President and Board of Trustees
Regular MeetingOak Park, IL · April 11, 2024
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Thursday, April 11, 2024 7:00 PM Village Hall
I. Call to Order
Village President Vicki Scaman called the Special Meeting to order at
7:05 P.M.
II. Roll Call
Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
Absent: 0
III. Agenda Approval
President Scaman moved Items F, G, and O from Consent to Regular
Agenda.
It was moved by Trustee Wesley, seconded by Trustee Robinson, to Approve the
Agenda as amended. A voice vote was taken and the motion was approved.
VI. Proclamation
A. MOT 24-145 A Motion to Approve a Proclamation Recognizing Dr. Percy Julian Day on
April 11, 2024
Trustee Enyia read the Proclamation into the Record. President Scaman
said she will send a copy of the Proclamation to Faith Julian.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be
approved. A voice vote was taken and the motion was approved.
B. MOT 24-147 A Motion to Approve a Proclamation Recognizing National Volunteer
Week April 21-27, 2024
Village Clerk Christina Waters read the Proclamation into the Record. She
said the Village is hosting a Neighborhood Clean-Up this Saturday starting
at 8:30 A.M.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be
approved. A voice vote was taken and the motion was approved.
VII. Village Manager Reports
Public Health Director Dr. Theresa Chapple provided an update on the
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Village's response to measles.
Trustee Parakkat inquired if there is an age profile among the cases. Dr.
Chapple said vulnerability is dictated by vaccination status. For measles,
under age 1 are not able to be vaccinated. Under age 5 are also vulnerable
because they have not had their second dose.
Trustee Straw inquired about the vaccination rate in Oak Park. Dr. Chapple
said our overall vaccination rate is 97%, though there are small pockets in
our community with much lower rates. We are seeing much higher
breakthrough cases now than the standard 3%.
Trustee Enyia inquired about other solutions. Dr. Chapple said the Board
of Health is thinking through what resources it will take once we get a case
in our community. Some people do not know or have proof of their MMR
status.
VIII. Village Board Committees & Trustee Liaison Commission Reports
Trustee Straw reported the Aging in Communities Commission is meeting
this evening and the first issue on their agenda is leaf collection. The Public
Works department will also be meeting with our Disability Access
Commission to talk about leaf collection and how to address the concerns
we have been hearing from our aging and disabled communities.
V. Non-Agenda Public Comment
Bruce Lehman: Referenced two hand-outs and requested further dialogue
with the Board regarding citizen engagement in development decisions.
IX. Citizen Commission Vacancies
C. ID 24-234 Board & Commission Vacancy Report for April 11, 2024
There were no comments.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
D. MOT 24-151 A Motion to Consent to the Village President’s Appointment of:
Aging in Communities Commission - Barbara Cimaglio, Reappoint as Member
Board of Health - Christina R. Welter, Appoint as Chair
Citizen Involvement Commission - Curtis Lott, Reappoint as Member
Citizens Police Oversight Committee - Camile Lindsay Kumi, Appoint as
Member
Farmers’ Market Commission - Marcia J. Diverde, Appoint as Member
Zoning Board of Appeals - Mas Takiguchi, Appoint as Chair
Clerk Waters read the names into the Record.
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It was moved by Trustee Wesley, seconded by Trustee Enyia, that this Motion be
approved. A voice vote was taken and the motion was approved.
XI. Consent Agenda
Approval of the Consent Agenda
It was moved by Trustee Straw, seconded by Trustee Wesley to approve the
items under the Consent Agenda. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
E. MOT 24-137 A Motion to Approve the Bills in the Amount of $7,193,906.47 from March
1, 2024, through March 28, 2024
This Motion was approved.
H. RES 24-162 A Resolution Approving an Electrical Utility Easement Agreement with the
Frank Lloyd Wright Trust and Authorizing its Execution
This Resolution was adopted.
I. RES 24-167 A Resolution Adopting the Strategic Vision for Housing Plan Prepared by
the Metropolitan Mayors Caucus
This Resolution was adopted.
J. RES 24-169 A Resolution Approving the Renewal of the Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. for Permit Plan
Review and Inspection Services in 2024 in an Amount Not to Exceed
$135,000 and Authorizing its Execution
This Resolution was adopted.
K. RES 24-170 A Resolution Approving an Independent Contractor Agreement with
Midwest Meters, Inc. for the Village-Wide Water Distribution Leak
Detection System in an Amount Not to Exceed $622,390.00 and Authorizing
its Execution
This Resolution was adopted.
L. RES 24-171 A Resolution Approving a Contract with Strada Construction Company for
Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed
$170,738 and Authorizing its Execution
This Resolution was adopted.
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M. RES 24-174 A Resolution Authorizing the Submission of a Grant Application with the
Clean Energy Infrastructure Funding Opportunity Exchange with a
Requested Funding Amount of $1,000,000
This Resolution was adopted.
N. RES 24-176 A Resolution Approving a Task Order for Professional Engineering Services
with V3 Companies, Ltd. for Construction Engineering Services for Project
24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and
Authorizing its Execution
This Resolution was adopted.
XII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related
P. ORD 24-116 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Special Events Class E-1 Liquor License to the Oak
Park-River Forest Chamber of Commerce
Trustee Parakkat recused himself from this Item.
Village Attorney Paul Stephanides presented the Item. Oak Park River
Forest Chamber of Commerce Executive Director Darien Marion-Burton
provided additional information.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 0
RECUSED: 1- Village Trustee Parakkat
Q. ORD 24-117 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Restaurant Class B-1 Liquor License to Café Cubano
LLC, DBA Café Cubano
Trustee Parakkat recused himself from this Item.
Attorney Stephanides presented the Item. Cafe Cubano Owner Melissa
Fernandez provided additional information.
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It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 0
RECUSED: 1- Village Trustee Parakkat
R. ORD 24-119 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Restaurant Class B-1 Liquor License to Oak Park Egg
Harbor, LLC, DBA as Egg Harbor
Trustee Parakkat recused himself from this Item.
Attorney Stephanides presented the Item. Egg Harbor Cafe District Leader
Joyce Parish provided additional information.
Trustee Straw inquired about the 7:00 A.M. start time. Leader Parish said
she does not foresee any challenges here in Oak Park.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 0
RECUSED: 1- Village Trustee Parakkat
XIII. Regular Agenda
O. RES 24-177 A Resolution Approving a Temporary License Agreement with Publican
Quality Breads Oak Park, LLC to Allow the Use of an Alleyway for Outdoor
Dining Through November 30, 2024 and Authorizing its Execution
Trustee Parakkat recused himself from this Item.
Development Services Director Emily Egan presented the Item.
Trustee Wesley said he welcomes this.
Trustee Buchanan inquired if this is the same alley as Buzz Cafe. Director
Egan confirmed there is still access to other businesses.
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It was moved by Trustee Straw, seconded by Trustee Wesley, that this Resolution
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 0
RECUSED: 1- Village Trustee Parakkat
S. RES 24-173 A Resolution Approving a Contract with Alliance Contractors Inc. for
Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $1,530,772
and Authorizing its Execution
Village Engineer Bill McKenna presented the Item.
Trustee Straw said this is a significant business area and he sees a benefit
to keeping up the streetscape with the nicer concrete. The electric vehicle
charging stations will be Level 2.
Trustee Buchanan inquired about the generators, which Engineer McKenna
said are probably propane. Thursday Night Out does not utilize Lot 10. She
said she is in favor of the electrical.
Trustee Wesley inquired about the lifespan of Lot 10. Engineer McKenna
said the current asphalt requires resurfacing every 15 years. Brick pavers
should last about 30 years. Trustee Wesley asked if it is possible to charge
this back to Downtown Oak Park (DTOP). Engineer McKenna said the
meter on the electrical box would be billed to DTOP under the current plan.
Trustee Wesley said he is in favor of the electrical.
President Scaman inquired if the business owners have weighed in.
Engineer McKenna said the Village has been working with DTOP to notify
all business holders during the design of the planned scope.
Trustee Robinson said she thinks it should be adopted as proposed and
stay within budget.
Trustee Parakkat inquired if the parking lot maintenance planned for 2024
is being postponed to accommodate the increased scope. Engineer
McKenna confirmed the recommendation is to defer that work until 2025.
Trustee Parakkat asked if the electric can be built in at a later point.
Engineer McKenna said the Village would have to rip up the parking lot to
install the underground conduit and wiring which would be a major
disturbance. Trustee Parakkat said the regular concrete is fine and he is in
favor of the electric only if a revenue model is created for the Village to
charge back what it is investing. Village Manager Kevin Jackson said he
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does not know if DTOP would be willing to pay for it. Engineer McKenna
agreed.
Trustee Enyia inquired about the accrued maintenance costs of the
resurfacing. Engineer McKenna said bricks have a lower lifecycle cost
versus asphalt . Trustee Enyia said it makes sense to do the electrical now
and it would be worthwhile.
Trustee Straw said he thinks the electrical work makes sense and we
should explore whether the Village can charge a fee to recoup the cost of
the upfront investment over the long term.
President Scaman said she hopes the Village sees more events, nightlife,
and economic vitality which are in our Board goals. She said she sees
investing in the electric as fiscally responsible and has no desire to charge
DTOP for that investment.
Trustee Straw requested to make a friendly amendment to amend the
amount to $1,579,372 to cover the electric option in the agreement.
Trustee Wesley seconded.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Resolution
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
F. MOT 24-142 A Motion to Concur with the Transportation Commission’s
Recommendation to Expand Street Frontage Locations for Overnight
On-Street Permit Parking in Zones Y1 and Y2
Director Egan presented the Item.
Trustee Buchanan inquired where the bike lane would be. Parking and
Mobility Services Manager Sean Keane said it is the intersection of Erie
and Oak Park Avenue which resulted in the loss of five parking spaces.
Trustee Robinson made the distinction that the issue is the availability of
spots in proximity to those who commented and want this. It is not that we
have more permit holders than available spots. We do not need more
space; we need space configured differently. Manager Keane said the
Village is constantly reassessing each zone.
President Scaman noted there are 20+ emails from neighbors requesting
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the expansion. Trustee Parakkat agreed with Trustee Robinson. Trustee
Robinson suggested expanding the reduced overnight parking permit offer.
Trustee Wesley said he doesn't care if we let people park anywhere and
everywhere and he would prefer to have a lot of bike lanes.
President Scaman said she is comfortable with the expansion and
recommended all parking items be on the Regular Agenda.
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Motion be
approved. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Straw, and Village Trustee Wesley
NAYS: 1- Village Trustee Robinson
ABSENT: 0
G. RES 24-138 A Resolution Approving and Adopting the 2024 Special Event Fees
Assistant Village Manager/HR Director Kira Tchang presented the Item.
Trustee Parakkat asked if the discounted structure put in place in 2022 in
response to the pandemic recovery is being carried forward. Director
Tchang said the Board adopted that program for 2022 and 2023 only. He
said he would like the Village to look at simplifying the fee structure and
streamlining the application process. Director Tchang said stakeholder
conversations were held last fall with a number of event holders, including
the use of CityView which had to be specifically designed for this process.
Trustee Parakkat inquired about the line item for police Sunday and
holidays. Director Tchang said it was calculated assuming a double-time
rate on Sundays and holidays, though the CBA reflects a time and a half
cost. These hourly rates are estimates and averages; special event holders
pay the actual costs of staffing the events. President Scaman noted some
communities see sponsorships which may be something we want to
consider.
Trustee Wesley said he agreed with Trustee Parakkat and agreed the
CityView software is too complicated for this purpose. He said it's really
important that we focus on continuing to build community.
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Resolution
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
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ABSENT: 0
T. RES 24-175 A Resolution Authorizing the Submission of a Grant Application for Cook County
Disaster Response and Recovery Fund
Director Tchang presented the Item.
Trustee Parakkat said it would be good to have a budget view around the
timeline, expenditures, sources, and grants. Director Tchang said a
detailed financial analysis is planned for the April 30 Board meeting. He
asked if a lot of time is expected for the grant process. Director Tchang
said it is a relatively easy shift and we are being reimbursed for staff time
up to $40K over the life of the SMASS 2 grant.
Trustee Robinson asked if the Village is applying for the same grant
amount. Director Tchang said the Village would apply for all temporary
protective measures related to the Oak Park Family Transitional Shelter
expenses. Because the shelter was projected to operate for four months
housing 100 people and it operated for one month for 42 people, the actual
cost is significantly less than we were granted. The Village will apply to
Cook County with the actual expenses incurred as opposed to the $1.3M
that we were approved for through SMASS 2.
It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Resolution
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
U. RES 24-186 A Resolution Approving a Second Amendment to the Funding Grant
Agreement with the Oak Park-River Forest Community of Congregations to
Provide an Additional $100,000 in Village General Funds to the Community
of Congregations to Provide Short-Term Rental Assistance for Asylum
Seekers for a New Total of $450,000 and Authorizing its Execution
Director Tchang presented the Item.
President Scaman thanked Pilgrim Congregational Church Senior Pastor
Colin Knapp.
Trustee Robinson inquired why this group wasn't previously identified.
Director Tchang said staff interpreted the Board's feedback to be focused
on those asylum seekers who are part of the Village's temporary shelter
program. Trustee Robinson asked if resettlement coming from the general
fund is reimbursable. Director Tchang said there is a commitment and
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understanding from the state that the Village is providing this service and
there will likely be an application for reimbursement for some of those
expenses, depending what the SMASS 3 program looks like once the
state passes its budget. To date the Village has received $340K from
SMASS 1 and has been approved for the remaining $60K.
Trustee Robinson asked if there is a contingency plan for unfulfilled leases.
Pastor Knapp said the leases are made in the names of the migrants so
the church does not have a plan for those. So far everyone has remained in
their lease. She said she would love to know the status of families who stay
for that 12-month period to help determine the success of this effort. She
said she supports the resettlement effort but does not feel like she has a
good idea of where the Village is money-wise. She said she has a strong
desire to see those ARPA dollars go to federally ARPA-approved
purposes as originally intended and she will be voting no.
Trustee Parakkat asked where this request is coming from. Pastor Knapp
said Euclid United Methodist Church reached out to him and requested
support and aid. Five leases would be needed for 17 individuals. $100K
would enable all 17 to be covered. Trustee Parakkat said there are many
needs in the community and he will vote no.
Trustee Wesley said he looks at how the Village can be in a situation to
help the people of our community, which includes 200 asylum seekers. He
said he believes in the equity of this decision and he will vote yes.
Trustee Straw said he will vote yes and thanked Pastor Knapp and
volunteer-led effort.
President Scaman also expressed her gratitude.
It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Resolution
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Straw, and Village Trustee Wesley
NAYS: 2- Village Trustee Parakkat, and Village Trustee Robinson
ABSENT: 0
V. ID 24-183 A Presentation and Discussion of Public Engagement and Development
Entitlement Processes
Chris Donovan: Shared a hand-out example from Oak Brook and
requested to increase public participation and to do it sooner, before
things start to happen.
Kevin Kell: Staff's recommendation of 7 Van Buren doesn't go far enough. It
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doesn't seem there was transparency in the process. Advance notice
would help. He doesn't want to see Chicago's density in Oak Park.
Michael Weik: Disappointed in the substance of the presentation. Urged
the Board to ask staff to bring the recommended changes to bring us in
conformity with West Suburban and make it consistent across the board.
David Osta: Member of the Center West Oak Park Neighborhood
Association. Staff recommendations look good though development
processes involve residents far too late. Requests the Board take action on
their proposal.
Village Planner Craig Failor and Director Egan presented the Item.
It was moved by Trustee Straw, seconded by Trustee Wesley, to continue the
meeting past 10:00 P.M. A voice vote was taken and the motion was approved.
Trustee Straw requested an update at an upcoming meeting on the efforts
to engage with community stakeholders regarding hospital zoning issues.
He requested clarification on the differences between planned
development, special use, and other variance categories. Planner Failor
said a planned development application is a development that is 20,000
square feet or more and they are asking for relief from the zoning code. A
special use is a use that is allowed in the certain zoning district but it has
potential impacts to the surrounding neighborhood that the Village wants to
understand better. A zoning variance is a modification to the bulk
regulations within the zoning code.
Trustee Straw noted the only place where neighborhood meetings are
required is if the development is more than 20,000 feet and there is a
variance. The neighborhood meeting occurs before the application has
been submitted. The public hearing is the final hearing before the
commission. He said he is leaning toward Alternative 3. He said he is
interested in staff's recommendation regarding the specifics and in
discussing increasing the timing of and distance for notice requirements.
Trustee Wesley questioned the point of the public hearing. Planner Failor
said the process is required by law and the idea is for the Plan
Commission to hear from the public, assess what they have to say, and
make a decision on whether or not to support the application or ask the
developer to modify it. Trustee Wesley asked if the assumption is that we
would hear from people for and against properties. Planner Failor
confirmed we hear from people who are in favor, opposed, and neutral.
They all have the same amount of time to provide to the Plan Commission,
including written comment, testimony, and cross-examining the applicant.
People who are opposed to development are the ones who tend to come
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out the most.
Trustee Wesley said this process gives a public forum for a lot of people to
come out and oppose development rather than contribute to the process.
He said he favors staff's recommendation and referenced two articles
about the types of people who come to public meetings being older, white,
highly educated, male, and homeowners. He questioned who we are trying
to give power to and what we are trying to accomplish. Until he sees
otherwise, he does not see a reason to change what we currently have.
Trustee Robinson said she supports staff's recommendation and Option 1.
She requested the frequency of neighborhood meetings in the special use
permit instance. Planner Failor said the Village does not recommend it for
every special use--only ones they think will impact the neighborhood. She
said she thinks we want to be very judicious in code changes that could
potentially dampen development when the trade-off is meeting some of our
other Board goals. She said she supports staff's recommendation.
Trustee Parakkat said development should be with and for the community
and the question is how do we involve community members in a meaningful
way to contribute to the process and shape it in the right way to get to the
right outcome. He said he is not convinced we want to change the process.
The education aspect hopefully makes people more informed as they
engage with this process. He said he supports staff's recommendation.
Trustee Enyia said he understands both sides of the development process
and acknowledged the frustrations expressed by the public. He said he is
leaning toward Option 3.
Trustee Buchanan asked if a developer has ever changed their plans
based on a neighborhood meeting. Planner Failor gave a recent example
and confirmed there are developers who will do that. She suggested
changing the notification to 30 days minimum instead of 15-30 days and
said she is in favor of staff's recommendation.
President Scaman said she likes the idea of increasing the notice period
and gave the example of American House as a process that worked well. 7
Van Buren checks all the boxes for what we want in a planned
development. She said she sees the need at some point to have
discussions around a master plan for our community. She said she would
consider the difference between Option 3 and staff's recommendation.
Trustee Straw said the Village needs to be thinking about the notice and
figure out how we can get the community engagement we want to see.
Perhaps we need to modernize what public notice looks like.
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XIV. Call to Board and Clerk
Clerk Waters said the Neighborhood Clean-Up is this Saturday. Email
clerkwaters@oak-park.us if you would like more information.
Trustee Enyia said there is a celebration this Saturday for Arab American
Heritage Month at the Oak Park Public Library from 1-3:30 P.M. He
acknowledged the passing of Dr. Patterson of the University of Illinois and
expressed his condolences to his family. Manager Jackson said he will be
attending the services on Sunday.
Trustee Buchanan said the Climate Action Museum in Chicago has
selected the Oak Park Climate Action Network (OPCAN) and the Village of
Oak Park as climate action heroes this year. We will be honored on April
20 at an event at the Museum in Riverside Plaza. OPCAN has started a
climate coaching program in collaboration with the Village. Residents can
have a free 30-minute consultation with an OPCAN volunteer for advice on
electrifying or decarbonizing their homes.
Trustee Straw acknowledged the Public Health Department for their opioid
overdose kits and shared a recent experience at Starbucks on North
Avenue where having a kit would have been helpful. This program works if
residents grab a kit which can save lives. Visit the Village's web page to
learn more. Kits are available at no cost throughout the Village.
Trustee Wesley noted the developer for 7 Van Buren is a non-profit and
said cannot get walkable amenities without density or under our current
zoning. The outcome of zoning is racism. If we are going to focus on getting
more people into these meetings, we need to ensure it is a diverse amount
of people in terms of class and race.
Trustee Parakkat said the Holi celebration is this Sunday from 12-2 P.M.
He thanked Dr. Walker and Shalonda Lane from the Village's DEI office.
President Scaman said she appreciates the collective way this Board
works to better our community.
XV. Adjourn
It was moved by Trustee Straw, seconded by Trustee Wesley, to Adjourn. A voice
vote was taken and the motion was approved. Meeting adjourned on Thursday,
April 11, 2024 at 11:07 P.M.
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Thursday, April 11, 2024 7:00 PM Village Hall
Special Meeting at 7:00 p.m. in Council Chambers, Room 201.
The President and Board of Trustees welcome you. Public comments may be made by
individuals at the beginning of the meeting, as well as when agenda items are discussed.
If you wish to provide public comment, complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers and present it to the Village
Clerk at the Board table. When recognized, approach the podium and state your name
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to
publiccomment@oak-park.us. Your camera must remain on while speaking. Please
limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of a meeting for
individuals to speak about an issue or concern that is not on that meeting's agenda. It is
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30
minutes with a limit of three minutes per person. If non-agenda public comment exceed
30 minutes, public comment will resume after the items listed under the regular agenda
are complete. See instructions above on how to provide public comment.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items on which an individual may speak. In addition, the Village Board permits a
maximum of five persons to speak on each side of any one topic which is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*). See instructions above on how to provide public comment.
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
V. Non-Agenda Public Comment
VI. Proclamation
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President and Board of Trustees Meeting Agenda April 11, 2024
A. MOT 24-145 A Motion to Approve a Proclamation Recognizing Dr. Percy Julian Day on
April 11, 2024
Overview: This is a motion to approve a proclamation by Village President Scaman
recognizing April 11, 2024, as Dr. Percy Julian Day...End
B. MOT 24-147 A Motion to Approve a Proclamation Recognizing National Volunteer
Week April 21-27, 2024
Overview: This is a motion to approve a proclamation by Village President Scaman
recognizing April 21-27, 2024 as National Volunteer Week. ..End
VII. Village Manager Reports
VIII. Village Board Committees & Trustee Liaison Commission Reports
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
IX. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
C. ID 24-234 Board & Commission Vacancy Report for April 11, 2024
X. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and
then forwarded to the Village President for recommendation. If any appointments are
ready prior to the meeting, the agenda will be revised to list the names.
D. MOT 24-151 A Motion to Consent to the Village President’s Appointment of:
Aging in Communities Commission - Barbara Cimaglio, Reappoint as Member
Board of Health - Christina R. Welter, Appoint as Chair
Citizen Involvement Commission - Curtis Lott, Reappoint as Member
Citizens Police Oversight Committee - Camile Lindsay Kumi, Appoint as
Member
Farmers’ Market Commission - Marcia J. Diverde, Appoint as Member
Zoning Board of Appeals - Mas Takiguchi, Appoint as Chair
XI. Consent Agenda
E. MOT 24-137 A Motion to Approve the Bills in the Amount of $7,193,906.47 from March
1, 2024, through March 28, 2024
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
system from March 1, 2024, through March 29, 2024. Also attached is the
March 2024 payroll summary report.
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President and Board of Trustees Meeting Agenda April 11, 2024
F. MOT 24-142 A Motion to Concur with the Transportation Commission’s
Recommendation to Expand Street Frontage Locations for Overnight
On-Street Permit Parking in Zones Y1 and Y2
Overview: At its March 11, 2024 meeting, the Transportation Commission unanimously
supported the staff’s recommendation to expand street frontage locations for
overnight on-street permit parking in zones Y1 and Y2. The recommendation
intends to improve access for existing permit holders and the number of
permits available for issuance will not increase.
G. RES 24-138 A Resolution Approving and Adopting the 2024 Special Event Fees
Overview: Pursuant to the Village Code, the Village Board reviews Special Event fees
annually. Fees are based on wage changes provided in applicable collective
bargaining agreements or directed by the Village Board via the annual budget
process.
H. RES 24-162 A Resolution Approving an Electrical Utility Easement Agreement with the
Frank Lloyd Wright Trust and Authorizing its Execution
Overview: The Frank Lloyd Wright Trust (FLW Trust) is proposing the construction of a
new building at 929 Chicago Avenue. This project would require relocating the
Village’s existing electrical service for the street lighting system into a new
easement at the adjacent property at 925 Chicago Avenue. The FLW Trust is
granting the Village an easement for these electrical utilities at 925 Chicago
Ave. The FLW Trust will perform the work to relocate the Village’s utilities into
the new easement area at their cost.
I. RES 24-167 A Resolution Adopting the Strategic Vision for Housing Plan Prepared by
the Metropolitan Mayors Caucus
Overview: The Metropolitan Mayors Caucus presented the Strategic Vision for Housing
Plan (“the Plan”) to the Village Board on March 19, 2024. The Plan provides an
overview of current conditions and provides a path forward relative to housing
reform by identifying initiatives for sustainable housing opportunities in Oak
Park.
J. RES 24-169 A Resolution Approving the Renewal of the Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. for Permit Plan
Review and Inspection Services in 2024 in an Amount Not to Exceed
$135,000 and Authorizing its Execution
Overview: The Engineering Division is responsible for reviewing and inspecting permit
work in the public right of way and utilizes consultant services for most of
these permit services. Staff requests a renewal of the current agreement with
Christopher B. Burke Engineering to provide these services up to the end of
2024 in an amount not to exceed $135,000. The current Agreement allows for
two additional one-year renewal periods. This would be the first of the two
potential annual renewals.
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President and Board of Trustees Meeting Agenda April 11, 2024
K. RES 24-170 A Resolution Approving an Independent Contractor Agreement with
Midwest Meters, Inc. for the Village-Wide Water Distribution Leak
Detection System in an Amount Not to Exceed $622,390.00 and
Authorizing its Execution
Overview: The proposed agreement is for a Village-wide sensor-based leak detection
system. These devices are intended to aid Village staff in the discovery of
water distribution system leaks that do not come to surface and are not
discoverable with current surface leak detection practices. The Village started
a pilot program in April 2023 and confirmed that these devices are effective in
finding non-surfacing leaks. To date, the pilot program has detected 19 leaks
that would have gone undiscovered until surfacing in a little less than one-third
of the Village. Staff recommends expanding the pilot program to a full-scale
implementation across the entire Village system.
L. RES 24-171 A Resolution Approving a Contract with Strada Construction Company for
Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed
$170,738 and Authorizing its Execution
Overview: Competitive bids were opened on March 21st for Project 24-3, Sidewalk
Improvements. Eight contractors picked up proposal documents and three
bids were received. The low compliant bid was submitted by Strada
Construction Company in an amount of $170,738. The low bid is below the
engineer’s estimate for the project. The work includes sidewalk replacement
generally along east-west streets in the south half of the Village.
M. RES 24-174 A Resolution Authorizing the Submission of a Grant Application with the
Clean Energy Infrastructure Funding Opportunity Exchange with a
Requested Funding Amount of $1,000,000
Overview: This is a resolution to approve the submission of an application for the United
States Department of Energy's Clean Energy Infrastructure Funding Opportunity
Exchange grant. This grant provides funding for the adoption and
implementation of the State of Illinois Stretch Energy Code.
N. RES 24-176 A Resolution Approving a Task Order for Professional Engineering Services
with V3 Companies, Ltd. for Construction Engineering Services for Project
24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and
Authorizing its Execution
Overview: The Engineering Division requested a proposal from V3 Companies to provide
construction engineering services for the 24-8 Lot 10 Streetscape Project. V3
designed the project, has provided construction engineering services for the
Village in the past, and has available qualified staff to oversee this
construction project. The construction project includes replacing the parking lot
with permeable pavers, sidewalk replacement, lighting replacements, electrical
upgrades, and landscaping. The project is partially funded using Metropolitan
Water Reclamation District (MWRD) grant funds.
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President and Board of Trustees Meeting Agenda April 11, 2024
O. RES 24-177 A Resolution Approving a Temporary License Agreement with Publican
Quality Breads Oak Park, LLC to Allow the Use of an Alleyway for Outdoor
Dining Through November 30, 2024 and Authorizing its Execution
Overview: The Village Board has approved the ability of Oak Park businesses to use both
on-street parking spaces and alleyways for outdoor dining through November
30th of each year. Publican Quality Breads Oak Park, LLC has requested the
use of the public alley immediately adjacent to its business at 211 Harrison
Street. This business applied for and signed a temporary license agreement
that, if approved, will allow the Village to install both cement barricades and
metal bollards in May to allow for the start of the outdoor on-street/alley
dining season. This alley has been closed in prior years for a previous Oak Park
business at this location.
XII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor
Dealers or Related
P. ORD 24-116 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Special Events Class E-1 Liquor License to the Oak
Park-River Forest Chamber of Commerce
Overview: The proposed Ordinance grants a Special Events Class E-1 liquor license to the
Oak Park-River Forest Chamber of Commerce.
Q. ORD 24-117 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Restaurant Class B-1 Liquor License to Café Cubano
LLC, DBA Café Cubano
Overview: Café Cubano LLC, DBA Café Cubano (“Café Cubano”) seeks the issuance of a
Restaurant Class B-1 liquor license for the property located at 113 N. Oak Park
Avenue.
R. ORD 24-119 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses For Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Restaurant Class B-1 Liquor License to Oak Park Egg
Harbor, LLC, DBA as Egg Harbor
Overview: The proposed Ordinance grants a Restaurant Class B-1 liquor license to Oak
Park Egg Harbor, LLC, DBA as Egg Harbor.
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President and Board of Trustees Meeting Agenda April 11, 2024
XIII. Regular Agenda
S. RES 24-173 A Resolution Approving a Contract with Alliance Contractors Inc. for
Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $1,530,772
and Authorizing its Execution
Overview: Competitive bids were opened on March 28th for Project 24-8, Lot 10
Streetscape Improvements. Seven contractors picked up bid documents and
four bids were received. The low responsible bid was submitted by Alliance
Contractors Inc. with a total amount of $1,658,910. The project includes
replacing the existing Parking Lot 10 north of North Boulevard between Marion
Street and Forest Avenue with a permeable pavement, sidewalk replacement,
lighting and electrical improvements, and landscaping. The project is partially
funded using Metropolitan Water Reclamation District grant funds. The project
is over the available budgeted and staff recommends reducing the scope to fit
the available budget amount of $1,530,772.
T. RES 24-175 A Resolution Authorizing the Submission of a Grant Application for Cook County
Disaster Response and Recovery Fund
Overview: The State of Illinois and Cook County have requested that the Village submit a new
application to the Cook County Disaster Response and Recovery Fund (DRRF) for
expenses related to food and shelter including those incurred at the Oak Park
Family Transitional Shelter (OPFTS). While the OPFTS is currently operating under
the Supporting Municipalities for Asylum Seeker Services (SMASS) II grant and the
State guarantees its commitment to the Village’s response, the State and County
are working to coordinate the best use of funds available for New Arrival Response
and believe the DRRF is a more appropriate source of funding for the Village’s
temporary shelter program.
U. RES 24-186 A Resolution Approving a Second Amendment to the Funding Grant
Agreement with the Oak Park-River Forest Community of Congregations to
Provide an Additional $100,000 in Village General Funds to the Community
of Congregations to Provide Short-Term Rental Assistance for Asylum
Seekers for a New Total of $450,000 and Authorizing its Execution
Overview: Per the Village Board’s Protocols, President Scaman has added this agenda
item for a Second Amendment to the Funding Grant Agreement with the Oak
Park-River Forest Community of Congregations to provide an additional
$100,000 to support short-term rental assistance for asylum seekers for a new
total of $450,000.
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President and Board of Trustees Meeting Agenda April 11, 2024
V. ID 24-183 A Presentation and Discussion of Public Engagement and Development
Entitlement Processes
Overview: At their June 5, 2023 meeting, the Village Board directed staff to prepare a
study session presentation relative to public engagement pertaining to general
development in Oak Park with special attention toward the H-Hospital District.
This presentation will provide the Village Board with information on current
public participation requirements and practices for various development
entitlement processes, including by-right development, Planned Developments,
Variances, and Special Uses. It will also describe the process within other
communities and provide a staff recommendation for enhancing public
participation in development approval processes.
XIV. Call to Board and Clerk
XV. Adjourn
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