President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, July 23, 2024 6:30 PM Village Hall I. Call to Order Village President Vicki Scaman called the Regular Meeting to order at 6:32 P.M. II. Roll Call Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Wesley Absent: 1- Village Trustee Straw III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining It was moved by Trustee Robinson, seconded by Trustee Wesley, to adjourn into Executive Session. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Straw V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:00 P.M. VI. Roll Call Trustee Straw joined the Meeting at 6:37 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 VII. Agenda Approval President Scaman moved Item F from the Consent Agenda to the Regular Agenda. It was moved by Trustee Robinson, seconded by Trustee Straw, to approve the Agenda as amended. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 VIII. Minutes A. MOT 24-206 A Motion to Approve Minutes from the July 16, 2024 Regular Meeting of the Village Board It was moved by Trustee Wesley, seconded by Trustee Straw, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Clifford Osborn: Resident, attended a Chamber of Commerce street art event last Thursday and his car was stolen. The Oak Park Police Department is down 42 officers. Something needs to change in the leadership. Paul Rubio: Shared his experience attending the 10th National Eucharistic Congress in Indianapolis. God is truly alive and present among us. X. Proclamation B. MOT 24-204 A Motion to Approve a Proclamation Recognizing Americans with Disabilities Act Awareness Day President Scaman read the Proclamation into the Record. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Motion be approved. A voice vote was taken and the motion was approved. XII. Village Board Committees & Trustee Liaison Commission Reports There were no comments. XIII. Citizen Commission Vacancies C. ID 24-381 Board & Commission Vacancy Report for July 23, 2024 There were no comments. XV. Consent Agenda Approval of the Consent Agenda It was moved by Trustee Wesley, seconded by Trustee Straw to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 Village of Oak Park Page 2 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 ABSENT: 0 D. ORD 24-137 An Ordinance Amending the Fiscal Year 2024 Annual Budget This Ordinance was approved. E. RES 24-250 A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. to Provide Elevator Maintenance and Repair Services to Increase the Not to Exceed Amount for Fiscal Year 2024 from $47,000.00 to $56,000.00 and Authorizing Its Execution This Resolution was adopted. G. RES 24-254 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and the Illinois FOP Labor Council LODGE #8 for Patrol Officers for the Period of January 1, 2024 to December 31, 2026 and Authorizing Its Execution This Resolution was adopted. H. RES 24-256 A Resolution Approving a Collective Bargaining Agreement and Memorandum of Understanding Between the Village of Oak Park and the Illinois FOP Labor Council for Community Service Officers for the Period of January 1, 2024 to December 31, 2026 This Resolution was adopted. I. RES 24-264 A Resolution Approving a Task Order with Edwin Hancock Engineering Co. for Construction Engineering Services for Project 24-2, Resurfacing of Various Streets, in an Amount Not to Exceed $198,892 and Authorizing its Execution This Resolution was adopted. J. RES 24-265 A Resolution Approving a Contract with R.W. Dunteman Company for Project 24-2, Resurfacing of Various Streets, in an Amount Not to Exceed $2,678,775 and Authorizing its Execution This Resolution was adopted. K. RES 24-266 A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design Engineering Services for the 2025 Alley Improvement Project in an Amount Not to Exceed $245,605 and Authorizing its Execution This Resolution was adopted. L. RES 24-269 A Resolution Authorizing the Submission of a Uniform Application for State Grant Assistance with the Illinois Department of Commerce and Economic Village of Oak Park Page 3 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 Opportunity (DCEO) for the Madison Street Streetscape Project This Resolution was adopted. XVI. Regular Agenda F. RES 24-252 A Resolution Approving the Final Program Year 2024 Action Plan for Federal Community Development Block Grant Funds and Submittal of the Plan to the United States Department of Housing and Urban Development Trustee Wesley recused himself from voting on this Item because he is on the Board of Directors of one of the grant recipients. It was moved by Trustee Enyia, seconded by Trustee Buchanan, that this Resolution be adopted. A voice vote was taken and the motion was approved. M. RES 24-227 A Resolution Approving a Professional Services Agreement with Camoin Associates, Inc. to Complete a Comprehensive Economic Vitality Strategic Plan in an Amount Not to Exceed $125,000.00 and Authorizing Its Execution Deputy Development Services Director Brandon Crawford presented the Item. Senior VP Dan Gundersen and Senior Project Manager Lindsay Johnson attended remotely on behalf of Camoin Associates, Inc. and provided additional information. Trustee Enyia said it is promising to see this firm's consideration and he hopes we can narrow down to specifics what fits our community best. He asked if there is a similar comparison to small and dense villages like ours. VP Gundersen gave the example of the city of Powell outside of Columbus, Ohio. Trustee Robinson requested the distinction between the playbook and the strategic plan. Manager Johnson said the implementation book is like an action map and plan. It is a matrix that can be nested into a larger strategic plan. VP Gundersen said it can be modified as things progress. Trustee Enyia asked if there has to be an overhaul within policies to make things happen. VP Gundersen said we will look at how the Village carries out its activities and assess if improvements can be made. We anticipate a change will happen. Manager Jackson said it is important to have an ecosystem of policies that support the strategies we come up with and agree on to make the process of pursuing opportunities more efficient. Trustee Wesley inquired about the racial make-up of the team that will be assigned. VP Gundersen said they have done more than 2,000 projects and respect the diversity within the community and work with all segments to ensure their voices are heard. Trustee Wesley noted the Camoin team is still all white. He requested to see strategic plans and their concrete Village of Oak Park Page 4 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 outcomes. VP Gundersen said they can provide those reports. Director Crawford said the intent is to look at everything holistically and have a framework to be able to make strategic investments on a few key projects that then spur more development. Trustee Parakkat said he likes what he hears and can't wait to get it going. He asked if the policy framework and options are part of the project. Manager Jackson said it is part of the project in understanding what is needed, though only the Village Board can formulate policy and staff can provide support. A lot of that will likely be identified in the strategic planning process. Trustee Parakkat asked if anything can be done to accelerate the whole process. Manager Jackson said this is our opportunity to move this forward. We are talking about a vision, policy and program development, and doing economic development now. Trustee Parakkat inquired about cost. Director Crawford said it is important to get alignment on our goals and to prioritize projects which will greatly influence cost. Redevelopment is more expensive and we are trying to maximize our tax revenue in a way that is inclusive. Manager Jackson noted we are in a redevelopment situation which makes it more difficult and expensive. Trustee Parakkat asked Camoin what we can do to ensure this is successful. Project Manager Johnson suggested hosting a visioning workshop with the project team and stakeholders. It was moved by Trustee Robinson, seconded by Trustee Enyia, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 N. ID 24-298 A Presentation and Discussion on Residential Single Family Zoning and Missing Middle Housing Development Services Director Emily Egan presented the Item. Village Planner Craig Failor provided additional information on the options. Trustee Wesley asked how many accessory dwelling units (ADUs) have been approved and built under the current legislation. Planner Failor said the Village has seen 14 ADUs built. Trustee Buchanan requested the reasoning for reducing the zoning districts. Planner Failor said there would be fewer zones to reference in the Village of Oak Park Page 5 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 code which would be faster. Director Egan added it would be more predictable, transparent, and consistent. Planner Failor noted Option 1 would be less disruptive from a public perspective because no boundaries would change. Trustee Buchanan inquired about the segregation aspect in Option 4. Planner Failor said Option 4 takes away the segregation of zoning districts in terms of land use so any type of building can be intermixed anywhere within the community. Trustee Buchanan inquired about the difference between Options 1 and 3 in terms of the outcome of the housing. Planner Failor said the underlying development of missing middle housing would be consistent throughout the Village regardless of what the zoning is. Trustee Buchanan said she is open to Options 1 and 3. Trustee Robinson asked if Opticos Design, Inc. is working on a customized program for our community and if there are plans to discuss potential impacts in more detail, which Director Egan confirmed. Trustee Robinson said she favors the option to eliminate single-family nomenclature and add more housing choices to former single-family residential districts. She suggested adding revisions to the inclusionary zoning ordinance and broadening those maps to create a bigger footprint of those in the village. She said it's helpful to think about the decisions where the Village Board overturned the Historic Preservation Commission in this context which enable the build-out of homes and make them less affordable. Director Egan said the inclusionary housing ordinance is one of the other strategies within the plan and staff is discussing it and intends to bring it forward in the coming months. Trustee Parakkat said he is comfortable with Option 1. He said he would like to know the impact of decisions we make on creating affordability while protecting home values, livability within the community, and historic preservation. He said he would like information about the ideal mix and our maximum capacity to build density. Trustee Wesley asked what we are trying to accomplish. Director Egan said we want to accomplish more affordability, options, diversity in housing stock, and racial and economic integration. Trustee Wesley noted that is the first time he has heard race in this conversation. It does not appear anywhere in the agenda item and that is a very big disappointment for him. He asked why we didn't make changes to the bulk regulations issue. Planner Failor said we need to study and better understand the impact of the different housing types on current land use and lot structure. Trustee Wesley said he finds it hard to believe we are going to be able to change and remove exclusionary zoning without making an impact to someone. He questioned whose comfort we are prioritizing and noted there was no one Village of Oak Park Page 6 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 in the room. He said he doesn't think any of these options achieve what he wants them to achieve right now. Planner Failor agreed all of those things need to be discussed and said missing middle is to create more affordable housing within the current construct. He said we need to look at incentives to encourage that. Trustee Wesley said he thinks we can be more aggressive. He said he would love to see an Option 5 to throw all zoning away. Manager Jackson said this is the public policymaking process and a feasibility analysis will address a lot of the questions being raised. He said Option 4 allows you to building anything anywhere in the village. Trustee Wesley said it is within a certain building envelope. Manager Jackson said to address the supply question, it's both about missing middle and where we can get density in a built-out community. Trustee Wesley said it is frustrating because we have a community that says this is what this is about but we're not bringing the goods. Trustee Parakkat referenced the Auckland, New Zealand and Austin, Texas case studies where they have had success and longitudinal metrics. Trustee Straw said he directionally agrees with Trustee Wesley and would be interested in a hybrid of Options 3 and 4. There will be some push back to the largest possible multi-family uses coming to what are currently primarily single-family lots. He recommended two residential zones-the R5 areas and everything else. He said he thinks we need to talk about parking minimums and include questions around historic preservation in this discussion and how much of Oak Park we are protecting in the historic districts. It is important to consider how to incentivize increased density, particularly near transit. Trustee Enyia said he agrees fundamentally with Trustee Wesley. We all want to see an opportunity where affordable housing becomes a reality. There needs to be more dialogue with community members. The Metropolitan Mayors Caucus (MMC) study allows for opportunities to see how other communities are addressing it. President Scaman said she thinks there is growing trust in the community that the diverse opinions of this Board are going to do the work and put the level of thought into the decisions we make with an intentional spirit towards our goals of inclusion, diversity, and affordability and in doing that we are breaking down systems of oppression. She said she is hearing unanimous direction of working toward getting rid of single-family zoning. She said she fully supports working with MMC and Opticos to do our research on zoning. Village of Oak Park Page 7 Printed on 8/28/2024 President and Board of Trustees Meeting Minutes July 23, 2024 Manager Jackson said this study session is purposeful because staff are going to do some deep feasibility analysis and create a work product to bring back to the Board to review. He is hearing a desire for an analysis of Options, 1, 3 and 4, and to know if there is an Option 5. Trustee Parakkat said before deciding on the options it would be good to understand the impact on historic preservation, affordability, property values, and livability and determine what is the outcome we want. Trustee Robinson said she isn't sure the request for impact is a realistic ask given that this is in the context of larger nationwide housing crisis and interest rates we do not control. Trustee Straw suggested having a Board retreat to discuss the policy conversations that build up to the three options. Manager Jackson acknowledged that we are making progress tonight and choosing to go with the direction of Opticos. Trustee Wesley asked if we looked at the current built environment when we formulated these options. There are mixed blocks with single-family and multi-family units already so we're not talking about making a whole lot of change. XVII. Call to Board and Clerk Clerk Waters said residents can register to vote at Village Hall Monday through Friday, 9 am to 5 pm. Early voting starts in October. Trustee Straw said this is an exciting time and Board to be a part of which has accomplished and is working on a great deal of aggressive and progressive policy initiatives. Dealing with some of the scarcity in housing with meaningful change today is absolutely vital to who we will be tomorrow. President Scaman acknowledged the passing of Julia Samuels on July 19th. She was an early champion of sustainability in our community. She expressed her sincerest condolences to the family. XVIII. Adjourn It was moved by Trustee Robinson, seconded by Trustee Straw, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:58 P.M., Tuesday, July 23, 2024. Respectfully submitted, Deputy Clerk Hansen Village of Oak Park Page 8 Printed on 8/28/2024