President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, January 17, 2023 6:30 PM Village Hall I. Call to Order Village President Vicki Scaman called the Regular Meeting to order at 6:35 P.M. II. Roll Call Present: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Wesley Absent: 2- Village Trustee Buchanan, and Village Trustee Robinson III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation It was motioned by Trustee Wesley, seconded by Trustee Taglia to adjourn to Executive Session. AYES: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 2- Village Trustee Buchanan, and Village Trustee Robinson V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:19 P.M. VI. Roll Call Trustee Buchanan joined the Meeting at 8:05 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 VII. Agenda Approval It was moved by Trustee Wesley, seconded by Trustee Robinson to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 A. ID 23-57 Motion to Approve Minutes from Special Meeting of November 14, 2022, Regular Meeting of November 21, 2022, Special Meeting of November 29, 2022, Special Meeting of November 3, 2022 and Regular Meeting of December 5, 2022 of the Village Board. It was moved by Trustee Parakkat, seconded by Trustee Enyia, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment There was no Non-Agenda Public Comment. X. Proclamation B. MOT 23-11 A Motion to Approve a Proclamation for proclaiming Dr. Martin Luther King, Jr. Birthday on January 17, 2023. Trustee Wesley read the Proclamation aloud. Village Manager Kevin Jackson introduced Chief DEI Officer Dr. Danielle Walker. Dr. Walker introduced the special performance and thanked Principal Jeremy Christian and Choir Director Andrew Seymour. Izzy and Yemi, two Percy Julian Middle School students, sang the National Black Anthem "Lift Every Voice and Sing" by James Weldon Johnson. President Scaman thanked Dr. Walker and Clerk Waters for writing the Proclamation. It was moved by Trustee Wesley, seconded by Trustee Enyia, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Buchanan XI. Village Manager Reports C. ID 23-54 Review of the Revised Village Board Meeting Calendars for January, February and March 2023 Manager Jackson said the Village Board Q1 calendars are published and subject to change. The Sustainability Incubator Research Project may be moved up. The National Community Survey will be scheduled. Staff are working on the Q2 calendars and they will be published once ready. XII. Village Board Committees Village of Oak Park Page 2 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 President Scaman said IGOV is planning a meeting for February 4 for candidates to learn what the governmental bodies do. An invitation will be sent to candidates and boards. XIII. Citizen Commission Vacancies D. ID 23-59 Board & Commission Vacancy Report for January 17, 2023. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 23-58 Motion to Consent to the Village President’s Appointment of: Civic Information Systems Commission - Joshua Vanderberg, Appoint as Member Historic Preservation Commission - Dave Bates, Appoint as Member Transportation Commission - Jenna Holzberg, Appoint as Member Village Clerk Waters read the names aloud. It was moved by Trustee Taglia, seconded by Trustee Wesley, that these Appointments be approved. A voice vote was taken and the motion was approved. XV. Consent Agenda Approval of the Consent Agenda It was moved by Trustee Wesley, seconded by Trustee Enyia to approve the Items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Buchanan F. RES 23-3 A Resolution Approving Expenditures for Annual Postage Replenishment with the United States Postal Service in an Amount Not to Exceed $125,000 for Fiscal Year 2023 This Resolution was approved. G. RES 23-4 A Resolution Approving Annual Expenditures for Office Supplies with Warehouse Direct, Inc. in an Amount Not to Exceed $30,000 for Fiscal Year 2023 This Resolution was adopted. Village of Oak Park Page 3 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 H. RES 23-5 A Resolution Approving Annual Expenditures for Annual Credit/Debit Card Merchant Processing Services with Chase Paymentech in an Amount Not to Exceed $55,000 for Fiscal Year 2023 This Resolution was adopted. I. RES 23-6 A Resolution Approving Annual Expenditures for Online Bill Payment Services with Invoice Cloud, Inc. in an Amount Not to Exceed $50,000 for Fiscal Year 2023 Pursuant to the Billing Services Agreement with Invoice Cloud, Inc. Dated December 11, 2017 This Resolution was adopted. J. RES 23-7 A Resolution Approving Annual Expenditures for License, Usage, and Support Fees for Workforce Ready Software with Kronos Incorporated in an Amount Not to Exceed $36,000 for Fiscal Year 2023 Pursuant to the Agreement with Kronos Incorporated Dated June 19, 2017 This Resolution was adopted. K. RES 23-8 A Resolution Approving Annual Expenditures for Credit/Debit Card Merchant Processing Services with Heartland Payment Systems in an Amount Not to Exceed $155,000 for Fiscal Year 2023 Pursuant to the Pricing Agreement Dated February 11, 2013, from Heartland Payments Systems This Resolution was adopted. L. RES 23-9 A Resolution Approving Annual Expenditures for Unified Parking Citation and Permit Management System Services with Passport Labs, Inc. in an Amount Not to Exceed $450,000 for Fiscal Year 2023 Pursuant to the Professional Services Agreement with Passport Labs, Inc. Dated September 6, 2018 This Resolution was adopted. M. RES 23-14 A Resolution Approving Annual Expenditures for Office and Miscellaneous Supplies with Amazon Direct in an Amount Not to Exceed $85,000 for Fiscal Year 2023 This Resolution was adopted. N. RES 23-19 A Resolution Authorizing the Purchase of One 2022 Ford F250 Pickup Truck with Plow from Currie Motors of Frankfort, Illinois in an Amount Not to Exceed $58,485.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. O. RES 23-20 A Resolution Authorizing the Purchase of One 2022 Ford Maverick Hybrid Pick-up Truck from Gillespie Ford of Gurnee, Illinois in an Amount Not to Exceed $37,648.24 and Waiving the Village’s Bid Process for the Purchase Village of Oak Park Page 4 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 This Resolution was adopted. P. RES 23-21 A Resolution Approving an Independent Contractor Agreement with Midwest Meters, Inc. for the Water Distribution Leak Detection System Pilot Program in an Amount Not to Exceed $250,000.00 and Authorizing its Execution This Resolution was adopted. Q. RES 23-22 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and Visit Oak Park in the Amount of $175,000 for Fiscal Year 2023 and Authorizing its Execution This Resolution was adopted. R. RES 23-23 A Resolution Approving Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks for Water Meter and Water Meter Parts in an Amount Not to Exceed $150,000.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. S. RES 23-24 A Resolution Authorizing the Purchase of Firefighter Personal Protective Turnout Gear Equipment through a Contract with Municipal Emergency Services, Inc. Secured through Sourcewell’s Cooperative Joint Purchasing Program in an Amount Not to Exceed $----65,000 and Waiving the Village’s Bid Process for the Purchase. This Resolution was adopted. T. RES 23-28 A Resolution Approving a Bailiff Services Agreement with Joseph Giammona to Act as a Bailiff for the Village of Oak Park for a One-Year Period and Authorizing its Execution This Resolution was adopted. U. RES 23-29 A Resolution Approving a Professional Services Agreement with Carrie Belle Washington to Act as an Administrative Law Judge for the Village of Oak Park for a One-Year Period and Authorizing Its Execution This Resolution was adopted. V. RES 23-30 A Resolution Approving a Professional Services Agreement with Susan Davis Brunner to Act as an Administrative Law Judge for the Village of Oak Park for a One-Year Period and Authorizing Its Execution This Resolution was adopted. W. RES 23-31 A Resolution Approving a Professional Services Agreement with Gilbert Grossi to Act as an Administrative Law Judge for the Village of Oak Park for Village of Oak Park Page 5 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 a One Year Period and Authorizing Its Execution This Resolution was adopted. X. RES 23-32 A Resolution Approving a Professional Services Agreement with Rhonda Sallee Ramos to Act as an Administrative Law Judge for the Village of Oak Park for a One-Year Period and Authorizing Its Execution This Resolution was adopted. Y. RES 23-33 A Resolution Approving a Professional Services Agreement with Brian R. Porter to Act as an Administrative Law Judge for the Village of Oak Park for a One-Year Period and Authorizing Its Execution This Resolution was adopted. Z. RES 23-34 A Resolution Approving a Third Amendment to the Local Public Agency Agreement for Federal Participation for a Planning and Environmental Linkage Study of Expanded Bridge Decking Over I-290 and Authorizing its Execution This Resolution was adopted. AA. RES 23-35 A Resolution Approving Expenditures for Annual Support Services with Bellefeuil, Szur & Associates in an Amount Not to Exceed $60,500 for Fiscal Year 2023 Pursuant to the Software License and Services Agreement Dated July 20, 2016 This Resolution was adopted. AB. RES 23-36 A Resolution Approving the Renewal of the Independent Contractor Agreement with Construction by Camco, Inc. for the 2023 Water Service Line Replacement Program in an Amount not to Exceed $200,000.00 and Authorizing its Execution This Resolution was adopted. AC. RES 23-37 A Resolution Approving an Independent Contractor Agreement with Siemens Industry, Inc. for Upgrading the Building Automation System for the Public Works Center and Its Associated Maintenance Plan in an Amount Not to Exceed $125,000.00 for a One-Year Term with an Option to Renew for Two Additional One-year Terms and Authorizing its Execution This Resolution was adopted. AD. RES 23-38 A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Design Engineering Services for the 2023 and 2024 Bike Boulevards Projects in an Amount not to exceed $109,149 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 6 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 AE. RES 23-39 A Resolution Approving the Renewal of the Independent Contractor Agreement with Western Utility LLC for 2023 Emergency Fiber Optic Cable Repair Services in an Amount Not to Exceed $60,000.00 and Authorizing Its Execution This Resolution was adopted. AF. RES 23-40 A Resolution Approving a Professional Services Agreement with Industrial/Organizational Solutions, Inc. for Sworn Testing Services for a Three-Year Period in an Amount Not to Exceed $68,250 Annually with Two Additional One-Year Option Terms and Authorizing its Execution This Resolution was adopted. AG. RES 23-42 A Resolution Approving an Independent Contractor Agreement with H&H Electric Co. for 2023 Emergency Street Lighting and Traffic Control Repairs in an Amount Not to Exceed $45,000.00 and Authorizing Its Execution This Resolution was adopted. AH. RES 23-43 A Resolution Approving a Task Order for Professional Engineering Services with TranSystems Corporation for Design and Construction Engineering Services for the 2023 Bridge Repair Project, in an Amount Not to Exceed $33,880 and Authorizing its Execution This Resolution was adopted. AI. MOT 23-3 A Motion to Approve the Bills in the Amount of $2,849,745.82 from November 18, 2022 through December 12, 2022. This Motion was approved. AJ. MOT 23-4 A Motion to Approve the December 2022 Monthly Treasurer’s Report for All Funds This Motion was approved. AK. MOT 23-6 A Motion to Concur with the Transportation Commission’s Recommendation to Adopt a “No Parking 8 A.M. to 10 A.M., Monday to Friday” Restriction on the 200 Block of Randolph Street (Service Road Only), and Install Signage for Said Restriction This Motion was approved. AL. ORD 23-1 An Ordinance Granting an Extension of Time for the Issuance of a Building Permit for the Construction of a Hotel at 1140 Lake Street to July 31, 2023 Per the Special Use Permit Granted by Ordinance 22-2 This Ordinance was adopted. AM. ORD 23-10 An Ordinance Granting an Extension of the Waiver and Suspension of the Village of Oak Park Page 7 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 Right of Way Obstruction Permit Fee and Parking Obstruction Fee for the Planned Development at 261 Washington Boulevard through March 31, 2023 This Ordinance was adopted. XVI. Regular Agenda AN. ORD 23-11 Motion to Concur with the Farmers Market Commission and Adopt An Ordinance Amending Chapter 18 (“Peddlers and Solicitors”), Article 2 (Farmers’ Market”), Section 18-2-5 (“Space Rental Fee”), and Section 18-2-6 (“Application”) of the Oak Park Village Code Regarding the Farmers’ Market Rental Fee Per Space Charge and Rental Space Application Fee Manager Jackson introduced Health Director Dr. Theresa Chapple-McGruder. Dr. Chapple-McGruder said the proposal is to increase vendor fees $20 per space. In 2018 the Village Board approved an increase from $10 to $20 per space, plus an increase each year thereafter according to the Consumer Price Index (CPI). However, this increase was tabled due to the pandemic and fees have remained at $10 per space since 2018. An analysis of nearby markets shows that Oak Park's fees are relatively low. This proposal is a one-time increase of $20 per space with a two-space minimum, which would raise the fees from $130 per space to $150 per space, plus an annual increase according to the CPI. Application fees are expected to bring in $1,500 in the first year which will help recoup the expansion of the Market Manager position from part-time to full-time. Dr. Chapple introduced Farmers' Market Commission Chair Julia Knier and Commissioner Tom Newman. Chair Knier said the Commission agrees unanimously to increase the fees as approved by the Village Board in 2018. The Commission is launching ambitious initiatives this year and this will increase the ability to meet those goals. Trustee Parakkat asked about the opportunity to increase the fees even further. Chair Knier responded that the fees will be revisited at the end of 2023. The Market wants to keep up with the CPI to be competitive and right-sized. Trustee Parakkat asked if this increase is enough and how much revenue will be generated. Chair Knier said the increase is not necessarily enough but the Commission wants to be conscious of the farmers and take a fair and balanced approach. Dr. Chapple added that it was a $10 increase in 2018 and now it is a $20 increase which farmers have not previously experienced. Trustee Parakkat asked if vendors support the increase. Commissioner Village of Oak Park Page 8 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 Newman responded that the increase has not yet been shared with vendors pending Village Board approval. He said he knows anecdotally that vendors value the Market and he does not expect push back. President Scaman said the Commission feels this is an appropriate first step and there may be room to reassess later on. Trustee Parakkat asked if the Village Board should expect additional proposals from the Market. Dr. Chapple-McGruder responded that the Commission is considering different types of programming. The full-time Market Manager has not yet been hired which gives the Commission some time to come up with a proposal. Trustee Wesley asked if the application fee can be made separate from the space rental fee. Chair Knier confirmed the $100 fee is applied to the vendor's space rental if approved and is kept by the Village if not approved. She said it is a new fee and existing vendors do not have to pay it. The Commission wants to see how it is received and make sure it does not diminish demand. President Scaman asked if the Market is in a rebuilding phase. Chair Knier responded that the Commission and the Market are rebuilding, including volunteer efforts and efforts to increase traffic and sales. President Scaman asked about the percentage of vendors who returned since the pandemic. Commissioner Newman said the vendors are close to where they were pre-pandemic and there are new vendors this season. Trustee Wesley asked if any spaces go unleased. Commissioner Newman confirmed there were empty spaces the past two seasons. Health Education Manager Sara Semelka added that some vendors went out of business during the pandemic and others do not have enough people to staff the Market. Spaces fluctuate according to the seasonality of products. Unleased spaces in May will fill up by August. It was moved by Village Trustee Enyia, seconded by Village Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Buchanan AR. ORD 23-6 Concur with the Historic Preservation Commission and Adopt an Ordinance Denying a Certificate of Appropriateness for the Demolition of a Contributing Residential Structure within the Frank Lloyd Wright- Prairie School of Architecture Historic District located at 742 N. Marion Street (*) Village of Oak Park Page 9 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 Manager Jackson introduced Development Customer Services Director Tammie Grossman, Historic Preservation Urban Planner Susie Trexler, Commissioner Monique Chase, Architect Glenn Smutny, and homeowners/applicants Todd and Anastasia Valentine. Director Grossman said the applicant requested a certificate of appropriateness from the Historic Preservation Commission (HPC) to demolish their home at 742 N. Marion Street and argued in a hearing that the home was not constructed during the period of significance for the Historic Preservation district which ended in 1941. The permit was applied for before 1941 though it is not known when the property was completed. Based on the evidence presented the HPC ruled that the home was within the period of significance and denied the certificate. The applicant had the option to appeal the decision to the Village Board, which they are doing this evening, or ask the HPC for an economic hardship to allow for the demolition, which they chose not to do. The HPC indicated that during the hearing that a different decision would have been made if they were considering the economic hardship case. Applicant Anastasia Valentine thanked the HPC and Officer Trexler and said it is a difficult decision on how to move forward when there is catastrophic loss. They lost their home and everything in it. Their home was not significant. The permit was pulled in June 1941. Dr. Wanderer lived in the home and was registered to another home in October 1941. They have been working through the process for two years and need a home coming this Spring. Their insurance policy has ended and they are in mediation for their personal assets. If they get a determination this evening, their insurance may consider giving them additional living through October. They brought their architect to answer any questions. Trustee Taglia asked if the period of significance relates to the time the construction began or when the building was occupied. Planner Trexler said the lack of detail for this particular building permit is resulting in this gray area and the HPC felt it had to respect the National Register listing. Trustee Taglia asked if it would be an issue if the home was constructed in 1942, which Planner Trexler said it would not. Trustee Taglia asked if it is relevant that much of the interior has already been demolished and would the preservation of the interior add in any way to the historic character of the property. Officer Trexler said the HPC looks at the exterior only. Director Grossman added that when the Historic Preservation was set up, the Village hired a consultant to survey each property and it was the consultant made the decision on when the home was constructed and whether it was during the period of significance. Village of Oak Park Page 10 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 Trustee Wesley asked when the home was added to the Historic Register. Planner Trexler said it is part of the expansion of the Frank Lloyd Wright district that was done in the 2012. President Scaman asked Trustees if they were in support of either the applicants' appeal or the HPC's determination. Trustee Wesley said after reviewing their photos, it is clear to him that there is nothing left in the interior of the home and all that remains is the exterior. He does not agree with leaving the exterior just to preserve a home that no longer exists. Trustee Taglia said the loss imposed on this family is extreme and the home has limited architectural value. He read an email he received from residents Alec Harris and Carollina Song who own the Peter A. Beachy House designed by Frank Lloyd Wright who stated that the home has no intrinsic historical interest or architectural merit and it defies logic and fairness to expect the homeowners to spend double the value of their home on renovation. Trustee Taglia said he does not concur with HPC's decision to deny the certificate. Clerk Waters read the following public comment aloud: Signed by 34 Oak Park Residents. We request the Village Board to reverse the HPC's resolution denying a certificate and allow the Valentines to demolish their home so they can rebuild. They have lived in the house since 1997 and encountered extensive water damage. Much of the interior is demolished and it is now more expensive to repair than to rebuild. The Valentines reported their home was valued at $525K before the damage. Repairs would cost up to $1M and rebuilding is estimated to cost $600K. Trustee Parakkat said he does not see what the Village is trying to conserve from a historical standpoint at human costs. He said he is wholeheartedly in favor of giving the family what they need. Trustee Buchanan said she agreed with her colleagues and would vote to overturn the HPC's denial. Trustee Enyia said he agreed with his colleagues and sides with the family in this particular instance so as not to add to their insurmountable hardship. Trustee Robinson said she agrees with her colleagues and it is clear that this home was not part of the original Frank Lloyd Wright historic district and the damage seemed to be an act of nature. It is important to look at the Village of Oak Park Page 11 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 intent of our historic preservation efforts and the architectural integrity of the Village balanced against the fact that a home has to serve the homeowners' needs. She said she is in favor of not concurring with the HPC's ruling. President Scaman said she also agrees with her colleagues. The work of the HPC is extremely important to the Village and protecting its history. It is part of a greater story and contributes to the uniqueness of this community. She said the HPC did their job and she agrees with their ruling, though the Village Board has the privilege to then make a choice based on their beliefs for the greater good of the community and for that reason she agrees with her colleagues. She thanked Acting Chair Daniel Rausch and the HPC commissioners for their service. She said she hopes this decision helps the Valentine family move in the right direction. Village Attorney Stephanides said the Village Board needs to amend the motion based its consensus to grant the certificate of appropriateness. Clerk Waters read the following public comment aloud: Trisha Girdwood, architect and principal of an architecture firm . She said she does not know the Valentine family and is a homeowner in a historic district in Oak Park. She favors the demolition because the circumstances were out of the homeowners' control. It is clear from the photos that it was a well maintained home and is not from owner neglect. Existing buildings are costly to bring up to new construction codes and a new home will still need to fall within historic guidelines and review. It was moved by Trustee Wesley, seconded by Trustee Taglia, to Amend the Motion to Grant a Certificate of Appropriateness for the Demolition of a Contributing Residential Structure within the Frank Lloyd Wright Prairie School of Architecture Historic District located at 742 N. Marion Street. AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AO. ORD 23-7 An Ordinance Approving a Fifth Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project between the Village of Oak Park, Jupiter Realty Company, LLC, Oak Park Madison Street LLC (Pete’s), and AH Oak Park, LLC and Authorizing its Execution Manager Jackson introduced Director Grossman and Project Manager Eugene Grzynkowicz representing Pete's Fresh Market to present this request for an extension of the redevelopment agreement through June 30, Village of Oak Park Page 12 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 2024. Related Agenda Item AP is for the extension of the planned development agreement. Director Grossman said Pete's is requesting the Village to extend the completion date of the store on Madison and Oak Park Avenue from November 2022 to June 30, 2024. This request is due to the difficult time Pete's is having with the public utilities that are in the way of the construction. Pete's had to have ComEd remove electric poles and other conduit, which was just finished due to staffing shortages and storms. Nicor and AT&T's utilities were also in the way. Pete's has started the water and sewer line relocation and then will begin excavating for the underground parking garage. The foundation permit has been fully approved by the Village. There have also been issues with the interior build-out due to equipment cancellations. Once the interior plans are drawn, the Village will be able to review them. Manager Grzynkowicz said Pete's engaged with the Village in pre-construction and coordinated with utilities in September 2019. Com Ed started the underground utility relocation work in June 2020 and said the completion of the poles will be at the end of this month. Phase 1 construction is complete. Phase 2 will begin in the Spring with retention and mass excavation and interior permits. They are pushing for the June 2024 date and think they can do sooner than that. Trustee Parakkat said the delay is causing some inconvenience to community members which the Village Board is hearing about and which will continue to be a sore spot. He asked if periodic updates can be built into the agreement so the Village Board is able to answer questions from community members. Manager Grzynkowicz responded that he would be happy to give an update to the Village every three months. Director Grossman said the milestones in the existing agreement may shift, so her recommendation is to put a schedule together to have someone from Pete's provide quarterly updates during the Village Manager's Report. The next presentation would be in May. Every Manager's Weekly Report includes an update on the Pete's project. Trustee Taglia said he appreciated learning the additional information, which is very helpful to the Village Board and to the community. Trustee Buchanan said this presentation helped to explain the why behind it. She wondered why other major developments are going up whereas this one is still the eyesore it has been for two years. Director Grossman said this is the most complicated development site in the village because of the electric poles running through the site, conduit under the street, and the removal of a water line and a sewer line, plus all of the environmental Village of Oak Park Page 13 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 remediation that had to occur. Trustee Robinson said she watched the December 10, 2018 Village Board meeting, which was helpful to understand the Village's investment to this point of $3M in land, $3M in acquisition costs, $1.65M in environmental work, $685K in additional environmental work and street improvements, and $4M+ in additional street improvements. The Village's investment is upwards of $8M and that should be the focus in how the fifth amendment is assessed. Staff added a fee structure so what would be a sixth amendment that then is progressive and gets doubled for additional amendments beyond that. She said there are valid reasons for the delays but the question is how does the Village protect its investment and guard against the loss of that value. The Village Board discussion at the time was to see an expected ROI of $1M per year in sales and developed property taxes. It is now past the original completion date and the Village is losing money daily. She said she thinks the best path forward is to ask staff to come back with an amendment that includes a better assessment of loss that is not based on the number of extensions. She said she is not willing to support the fifth amendment as currently written. Trustee Parakkat said that he thinks the best path forward is what the Village has suggested. Trustee Taglia agreed and said he thinks the Village in a good position and he is comfortable moving ahead and granting the extension. Trustee Wesley said he thinks the Village has to give grace where it can. He said he is satisfied with the explanation and would like to move forward. Trustee Parakkat said he wants to make sure the Village doesn't get too lax from a development perspective that the Village doesn't allow for delays. The Village has to figure out a fair basis to deal with all of the delays that are being presented. This is a very specific case and they have to be dealt with on a case-by-case basis. President Scaman said the Village Board is working hard to protect the resident and staff is responding with how this can be prevented in the future. Trustee Buchanan said Trustee Robinson's explanation makes sense, though she agrees with moving ahead as proposed. She said she doesn't remember if Pete's agreed to any sustainability initiatives, which all new planned developments now have. It is now cost beneficial to use eat pump Village of Oak Park Page 14 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 technology and not gas at all. She mentioned permeable pavers, solar panels, and natural landscaping or a community garden. Manager Grzynkowicz said they are doing Green Globe solar on the roof. HVAC units are taking 30-40 weeks to acquire, transformers are taking 50-65 weeks, and rack systems are taking 1-1.5 years. To meet their date and obligations to the Village, they need to stick with the design that they have implemented from the beginning. Everything is high-efficiency and the best they can provide from that technology purchased in 2021-2022. President Scaman said each Trustee brings a different perspective which is much appreciated. She said the explanation provided was clear which helps both the Village Board and the community understand why the site still looks as it does. She said she is grateful for Pete's to provide quarterly updates. Trustee Enyia said he would have agreed with Trustee Robinson before hearing the explanation. He worked at AT&T and understands the work that has to happen behind the construction. It was moved by Trustee Wesley, seconded by Trustee Taglia, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Wesley NAYS: 1- Village Trustee Robinson ABSENT: 0 AP. ORD 23-2 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 640-728 Madison Street (Pete’s Market) to June 30, 2024 Director Grossman said the Village did add the penalty provision in the planned development ordinance. If they do request an additional extension, they get this one without paying the penalty. The next one they will have to pay a penalty provision of twice the amount as requested by the Village Board in a previous application. The third time would be three times the amount. This will carry forward to all new development. Manager Jackson added that the Village can follow up with the actual amount of each escalating fee. Trustee Parakkat asked how much it will be. Director Grossman said the planned development fee is $2,000. It is in the planned development ordinance that the Village Board received. Trustee Parakkat asked if it would be multiples of that, which Director Grossman and Attorney Stephanides confirmed. It is in Section 3. Village of Oak Park Page 15 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 President Scaman said some Trustee members may desire to take a closer look before future developments come forward and determine whether there is agreement among the Trustees and whether that increment is what Trustees would like to see. Trustee Robinson asked how the fee was determined. Director Grossman responded that by ordinance every year the Village Board establishes the fees for all applications, which is $2,000. The Village Board requested that staff put in an escalating penalty provision for repeated requests. The first request for an extension on a planned development ordinance would be free because they do happen from time to time. The second request would be double the application fee ($4,000) and the third request would be three times the application fee ($6,000) and it would continue to escalate. The Village Board can let the staff know if they would like to see a different amount. Trustee Robinson said that if loss can be assessed, it should be added in some way. She said she is happy to see the fee and that it is progressive but it falls short of protecting the value of the Village's investment. The Village should act like a desirable community and this is a way to do that. These deadlines should be true legal commitments, not just suggestions. She said this is a good structure in general but she would like to see it have more teeth and be connected to the Village's loss when extensions are requested. Director Grossman said she agrees when there is a redevelopment agreement like Pete's where the Village is contributing funds or providing incentives to the actual development, which is very rare. Most are private developers and they are assuming the risk. Trustee Robinson said this structure is fine as a default but she will not be voting for it in this instance for the reasons she described. Trustee Taglia said he understands the distinction and agrees it is a worthy discussion the Village Board should have at some point. Trustee Parakkat said he agrees that the fine has to be proportional to the behaviors that the Village is trying to enforce with a fine. Whether the Village has invested or not, it has to carry some weight so there has to be more discussion and thought put into it as to what the number should be. He said he is all for having a discussion on the topic. Trustee Wesley said the Village no longer grant the types of incentives that were granted to Pete's, largely due to how desirable the Village has become and how much economic investment it has been able to attract. He said he wonders how many planned developments have needed Village of Oak Park Page 16 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 extensions. He said he would also like to have the OPEDC present for this conversation for their expertise. It was moved that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Wesley NAYS: 1- Village Trustee Robinson ABSENT: 0 AQ. ORD 23-4 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Denying a Zoning Map Amendment for the Properties Located at 327-329 Home Avenue from the R-5 Two Family Zoning District to the R-6 Multiple Family Zoning District (*) Manager Jackson introduced Director Grossman and Plan Commission Chair Iris Sims, Applicant Representative John Schiess, and Property Owner Gary Collins. Director Grossman said the map amendment for the R5 zoned properties located at 327 Home which has a four-flat building and the 329 Home vacant lot. The applicant seeks to rezone both properties to R6 to allow eight units to be built on each parcel. The applicant voluntarily filed a deed restriction to build only four units on 329 Home as a measure of good faith, which the Village can enforce. The Plan Commission voted 3-2 in favor which is considered a denial because they did not have 5 votes in favor. To overturn the decision, a super majority (5 members) of the Village Board would have to vote in favor of the zoning. Anne Taylor: Lives in Oak Park Oasis townhome at 331 Chestnut since 2015. Moved to Oak Park for the historic district. This upzone would disrupt the neighborhood feel. If they wanted to look at buildings, they would have stayed in Chicago. There needs to be a balance between the development and preserving the space and feel in our neighborhood. If the developer can build up to eight units on each lot, we have to assume they will. Nancy Cowles: Lives at 339 Home condo development. There is a human cost. The narrow lot would have a four-story brick wall just feet from the only window for many units. They will lose money on their investment if this development is put up. They are putting parking on the alley so children will be in danger from the additional cars. She emailed the Village Board a petition signed by 300 supporters who do not want this development. Joseph Costigan: Lives just south of the property and has lived in Oak Park for 30 years. The change they are requesting will severely impact residents in his building. The only light they have will be blocked. This development Village of Oak Park Page 17 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 will add more traffic congestion and accidents off Washington. He asks the Board to understand that zoning is not just for developers but for residents as well. Elizabeth O’Brien: Lives on Home . Traffic is heavy and parking is already difficult. She is president of the association at 339 Home and was told the partial lot would only have a single family home or two-flat. If granted, this sets a precedent for other developers. The building will have a cement garage and the yard will be replaced by a parking pad. Six units will be totally blocked and seven will be partially blocked. Maureen Wong: Lives at 339 Home and has lived in Oak Park for 18 years. She is concerned that once the zone is granted, the developer can change his mind from doing four units to eight units. Traffic has increased on Randolph because the cars from the YMCA have nowhere to park. It is close to a school and will create potential dangers to children walking in the neighborhood. Roya BasiriRad: Lives at 339 Home and has lived in Oak Park since 2010. She started from zero, rented in Oak Park, then bought a condo which is her entire investment. She has a background in architecture and served on the Frank Lloyd Wright Home and Studio, Unity Temple Restoration Foundation, and Transportation Commission. If a developer requests a change, they have to justify a benefit for the entire community. Clerk Waters read the following comment aloud: Tim Sharp: Has owned a condo at 339 Home for 19 years. The density has changed with the addition of new housing complexes. This new proposal looks more like River North than Oak Park. Please consider rejecting this project that kills existing homeowners' quality of life, noise, cars in the hood. When the government loses its ethics and cow tows to money, it starts to smell. Stop the greed. Chair Sims said she did not vote in favor and Tom Gallagher who voted in favor is no longer on the commission, so the vote was 2-2 for current commissioners. This was an attempt to circumvent the plan process. What was presented to the community was shiny objects and a request for an amendment that does not allow for any conditions. It is not a planned development and is in an area that does not allow planned developments. All of that was a charade. She said the Village Board needs to ask Attorney Stephanides whether or not the deed protects the Village at all. Director Grossman clarified it was a 3-2 vote in support of the application. The Village is not allowed to condition the map amendment in any way, but Village of Oak Park Page 18 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 the applicant has voluntarily filed a deed restriction to limit each parcel to four units. The applicant is required to comply with open space requirements in the zoning code and would have to go through a building permit process. The terms of the deed restriction gives the Village authority to enforce so the developer would have to notify the Village if they wanted to remove the restriction to build more than four units on either parcel. President Scaman asked about the notification process and whether it would have to come to the Village Board. Attorney Stephanides said the Village would have enforcement rights and can take them to court to enforce it. He confirmed the developer would have to make a proposal and come to the Village Board for relief. It applies not just to the owners, but any successors of interest to the property. Trustee Buchanan asked Attorney Stephanides to respond to Chair Sims' accusations that the Village is not following the rule of law. Attorney Stephanides confirmed that it is and it is currently before the Village Board and is their decision. It has gone through the legal process that the Village has in place for a map amendment. Trustee Enyia wondered if there has been an assessment of the economic impact to the condo owners. Director Grossman said the zoning restriction already contains height restrictions which the developer is not asking relief from that. The Village has not done an analysis but it is a claim that homeowners frequently make, which is why there are zoning rules related to height and open space. Trustee Enyia asked if Chair Sims had impact on economic impact. Chair Sims responded that this isn't a planned development. She is not accusing this body of violating the rule of law. She is saying the process that came before the Plan Commission was a charade. It was just a yes or no vote but the community was led to believe this was a planned development. It's changing an entire neighborhood from R5 to R6 so one owner can build what he wants. Trustee Buchanan asked if Chair Sims could provide the side of the three votes in favor. Chair Sims responded that Tom Gallagher voted in favor and his bank is involved in financing this parcel. Commissioners John Hale and Paul Beckwith did not indicate why they were voting in favor. President Scaman said she watched the meeting and John Hale stated he was comfortable with additional units. Trustee Robinson asked if staff would approve the application if the deed restriction was in place. Director Grossman said staff is comfortable with the deed restriction and the rezoning so long as it is limited to four units on Village of Oak Park Page 19 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 each lot. The deed restriction has been processed and approved by staff for both properties. If the Village Board decides not to move forward with the map amendment, the deed restriction would be removed. Trustee Robinson asked for clarification about what is intended for parking. Director Grossman said the design of the building was not presented to the Plan Commission, though the Village's building code ordinance and zoning ordinance requires the developer to provide one parking space per unit. Trustee Robinson asked if the applicant would have to go back before the Historic Preservation Commission (HPC) to work with them on plans. Director Grossman confirmed they will have to go through the HPC process and building code process. Chair Sims said the HPC process is not binding. Trustee Robinson said she is leaning toward approving the application and wants to hear her colleagues' thoughts. President Scaman asked for an explanation of the process that is not binding. Director Grossman said the developer will present a design to the HPC's architectural review committee who will critique it and request changes. The developer is usually very amenable to the HPC so she expects the same in this process. President Scaman clarified that the HPC is advisory and cannot mandate, which Director Grossman confirmed is correct. Trustee Taglia asked Director Grossman if 329 Home is a buildable lot as is. Director Grossman responded that up to a two-family unit can be built there. Trustee Taglia requested an explanation of Article 14 in the zoning code. Director Grossman responded that the Village is not allowed to place any conditions on a map amendment so the zoning change is either approved or not. Attorney Stephanides added that zoning map amendments are supposed to be a straight up or down type vote. Trustee Taglia asked why the continuation process in this rule 11.4 was waived which would have allowed a second vote. Director Grossman responded that the applicant had the option to go back to the next Plan Commission meeting and ask the commissioners who were not present to watch the meeting and then vote to see if they could get the five votes. The applicant chose to waive their right to go back to the Plan Commission. Trustee Taglia noted that would have been a quicker process, to which Director Grossman replied that the developer thought they would be able to come before the Village Board sooner. President Scaman noted the home protrudes onto the second lot inhibiting some ability to build. Applicant Schiess said the two separate lots are each 50x178 feet. The current structure encroaches by 7 feet. It is a buildable lot Village of Oak Park Page 20 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 under the R5 zone. The owner can build a structure with two units that looks identical to the four units that are planned to be built under the current R5 zone. The wall would be 15 feet from the neighbors' property line. The rezone would actually move that wall 10 feet further away from neighbors. The code protects neighbor's light by building height and side separation. President Scaman asked what would happen if the developer decided to shrink the 10 feet distance. Applicant Schiess said the developer would have to come back to the Village Board and request the change. He added that the deed restriction also includes permits which the Village could deny. President Scaman requested confirmation that if the Village changes the zoning, with the deed restriction in place, then the building will be further away from the current condos. Applicant Schiess confirmed that is correct and the lot coverage they are proposing is actually greater than R5. A two-flat would provide less green space than what is being proposed. Trustee Wesley referenced the architectural sketch of a proposed building. Applicant Schiess confirmed the sketch is what is intended and the up or down vote happened. He noted Commissioner Hale's comments that it provides needed economic development and stays within the footprint. Trustee Wesley said the lot to the south is a 19-unit building and across the street is a 14-unit building. He said a 4-unit building that conforms with height and the zoning code fits the character for this block. The same sketch could be used for 2 units so the only thing the zoning change is granting is the ability to add additional walls inside the building. Trustee Parakkat asked if it is still binding if the property changes hands. Applicant Schiess confirmed that is correct. Trustee Parakkat said he hears the community, though the economic impact does not appear to be there. From a developer's perspective, we desire a thoughtful addition to density but is that the right location. He said he is still weighing the perspectives and would like to hear from his colleagues. Trustee Taglia said a village needs to be open-minded about new developments to remain vital and competitive. He said this neighborhood has a unique character that he thinks should be preserved. Shoehorning a 4-unit development into a quiet neighborhood risks making it less desirable and he does not want to take that risk. He quoted resident Brian Lance that "the Village Board has a duty to follow historic precedent and preserve architecturally significant pockets." He said will vote to deny the zoning ordinance map amendment. Trustee Wesley said the Village also has a duty to the future and to look at things from a perspective of common ground. When he looks at the sketch, Village of Oak Park Page 21 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 he does not see anything that would change the character of the neighborhood. If the Village Board is going to deny it, it needs a better reason than having it be four units instead of two. It's next to a 19-unit building and across from a 14-unit building. President Scaman said she sees history in some of the homes in the area that have been divided up. She is sure there was opposition to the existing condo buildings as well, but now that diversity of architecture contributes to the beauty of the community. Owner Collins said he has been in Oak Park since 1982, was a banker, chaired the OPEDC, and a board member of the Wednesday Journal for 30 years. He owns more than 24 properties in the Village and restored the Bon Villa property on Wisconsin and 115 N. Oak Park Avenue. He rehabbed the 4-unit building next door and explored other options for this lot. He wanted to build a property he could live in. He would build something that is architecturally interesting and it will probably be a 2-flat. He did the sketches so there would be potentially more light and doing setbacks beyond what is required. He is trying to do the right thing in building a quality property. He would complete an entire landscape plan for the 4-flat and this property. President Scaman noted that she lives behind a very large building and her property value has gone up. Trustee Buchanan said she used to live on Randolph by Chestnut. Those townhomes are shoehorned into the old parking lot, which doesn't bother her. She is pro-density for sustainability and housing reasons and it is close to the Green Line. She said she has no problem with four units going into the empty lot. President Scaman asked about the parking. Applicant Schiess responded that the current units are planned to be 1100-1400 square feet. The code requires 8 parking spaces, the developer is proposing 13 while still being a net above on green space. He sat on the HPC for 4 years and understands the give and take. Trustee Enyia said he would like to know how the other Plan Commissioners would have voted. He said he understands the developer's desire to build a structure to live in with his family. Aging in place looks different for everyone. While he usually wants to side with the Commissions, he said he will vote in favor of this unique situation. Trustee Parakkat said he values that the developer will live in this property and there is a possibility to foster a better relationship between residents. Village of Oak Park Page 22 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 He said he is leaning towards granting it based on what he has heard. President Scaman said if the Village Board denies this request, it would be asking the owner to maintain a vacant lot for the purposes of keeping it vacant for the properties surrounding him. She said she does not see the fairness in that. She said she sees a landowner who is willing to invest in our community and be a good neighbor. This Village has mechanisms that have successfully maintained the historical value and reasons why people move here. The HPC holds high expectations for building new properties. The developer could exceed 8 units, even if it is sold, without having to come back to the Village Board. She said she has no reason not to trust that they are aiming to build 8 units because they would not think they could convince the Village Board to go beyond that. Traffic safety is a high priority of this Village Board and staff. Trustee Robinson said she is in favor of approving the application. It was moved by Trustee Buchanan, seconded by Trustee Wesley to Amend the Motion to Approve a Zoning Map Amendment for the Properties Located at 327-329 Home Avenue from the R-5 Two Family Zoning District to the R-6 Multiple Family Zoning District (*). The motion was approved as amended. The roll call on the cote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Wesley NAYS: 1- Village Trustee Taglia ABSENT: 0 AS. MOT 23-5 A Motion to Concur with the Community Development Citizen Advisory Commission (CDCAC) Recommendations on American Recovery Plant Act (ARPA) Funding for Various Not-For-Profit Organizations as Set Recommended by CDCAC at Its December 12, 2022 Meeting and Direct Staff to Prepare the Necessary Funding Grant Agreements Manager Jackson said staff recommends the approval of the CDCAC's recommendations for the funding request. Manager Jackson introduced Director Grossman and Grants Supervisor Vanessa Matheny. He gave a brief overview of the process. Supervisor Matheny said the Village received five applications in June with a total amount requested of $4,094,305. The Village Board asked the CDCAC to present three funding scenarios. The first is for $2,152,860 which is the current budget funding level available. The other two are for $3M and $5M. In December the CDCAC met with the applicants and came to the consensus to recommend $2,152,860. If $3M was available, the CDCAC would recommend $2,277,860 to give the OPRF the full asking amount. Village of Oak Park Page 23 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 CDCAC's recommendation is to fund North Avenue Business District $103,100; New Moms at $47,500; Wonderworks Museum at $202,113; West Cook YMCA at $1,300,147; and the OPRF Museum at $500K. The YMCA said they could still move forward with the full proposal for $1.3M; it would just expand the timeline from 2025 to 2026. The YMCA's CEO said the national YMCA may be able to provide a database and tools to West Cook YMCA and then the funds may not be needed so the YMCA could come back to the Village Board to request an amendment to the funds. Director Grossman said the Village will hold the YMCA agreement until it is known what is happening with the national funds. President Scaman clarified that the Village Board will approve or comment on the CDCAC's recommendations and then every applicant will come back to the Village Board for a vote on an actual contract. Trustee Buchanan asked if those would be on the Consent Agenda, which President Scaman confirmed they would but the Village Board always has the option to pull an Item off Consent. Trustee Parakkat asked if what is being awarded now aligns with the amount of ARPA funds available to allocate to outside organizations. Supervisor Matheny confirmed the $2,152,860 is what is currently available for ARPA funds. Trustee Parakkat asked if the Village Board is voting on that amount. President Scaman confirmed that is correct unless there is will of the Village Board to consider one of the other amounts. Trustee Wesley said he would vote in favor of $2,152,860. Trustee Buchanan said she is concerned about spending all of the ARPA funding now which does not have to be obligated until the end of 2024. She is also concerned about the inflated amounts of these recommendations compared to the revenue of the organizations. The recommendation is to give OPRF Museum three times their annual revenue and to give Wonderworks half their annual revenue so she does not approve either of those. She also has a problem with the $1.3M for the YMCA and would want more reasoning for why ARPA funds should be used to carry out activities that our Health Department can carry out. She said she has no issue with the North Avenue Business District amount except that the description did not explain what it was for. She said she would like to give more to New Moms than what they are requesting. Supervisor Matheny said the North Avenue Business District "art bridge" would be about five murals throughout the North Avenue businesses and the development of a website. The bridge is a metaphor to bridge the two communities and is not an actual physical structure. Village of Oak Park Page 24 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 Trustee Buchanan said the OPRF Museum proposal was unclear about the use of solar panels. Supervisor Matheny clarified that it would be to purchase and install an elevator and solar panels. The second application would be the hiring of stuff and development of a website. Trustee Buchanan asked why they need solar panels if they are using geothermal. OPRF Museum President Peggy Sinko said the $500K is for the elevator and solar panels on top of the elevator or also on the roof of the building that is owned by the Village. The desire is to make the building even more sustainable with solar panels in addition to the geothermal. President Scaman asked President Sinko to explain the $1M+ raised to do the renovations. President Sinko responded that it was advantageous for the building to remain a Village-owned building and they were able to raise $1M to do all of the renovations. $500K will not cover the full cost of an elevator addition. They have been working with the same architect and have not lost sight of the importance of making this building fully accessible. They have shown by their past actions that they can raise the additional funds needed to carry that out. President Scaman added that it is staff's expectation to work with them to ensure it is economically feasible and she is in favor of the $500K for the OPRF Museum. She said she also supports New Moms and the North Avenue Business District's applications. Wonderworks has a strong board with the ability to take them to the next level which matches Village Board goals and addresses gaps in our community of access to early childhood education. She said she is hesitant of the YMCA because they may not even need it. She said low-income men live there and services become immediate direct access. We have duplication with the Health Department and other agencies in town which she thinks is okay. Trustee Enyia asked about the $500K for salaries in the Wonderworks application and the plan moving forward after that for those employees. Supervisor Matheny said the $500K ask is for a two-year timeframe, which was a concern of the CDCAC and why they recommended a lesser amount. New positions would be added which also caused some hesitancy from the CDCAC. Trustee Taglia said the North Avenue request was a co-application with the Oak Park Area Arts Council and he believes it is a good recommendation. He said he was Treasurer of OPRF Museum for 15 years and it is a steep climb and was always identified as necessary. He asked if there was a reason why the Village didn't just allocate the available $2,152,860 as opposed to including the OPRF Museum's other projects. Supervisor Matheny said the CDCAC really wanted to adhere to the funds that were Village of Oak Park Page 25 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 actually identified. In reviewing the $3M and $5M options, they did not see a strong enough application to make those recommendations. Trustee Parakkat said he is comfortable with the allocations $2,152,860. For West Cook YMCA, they are doing this in partnership with Rush and Loyola Medicine and trying to build the ability for our community to coach people through life before it becomes a health care issue and preempt some indicators of social determinants of health. He said he does not see that being addressed by the Health Department but rather sees it more as a partnership where the Health Department can play a role. He said he is in support of the YMCA. He said the Village does have a contingency fund for COVID-19 if needed. Manager Jackson confirmed that is correct. President Scaman said there may be funds that do not get spent that will come back to the Village Board. She said this is an example of government working well in the CDCAC bringing back recommendations that fit within the Village budget. Trustee Robinson said she is in favor of spending the $2,152,860 but not the $2,277,860. She asked if the Village Board would have to vote no to keep the spend from going higher than $2,152,860. Attorney Stephanides confirmed that is correct or the Village Board could amend the motion to include the $2,152,860 amount. Trustee Wesley wondered if the Village Board should have a conversation around how the Health Department intersects with the mission of the YMCA on this particular program and whether that $1.3M makes more sense here at the Village than with the YMCA to do the same thing. Trustee Parakkat said internally would be a perpetual cost and externally would be a one-time cost. Trustee Wesley said he would still like to see how that would look from staff. Manager Jackson responded that in supporting the request from the YMCA, it was envisioned there would be a partnership between the Health Department and the YMCA. We talked about our current services aligning with the Community Health Assessment and bringing an implementation plan to the Village Board to recommend things the Village would do directly versus in partnership with community-based organizations. Trustee Wesley said he thinks the Village Health Department could make a bigger impact on the underlying health conditions that could reduce interventions. Manager Jackson said the Village will have those discussions in the next phase of developing an implementation plan that responds to the needs identified in the Community Health Assessment. Village of Oak Park Page 26 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 President Scaman said she is proud to vote yes on this and is excited for the opportunities for further partnership. It was moved by Trustee Wesley, seconded by Trustee Buchanan, to Approve the Motion to Concur with the Community Development Citizen Advisory Commission (CDCAC) Recommendations on American Recovery Plant Act (ARPA) Funding in the Amount of $2,152,860 for Various Not-For-Profit Organizations as Set Recommended by CDCAC at Its December 12, 2022 Meeting and Direct Staff to Prepare the Necessary Funding Grant Agreements. The motion was approved as amended. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Wesley NAYS: 1- Village Trustee Buchanan ABSENT: 0 AT. RES 23-17 A Resolution Approving a Funding Grant Agreement Between the Village of Oak Park and the Oak Park Regional Housing Center in the Amount of $352,500 for Fiscal Year 2023 and Authorizing its Execution Manager Jackson introduced Director Grossman and Oak Park Regional Housing Center (OPRHC) Executive Director Athena Williams to handle this Item for the FY23 contract for services with OPRHC. The Village proposes to continue with the status quo contract and reevaluate the scope upon completion of a housing study. He would add an addendum to the housing study to also take information from the racial equity assessment to provide some insight on any future contracts with OPRHC. Director Grossman said the Village tried to simplify the reporting dates and keep OPRHC at their historic funding levels. Trustee Buchanan asked for clarification about race ethnicity reporting in multi-unit buildings. Director Grossman clarified that is a Village issue, not a OPRHC issue. She said the Village received significant push back from the landlords who were not able to provide accurate data. The Village did an extensive analysis of the Census block data from the American Community Survey. The Village brought an amendment to the ordinance to the Village Board to remove the requirement. The Village Board at the time agreed and the Village has been using American Census Data ever since to develop the map for the Housing Center for the housing counseling locations. The Village no longer requests this information from landlords. Trustee Buchanan asked for a definition of affirmative moves which are having Caucasians move to certain areas of the Village but this contract is just the movement of African Americans to certain areas. Director Grossman responded that the map will show if there is a census block that is more than 50% African American, moving a Caucasian into that block is considered an affirmative move so it is tied to the maps. The Village uses Village of Oak Park Page 27 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 demarcations for the housing counseling locations using geography with the map layered on top of it. The Village will count an affirmative move of a Caucasian family into a predominantly African American Census block. Trustee Buchanan said the agreement does not read that way in the bottom of Section 2. Director Grossman said the Village can clarify the agreement. Trustee Buchanan noted she is happy to see the legislation includes the DEI effect but it is blank on every Item and it could be included in this one. Manager Jackson responded that it is a significant change in practice within the organization and we have to make adjustments to the system. The Village has been discussing this since last Fall. There is a commitment to doing it and it is an evolution over time. Dr. Walker explained the blanks are intended to serve as an alert that the Village is preparing to have an impact analysis moving forward on agenda items. Staff is responding and the plan is to work with directors and have them operationalize DEI goals for their departments. Trustee Robinson asked if it is possible to do the housing study and DEI assessment first and then settle on a scope of services through 2023 instead of voting tonight and then changing the scope. Director Grossman responded that OPRHC cannot operate without the Village's funding. Trustee Robinson noted that the Village Board voted on the last contract in May. Director Grossman said that was only because OPRHC was late in their audit requirement and it presented a substantial hardship to OPRHC. The housing study may not be done until the end of 2023. Trustee Robinson asked if a six-month contract could be done again instead of a 12-month contract. Director Grossman responded that OPRHC is current on their invoicing with the Village and she is confident they will meet the audit requirement. Manager Jackson responded that the Village is working to resolve the performance issues. To understand the housing needs, racial equity needs, and whether OPRHC's model is the best one for the future will be able to be answered by the housing study. The Village is dealing with both what OPRHC is doing and how well they are doing it. Trustee Robinson said she thinks it is bordering on an unhealthy reliance between OPRHC and the Village and we shouldn't continue the same level and type of support if it is a source of frustration and not aligned with identifiable housing goals. She said she does not agree with the additional $52K in the contract to make up for the decrease in CDBG allotment. Those are separate streams of funding and should not make up for one another. Director Williams said the audit is due July 1 and she thought the past performance issues were behind us. She said those issues arose because the budget was cut and she had to eliminate staff. Village of Oak Park Page 28 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 President Scaman said she wanted to see a relationship between the Village and OPRHC where the contract is fulfilling an identified need and staff is getting us to that point in this fiscal year. Trustee Wesley said without the OPRHC, he is likely not a Trustee or living in Oak Park. He said he is really anxious to see next steps and he wants others to be able to say the same thing and OPRHC should be that gateway for them. He said he does not think it's fair to cut funding and he wishes there was a way to accelerate the housing study to get to the next step. For those reasons, he said he is in favor. Regarding Exhibit 2, he said he doesn't think the OPRHC has ever coordinated with OPEDC on marketing. Director Grossman said there was an "Oak Park Where Else" campaign before Trustee Wesley was on the OPEDC board. All partner agencies have access to that information. Manager Jackson clarified that the money was just put in the budget for the housing study and approved this year. President Scaman said we were also waiting on census data that we recently got and this has been a community dialogue for a long time. Director Grossman added that the previous housing study is from 2014. Trustee Parakkat asked if there is a way to accelerate the housing study and wonders if affirmative moves is what we want to measure in the community. Manager Jackson said projects are considered in the context of the available resources to move the initiatives forward and the Village can accelerate and re-prioritize what was previously established by the Village Board which may impact something else. The timeline for the housing study and racial equity assessment is assertive. Trustee Parakkat asked if a planned proactive partner discussion could happen earlier in the year, prior to budget season. Manager Jackson said the Village will look at the partner agreements and opportunities for presentations to provide better education earlier on. Trustee Parakkat said with those caveats, he is in support of it. Trustee Taglia said he looks forward to the housing study when it is available. It was moved by Trustee Wesley, seconded by Trustee Parakkat, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Wesley NAYS: 1- Village Trustee Robinson ABSENT: 0 Village of Oak Park Page 29 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 XVII. Call to Board and Clerk Trustee Parakkat wishes a happy new year to the community. He asked if it is possible to add a sustainability impact in addition to the DEI impact. Manager Jackson said it is being considered and the Village is working internally to foster the integration of the two. Trustee Wesley gave a brief apology to Trustee Taglia. He said he appreciates the work of the staff and Manager Jackson for always having an answer which keeps the momentum going on the Village Board and in aligning with our goals. He gave a shout out to Director Grossman for the work she did tonight. Trustee Buchanan called attention to the fact that another black man was chased down and tazed to death by the LAPD. These numbers are worsening over time and she wants to keep our attention on police brutality. She hopes that the Village Board does everything they can to prevent this from ever happening in our police department and ensures that the Berry Dunn report recommendations are carried out. Trustee Taglia noted the leak detection system for the Village on the Consent Agenda. He said the Village is spending $250K on this pilot program which potentially has a quick payback if successful. We're currently losing half a billion gallons of water in our system. There is an intersection between our Climate Action Plan, our fiduciary duty to manage our assets, technology, and DEI if we can make our water more affordable. It is an example that ties a bunch of things together and it is exciting to see. Trustee Enyia noted the Martin Luther King, Jr. presentation and the opportunity to sit beside each other and be able to deliberate. He said he is appreciative of the sacrifices made by people before us who lived during a very tough time to make our opportunities a reality--to sit at the Board table, to own a home, to give back to communities. The OPRHC was a tradition carried on through Sherlyn Reed and Bobbie Raymond and it means a lot to be able to continue to do that work. President Scaman said the News and Views from Oak Park Township includes helpful resources. Manager Jackson is running a task force on the Berry Dunn report. Trustee Enyia has a new job at the Library as Manager of Community Engagement. She thanked Clerk Waters for the Martin Luther King, Jr. celebration and the restaurants Chicago Vegan, Kribi Coffee, and Chicken and Waffles. She thanked Dr. Walker who is at every meeting at the Village and in the community. She said she is going to Washington, D.C. to receive an award from the U.S. Conference of Mayors. Village of Oak Park Page 30 Printed on 2/22/2023 President and Board of Trustees Meeting Minutes January 17, 2023 XVIII. Adjourn It was moved by Trustee Wesley, seconded by Trustee Enyia, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 12:03 A.M., Tuesday, January 17, 2023. Respectfully Submitted, Deputy Clerk Hansen Village of Oak Park Page 31 Printed on 2/22/2023