President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 30, 2023 6:30 PM Village Hall I. Call to Order Village President Vicki Scaman called the Regular Meeting to order at 6:32 P.M. II. Roll Call Trustee Enyia joined the Meeting at 6:34 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining It was moved by Trustee Robinson, seconded by Trustee Buchanan, to adjourn into Executive Session. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Enyia V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:41 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 VII. Agenda Approval President Scaman moved Items F and K from Consent to Regular Agenda. It was moved by Trustee Parakkat, seconded by Trustee Robinson, to approve the Agenda as amended. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 VIII. Minutes A. MOT 23-102 Motion to Approve Minutes from Regular Meeting of September 18, 2023 and Special Meeting of October 10, 2023 of the Village Board. It was moved by Trustee Straw, seconded by Trustee Wesley, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment President Scaman read the following public comment into the record: John Bergholz: Asks the Village Board to support House Bill 4187 to repeal the Illinois Trust Act to end the state's status as a sanctuary state. John Bergholz: Asks the Village to make an official statement condemning the acts of terror committed by Hamas and other terror groups. X. Proclamation B. MOT 23-103 A Motion to Approve a Proclamation Proclaiming November 13-21, 2023 as National Hunger and Homelessness Awareness Week President Scaman read the Proclamation into the record. Housing Forward CEO Lynda Schueler and Beyond Hunger Communications Manager Corina Robinson made remarks. It was moved by Trustee Parakkat, seconded by Trustee Robinson, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 XI. Village Manager Reports Village Manager Kevin Jackson introduced Chief DEI Officer Dr. Danielle Walker who provided an update on the asylum seeker support. Trustee Straw inquired when the funds will disperse. Dr. Walker said once the contract is finalized, the Village will start receiving it on a monthly basis as early as the beginning of December and going through June 2024. The Village is still waiting on an update about the unallocated funds. XII. Village Board Committees Village of Oak Park Page 2 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 There were no comments. XIII. Citizen Commission Vacancies C. ID 23-492 Board & Commission Vacancy Report for October 30, 2023. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments D. ID 23-493 A Motion to Consent to the Village President’s Appointment of: Board of Fire and Police Commissioners - Robert Pickrell, Reappoint as Chair Liquor Control Review Board - Emily Masalski, Reappoint as Member Village Clerk Christina Waters read the names into the record. It was moved by Trustee Straw, seconded by Trustee Buchanan, that these Appointments be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 XV. Consent Agenda Approval of the Consent Agenda It was moved by Trustee Enyia, seconded by Trustee Straw to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 E. RES 23-283 A Resolution Approving an Amendment to the Purchase Price Agreement with Healy Asphalt Company L.L.C. for UPM Cold Mix Patch Material to Change the Not to Exceed Amount from $25,000.00 to $40,000.00 and Authorizing Its Execution This Resolution was approved. G. RES 23-304 A Resolution Approving the Improvement Under the Illinois Highway Code and the Appropriation of up to an Additional $1,000,000 from the Motor Village of Oak Park Page 3 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 Fuel Tax Fund to Fund a Portion of the Construction of the Lake Street Improvement Project, Section 16-00264-00-PV, and Authorizing Execution of the Necessary Documents This Resolution was adopted. H. RES 23-305 A Resolution Approving a Task Order for Professional Engineering Services with TranSystems Corporation for Construction Engineering Services for the Madison Street Improvement Project in an Amount Not to Exceed $512,926 and Authorizing its Execution This Resolution was adopted. I. RES 23-306 A Resolution Approving a Professional Services Agreement with AECOM Technical Services, Inc. for Engineering Services for Pavement Management Program Support in an Amount Not to Exceed $34,880, Authorizing its Execution and Waiving the Village’s Request for Proposals Process for the Agreement This Resolution was adopted. J. RES 23-308 A Resolution Approving a Local Public Agency Formal Contract with A Lamp Concrete Contractors, Inc. for Project 23-8, Madison Street Improvements, Section No. 22-00267-00-RS, in an Amount Not to Exceed $7,124,631 and Authorizing its Execution This Resolution was adopted. L. MOT 23-101 A Motion to Concur with the Transportation Commission’s Recommendation to add “On-Street Overnight Permit Parking from 11 p.m. to 6 a.m.” to the North Side of the 600 Block of Randolph Street (from the North Alley to Wesley Avenue) This Motion was approved. XVI. Regular Agenda O. MOT 23-105 A Motion to Establish a Village Emergency Task Force and Fund for Asylum Seekers Derek Eder: Called on the Village to create a humanitarian-focused response plan and a task force to shelter and provide wraparound services for asylum seekers on the west side and provide immediate funding. Eleanor Eder: Fourth grader. Witnessed the asylum seekers sleeping in tents and wants the Village to help give them a warm place a stay and help them get back on their feet. Mary Gardner: Austin resident. Asked the Village Board to be good neighbors and call on our Governor, state representative, and Illinois Village of Oak Park Page 4 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 senate president to help us fix this problem. Norine Gutekanst: Resident of 25+ years. Asks the Village to allocate at least $300K to find immediate shelter and wraparound services and dedicate staff time to help find solutions. Carollina Song: Urged the Village to act on the refugee humanitarian crisis at the police station in Austin. Asks the Village to convene and fund a task force and work with the Park District and surrounding municipalities. Zerrin Bulut: Urged the Village Board to compile a resource guide in multiple languages, determine Village sites that may serve as resource centers, name a Village liaison, and create a strategy. Cate Readling: We still do not have a plan to accommodate the people that are living blocks away from us outside. Urged Village Board and staff to fund a minimum of $2M from our general fund. Brynne Hovde: Stand up immediate resources with an expert-led task force to provide emergency shelter and elected officials need to stand up a sustainable regional response. Commissioner Tara Stamps: Thanked Oak Parkers. First time making a public comment. We have an opportunity to demonstrate love and action. This crisis has divided communities along racial lines. Betty Alzamora: Community organizer and immigrate advocate. Hopes to bring as many parties together for planning sessions and a task force. $300K to get us started, $200M for skin in the game across municipalities. Clerk Waters read the following public comments into the record: Andrea Kovach: Voiced support for the Village to do much more to assist the new arrivals. Oak Park should lead a coordinated effort to provide high quality wraparound supports including stable and safe housing. Caren van Slyke: Resident of almost 40 years. Member of District 15 response team. The most important emergency need is getting people off the streets and into some kind of shelter. Helen Quinn Pasin: Urged Village Board to embrace this historic opportunity by honoring the Welcoming Village Designation which embodies the compassion and unity that defines us as a community. Mary and Meinrad Scherer-Emunds: Part of a group of members of Good Village of Oak Park Page 5 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 Shepherd Lutheran Church who are working to assist asylum seekers. Need the Village's support. Ryan O'Malley: Called on Oak Park to live up to its values and help our new neighbors. Every human has the right to shelter and safety and we have the power and privilege to meet these needs. Trustee Straw addressed the non-agenda public comment and said no human being is illegal and the statements made are abhorrent and do not represent the views of this Village and Board. We hoped Cook County would lead an effort that we could participate in and we could distribute $7.5M in grant money. It's time for us to lead. The goal should be a coordinated west suburban response. This motion asks for an emergency task force and a request for $250K funding as a first step to bring in those partnerships to get the job done. The proposal from Hagerty Consulting provides emergency response services with an expertise around handling the migrant crisis. The impact will be felt here and by our health care system. President Scaman said the Village has a very qualified staff expertise in pulling together a coalition. Trustee Enyia shared his personal story of his family coming to Oak Park. The plan from Hagerty is the start to moving forward with this community and the others surrounding us because it is about capacity building. Trustee Buchanan made her comment in Spanish. She said she supports the task force and providing funding for the assistance. President Scaman thanked Trustee Enyia and reiterated the existing partnerships and the desire to work with Village staff if that is the direction of the Board. Trustee Robinson said she supports the funding and suggested creating some sort of matching to the Village funds to be specifically devoted toward legal resources so we can get legal statuses put in place that will then unlock benefits at the state and federal levels. She suggested Village staff create a website to coordinate public and private resources to eliminate duplicative efforts. She said she and former Trustee Taglia brought forward a motion a year ago to prevent businesses from refusing customers who want to pay in cash and she hopes that has unanimous support. Trustee Wesley said he supports exploring the legal aid aspect. He said he supports funding to increase local coordination of our existing partners and Village of Oak Park Page 6 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 individuals. He said he implores the other municipal partners in this village, the county, and the state to come to the table and lead us to this solution because Oak Park can't do it alone. He said he would like the Village to use all available resources in a way that's creative and innovative, such as fixing the higher water bill for the church providing showers for migrants. President Scaman asked if the Village has any funds to provide to the churches directly or would it have to be matching. Manager Jackson said there are some preliminary allocations of the $150K and everything is subject to move around based on the Village Board's direction. Dr. Walker said the $150K would have to stay within the seven partners--PCC Wellness, YMCA, Housing Forward, Beyond Hunger, Catholic Charities, Thrive, and Greater Legal Counsel. Trustee Parakkat requested a show of hands of first generation immigrants. He said we have to step in and help and he and his wife are personally committing $10K to provide food-related services through the winter. He encouraged others to do the same as opposed to using taxpayer dollars. The Village can set up a centralized volunteer coordination function. The burden should not fall on the community at-large. He asked what the task force is being tasked with and what questions they will answer that we do not have answers for already. Trustee Straw said the idea of a task force is to help coordinate those efforts and reduce duplicative efforts by individuals. Legal aid is important and has to go along with meeting the immediate need of housing. Trustee Parakkat said he would like to have further discussions and more clarity and specifics around the funding. President Scaman said she supports funding to support the asylum seekers and is in favor of at least matching the $150K. Trustee Straw said he is in favor of the $250K. Trustee Robinson said she is in favor of the matching. Trustee Wesley said he is in favor of the matching and the water bill mitigation and anything else that can be done along those lines. Trustee Buchanan said she is in favor of the matching and recognizing that the Village has a very robust fund balance and wants it to come from that and not the CIP or any other budget priorities for the year. Trustee Enyia said he is in favor of the $250K and seeing if the Village can Village of Oak Park Page 7 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 cover the water bill and looking at an outside consultant. Dr. Walker said the Village is engaging in conversations with MMC's grant managers and needs to finalize its work plan with MMC and then come back before the Village Board. She and Grants Supervisor Matheny are committed to ensuring all of the service areas are having allocated funding. Trustee Straw asked if a budget amendment can be seen on next week's agenda, which Manager Jackson confirmed can be done. He requested clarification on where the Village Board would like the funding to come from, such as reserves or the $1M from ARPA funds that has not yet been allocated. The ARPA funds would have to be de-obligated. Trustee Robinson said there are some outstanding budget conversations, including a status update on positions that have not been filled. Manager Jackson said all DEI positions have been filled and the Village is getting ready to appoint the two director positions in the next couple of weeks. The Assistant to the Village Manager position is being actively recruited and positions within the new Neighborhood Services department are still vacant, including a housing coordinator. Trustee Robinson noted the Village has not yet finalized its partner agency budget discussion, which Manager Jackson confirmed is correct. Staff has released the draft budget which has funding for the partner agencies and is subject to further discussion. Trustee Robinson said she would like to be closer to settling those discussions before deciding to pull from reserves. President Scaman noted that if the Village Board decides not to fund something, it will go back into the general fund. Trustee Parakkat asked if there will be a discussion about the outcome we are looking for. He said he is not in favor of funding from general funds and would rather go with grant money. He said he may be open to using ARPA dollars if they are available for this purpose. Manager Jackson said we still have a delta in our lost revenue cap. If the $1M was dedicated as lost revenue, it would essentially become general funds. Trustee Parakkat said if that is the case, then we can go to $500K. President Scaman said she could fairly easily be talked into that. She would want to know how the Village would use it. She said she is most comfortable with matching right now and giving staff time to work with the MMC to understand what amount will go to each partner and what additional funds they need in order to meet the demand of 200 people. Trustee Straw noted that Manager Jackson said fund reserves would be Village of Oak Park Page 8 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 the most immediate. Manager Jackson said he received additional information and clarified that the Village would not necessarily have to dedicate as lost revenue to use it for that purpose. President Scaman requested that the vote to establish a task force be reserved for when we know what the plan is and who we would need on it. Manager Jackson inquired if that implies that staff will be coming back with recommendations for a task force. President Scaman said it implies that we are making a decision with more information. Trustee Straw made a friendly amendment to the motion to allocate $150K from ARPA funds immediately to support asylum seekers and to get further information from staff regarding how a task force would be most useful in coordinating these efforts. Trustee Enyia seconded. Trustee Wesley inquired who is getting the money and how is that being decided. President Scaman said staff will come back with more information and the plan will define that for us. Trustee Wesley said he thinks it is important to set this up before we start sending out checks. Manager Jackson said the policy for distributing funds requires that it be brought back to the Village Board. Trustee Parakkat asked if staff have the bandwidth for this in the timeframe. Manager Jackson said this is interpreted as an emergency so the Village will make the bandwidth and some activities will be impacted. It was moved by Trustee Enyia, seconded by Trustee Straw, that this Motion be approved as amended. The motion was approved as amended. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 It was moved by Trustee Straw, seconded by Trustee Robinson, to continue the meeting past 10:00 P.M. A voice vote was taken and the motion was approved. F. RES 23-298 A Resolution Approving a Professional Services Agreement with Johnson Lasky Kindelin Architects, Inc. for Historic Preservation Architectural Services in an Amount not to Exceed $45,000.00 and Authorizing Its Execution Public Works Director Rob Sproule introduced the Item and Johnson Lasky Kindelin (JLK) Architects President Meg Kindelin presented the Village of Oak Park Page 9 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 Item. President Scaman inquired what open government looks like today and for the next 50 years as opposed to what it meant in 1975. Trustee Parakkat said he pulled this Item from the Consent Agenda to the Regular Agenda. He said he does not doubt the expertise of JLK. He said he has a problem with FGM Architects defining the scope of the exercise. He said he sees a conflict of interest and remains really skeptical about the value of the exercise. He said he does not agree with the premise that civic buildings should be considered for demolition and rebuilding every 50 years, which is talking about $100M+ additional spend in a community that is already struggling to maintain its affordability due to high taxation. It is also being pursued at the expense of our sustainability goals and architectural legacy. He said he has a fundamental problem with any approach that puts us on a path to demolition and would vote no on this item. He said he urges his colleagues to consider this vote carefully. Trustee Buchanan asked if a complete demolition is one of the options. Director Sproule said the intent of this contract is to evaluate the feasibility of the existing building for renovation. Trustee Buchanan encouraged visitors to come by at night to experience the issues. Trustee Straw asked if JLK's evaluation is being guided by FGM. President Kindelin said she is independent of FGM. She noted she is also a historic preservationist and is looking at how to reuse the building, not to tear it down. Trustee Straw said he is a yes vote. Trustee Wesley reiterated that JLK has a stellar reputation, is the prime consultant on this project, and is completely independent from FGM. Trustee Parakkat said a modern government facility is being defined by FGM and what JLK is basing its estimates on. President Scaman noted she put members of the community on the facilities committee. Director Sproule said the intent is to work with FGM to establish those points. They are extremely familiar with the facility and the Village Board will determine whether the items in their evaluation will be included. We are at a high level of conceptual design and want to ensure they are still comparable. Trustee Parakkat said he is still a no vote. Trustee Wesley noted that staff worked with FGM to develop the list. Director Sproule said FGM will present it to the facility evaluation committee which will provide input and direction throughout the process. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 10 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 1- Village Trustee Parakkat ABSENT: 0 K. RES 23-309 A Resolution Creating a Facility Review Committee for the Oak Park Village Hall Facility Renovation Evaluation Project and Appointing its Members President Scaman listed the representatives of the commission that she pulled together. Trustee Parakkat said he pulled this Item from the Consent Agenda because he has concerns about how this committee came to be. It was an afterthought and was created in response to considerable community backlash on the push to demolish and rebuild Village Hall. If the backlash didn't exist, nor would this committee or the architectural evaluation. He said he does not believe we should consider demolishing civic structures every 50 years. It limits our ability to spend on other community priorities and is being considered at a time when we are trying to make a community more affordable and welcoming. He said he will vote no on this item and urged his colleagues to reflect and consider their vote as well. President Scaman said she asked a committee member if they would be involved at the July 4th parade and the vote was on July 5th. The idea of a facilities committee was the intention before the vote. She said she continued to listen to the community in the formation of the committee and in her communications with Manager Jackson, staff, and colleagues. Trustee Parakkat said it came up much later and did not come up in any discussions at the Board table. President Scaman said it was part of the motion when it was made. Trustee Parakkat said he came to know about it several weeks after the incident. President Scaman said the direction to the Village Manager for an extensive community engagement process was made the night of the vote. Trustee Straw noted he voted against Option 4 and said he doesn't understand why someone would vote against a committee to engage in this process of community engagement. Voting against this and voting against having a historic preservation firm is functionally a vote for Option 4. He said he stands strongly in favor of having this community engagement process and this is the right way to do it. It was moved by Trustee Wesley, seconded by Trustee Enyia, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Village of Oak Park Page 11 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 NAYS: 1- Village Trustee Parakkat ABSENT: 0 M. ID 23-453 Housing Trust Fund Revenue Source Presentation, as initially reviewed by the Village Board at its February 13, 2023 Study Session Manager Jackson introduced the Item and Development Customer Services Assistant Director Cam Davis presented the Item. Regarding the Airbnb tax, Trustee Robinson said she would like to go straight to 7% immediately. Trustee Parakkat said he prefers to stage it 5%, 6%, 7% over a three to four year timeframe. He said he would like it to go to 5% and collect data at the end of one year and see if it has had an impact. Trustee Wesley said he would go to 8% immediately because they are not residents, we are not competing on price, and we are at the bottom at 4%. The number of Airbnbs in our village decreases the number of available units to buy or rent which has a material impact on affordable housing. Trustee Buchanan said she would go with 7% or 8% immediately. Trustee Enyia said he would go with 7.5% immediately to be comparable with Evanston. Trustees Straw, Robinson, and Wesley agreed with 7.5%. There was no discussion on the real estate transfer tax remaining at $8. Regarding demolition, Trustee Robinson said she thinks the Village should add the demo tax at the recommended $5K. Trustee Straw said he likes Evanston's model so he would say $5K per building or $1,500 per unit so it would cost more for multi-family buildings. Director Davis noted the staff looked back at the demolition permits for many years and only found commercial and single family. Trustee Wesley asked if affordable housing could have a higher demo tax. Village Attorney Stephanides said that would be difficult to define the distinction. Trustee Wesley said then he would like the demo tax to be a lot higher and suggested $20K. Trustee Straw requested the definition of a demolition. Director Davis said the building official defines a demo as the walls are gone and usually the foundation. Village of Oak Park Page 12 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 Trustee Parakkat said he thinks most people who demo are not trying to build something smaller and more affordable. He said he feels that option has to exist with the property owner and it has to be reasonable from a tax perspective because they may be doing it because of water damage. He said we have to keep the demo affordable to certain segments of the population and we have to allow people to exercise their right to create wealth over the property they have bought. He said he thinks the $5K seems reasonable. Director Davis noted that all of the demos presented were flips and none were from water damage. Director Davis said something that occurs so infrequently may be better considered on a case-by-case basis than legislatively. Trustee Parakkat said he would like to avoid that long process where the Board makes a decision. Trustee Wesley noted the median sales price for single family homes in Oak Park is now $500K. If we do not have affordable houses, then the taxes do not matter. Maybe the solution is legislative lubrication to enable the creation of affordable single family homes. President Scaman said she would support $5K and $1,500 per unit. Regarding increasing the multi-family licensing fee, Trustee Parakkat said to make it affordable on one side affects affordability in a different way. He said he would be a no. Trustee Straw agreed. Trustee Robinson said she does not think we should include for the Housing Trust Fund though she recommended looking at these outdated numbers as part of the Board goal to look at licensing and fees across the board. President Scaman, Trustees Wesley, Buchanan, and Enyia agreed. N. MOT 23-95 A Motion to Adopt the Five-Year Capital Improvement Plan (2024-2028) as Reviewed and Discussed by the Village Board’s Finance Committee on September 11, 2023, and September 26, 2023 Karl Lauger: 19-year resident representing Bike Walk Oak Park. Thanked the Village Board for prioritizing active transportation in the 2024 CIP. Clerk Waters read the following public comments into the record: Susana Prestinary Alvarado: Thanked the Village Board for its commitment to active transportation and safer streets in the re-drafted 2024 CIP. Mary and Meinrad Scherer-Emunds: Thanked the Village Board for its commitment to active transportation and safer streets in the re-drafted 2024 CIP. Kelley Clink: Thanked the Village Board for its commitment to active transportation and safer streets. Supports funding of the Greenways plan. Village of Oak Park Page 13 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 Gary Arnold: Disabled resident and chair of Disability Access Commission. Supports the re-drafted 2024 CIP budget and funding for the Greenways plan. Lisa Ritchie: Thanked the Village Board for its commitment to active transportation and safer streets in the re-drafted 2024 CIP. Trustee Buchanan asked if there will be a study session on biking. Engineer McKenna said there will be but this is budgetary item to be able to get started. Manager Jackson said the Village Board will discuss sustainability priorities next Monday. All of the energy efficiency programming is moving to the operating budget. Trustee Robinson asked if the Bike Boulevard/Neighborhood Greenways Plan is protected bike lanes. Engineer McKenna said it is not, they are separate. Trustee Robinson said she is supportive of both systems but she thought the bigger increase was going to be for the protected bike lanes. Engineer McKenna said there is a line item for updating the bike plan and proposed increases in 2025 and 2026 of $150K annually to implement changes that are identified as part of that updated bike plan next year. The "bike plan" refers to the protected bike lanes in general. Trustee Robinson asked why the increase is so high for the Bike Boulevard/Neighborhood Greenways Plan. Engineer McKenna said it is due to the large size of the system which is 18 miles and one-sixth of the Village. It is a placeholder amount in 2025 and 2026 because we do not know what the bike plan is going to recommend. Interim CFO Donna Gayden said the forecasting for increased revenue production for the CIP will happen after the Village Board passes the budget. Trustee Parakkat said his concern is the $3M pull down from the reserves to support 2024. He said that concern is in the context of what we know is coming down the pike from capital investment requirements between 2025 and 2028. He said he is comfortable approving the CIP as is with the caveat that we have to look at that in the long-range financial planning exercise early next year. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 Village of Oak Park Page 14 Printed on 11/29/2023 President and Board of Trustees Meeting Minutes October 30, 2023 XVII. Call to Board and Clerk Trustee Enyia thanked volunteers and staff for helping to get through the migrant crisis in our community and he thanked staff for responding to the Village Board's budget questions and requests. Trustee Buchanan thanked the community members who sent the Village Board emails and signed the petition about the humanitarian crisis right outside our borders. She advised against using profanity. Trustee Parakkat wished everyone a Happy Diwali. XVIII. Adjourn It was moved by Trustee Straw, seconded by Trustee Wesley, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned on Monday, October 30, 2023 at 11:39 P.M. Respectfully submitted, Deputy Clerk Hansen Village of Oak Park Page 15 Printed on 11/29/2023