premiums and Authorizing Their Execution This Resolution was adopted. Village of Oak Park Page 7 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 P. RES 22-238 A Resolution Approving an Independent Contractor Agreement with Misfits Construction Company for the Fabrication and Installation of Signs for Various Pay-By-Plate Parking Areas Within the Village of Oak Park for an Amount Not to Exceed $45,000.00 and Authorizing Its Execution. This Resolution was adopted. Q. RES 22-243 A Resolution Approving a Contract with MYS, Incorporated for Project 22-15, Marion Street and South Blvd. Crosswalk Replacement, in an Amount Not to Exceed $78,996 and Authorizing its Execution This Resolution was adopted. R. RES 22-244 A Resolution Approving a Second Amendment to a Contract with Trine Construction Corp. for Project 22-1, Lemoyne Relief Sewer, to Change the Not to Exceed Amount from $1,702,000 to $1,720,575 and Authorizing its Execution This Resolution was adopted. S. RES 22-246 A Resolution Approving a Task Order for Professional Engineering Services with Baxter & Woodman, Inc. for Design and Construction Engineering for Project 23-12, North and South Pump Stations Pump Repairs, in an Amount Not to Exceed $69,400 and Authorizing its Execution This Resolution was adopted. T. RES 22-248 A Resolution Authorizing A Single-Family Housing Rehabilitation Loan, A Lead Hazard Reduction Grant And An Energy Efficiency Grant (SFR-095A) This Resolution was adopted. U. RES 22-250 A Resolution Authorizing A Single-Family Housing Rehabilitation Loan, A Lead Hazard Reduction Grant And An Energy Efficiency Grant (SFR-097) This Resolution was adopted. V. RES 22-251 A Resolution Approving the Purchase and Planting of Additional Parkways Trees in Fiscal Year 2022 through Contracts Secured by the Suburban Tree Consortium by Increasing the Not to Exceed Amount from $140,000.00 to $160,000.00 and Waiving the Village’s Bid Process for Said Increase This Resolution was adopted. W. RES 22-252 A Resolution Approving a Second Amendment to the Independent Contractor Agreement with H&H Electric Co. for Emergency Street Lighting and Traffic Control Repairs for 2022 to Change the Not to Exceed Amount from $33,000.00 to $48,000.00 and Authorizing its Execution. This Resolution was adopted. Village of Oak Park Page 8 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 X. RES 22-254 A Resolution Approving the Renewal of the Independent Contractor Agreement with Global Maintenance Solutions LLC for Building Maintenance Services for the Public Works and Development Customer Services Departments in an Amount Not to Exceed $841,010.00 and Authorizing its Execution This Resolution was adopted. Y. RES 22-257 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case No. 2021 WC 21028 This Resolution was adopted. Z. RES 22-258 A Resolution Approving a Five-Year Lease Agreement with Quadient Leasing USA Inc. for Postage Meter and Mail Inserter/Folder Equipment at a Total Cost Not to Exceed $35,500, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. AA. RES 22-273 A Resolution Approving an Extension of an Independent Contractor Agreement with Thrive Counseling Center for an Additional Six Month Term in an Amount Not to Exceed $75,750 and Authorizing its Execution This Resolution was adopted. XVII. Regular Agenda AB. ID 22-337 Presentation of Proposed School Safety Intergovernmental Agreement (IGA) Village Manager Jackson co-facilitated a presentation overview of the Item with Dr. Greg Shaw and Dr. Ushma Shah, the Superintendents of District 200 and District 97 respectively. He indicated they are seeking feedback and questions only but will be happy to answer questions tonight if possible. Trustee Enyia appreciates that they are thinking about the safety of children who are most vulnerable in the community. He would like to know more about how they identify what is a threat and when it has moved from a serious situation to a threat level. Trustee Taglia requested clarification regarding how this agreement differs in the way the police department and the two schools currently cooperate. Village Manager Jackson responded the agreement codifies and makes clear what the collaborating points are and how we should be collaborating and working together. Dr. Shaw added it codifies the "who" and the "how" - if there is a need to communicate something between the entities, who is being contacted and Village of Oak Park Page 9 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 how to ensure efficiency and consistency. Trustee Buchanan requested clarification as to what prompted this is proposal. Village Manager Jackson responded it just provides clear procedure and direction on how to work together that makes the process more efficient. Trustee Buchanan requested clarification if any other village staff aside from the Police Department is involved. Village Manager Jackson responded the relationship is between the Police Department and the schools, so the Police Chief is overseeing it from a police standpoint, but as Village Manager, he has oversight on police operations and the relationship with the jurisdictions. Trustee Parakkat would like to know what metrics are in place to measure the success of this. Village Manager Jackson responded they will be reviewing the progress annually. AC. ORD 22-69 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Vehicle Repair-Minor Business at 6212 Roosevelt Road Clerk Waters read the following Agenda Public Comment aloud: Sarah Smith: Sarah Smith submitted their public comment asking the Board to deny the special use permit application submitted by BM Custom for 6212 Roosevelt Road for three reasons. First, the special use permit does not comply with the Village Zoning Ordinance requirements. Second, the Village should determine that 6212 Roosevelt is a legal address and any alterations to the building are in compliance with code. Third, the property owner of 6200 through 6216 Roosevelt should be held accountable for violations and nuisance before any business is allowed to operate. Village Planner, Craig Failor, gave an overview of the Item. He indicated staff does not support the recommendation of the Zoning Board of Appeals. Staff initially was in support of the application, but does not support the application based on current violations by the applicant of operating the business without a valid Oak Park business license as well as recent comments received from the public with regards to noise and the operation of vehicles within the alley behind the business. Zoning Board of Appeals Chair, Jim Lencioni, then gave an overview of the recommendation from the Zoning Board of Appeals. The recommendation was prior to the applicant's current violations or new information. Village of Oak Park Page 10 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 Trustee Enyia requested clarification if staff has determined which business is making the noise. Village Planner Failor responded they have not definitively determined that yet. Staff's understanding is the other proprietor stores cars in the building and comes and goes using the Lombard side and not the alley. Trustee Buchanan commented there seems to be a lack of clarity as to who is the perpetrator of the nuisance. She proposed tabling the Item until it is established who the perpetrator of the nuisance is. President Scaman requested clarification as to the cost of a business license. Chair Lencioni responded even if he had the license, the issue is they should not be operating in the space until this Item has been approved. Trustee Wesley requested clarification as to when the other proprietor began occupying the building and if there were any nuisance complaints prior to the new business moving in. Village Planner Failor responded they believe the other proprietor moved into the space within the last year. He does not have any police reports if there have been complaints prior to a few months ago, but feels the complaints have been more recent. Trustee Robinson requested clarification on the difference between a Business License and a Special Use Permit. Village Planner Failor responded any business can get a business license to operate in a space. A Special Use Permit is required if a use of the space could impact or have more impact on the neighborhood than is permitted. It requires special review by the Zoning Board of Appeals and Village Board to ensure any adverse impact that the business may have on the neighborhood is taken care of. Trustee Robinson requested clarification on if there is a downside to granting the Special Use Permit and then bringing the business under the umbrella of regulation of the recently enhanced nuisance ordinance to address some of the concerns that have been voiced by the residents. Village Planner Failor responded the downside may be that the proprietor would not be a good steward to the commercial district and the neighborhood. On the other hand, if they are given a business license, they would be under more scrutiny by the village if they violate nuisance ordinance with the potential to lose the business license for repeated violations. Trustee Parakkat commented the proprietor has been operating without a business license - by granting them a Special Use Permit sets the wrong Village of Oak Park Page 11 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 precedent for businesses moving forward. Knowing there is a problem between the residents and the business, by authorizing this we are essentially setting the stage for an acrimonious relationship in perpetuity. Trustee Enyia requested clarification on the amount of fees that the applicant has incurred so far and how often they have been fined. Village Planner Failor responded in total he has been fined $600. The citations started in June of 2022, then July and August, with a final citation issued September 21 for not having a valid Oak Park Business License. Trustee Taglia requested clarification on why staff changed their recommendation of the application. Village Planner Failor responded initially staff felt that the use that the proprietor was doing was appropriate based on the zoning code. Based on the code violations incurred after the initial recommendation, and the fact that he is operating the business without a license or obtaining a Special Use Permit, and the ensuing complaints from the neighbors, staff felt the business would not be a good steward for the commercial or residential district and maybe the business is not the bet use of the property. Mr. Story, the proprietor and applicant, then addressed the Board and offered to answer any questions the Board may have from him. President Scaman requested clarification if there is a way to gain clarity as to which business is creating the nuisance. Village Manager Jackson responded staff can continue to monitor the situation to gain more insight and bring their findings back to the Board. Village Planner Failor added it can be difficult to determine who is responsible as by the time the police arrive on scene the perpetrators are no longer there. Unless someone is able to capture the instance on video or photographs, it is difficult to discern who is actually causing the issue unless we have some proof. Trustee Taglia commented he would like more time to sort through the police reports related to this Item. President Scaman asked if Trustee Taglia would like to second the motion to table this Item. Trustee Taglia said he would second the motion. Village Manager Jackson commented he would bring back to the Board a report assessing the police reports that exist to give some clarity on the situation. He also made it clear that if this is tabled tonight the business should not be operating, and the business should not be operating until the Special Use Permit is approved. Village of Oak Park Page 12 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to table the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AD. RES 22-241 A Resolution Approving the 2022 Illinois Project for Local Assessment of Needs (IPLAN) Five-Year Community Health Plan as Recommended by the Board of Health and Submit the Plan to the Illinois Department of Public Health The following persons spoke their Agenda Public Comments aloud: Jenna Leving Jacobson: Jenna Leving Jacobson, a volunteer for Mom's Demand Action, spoke their public comment expressing their appreciation that gun violence prevention will be a top priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign around secure firearm storage as part of the messaging to the community around health and safety. MaryAnn Buck: MaryAnn Buck, a volunteer for Mom's Demand Action, spoke their public comment expressing their appreciation that gun violence prevention will be a top priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign around secure firearm storage as part of the messaging to the community around health and safety. Village Clerk Waters read the following Agenda Public Comments aloud: Allison Lipsman: Allison Lipsman, a volunteer for Mom's Demand Action, submitted their public comment expressing their appreciation that gun violence prevention will be a top priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign around secure firearm storage. Celine Woznica: Celine Woznica, a volunteer for Mom's Demand Action, submitted their public comment expressing their appreciation that gun violence prevention will be a top priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign around secure firearm storage to keep guns out of the hands of those who should not touch them. Elizabeth Marklein: Elizabeth Marklein submitted their public comment expressing their appreciation that gun violence prevention will be a top Village of Oak Park Page 13 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign for gun owners and non gun owners around secure firearm storage as it will save lives. Kelly Darin: Kelly Darin, a volunteer for Mom's Demand Action, submitted their public comment expressing their appreciation that gun violence prevention will be a top priority in the village's strategic planning, and urged the Board and the village to initiate a public education campaign around secure firearm storage. They feel this is a public health crisis. Marni Curtis: Marni Curtis submitted their public comment regarding an estimated 4.6 MILLION children live in homes with unlocked and loaded guns, and we have to assume that at least some of those children are members of our community. Firearms are the leading cause of death for children and teens. This is a public health crisis. They urged the Board to please join Mom's Demand Action in educating our community about secure firearm storage. Mary McCabe: Mary McCabe submitted their public comment once again asking to include safe gun storage as a priority for our community. It is not a big ask but can have a big impact to reduce gun violence including suicides. It is just makes sense. Rachel Hall: Rachel Hall submitted their public comment asking the village to please initiate a public awareness campaign around secure firearm storage as the research indicates that securely storing firearms (locked, secured, and separate from ammunition) saves lives. They urged the Board to educate our community on this important information as this is a very small and very doable step that could be taken to ensure more safety for our children. Simone Boutet: Simone Boutet submitted their public comment regarding safe storage of firearms makes a difference. With gun violence being cited as a public health crisis in the IPLAN, distributing safe gun storage information to the community is one small step to will help address this crisis. They urged the board to direct staff to take the simple step of working with Moms Demand Action to distribute safe gun storage information by putting it in the FYI, using Village E-NEWs, social media or other forms of communication. Rachel Gershenson-Gates: Rachel Gershenson-Gates submitted their public comment expressing their support for initiating a public awareness campaign regarding safe firearm storage as providing information on safe storage is an easy, effective step to protect community members from unintentional shootings, suicide, and other forms of gun violence including Village of Oak Park Page 14 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 school shootings. They also expressed support for an ordinance requiring restaurants to only provide plasticware, condiments, and other unnecessary waste upon request. Village Manager Jackson then introduced the Item. Deputy Village Manager Lisa Shelley, Health Education Manager Sara Semelka, and Rachel Sacks, the IPlan Consultant from Leading Healthy Futures, then gave a presentation overview of the Item. Clerk Waters left the meeting at 9:32 P.M., and returned at 9:37 P.M. Trustee Enyia left the meting at 9:37 P.M., 9:41 P.M. Trustee Robinson requested clarification on the benefits of being a certified Municipal Health Department. Deputy Village Manager Shelley responded as a certified Health Department we have access to resources for the community, such as in cases of a national emergency, where we would not have to compete with the rest of the county for. Manager Semelka added there are also grant opportunities that as a certified Health Department you gain access too. Trustee Buchanan requested clarification if there is any connection between the IPLAN and the Health Department's scope to meet the needs of the community as was presented in last week's meeting. Village Manager Jackson responded staff is trying to facilitate that connection and as a baseline wanted to give a historical overview of the Health Department before getting into the IPLAN. The IPLAN is an opportunity for the Board to give direction on what to prioritize for the community while working with community partners to deliver on the IPLAN. Manager Semelka added the IPLAN is not a strategic plan for the Health Department. It is what needs to happen in terms of public health initiatives over the next four years in Oak Park. Trustee Buchanan commented she is surprised there is a lack of any mention in the plan of women's reproductive health needs, including abortion and birth control access, in light of the Dobbs ruling. Rachel Sacks responded that topic came up quite often in the Forces of Change Assessment, but it is not in the Community Health Status Assessment as they did not have local data on abortion in Oak Park. They will add one or two pages in the document to better reflect that. Trustee Parakkat expressed concerns that the scope of the IPLAN is too Village of Oak Park Page 15 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 broad and would like to wording to be more specific towards residents, and then on an exception basis where there is a public health situation. Rachel Sacks commented the reason the language is broad is because it is coming from a public health perspective. Similar language is found in many other IPLANs because it is really thinking about how external factors affects the village. The village can choose to not offer services to certain populations as long as the funding requirements are met - the broad language does no limit the village's ability to adjust certain things to only be for residents. Trustee Parakkat commented he is ok with the language as long as it is clear that the village has the ability to determine the scope of services and the budget associated with the scope, and the default will be to residents before anything else. Trustee Wesley requested clarification on how representative the data is to Oak Park versus the surrounding areas and if the Board could see the data for Oak Park as compared to, or separately from, the surrounding communities. Manager Semelka responded they can get that data split out. Rachel Sacks added the "other" category encompasses external individuals who live in neighboring jurisdictions and spend a lot of their time in Oak Park. The Community Health Status Assessment looks at data for those who live in Oak Park and River Forest. Trustee Wesley requested clarification on if the implementation will be built on just the Oak Park data or the "live, work, play" aggregated data. Village Manager Jackson responded they will be looking at all the data sets, but fundamental to the data is the Community Health Assessment. Trustee Taglia requested clarification on if there are ways the Health Department and Police Department could work more closely on getting guns off the street. Manager Semelka responded they can add this as a strategy, and the Health Department would definitely see the Police Department as a key partner in this. President Scaman directed staff to update the IPLAN document to include the feedback from the Trustees. The document will then need to go to the Board of Health for their review and approval, and will then come back to the Board on a Consent Agenda. President Scaman then asked for a Motion to Table this Item. Trustee Wesley moved to table the Item, and Trustee Robinson seconded the motion. It was moved by Village Trustee Wesley, seconded by Village Trustee Robinson, Village of Oak Park Page 16 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 to table the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AE. ID 22-173 Environment & Energy Commission Recommendation to Adopt a Single-Use Plastics Ordinance Overview The following persons spoke their Agenda Public Comment aloud: Wendy Greenhouse: Wendy Greenhouse spoke their public comment expressing their support on the ban on single-use plastic. They also expressed support to banning styrofoam, which is a known carcinogen, in our action towards a more sustainable Oak Park. This topic has been discussed in Oak Park for years - how can Oak Park call itself a leader in sustainability when we are still letting this stuff be used. Beverly Graham: Beverly Graham spoke their public comment in support of the comments from Dr. Greenhouse. They hope the Board will pass this minimal Ordinance; it will not cost the restaurants anything to stop putting plastic utensils in the carry-out bags unless it is requested by the patron. Clerk Waters read the following Agenda Public Comment aloud: Phyllis Rubin: Phyllis Rubin submitted their public comment on behalf of Go Plastic Free, a grassroots local organization whose mission is to educate ourselves and communities of the environmental dangers of plasti use and to reduce plastics in the community. They urged the Board to pass the Ordinance that carry-out plastic not be given unless specifically requested, and to include styrofoam into the Ordinance. Marcella Bondie Keenan, Sustainability Coordinator, then introduced the Item. Commissioner Lisa Boone from the Environment & Energy Commission (EEC) then gave a presentation overview of the Item. Trustee Taglia requested clarification regarding if the carry out bag is included in this. Commissioner Boone responded the EEC's recommendation is to take this a bit further but they need to flush this out more. Village of Oak Park Page 17 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 Trustee Taglia expressed his support for the recommendations as presented, and would support transitioning to compostable carry out bags and to get rid of styrofoam altogether. Trustee Parakkat expressed his support of the recommendations. He added this is just as much about educating the community members as it is the restaurant owners and their staff to do the right thing. Trustee Robinson requested clarification on the definition of "Food Dispensing Establishment". Commissioner Boone responded they are recommending mirroring the Chicago Ordinance. Schools and charitable organizations can be exempt from the recommendations, and there is a provision regarding if establishments are receiving the utensils as part of the repackaged food. Trustee Buchanan requested clarification if this does not include a ban on styrofoam. Commissioner Boone responded this is part of the discussion regarding going further than the city of Chicago as there is an interest in the community to get rid of styrofoam. There was a consensus among the Trustees for the recommendations including a ban on styrofoam. AF. RES 22-245 A Resolution Approving a Parking Lot Temporary License Agreement with JD North Blvd. Holdings, LLC d/b/a The Beer Shop, through March 31, 2023, and Authorizing its Execution Trustee Parakkat abstained from voting on the Item. He then wished everyone a Happy Dwali and left the meeting at 10:58 P.M. The following person spoke their Agenda Public Comment aloud: Peter Morava: Peter Morava, owner of Careful Peach Boutique, spoke their public comment asking the Board to return the three public parking spots back to public use and not approve any permanent restriction on parking due to the negative impact it has during the holiday shopping season to both the shops and the village. Clerk Waters read the following Agenda Public Comment aloud: Carolyn Cullen: Carolyn Cullen submitted their public comment strongly requesting the Board to approve this Resolution. They feel the outdoor structure has proven to be a useful and popular feature for DTOP and Village of Oak Park Page 18 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 encouraged business there. They hope the Board will allow it to stay and be enjoyed by people year-round. Village Manager Jackson introduced the Item. President Scaman requested clarification on if the chalet would need to come down in March 2023 or when the village breaks ground in the parking lot. Village Planner Failor responded the request is through March 2023 - unless they request another extension it would have to come down at that point, and definitely before the construction season. Village Manager Jackson added this request is through March 2023. When the outdoor dining season starts in April 2023, the will have to pay the outdoor dining fee like everyone else, but the chalet would have to come down once the construction project commences. Trustee Taglia commented no other business have requested the use of public parking spaces beyond the November 30th date. He requested clarification if alternative solutions have been explored, like a temporary tent or a retractable storefront. Village Manager Jackson responded staff can follow up on alternative options for future considerations. Trustee Wesley suggested implementing some recourse for any future situation that may arise so this does not set precedence for other businesses to take over village parking spaces. Trustee Robinson expressed support charging the business for the use of the parking spots. Trustee Enyia expressed support for having a conversation with the owner regarding expectations. He supports helping the small businesses but wants to ensure we are not putting them at a disadvantage. President Scaman commented the lost revenue to the village is less of a concern for her than the lost revenue to the other businesses. Peter Morova reiterated his concern over the loss of the three parking spots to the chalet and the impact to his and the surrounding businesses. It was moved by Village Trustee Enyia, seconded by Village Trustee Wesley, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Taglia, and Village Trustee Wesley Village of Oak Park Page 19 Printed on 11/8/2022 President and Board of Trustees Meeting Minutes October 17, 2022 NAYS: 1- Village Trustee Robinson ABSENT: 0 ABSTAINED: 1- Village Trustee Parakkat XVIII. Call to Board and Clerk Clerk Waters reminded the community that Early Voting starts on October 24 at 9 A.M. Trustee Enyia commented the Reparations Task Force, in partnership with the Oak Park Area Arts Council, has put together a monument to the Mount Carmel Baptist Church at Westgate. There will be an unveiling on October 29 at 10:30 A.M. He also expressed his gratitude for former Trustee Walker-Peddakotla and her hard work for the community. Trustee Taglia had no comment. Trustee Wesley thanked his colleagues and village staff for making him feel welcome and making his transition easy. Trustee Robinson had no comment. Trustee Buchanan had no comment. President Scaman mentioned the tree planting in honor of Betty White located at 217 Randolph Street. She also mentioned she spoke at a mental wellness summit at the library the past weekend. There was a memorial for former Village Clerk Virginia Cassin the previous weekend. She wished a happy Dwali to all who celebrate. She would also like to see firearm storage and public education to advance and have that work come to the Board table. XIX. Adjourn It was moved by Village Trustee Wesley, seconded by Village Trustee Robinson, to Adjourn. A voice vote was taken and the motion was approved. The Meeting adjourned at 11:38 P.M., Monday, October 17, 2022. Respectfully Submitted, Deputy Clerk DeViller Village of Oak Park Page 20 Printed on 11/8/2022