President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, September 11, 2023 8:30 PM Village Hall I. Call to Order Village President Vicki Scaman called the Special Meeting to order at 8:37 P.M. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 III. Agenda Approval It was moved by Trustee Straw, seconded by Trustee Robinson, to approve the Agenda. A voice vote was taken and the motion was approved. IV. Non-Agenda Public Comment Caren van Slyke: 40-year resident, member of District 15 police station response team supporting 60 asylum seekers nearby. Asked Village Board to 1) help secure cooperation of local landlords, 2) identify a donation storage facility, and 3) apply for RFP for grants through Metropolitan Mayors Caucus. Celine Woznica: 31-year resident, member of District 15 response team. Urged Village Board to apply to the RFP and work together to develop and carry out a sustainable and systemic plan to address the migrant crisis. Village Clerk Christina Waters read the following public comment into the record: Betty Alzamora: Community organizer and immigration advocate in western suburbs. Urged Village Board to use its networks and community planning expertise. Will follow up with trustees to schedule a planning session in October. President Scaman said the Village Board intends to pursue the grant and the Village will follow up with the commenters regarding the timeline. Village of Oak Park Page 1 Printed on 10/17/2023 President and Board of Trustees Meeting Minutes September 11, 2023 V. Proclamation C. MOT 23-85 A Motion to Approve a Proclamation Proclaiming September 2023 as National Suicide Prevention + Action Month President Scaman read the Proclamation into the record. National Alliance on Mental Illness (NAMI) Metro Suburban Associate Executive Director Shelly Lustrup presented information about the organization and its services. President Scaman shared her personal experience taking a NAMI class. It was moved by Trustee Enyia, seconded by Trustee Parakkat, that this Motion be approved. A voice vote was taken and the motion was approved. AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 A. MOT 23-82 A Motion to Approve a Proclamation Proclaiming Hispanic Heritage Month Annually on the 15th of September through the 15th of October. Trustee Robinson read the Proclamation into the record. It was moved by Trustee Wesley, seconded by Trustee Robinson, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 B. MOT 23-84 A Motion to Approve a Proclamation in Honor of Dan Burke for his Service with the U.S. Department of Housing and Urban Development (HUD). President Scaman read the Proclamation into the record. A video of the reading will be shared at Dan Burke's retirement party on September 15. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 Village of Oak Park Page 2 Printed on 10/17/2023 President and Board of Trustees Meeting Minutes September 11, 2023 VI. Regular Agenda D. ID 23-422 Presentation and Discussion on a Proposed Ordinance regarding Law Enforcement Surveillance Oversight to Promote Transparency and to Protect Civil Rights and Civil Liberties Village Manager Kevin Jackson introduced the Item and highlighted the coordination between staff and the Civic Information Systems Commission (CISC). Village Attorney Paul Stephanides presented the Item. CISC Chair David Baker presented the commission's recommendation. Trustee Straw requested a definition of surveillance technology in Section 19-6-1, A13 and requested to strike the provision in subsection 16. Attorney Stephanides responded that the Section 16 exception came from the Dayton ordinance for when there is inter-agency shared technology. He said the Village can look into limiting its scope. Trustee Straw referenced 17 and said the Village needs to be thoughtful about how "Village-owned facilities" are defined. Attorney Stephanides said he understands and this is more intended for the parking garages. Trustee Straw noted the exigent circumstances provisions under Section 19-6-3 and requested the language be changed to something like "as soon as practically possible." He requested adding a proactive policy regarding the use of the technology in the future. Attorney Stephanides said he can craft some language. Trustee Parakkat said he supports this ordinance. He asked Police Chief Shatonya Johnson if she is comfortable with the exigencies and provisions, which Chief Johnson confirmed. Trustee Robinson inquired if the BerryDunn report recommended this type of reporting back on surveillance technology. Attorney Stephanides said he doesn't believe so because this is so new. Trustee Robinson noted the fiscal impact piece looks like a lot of work. Manager Jackson responded that the Village does not foresee any financial impact. Staff can try to quantify what the staffing impact might look like. President Scaman inquired about the nature of the staff time. Manager Jackson responded that he is referring to the delivery. Trustee Robinson noted there are some tight reporting timeframes. She referenced the recitals on the bottom of page 1 and suggested removing Village of Oak Park Page 3 Printed on 10/17/2023 President and Board of Trustees Meeting Minutes September 11, 2023 the word "sought" for being too vague. Attorney Stephanides confirmed that change can be made. Trustee Robinson wondered if the 30-day time period could instead start when the exigent circumstance begins. President Scaman inquired how the emergency alert system will play into this. Manager Jackson said he does not see a challenge with resetting the 30 days to start with the initiation of the exigent circumstance. The Village Board will hear from the Village Manager separate from the emergency alert system. President Scaman referenced the Highland Park July 4 shooting incident. Manager Jackson responded that the Village called Trustees and cancelled the fireworks in Oak Park. He said further discussion can happen at the meeting this Thursday to discuss protocols. Trustee Wesley requested if the ordinance could say something like "the Board would be notified pursuant to the policies or protocols in place." Manager Jackson confirmed that can be done. Trustee Wesley inquired if the Village currently has any surveillance technology that is unknown to the public. Chief Johnson confirmed the Village does not. Trustee Wesley noted a lot of the language is specific to the Police Department and not to the Village. Attorney Stephanides said he can review that language. Trustee Buchanan requested more detail for the section on exigent circumstances which includes "imminent danger of significant property damage." Chief Johnson responded that is more for things like terrorist acts and mass shootings and not for an individual. Attorney Stephanides said he will look at adding an adjective. Trustee Wesley noted that the Village is crafting systems that have to outlive the current police chief and trustees. Trustee Enyia reminded the Village to keep the residents first and let them be our guiding compass to think about these things. President Scaman noted it still falls on the Village Board to ensure community engagement and education and listening. VII. Adjourn It was moved by Trustee Parakkat, seconded by Trustee Straw, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:51 P.M., Monday, September 11, 2023. Respectfully submitted, Deputy Clerk Hansen Village of Oak Park Page 4 Printed on 10/17/2023