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President and Board of Trustees

Regular Meeting

Oak Park, IL · November 29, 2022

AgendaMinutes

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, November 29, 2022 7:00 PM Village Hall I. Call to Order Village President Vicki Scaman called the Meeting to order at 7:01 P.M. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 III. Agenda Approval President Scaman asked to move Items A and B from the Consent Agenda to the Regular Agenda. It was moved by Village Trustee Parakkat, seconded by Village Trustee Wesley, to approve the agenda as amended. A voice vote was taken and the motion was approved. IV. Non-Agenda Public Comment Chris Temperly. He lives on the 1150 block of South Cuyler and said there are speeding cars and traffic back-ups at Roosevelt and Ridgeland. A stray bullet from patrons of Mike's Place in Berwyn hit a car in front of his home. He called upon the Village Board to take action and asked for a cul de sac at the alley of Cuyler and Roosevelt, tighter parking restrictions, and greater police presence after 9:00 P.M. Adam Coppelman. He lives on the 1150 block of South Cuyler and said there is violent, disruptive, and inappropriate behavior from patrons of Mike's Place in Berwyn. The parking restrictions have not been effective. He said Oak Park Police have been incredibly responsive but their interventions are not a deterrent. They asked the Village for a cul de sac, tighter parking restrictions, and greater police presence. Stacey Hendricks. She lives on the 1150 block of South Cuyler where there are shootouts, fights, public intoxication, vandalism, and mobs from Mike's Place in Berwyn. She said there is no regard to the posted parking restrictions. One hour after her son walked home, there was a shootout in front of her house. She met with Village representatives in July and has not Village of Oak Park Page 1 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 heard back. They are asking for towing and a cul de sac and they expect a Village response. David Unger. He lives on the 1150 block of South Cuyler. He asked the Village Board to do anything they can to try to stem the violence and disorder coming from Mike's Place in Berwyn. He heard the gunshots outside his window over Memorial Day weekend. He said he thinks towing cars would be an effective solution. Adam Mikos. He lives on the 1500 block of South Cuyler. He said he witnesses drunk drivers on Cuyler on weekends and some weekdays from Mike's Place in Berwyn. He said the Village has ignored years of requests for help. He said his neighborhood submitted a petition to help protect their safety. He said the Village refused to do most of it, softened the parking regulations, and met in secret with Mike's Place and Berwyn officials. He asked for towing cars after 10 P.M. Village Clerk Waters read aloud the following Non-Agenda Public Comments: Leslie Lauderdale. Please place the ranked choice voting referendum on the April 2023 Oak Park ballot. Thank you. Barbara Paterick. Please vote to put ranked choice voting on the April ballot. With ranked choice voting, a candidate will have to win the majority of votes. Voters' choices will be more meaningful. If their first choice doesn't win, their second or third choices might. Voters won't waste their votes to defeat a candidate they don't want. Diverse voters will have better representation and candidates will have to compete to earn second and third choice votes, resulting in less negative campaigning. Ingo Schaefer: He said there is a hole in his garage where the arms from LRS go into his garage to get his garbage cans. He called and wrote to LRS and did not receive a response. He called the Village and then LRS responded that they have video showing they did not make the hole. He asked for a copy of the video and LRS said they did not have one. He wrote to the Village and Trustee Taglia came and looked at it and tried to get something done but nothing has been done. He shared a photo with the Trustees. VI. Regular Agenda A. RES 22-318 A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Park and the Board of Education of Oak Park Elementary School District No. 97 for the Purposes of Reciprocal Reporting, the Provision of a Law Enforcement Officer on the District’s Threat Assessment Village of Oak Park Page 2 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 Team, and for the Provision of General Procedures for Law Enforcement on School Grounds and Authorizing its Execution Village Manager Jackson provided an overview and stated the IGA proposes to memorialize guidelines and procedures for the cooperative and efficient implementation of existing legal requirements for reciprocal reporting, law enforcement participation on threat safety teams at each school district, and compliance with guidelines relating to law enforcement conduct on school grounds. The Village and school districts met over the summer and had initial discussions with each board in October. The IGA was presented to the Village Board on October 17. D97 and D200 Boards gave their approval and approval is now being sought from the Village Board. Alicia Chastain. Said she is a resident and D97 parent. She is grateful for the Health department's vaccination clinics and hopes the Village continues to fund them. She said the proposed IGA falls short and the authors did not consult with parents or experts in juvenile justice, civil rights, or disability. The agreement is flawed for allowing police officers to interview children without a parent being present. She asked for the approval to be delayed and for the agreement to be reviewed by experts not including law enforcement. President Scaman said both school boards approved the IGA and she asked the Village Board to commence discussion. Trustee Enyia thanked the public commenter and wondered in what specific situations children would be put in these circumstances and when would a situation warrant for not allowing a parent to be in the room. Police Chief Shatonya Johnson responded that this IGA is based on sharing information with both districts and working on a threat assessment team. It is not designed to have an officer present at the school or to interview children without their parents. When police have a juvenile in custody, they first contact the parent and give them the opportunity to be present for any interviewing, which is the same as when a crime is committed at a school. Trustee Wesley asked if 18-year olds are considered juveniles and if they can be Mirandized in a school setting. Chief Johnson responded they are not juveniles and they will be Mirandized. She said it is important for juveniles understand their rights, so after each line is read, they are asked if they understand and they may be given more context about what it means. Trustee Wesley said he may have a problem with that in a high school setting. Trustee Enyia inquired how D97 and D200 obtained community feedback Village of Oak Park Page 3 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 besides consulting with residents. Manager Jackson responded that D200 engaged their parent advisory committees and that the team has an equity assessment process that will start soon, of which safety is an element. Dr. Shah added that the process has been through public board actions. The parent advisory group intends to start meeting again. She said the D97 board had critical questions and push back so there was deep concern and the teams are working hard to have safety while being clear about students' experiences and rights. Trustee Wesley asked if children are being taught the difference between being 17 and 18 years old. Asst. Superintendent Fiorenza responded that it is not something that is taught in the classroom, though counselors and deans would have that conversation with a student in the presence of law enforcement. Trustee Wesley said it sounds like it would be explained to them in the moment when they are already nervous and under stress. Trustee Wesley asked if the dean or counselor would advise them to invoke their rights. His worry is that students don't understand the difference and it could have life-changing consequences. Asst. Superintendent Fiorenza said she agreed and the purpose of the IGA is to consider ways to get that communication to students. President Scaman shared specific language from the D97 and D200 board meetings that will be part of the IGA: "If a law enforcement officer attempts to interview a student on school grounds, school personnel will make reasonable efforts to notify the student's parent/guardian and provide for parent/guardian with an opportunity to be present during the interview." Chief Johnson confirmed that the school is obligated to notify the parent of juveniles. She clarified that parents cannot invoke their children's rights. Trustee Wesley asked if parents can advise their children to invoke their own rights. Chief Johnson said they can but it is the child's decision whether to speak. Officers are trained on dealing with juveniles and explaining their Miranda rights. Trustee Wesley asked if an interrogation would not proceed until the parents were present. Chief Johnson responded that if the parent says they do not want police speaking to their child, police would not speak to the child. The goal of the IGA is to exchange information to keep students and staff safe, have a clear understanding on school policies, and have direct routes to emergency situations. Trustee Wesley asked if a policy can be made to treat 18 year-olds the same as 17 year-olds in schools. Chief Johnson responded that the law is Village of Oak Park Page 4 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 the law. Trustee Wesley asked if a policy can be made to protect 18 year-olds requiring parental consent before interviewing. Chief Johnson reiterated that the school will notify the parents and if the parents do not want their child interviewed, their child will not be interviewed. Manager Jackson said the language regarding notifications in this IGA does not differentiate between 17 and 18 year-olds. President Scaman said this IGA protects more than state law and the collaboration is working together to prioritize the rights of young people. This IGA does not increase police in schools and does not reinstate RBOs. She said she supports reviewing this IGA over time. Trustee Taglia referenced the Q&A document between the Village and D97 and D200. He said nothing in the proposed IGA would allow officers to search a student other than what is already in board policies. Both districts involve law enforcement in searches or interviews where they believe a weapon may be present. They make every effort to contact a parent/guardian prior to the search. If they are unable to reach a parent/guardian, to ensure the safety of all students, they will continue with the search. Police will only conduct a search of a student when the immediate safety of school personnel and/or students is threatened. He said he trusts Chief Johnson and supports the IGA as drafted and amended and approved by D97 and D200. This Resolution was adopted. B. RES 22-319 A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Park and the Board of Education of Oak Park and River Forest High School District 200 for the Purposes of Reciprocal Reporting, the Provision of a Law Enforcement Officer on the District’s Threat Assessment Team, and for the Provision of General Procedures for Law Enforcement on School Grounds and Authorizing its Execution This Resolution was adopted. C. ID 22-423 Presentation by the Park District of Oak Park Requesting American Recovery Plan Act (ARPA) Funds in the Amount of $1,000,000 for a Total of 2,000,0000 To Support an Early Re-Construction Date for Andersen Park . Manager Jackson introduced Deputy Village Manager Lisa Shelley. Deputy Manager Shelley said that on November 21, the Village Board confirmed that the remaining requests would be referred to the Community Development Citizens Advisory Committee (CDCAC). The Park District of Oak Park (PDOP) asked to be heard apart from that process. Following this presentation, the Village Board will be asked to approve the request, refer the item to the CDCAC, or seek further information. Deputy Manager Shelley introduced PDOP Board President Kassie Porreca, Board Vice Village of Oak Park Page 5 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 President Jake Worley-Hood, Executive Director Jan Arnold, and Finance Director Mitch Bowlin. Trustee Parakkat asked how much remains in the ARPA funds. Deputy Manager Shelley said three Health Department positions were moved to the general fund and the daycare proposal was $50,000 less so those have been credited back to the ARPA fund. CFO Steve Drazner said the current unobligated amount $3.152M which includes the contingency. PDOP Vice President Worley-Hood stated that in 2020, PDOP revenues were $6M less due to COVID-19 closures and restrictions. To date, PDOP is $10M behind due to negative impact from program and user fees. Staff adjusted many expenditures and $2M was not able to be transferred to the capital improvement plan, which extended the timing on park improvements for Longfellow, Andersen, Barrie, Dole, Cheney, GRC, and Rehm Pool. PDOP did not receive its own ARPA and was not eligible for PPP loans or CARES Act tax credits. The Village Board awarded PDOP with $1M in March and PDOP is asking for another $1M to move Andersen construction up from 2024 to 2023. Trustee Parakkat stated that if this funding is not awarded, Andersen will get delayed or the community will be levied. He said it makes sense to provide this funding relief and he supports the $1M funding. Trustee Robinson said she supports the $1M. She clarified that this is the second portion of the original request. She said it is clear that PDOP did not receive any federal relief though it certainly felt the impacts of the pandemic. She said it is an opportunity for this Village Board to extend relief to another board. Trustee Wesley inquired about the community impact of moving the Andersen Park construction up to 2023. Executive Director Arnold responded that Andersen, Stevenson, and Barrie border Chicago and are the most racially diverse and PDOP wants to ensure they are as entertaining and inviting as the other parks. Andersen was last renovated in 2005. Trustee Wesley said he supports the $1M funding. Trustee Taglia said he thinks PDOP has improved the park system greatly and PDOP was a part of the Village 40 years ago. The Village Board goals align with the PDOP Board goals and PDOP has demonstrated a clear need and suffered from the pandemic. He said coming to the Village Board makes sense and he supports the $1M funding. Trustee Buchanan is supportive of the $1M expenditure. Village of Oak Park Page 6 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 Trustee Enyia acknowledged his former Andersen Center coach Joe and said he supports the $1M funding. Trustee Parakkat said the issue that PDOP does not have additional funding sources and will have to go back to citizens via levy will impact the entire community. Capital improvement is also important for the community at large. He said these two reasons make it a good spend for the broader community's benefit. President Scaman said PDOP wrote an excellent proposal connecting everything directly to the ARPA intention and correlating it to the Village Board's goals and she loves hearing the positive collaborative spirit. She said the second payment was postponed because the Village Board had a lot to understand and other needs to respond to. She said she agrees with the $1M funding. Trustee Robinson clarified that the next step is that the Village Board will see a funding grant agreement for $1M, which PDOP confirmed. Village Attorney Stephanides said there was no motion on the floor so this item will come back to the Village Board with the agreement. President Scaman said PDOP will be notified when it is on the agenda. D. ID 22-417 Review of the Fiscal Year 2023 Proposed Budget Manager Jackson introduced CFO Drazner for the final discussion on the proposed FY23 Budget. The Village Board will consider adoption of the budget on December 5. Trustee Parakkat asked what will happen if consensus is not reached in this meeting. CFO Drazner responded that he will recap the major changes from the previous meetings and hopes any remaining issues can be resolved at this meeting so everyone is satisfied. President Scaman said that is her hope as well. CFO Drazner said $200K for the Community Safety RMS project is reclassified from general fund to ARPA fund. $102K for the assistant to the emergency preparedness position and the COVID-19 testing position are reclassified from general fund to ARPA contingency fund. $30K for the Health department IPLAN expenditure is reclassified from general fund to ARPA fund. Expenses budgeted in the ARPA fund next year include $2M for the CAD Project, $500K for the Daycare Business Grant Assistance Program, $300K for the Housing Forward Emergency Shelter Grant, $150K the DEI Initiatives Equity Assessment, which will have another $150K in 2024, and Village of Oak Park Page 7 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 lost revenue for the current year which is estimated to be $1.6M in the general fund and $2.2M in the parking fund. Smaller expenditures include the $16K Chamber Holiday Gift Guide and $16.5K special event fee reduction. $100K was transferred from general fund to CIP for one more alley. The Oak Park Arts Council will receive another $10K from the general fund. On the revenue side, one major change is a reduction of parking revenue for $85K based on the Village Board's decision last week. The other major change is an additional $30K to the sustainability fund for the Electric Aggregation Program because that is a guaranteed amount that will be received. Trustee Parakkat requested the total revenue, levy, and expenses. CFO Drazner responded that total revenue is $167M, of which $72.1M is for the general fund. The levy is $36M, of which $19M is for general operating. General fund expenses are $71.7M which currently shows a surplus of $366K which is a nice buffer in case some revenues come in lower than expected. Trustee Parakkat asked about the $3.7M additional expense this year over last year. CFO Drazner responded that a big portion is for cost of living adjustments (COLA) for union and non-union employees and some extra amount built in for the three-year retroactive contract for FOP sworn police. The change to the inter-fund transfer to the CIP fund was a $3M difference. Trustee Parakkat asked how much is recurring versus a one-time cost. CFO Drazner responded that $850K is recurring, which is for the 8.75 additional FTEs. Manager Jackson added that the $850K is supported by recurring revenue in the general fund. CFO Drazner affirmed that general fund expenses are supported by general operating revenues, includes property tax, sales tax, and income tax. Manager Jackson said all taxes go into the general fund. Trustee Parakkat asked if expenses this year will come back to bite us next year. CFO Drazner said that adding the new positions creates a new expense baseline. COLA will increase those salaries like all other budgeted salaries. It is very possible there could be a budget gap in 2024 and beyond. Manager Jackson affirmed there is no projected deficit in the budget for next year. Trustee Parakkat inquired about the $430K increase in Health expenses. CFO Drazner said an analysis was sent out a couple hours ago. The difference in salary/benefits is $167K which accounts for COLA and the Village of Oak Park Page 8 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 high level of turnover in the department and changes in benefits coverage for singles versus families. Trustee Parakkat asked if the increase from 2 FTE to 2.5 FTE in the Health Department is now permanent. CFO Drazner said all Health positions are permanent except the three positions that went into the ARPA contingency fund. The FTE count includes all positions regardless of how they are funded. Trustee Parakkat asked about Health's external support. CFO Drazner responded that it includes $110K for two contract nurses. Trustee Parakkat asked if that is needed for the full year. Manager Jackson confirmed it is budgeted for the year and the Village will continue to analyze the needs of the Health Department related to the IPLAN. Deputy Manager Shelley added that it is an hourly contract that is called upon as needed. In response to Trustee Parakkat's inquiry about DEI's external support, CFO Drazner explained that DEI is a separate program within the Village Manager's budget and includes $65K in external support for a data analyst. The detailed analysis CFO Drazner provided two weeks ago shows individual accounts and gives explanations for the larger variances. Trustee Parakkat asked if the Village could look over the course of 2023 to get to a point of some stability so it is not stretched too thin, has the ability to curtail some expenses and think about how it wants to shape the Health Department, and then make a concerted investment at the end of 2023. President Scaman said she believes that is what has been presented to the Village Board. The budget includes an assessment in response to the IPLAN. When that assessment comes back to the Village Board, they will have a conversation and make a decision on the future of the Health Department. What is in the budget now is a contingency so that staff and the community are not at risk if there is a need for a further response to COVID-19. President Scaman said budgets are living documents and amendments are seen throughout the year. It is the Manager's responsibility to respond to rising costs that are at risk of exceeding what is approved. The time to discuss the future of the Health Department is after the Village Board hears the community assessment and stakeholder discussions. Trustee Parakkat's concern is that what gets locked in now will always remain. Manager Jackson responded that the Village proposed a budget to continue fundamental baseline services as a local health department, catch up on the backlog from the pandemic, and continue to support Village of Oak Park Page 9 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 increased information on the IPLAN and will have conversations with the Village Board in the 2024 budget cycle about a new vision for the Health Department. Trustee Parakkat asked about the $50K for DEI special events. Chief DEI Officer Dr. Walker responded that it will include event costs to host a DEI awards ceremony and cultural and heritage events. Trustee Parakkat asked about the $10K grant allocation for the Community Relations Commission. President Scaman said the time for that dialogue is with the work plan. Management Analyst Arlene Pedraza confirmed it is in the Board Commission's support budget in the Village Manager's Office. Manager Jackson said the work plans will be agendized in January and the procedure for administering the funding will be subject to review from the Village Board. Trustee Taglia said things are different this year and it has restricted the Village Board and Finance Committee's ability to have discussions. Last year there were 12 hours of discussions compared to five hours of discussions this year before this evening, which leads to longer Village Board meetings and questions that should have been answered at the Finance Committee. President Scaman said she believes the budget has been presented clearly and the conversation has been productive. The Manager inherited this process and the Village Board added topics to make progress on many fronts. Manager Jackson said the amount of time the Village staff have spent building the budget and effectively and efficiently responding to questions and producing memos to the Village Board is enormous. He is bringing best practices to improve upon previous practices and looks forward to having conversations with the Finance Committee in the new year. Trustee Taglia said he understands that more hours is not better but having the work done at the Trustee level makes it difficult. He said he is concerned with general fund spending being up $4M and said the more we increase spending, the less affordable our community is. He does not think it is appropriate or best practice to not even have a discussion about economizing the budget. President Scaman said that the same debates are happening at these meetings and being counted into the five hours. Trustee Taglia said he did not appreciate that comment. Trustee Parakkat said that if some Trustees do not care at the same level as other Trustees, they should not condescend and say the others should not care either. It is less about process and best practice and more about Village of Oak Park Page 10 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 the level of fiduciary responsibility being fulfilled in a transparent way to the community. Village Manager said the staff shares the concern of fiscal responsibility. He said information can be shared in a memo format and that has been done over the past two months. President Scaman clarified that her remark about their being redundancy is not condescending. The comments have been said and noted and understood multiple times. Trustee Parakkat referred to a comment made in the previous meeting and said nitpicking on the budget is a right of any Trustee if they have a concern. President Scaman said she appreciates that and is concerned that new comments will not be brought forth because this dialogue has taken over what should have been the productive end of a budget season. Trustee Robinson requested an update on the supplemental revenue stream for the housing fund. Director of Development Customer Services Tammie Grossman responded that four options were presented to the Village Board in the April 11 study session and direction was not provided. If the Village Board would like another discussion, she recommends having one in Quarter 1 that can tie in to the housing study and the Village Board will receive the HPAC recommendations and an understanding of other developer contributions. Trustee Robinson asked for a description of the Collective Impact Coordinator position. Manager Jackson said the position will coordinate partnerships around engagement, data collection, and technical assistance and analysis of policy. Dr. Walker added that the next step with DEI programming is to measure impact and track progress, not just host one-off trainings. The coordinator position will be strategic in leveraging partnerships and being efficacious in programming. Trustee Robinson said she was initially hesitant, though the DEI goals and values reflect Village Board goals and it makes sense to her to create these necessary positions. Manager Jackson mentioned that Communications was not moved into the Village Manager's Office and it is critically important to advancing our goals. Trustee Robinson said the language access piece of DEI fits within the Communications piece. Trustee Robinson asked about the expanded paralegal position. Manager Jackson said it is responding to an emergent need for additional expertise and an increased workload. Village Attorney Paul Stephanides agreed and said this position would perform claims and litigations functions in-house. Trustee Robinson said it is unusual for two full-time attorneys to not be supported by a paralegal and these changes will create efficiencies and save on outside counsel fees. Attorney Stephanides agreed. Village of Oak Park Page 11 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 Trustee Buchanan stated that she read the budget closely and had her questions answered. She suggested that the role of the Trustees in the budget process be added to their orientation. Her impression is that the Village Board sets the goals and the Village staff work to carry them out. Her understand is that the Village Board prioritizes the budgeting but does not write it nor try to influence minute details. President Scaman said that new elected officials will be oriented. Trustee Wesley asked if the $366K surplus in the general fund is with a 0% levy with no projected 2024 deficit. CFO Drazner confirmed that is correct at this current time. Trustee Wesley asked about the amount remaining for community impact grants. CFO Drazner said there will be $2.1M remaining after the $1M to PDOP, which includes an estimated lost revenue for the current year which may change. Trustee Wesley said we are transforming government to one that better meets the needs of this Village Board. The new DEI initiative will touch every aspect of our government and potentially others in the region. The Health Department will get caught up on non-COVID-19 related services that have been in flux since 2020. All of this is being done with a surplus, flat levy, and no projected deficit for 2024. CFO Drazner said for 2024, the general fund is showing a surplus of $2.5M and the revenue is $74M. Trustee Wesley said this government is making large transformational changes that are not costing taxpayers anything additional, which is a huge accomplishment that bears celebration. Trustee Parakkat thanked Village staff for working toward the flat levy. He said these discussions are not to find fault; they are to get the best possible budget and outcome for the community. He said he would have liked more discussion earlier on but he is willing to see how it plays out and course correct as needed. He said he is largely in alignment with what was discussed this evening. President Scaman referenced budget pages 3-13 where the Manager speaks to the narrative responsive to the Village Board goals. She said when she first read it, she thought it was extremely responsive to the Village Board goals. She said she thinks Trustees may have different understandings of what the goals are. Trustee Taglia said the budget narrative did not include a detailed description in the Village Manager's Office so he appreciates the information this evening. He asked about the $177K request for FTEs in the Village Manager's Office. CFO Drazner said that includes 0.25 FTE for Village of Oak Park Page 12 Printed on 1/18/2023 President and Board of Trustees Meeting Minutes November 29, 2022 the executive secretary, 1.00 FTE for the collective impact coordinator, 1.00 FTE for executive assistant, 0.50 FTE for a management intern, and 0.50 FTE for the DEI research assistant. Trustee Taglia said he will follow up with his questions and he thanked Village staff. President Scaman acknowledged the department directors present. She said this is the second meeting where it was insinuated that not all Trustees dive as deeply or care equally about the budget, which she feels is condescending. VII. Adjourn It was moved by Village Trustee Wesley, seconded by Village Trustee Buchanan to adjourn. Meeting adjourned at 9:52 P.M., Tuesday, November 29, 2022. Respectfully Submitted, Deputy Clerk Hansen Village of Oak Park Page 13 Printed on 1/18/2023

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, November 29, 2022 7:00 PM Village Hall Special Meeting at 7:00 p.m., in the Council Chambers. The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a Village Board meeting for persons to make public comments about an issue or concern which is not on the meeting agenda. It is not intended to be a dialogue with the Board. Send a request to state your comments by 5:00 p.m. the day of the Village Board meeting to publiccomment@oak-park.us or make a request at the meeting with the Village Clerk. You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at 708-358-5670 and you will be given instructions on how to participate during the meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per comment. If comment requests exceed 30 minutes, public comment will resume after the items listed under the agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Agenda Approval IV. Non-Agenda Public Comment V. Consent Agenda Village of Oak Park Page 1 Printed on 04:57 PM November 23, 2022 President and Board of Trustees Meeting Agenda November 29, 2022 A. RES 22-318 A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Park and the Board of Education of Oak Park Elementary School District No. 97 for the Purposes of Reciprocal Reporting, the Provision of a Law Enforcement Officer on the District’s Threat Assessment Team, and for the Provision of General Procedures for Law Enforcement on School Grounds and Authorizing its Execution Overview: Village staff have been engaged in thoughtful collaboration with representatives from Oak Park River Forest High School District 200 (District 200) and Oak Park Elementary School District 97 (District 97) regarding a new Intergovernmental Agreement (“IGA”) that addresses legal requirements for safety in schools. The attached IGA was approved by District 97’s Board of Education on November 15, 2022 and it is being presented for consideration for the Village Board’s approval. B. RES 22-319 A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Park and the Board of Education of Oak Park and River Forest High School District 200 for the Purposes of Reciprocal Reporting, the Provision of a Law Enforcement Officer on the District’s Threat Assessment Team, and for the Provision of General Procedures for Law Enforcement on School Grounds and Authorizing its Execution Overview: Village staff have been engaged in thoughtful collaboration with representatives from Oak Park River Forest High School District 200 (District 200) and Oak Park Elementary School District 97 (District 97) regarding a new Intergovernmental Agreement (“IGA”) that addresses legal requirements for safety in schools. The attached IGA was approved by District 200’s Board of Education on November 17, 2022 and it is being presented for consideration for the Village Board’s approval. VI. Regular Agenda C. ID 22-423 Presentation by the Park District of Oak Park Requesting American Recovery Plan Act (ARPA) Funds in the Amount of $1,000,000 for a Total of 2,000,0000 To Support an Early Re-Construction Date for Anderson Park . Overview: The Village Board has approximately $3,000,0000 in American Recovery Plan Act (ARPA) to consider for additional community needs. Following the same process as earlier this year when requests from community agencies first came forward, at the November 21, 2022 Regular Meeting the Village Board refered additional community requsts to the Community Development Citizen Adivsory Commission (CDCAC) for review and provide a recommendation to the Village Board. Three community requests expressed an urgent need for the funds and asked the Village Board to review those requests outside of the citizen commission process. One of those community requests is the Park District of Oak Park. Village of Oak Park Page 2 Printed on 04:57 PM November 23, 2022 President and Board of Trustees Meeting Agenda November 29, 2022 D. ID 22-417 Review of the Fiscal Year 2023 Proposed Budget Overview: The final discussion of the fiscal year 2023 proposed budget is scheduled for this special Board meeting before staff updates the document to bring to the Village Board for formal adoption on December 5th. Prior meetings for review and discussion with elected officials and public comments included: November 3, 2022: Proposed Budget Review November 7, 2022: Truth in Taxation Hearing November 14, 2022: Police Study Discussion (indirectly related to the budget) November 17, 2022: Proposed Budget Review (continued) November 21, 2022: Budget Public Hearing & Adoption of FY23-FY27 CIP Document The intention for this meeting is to focus on any remaining unresolved pending issues, questions, or comments regarding the budget. Staff will be prepared to answer or address questions/comments pertaining to any of the Village’s Funds as follows: 1) General Fund 2) Special Revenue Funds 3) Capital Improvement Funds 4) Enterprise Funds 5) Internal Service Funds 6) Fiduciary Funds .End Anticipated Future Actions/Commitments Staff will diligently work to make any final modifications to the budget document at the conclusion of the November 29th discussion so that the final version of the budget is ready for Board adoption on December 5th. In addition to bringing forth a final version of the budget and corresponding FY23 budget ordinance which incorporates all the requested revisions from elected officials, staff will also bring forth the following agenda items on December 5th for Board consideration as well which are directly tied into the final budget document: 1) Nine separate debt levy abatement ordinances (various bond issues) 2) Three levy ordinances (two for special service areas and one for the main levy) For informational purposes only pertaining to the abatement ordinances, when the Village issues new debt (bonds), the levy schedule to pay for the Village of Oak Park Page 3 Printed on 04:57 PM November 23, 2022 President and Board of Trustees Meeting Agenda November 29, 2022 debt service is submitted to Cook County. Unless the Village abates debt, the County will then levy the exact amount needed to pay for that debt service in any given year. However, some debt issued by the Village was used by Enterprise Funds (Water/Sewer and Parking) and those Funds utilize user fees to pay their share of the annual debt service since such Funds are self-sustaining (funded by user fees). In addition, there are a couple of bond issues in non-enterprise Funds in which a small portion of the debt service was agreed to be paid by a prior increase in general operating user fees. Hence, these are the reasons for abating the levies, or portion of levies, for certain bond issues. Please note that once the FY23 Budget is adopted by the Board, the only way to amend the budget will be via budget amendments in 2023. VII. Adjourn Village of Oak Park Page 4 Printed on 04:57 PM November 23, 2022