President and Board of Trustees
Regular MeetingOak Park, IL · October 22, 2024
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, October 22, 2024 6:00 PM Village Hall
I. Call to Order
Village President Vicki Scaman called the Regular Meeting to order at
6:03 P.M.
II. Roll Call
Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
Absent: 0
III. Consideration of Motion to Adjourn to Executive Session to Discuss Potential
Litigation and Collective Bargaining
It was moved by Trustee Wesley, seconded by Trustee Straw, to adjourn into
Executive Session. The motion was approved. The roll call on the vote was as
follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 6:33 P.M.
VI. Roll Call
Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
Absent: 0
VII. Agenda Approval
It was moved by Trustee Robinson, seconded by Trustee Wesley, to approve the
Agenda. A voice vote was taken and the motion was approved.
VIII. Minutes
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A. MOT 24-255 A Motion to Approve Minutes from the September 16, 2024 Special
Meeting of the Village Board
It was moved by Trustee Robinson, seconded by Trustee Wesley, to approve the
Minutes. A voice vote was taken and the motion was approved.
IX. Non-Agenda Public Comment
Charles Wu: Executive Director of the Illinois Hemp Business Association,
representing hundreds small business owners who are now scared and
concerned. Instead of issuing blanket bans on these federally lawful
products, we support responsible targeted regulations.
Allen Salzman: Resident of 1100 block of South Oak Park Avenue and
president of Splendid Oaks townhome association since 2005. We have
complained for years about the rat infestation. The Village and LRS has
done rat abatement many times. What are you doing about this?
Resident: Lives on 1100 block of South Oak Park Avenue. The rat issue
has been prevalent and it is difficult to take out trash. Requests action to be
taken.
X. Proclamation
B. MOT 24-256 A Motion to Approve a Proclamation Recognizing National Arts and
Humanitarian Month October 2024
Trustee Enyia read the Proclamation into the record as the liaison to the
Oak Park Area Arts Council (OPAAC). OPAAC Executive Director Camille
Wilson White accepted the Proclamation and make remarks.
It was moved by Trustee Enyia, seconded by Trustee Wesley, to approve the
Proclamation. A voice vote was taken and the motion was approved.
XI. Village Manager Reports
C. ID 24-501 Review of the Updated Village Board Meeting Calendar for October,
November, December 2024 and January 2025
Village Manager Kevin Jackson presented the updated Board calendars.
Trustees Wesley and Buchanan said they are not available November 7.
The Board will follow up with their availability via email.
D. ID 24-504 Rank Choice Voting
Village Attorney Greg Smith presented the Item.
Trustee Wesley referenced the sentence about filling vacancies and asked
if it constitutes a vagueness if viewed through the lens of the Illinois
Supreme Court opinion. Attorney Smith read the sentence aloud and
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referenced Leck v. Michaelson which addressed the standards for
determining whether a referendum question is specific enough and
contains enough detail to meet the constitutional standard. He said we
have not reviewed case law regarding whether or not this sentence meets
that standard so he would have to defer on that interpretation.
Trustee Buchanan asked when that review would happen and if the Board
could get clarification before the election. Attorney Smith said it may be
possible to begin that homework but he is not certain about the ability to
come to a firm conclusion prior to the election. If the referendum is
successful, these details would need to be worked out in the
implementation stage which is scheduled to begin with the April 2027
election.
Trustee Straw noted the Board cannot vote to modify something that
passes via referendum. Attorney Smith confirmed that and said the only
way to modify what has been approved by referendum is another
referendum.
Trustee Wesley said Evanston has passed a rank choice voting (RCV)
referendum and there is a push now for implementation. He asked if RCV
is essentially illegal in the state of Illinois right now. Attorney Smith said
Evanston passed the referendum in 2022 to implement beginning with the
April 2025 local elections. The Cook County Clerk and the City Clerk of
Evanston have stated they do not believe they can implement that process
for that election. The state of Illinois task force on RCV has a deadline of
June 30, 2025 to produce a report.
XII. Village Board Committees & Trustee Liaison Commission Report
There were no comments.
XIII. Citizen Commission Vacancies
E. ID 24-502 Board and Commission Vacancy Report for October 22, 2024
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
F. MOT 24-260 A Motion to Consent to the Village President’s Appointment of:
Board of Health - Abigail Silva, Reappoint as Commissioner
Citizen Involvement Commission - Annemarie Kill, Reappoint as Commissioner
Community Development Citizens Advisory Committee, Sheena Rayford,
Reappoint as Commissioner
Clerk Waters read the names into the record.
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It was moved by Trustee Robinson, seconded by Trustee Wesley, that this Motion
be approved. A voice vote was taken and the motion was approved.
XV. Consent Agenda
Approval of the Consent Agenda
It was moved by Trustee Robinson, seconded by Trustee Straw to approve the
Items under the Consent Agenda. A voice vote was taken and the motion was
approved.
G. RES 24-304 A Resolution Approving the 2025 Employee Health, Dental, Vision, Life,
Accidental Death and Dismemberment, Accident, and Critical Illness
Insurance Providers’ Plan Designs and Premiums and Authorizing Their
Execution
This Resolution was adopted.
H. RES 24-307 A Resolution Approving an Independent Contractor Agreement with
Siemens Industry, Inc. for Carbon Monoxide and Carbon Dioxide Sensor
Replacement at the Public Works Center in an Amount Not to Exceed
$98,757.00, Authorizing Its Execution and Waiving the Village’s Bid Process
for the Agreement
This Resolution was adopted.
I. RES 24-308 A Resolution Approving an Independent Contractor Agreement with
Nafisco, Inc. for the Fabrication and Installation of Parking Signage in an
Amount Not to Exceed $80,413.08 and Authorizing Its Execution
This Resolution was adopted.
J. RES 24-310 A Resolution Approving a Second Amendment to the Funding Schedule of
the Funding Grant Agreement Between the Village of Oak Park and the
West Cook Young Men’s Christian Association (YMCA) Incorporated
This Resolution was adopted.
K. RES 24-311 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Park District of Oak Park Regarding Discounted
Memberships for Village Employees
This Resolution was adopted.
L. RES 24-315 A Resolution Approving A Memorandum of Understanding with the Illinois
Fraternal Order of Police Labor Council Representing the Oak Park Police
Lieutenants and Sergeants Association for the Purpose of Establishing an
Alternate Work Schedule for Police Department Sergeants & Lieutenants in
2025 and Authorizing its Execution
This Resolution was adopted.
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M. RES 24-319 A Resolution Approving a Side Letter of Agreement Between the Village of
Oak Park and the Illinois FOP Labor Council Representing Lieutenants &
Sergeants and Authorizing Its Execution
This Resolution was adopted.
N. MOT 24-247 A Motion to Approve the August 2024 Monthly Treasurer’s Report for All
Funds
This Motion was approved.
O. MOT 24-251 A Motion to Concur with the Transportation Commission’s
Recommendations for Traffic Calming on the 1000 and 1100 blocks of
South Humphrey Avenue
This Motion was approved.
XVI. Regular Agenda
P. MOT 24-254 A Motion to Concur with the Transportation Commission’s
Recommendations for Traffic Calming on the 500 and 600 blocks of South
Grove Avenue
Village Engineer Bill McKenna presented the Item. Transportation
Commission Chair Ron Burke provided additional information.
Trustee Straw requested data on how many people are stopping at the
stop sign. Engineer McKenna said a stop compliance study was not done.
The intent of the bump-out is to slow cars down. Trustee Straw said he
leans toward the Transportation Commission's recommendation because
he is not sure how the recommended pinch point will resolve any of the
concerns raised by the residents.
Trustee Robinson said she supports staff's recommendation.
Trustee Wesley asked if it is possible to do an extended traffic study here.
Engineer McKenna said it is possible though the Village has done studies
in 2018, multiple studies in 2022, and one for this petition. We actually saw
a decrease in traffic. Trustee Wesley asked if enforcement in the area can
be increased. Manager Jackson said he can work with Chief Johnson to
determine whether that is feasible. Trustee Wesley requested a memo to
let the Board know what the speed looks like over time based on the radar
signs. He reiterated that narrow streets create slower streets. He asked if
there are AI solutions. Engineer McKenna said AI software is available and
is significantly more expensive than our current studies.
President Scaman said she supports staff's recommendation. She said
she continues to see Adams as a problem and she recommended flashing
speed signs. She recommended a slow down campaign in our village.
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Trustee Straw said he is in favor of a campaign and additional
enforcement. He recommended reviewing the reports in this Agenda Item.
Trustee Parakkat said he leans toward the data and staff's
recommendation. He asked if a paint and post bump-out could be done in
the progression. Engineer McKenna said the cost is around $1500. Chair
Burke noted the current policy is for the commission to respond to
petitions.
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Motion be
approved. The motion failed. The roll call on the vote was as follows:
AYES: 2- Village Trustee Straw, and Village Trustee Wesley
NAYS: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, and Village Trustee Robinson
ABSENT: 0
A Motion to Concur with Staff’s Recommendations for Traffic Calming on the 500 and 600 blocks of
South Grove Avenue
It was moved by Trustee Robinson, seconded Village Trustee Wesley, that this
Motion be approved. The motion was approved. The roll call on the vote was as
follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
Q. ID 24-497 A Presentation on the Village’s Lead Water Service Line Inventory and
Draft Replacement Plan including Potential Financing Options and Impact
to the Water & Sewer Fund
Public Works Director Rob Sproule introduced the Item and Baxter and
Woodman consultant Kaitlin Wright presented the Item.
Trustee Robinson asked if staff is considering pairing financial support for
the lead water line replacement with other sewer replacement type
programs like the sewer mitigation. Director Sproule said residents have
the opportunity to do both. Trustee Robinson said she would be interested
in a program that incentivizes homeowners to do both. President Scaman
agreed.
Trustee Parakkat inquired about the plan in the grant applications. Director
Sproule said the final inventory and draft replacement plan were both due
on April 15 and is attached on the Agenda Item. Consultant Wright said the
replacement plan is different and is a toolbox for the Village to
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communicate to the state what they intend to do. IEPA requires all
communities to develop a separate project plan to explain the need behind
the project and how the community intends to pay back that loan. Trustee
Parakkat said a grant timeline would be useful. Director Sproule said we
need to plan for worst case scenario and then compete for opportunities.
The Village is planning to do a water rate study during 2025 to inform rates
for 2026-2030.
Trustee Straw requested examples of cost-sharing programs. Consultant
Wright said Mt. Prospect is an example that she can share with the Board.
He said he is interested in an approach that balances competing interests.
He said paying it back over a longer period via water billing seems to be
the easiest, most direct route. Director Sproule noted a lot of loans have
restrictions. Consultant Wright said the $15K estimate includes patching of
a trench but does not include entire street resurfacing. Director Sproule
said this replacement plan will tie into the 5-year capital plan.
Trustee Wesley inquired about copper. Consultant Wright said it is also a
soft metal that can leach into water. Communities are mandated to monitor
for both lead and copper. Copper replacement is not currently required.
She said she recommends replacing lead lines with copper and leaving
copper lines as is. He noted some residents want to replace their lines
themselves sooner and wondered if there is a rebate program. Director
Sproule said the current program is the Village replaces the public side
free of charge if the resident is going to replace their private side. The
Village replaces 150-200 lead service lines annually. Consultant Wright
said the Village completes tri-annual lead and copper sampling and all
have been underneath the state's action level.
Trustee Wesley asked if the Village is also considering running fiber into
homes. Director Sproule said the Village has not considered that. The
biggest challenge is that most of the communication and electric lines run
down the alleys. Trustee Parakkat noted that fiber optics may be less
relevant in terms of physical infrastructure.
Trustee Buchanan said the lead industry and plumbers' unions are the
reason we now suffer from lead in our water. She said she doesn't think
residents should have to pay anything. The primary source of lead in
childhood lead poisoning is paint. Our lead poisoning levels have
decreased over the last 15 years after being taken out of gas and paint.
She thinks the federal and state governments should pay for this for not
regulating it sooner.
Director Sproule said the Village is making small incremental
improvements to the water loss. Leak detection sensors have been
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working. We brought on a consultant to audit our water billing system.
Commercial and larger residential users don't typically have lead lines.
Trustee Wesley wondered if AI software could help us determine water
loss. Director Sproule said he does not know of any.
Trustee Straw said he would be interested in hearing about a split between
commercial and residential rates and said he wouldn't want apartments
being charged higher water rates. He said he would like to see something
similar to his electric bill that compares his usage to his neighbors'.
Director Sproule said a final step of the implementation of the advanced
metering infrastructure is the rollout of a community portal in 2025-2026
where residents can see their usage and be notified of a leak.
Manager Jackson said it is clear we need a specific holistic financial plan
to address the cost concerns so staff will bring forward proposals next year
and there will be a lot more engagement with the community.
R. ID 24-498 A Motion to Accept Staff’s Recommendation for a Language Access Plan.
Chief Diversity, Equity, Inclusion Officer Dr. Danielle Walker presented the
Item along with Collective Impact Manager Shalonda Lane.
Trustee Enyia expressed his appreciation for this Item.
Trustee Robinson said this policy is amazingly comprehensive and she
especially appreciates the focus on the dignity of providing interpretation
services and the important distinction between interpretation and
translation. She said she would like to see language access listening
sessions incorporated into the policy. There might be an opportunity for us
to work with other government boards, other Village departments, and
external parties that we contract with. She asked if $100K is what we would
likely see year over year. Dr. Walker said the translation of vital documents
is a one-time cost.
Trustee Robinson asked if staff considered a language access ordinance
in addition to the policy to give us enforcement capabilities. Dr. Walker
said staff are looking at it in a phased approach to start with policy
adoption, getting the data about our needs, and then moving toward an
ordinance if that is desired. Manager Jackson agreed it is an iterative
process where we will learn and report out. The plan will be adopted in
resolution. If there is a need to modify the plan, it would come back to the
Board for modification. We can consider ordinance considerations later
on. Trustee Robinson said she would be supportive of an ordinance.
Trustee Wesley expressed his appreciation. He recommended looking at
ChatGPT which is accurate and might be cheaper and quicker.
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Trustee Straw said this policy is incredibly thorough and well done. He
inquired about the policies for prohibited interpreters. Dr. Walker said it is
about being culturally responsive and being intentional about the unjust
labor that is sometimes placed upon children and family members to fill in
the gaps that institutions haven't. He said any person should be able to
come into Village Hall and access the services they need on their own
without having to bring their own interpreter.
Trustee Parakkat inquired about partnerships with other taxing bodies like
the Oak Park Township. Dr. Walker said it is an iterative process where we
are understanding the programmatic needs and services here at Village
Hall and then continuing to expand and navigate the village overall. We are
seeking opportunities to collaborate to provide additional support.
It was moved by Trustee Wesley, seconded by Trustee Straw, to extend the
meeting past 10:00 P.M. A voice vote was taken and the motion was approved.
President Scaman recommended partnering with Unity Temple, Oak Park
Public Library, Frank Lloyd Wright, and Carleton Hotel from a tourism
perspective.
It was moved by Trustee Robinson, seconded by Trustee Wesley, that this
Presentation be approved. The motion was approved. The roll call on the vote
was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
S. MOT 24-259 A Motion by Trustee Wesley and Straw to Discuss Village Board
Compensation
Trustee Wesley presented the Item.
Trustee Straw noted if changes are to take effect for the elected officials in
the April 2025 election, an ordinance has to be approved in a special
meeting on October 29. He recommended breaking out discussions about
Village President, Village Trustees, and Village Clerk. He recommended
the Clerk position be in Grade 10 which is $111K to $161K and in line with
department leadership roles at the Village. Our current Clerk salary set by
statute over 15 years ago is $76K which is less than some executive
assistant positions. The Deputy Village Clerk is in Grade 4, which is $67K
to $97K. He said it may be helpful to think of the Village President role in
terms of the number of hours expected in the role to determine if $25K the
appropriate level of compensation. For Trustees, some could never run for
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Village Board because of childcare and supplemental income needs.
Trustee Buchanan agrees with separating these three job positions
separately. The Clerk discussion is long overdue. Adjusted for inflation, the
$76K salary would now be $103K and with a 3% raise would be $112K.
She recommended increasing the Clerk's salary to $85K-$90K plus a 3%
raise for every year in office to be reassessed every four years. She
recommended increasing the Village President's salary to $35K-$40K per
year with a reassessment every four years. For Village Trustee, she agreed
an increase might provide an incentive to run for office and recommended
an increase to $20K.
Trustee Robinson agreed about the Clerk's position and bring it up to what
would be commensurate for a full-time position given inflation adjustments,
in the lower end of the $103K-$112K range.
Trustee Parakkat said the Clerk's role is fairly consistent across
communities and he thinks an adjustment is needed. He recommended in
the $80K-$90K range with a mechanism for periodic salary evaluation. It is
an elected role for a fixed period of time. It is not like you are building a
career around being a clerk so the comparison with other department
leadership roles does not seem appropriate to him.
Trustee Enyia agreed the Clerk's role requires an extensive amount of
collaboration within all of the Village's departments and an equitable
approach has not been considered for this position. He recommended
catching this up now instead of trying to catch up to a missing target in
future years. He said he supports $107K which is in the middle of
$103K-$112K.
Trustee Wesley noted the Clerk is the only full-time position that is elected
and it is the only position that mandates overtime during Village Board
meetings. The Clerk must also live in Oak Park which is more expensive
than other municipalities. We strive for diversity and have to think about
what these positions pay. He said he supports $107K-$112K.
Trustee Robinson asked if the Clerk pulls a pension, which Assistant
Village Manager/HR Director Kira Tchang confirmed. She said the full-time
elected Clerk is eligible for all benefits, including health insurance, paid
leave, and pension contributions.
Trustee Parakkat asked if the Clerk is mandated to be in the office during
office hours. Director Tchang said the intent is that the Clerk is working
regular business hours as all other full-time employees. There are evening
and weekend commitments for the Clerk in addition to other Village staff
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who have those same type of meeting obligations. The Clerk has some
ability to create flexibility at the Clerk's discretion. The Village has a flexible
work arrangement policy. He asked how the comparable communities
were determined. Director Tchang said they were part of the GovHR
compensation study. He noted the Evanston Clerk is also a full-time
elected role and is $64K so he wonders if we are pushing the pedal too
hard.
President Scaman suggested asking staff to consider a base amount and
then ways to increase with a second term.
Trustee Straw said he is supportive of the top end of the $102K-$112K
range. He noted the full-time appointed clerk positions are almost
universally at the higher end of this scale. If we want to attract the most
qualified candidates, we need to pay them what we would expect to pay
them if they were staff.
President Scaman said appointed clerks tend to have far more
administrative duties. They are not really comparable. Appointed clerks do
not have the same evening and weekend hours as elected clerks. She said
if was an appointed position, it would be in the $85K-$90K range.
Trustee Straw said increasing the pay for the second term would create a
weird financial incentive for people to run for additional terms and a lower
incentive for people to challenge a sitting clerk.
Trustee Robinson said she likes the idea of getting an analysis from HR to
determine where the Clerk position would fall in the pay grades. She said
she also likes the idea of a graduated structure.
Trustee Wesley said the Clerk position has taken a 46% pay cut based on
inflation over the last 16 years and this is fixing that. It is not a raise; it is an
adjustment based on financial circumstances. He said there is consensus
for the Clerk salary to be adjusted to $107K for next year.
Trustee Straw said the Village President role would be in the highest grade
of $134K to $194K, with the midpoint being $165K. He recommended
thinking about what percentage of full-time the role is to determine the
salary. He said something in the range of $50K seems appropriate.
Trustee Parakkat said we have a Village Manager form of government for
a reason with part-time elected officials. If we are spending more time and
effort, then maybe we should re-examine how we are playing the role. He
said he doesn't see how we can make the case for any compensation
increase for President or Trustee.
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Trustee Robinson said she is less convinced the staff side analysis and
math works for this role. She said she thinks an increase is appropriate
because she does not want to create a self-selective pool of people who
can do the role with no salary change. This position has to make global
decisions such as COVID and migrants. She said she is not comfortable
doubling the number without some perspective on what the role requires.
She noted the Village President also has travel and conferences expenses.
She said she would agree to $40K.
Trustee Buchanan said she supports $40K for the broader role of the
Village President.
Trustee Enyia said our responsibility level in Oak Park is very high and it
should be moved up to the $40K range.
Trustee Straw agreed with $40K as a reasonable outcome based on
inflation and the time commitment.
Trustee Parakkat noted a lot of CEOs play board roles as well. Just
because one president wants to play it full-time does not mean the
compensation needs to reflect that. The framework has to be the construct
of how we are organized as a village. If there are expectation mismatches,
it is contingent on us to reset those expectations with the constituents, not
try to adjust the compensation to meet our way of playing that role. He said
he cannot support an increase.
Trustee Straw said we are not just expecting someone to read a board
packet and show up to a meeting. We expect them to be an ambassador
to other communities. We should be aligning the expectations and
compensation with what our constituents expect. He said based on what he
has seen the village expect of presidents, we are under-compensating that
role. We need to compensate for the job we are asking them to do.
Trustee Wesley said the Board has consensus for $40K for Village
President. He said in his experience all past presidents have worked
full-time and that is what the Village expects. He read quotes from former
presidents David Pope and Anan Abu-Taleb. He said he would be willing
to go even higher than $50K. He noted the $15K Village Trustee part-time
salary will be below minimum wage next year.
Trustee Parakkat said you need a particular level of privilege to play a
full-time role at $40K and live in Oak Park.
Trustee Robinson recused herself from the discussion about Trustee salary
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because she is running for re-election. Trustee Enyia recused himself as
well.
President Scaman noted this discussion is applicable for the next Village
Board.
Trustee Buchanan said the Trustee salary would go from $15K to $19.3K
adjusted for inflation. She said she supports $20K.
Trustee Straw noted no one will collect the new salary until they are
re-elected. He said he thinks $20K is fine. The current ratio of President to
Trustee would put it at $24K. and would be willing to go up to $25K which
would be comparable with a side gig.
Trustee Parakkat said he is against any pay raise for the Trustee position
and it would be helpful to run these meetings in a way that finish at 10 pm
for those who work full-time jobs the next day.
Trustee Wesley said he thinks the more time you put into this role, the
better you are at it. He said he thinks about how can the salary clear away
the hurdles to making someone want to take this job. A lot of people have a
call to service but do not have the means to serve. $15K a year won't pay
for childcare for this job. He said he would support $25K. He said there is
consensus for $23K for Village Trustee and to create three separate
ordinances for the three separate positions and to not include the COLA in
the ordinances because it was not discussed as a full board.
XVII. Call to Board and Clerk
There were no comments.
XVIII. Adjourn
It was moved by Trustee Wesley, seconded by Trustee Straw to Adjourn. A voice
vote was taken and the motionw as approved. Meeting adjourned at 11:15 P.M.,
Tuesday, October 22, 2024.
Respectfully submitted,
Deputy Clerk Hansen
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, October 22, 2024 6:00 PM Village Hall
A Regular Meeting will start at 6:00 p.m., to begin in Council Chambers (Room 201).
The Village Board is expected to adjourn immediately into Executive Session and
move to Room 130. The Board will reconvene the Regular Meeting at 6:30 p.m. in
Council Chambers (Room 201).
The President and Board of Trustees welcome you. Public comments may be made by
individuals at the beginning of the meeting, as well as when agenda items are discussed.
If you wish to provide public comment, complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers and present it to the Village
Clerk at the Board table. When recognized, approach the podium and state your name
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to
publiccomment@oak-park.us. Your camera must remain on while speaking. Please
limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of a meeting for
individuals to speak about an issue or concern that is not on that meeting's agenda. It is
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30
minutes with a limit of three minutes per person. If non-agenda public comment exceed
30 minutes, public comment will resume after the items listed under the regular agenda
are complete. See instructions above on how to provide public comment.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items on which an individual may speak. In addition, the Village Board permits a
maximum of five persons to speak on each side of any one topic which is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*). See instructions above on how to provide public comment.
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Potential
Litigation and Collective Bargaining
IV. Adjourn Executive Session
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V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 24-255 A Motion to Approve Minutes from the September 16, 2024 Special
Meeting of the Village Board
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
B. MOT 24-256 A Motion to Approve a Proclamation Recognizing National Arts and
Humanitarian Month October 2024
Overview: This is a motion to approve a proclamation by Village President Scaman
recognizing October as National Arts and Humanitarian Month.
XI. Village Manager Reports
C. ID 24-501 Review of the Updated Village Board Meeting Calendar for October,
November, December 2024 and January 2025
Overview: Calendars are presented for the purpose of highlighting the Special Meeting
topics. These topics are based on adopted Village Board Goals and/or prior
Village Board direction.
D. ID 24-504 Rank Choice Voting
Overview: Please refer to the attached Information Only (IO) memorandum included.
XII. Village Board Committees & Trustee Liaison Commission Report
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizen Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
E. ID 24-502 Board and Commission Vacancy Report for October 22, 2024
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President and Board of Trustees Meeting Agenda October 22, 2024
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizen Involvement Commission to the Village Clerk and
then forwarded to the Village President for recommendation. If any appointments are
ready prior to the meeting, the agenda will be revised to list the names.
F. MOT 24-260 A Motion to Consent to the Village President’s Appointment of:
Board of Health - Abigail Silva, Reappoint as Commissioner
Citizen Involvement Commission - Annemarie Kill, Reappoint as
Commissioner
Community Development Citizens Advisory Committee, Sheena Rayford,
Reappoint as Commissioner
XV. Consent Agenda
G. RES 24-304 A Resolution Approving the 2025 Employee Health, Dental, Vision, Life,
Accidental Death and Dismemberment, Accident, and Critical Illness
Insurance Providers’ Plan Designs and Premiums and Authorizing Their
Execution
Overview: This is an annual agenda item to approve various contract providers for the
2025 Employee Health, Dental, Vision, Life, and Accidental Death and
Dismemberment Insurance, Voluntary Worksite Benefits (Critical Illness and
Accident), and Excess Loss administration with Blue Cross Blue Shield.
H. RES 24-307 A Resolution Approving an Independent Contractor Agreement with
Siemens Industry, Inc. for Carbon Monoxide and Carbon Dioxide Sensor
Replacement at the Public Works Center in an Amount Not to Exceed
$98,757.00, Authorizing Its Execution and Waiving the Village’s Bid Process
for the Agreement
Overview: The existing carbon monoxide and carbon dioxide sensors at the Public Works
Center (PWC) are original to the building’s construction in 2007 and have
reached the end of their useful service life. These sensors work in conjunction
with the Building Automation System to continuously monitor air quality and
adjust fan speed based on conditions. These sensors were identified for
replacement as part of the Fiscal Year 2024 Capital Improvement Budget.
Village staff solicited a proposal from Siemens Industry, Inc. as they are the
sole proprietors for maintenance and repairs to the Public Works Center’s
Building Automation System.
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President and Board of Trustees Meeting Agenda October 22, 2024
I. RES 24-308 A Resolution Approving an Independent Contractor Agreement with
Nafisco, Inc. for the Fabrication and Installation of Parking Signage in an
Amount Not to Exceed $80,413.08 and Authorizing Its Execution
Overview: In the Spring of 2023, the Village Board adopted Ordinance 23-23, codifying the
expansion of several components of the Village’s 2019 Parking Pilot Program,
including the standardization of daytime parking restrictions to a 3-hour
parking limit. Phase 1 of the project to install upgraded restriction signage was
completed in 2023. The proposed Independent Contractor Agreement provides
for the fabrication and installation of signage for Phase 2 of this project.
J. RES 24-310 A Resolution Approving a Second Amendment to the Funding Schedule of
the Funding Grant Agreement Between the Village of Oak Park and the
West Cook Young Men’s Christian Association (YMCA) Incorporated
Overview: On April 24, 2023, the Village Board approved an agreement with the West
Cook Young Men’s Christian Association Incorporated (YMCA) for
$1,275,147.00. The West Cook YMCA is now requesting a modification to the
date on which certain funds are distributed. On July 30,2024 the Village Board
approved a First Amendment to the contract asking the Village to distribute
funds early for the 3rd Party Partners-Platform. This a Second Amendment is
for a recatorization of funds to pay for Health Insurance Portability and
Accountability Act (HIPPA) requirements that were not previously anticipated.
K. RES 24-311 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Park District of Oak Park Regarding Discounted
Memberships for Village Employees
Overview: Village staff have been working in collaboration with representatives from the
Park District of Oak Park (PDOP) to create a Community Recreation Center
(CRC) membership program for employees who work for the Village. This
intergovernmental agreement allows Village employees who work 20 or more
hours per week to receive a discounted membership to the CRC at the same
rate as a Village resident, regardless of their place of residency. Furthermore,
utilizing available funds in the Travel, Training, and Wellness Fund, staff
recommend a 50% subsidy for Village employee memberships.
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President and Board of Trustees Meeting Agenda October 22, 2024
L. RES 24-315 A Resolution Approving A Memorandum of Understanding with the Illinois
Fraternal Order of Police Labor Council Representing the Oak Park Police
Lieutenants and Sergeants Association for the Purpose of Establishing an
Alternate Work Schedule for Police Department Sergeants & Lieutenants
in 2025 and Authorizing its Execution
Overview: This is an agreement between the Village and the Illinois Fraternal Order of
Police Labor Council Representing the Oak Park Police Lieutenants and
Sergeants Association to implement an alternative work schedule in 2025. This
agreement allows the Village and the Union to agree to an alternate work
schedule than what is described in the collective bargaining agreement for a
one-year period. This agreement is for a 12-hour work schedule.
M. RES 24-319 A Resolution Approving a Side Letter of Agreement Between the Village of
Oak Park and the Illinois FOP Labor Council Representing Lieutenants &
Sergeants and Authorizing Its Execution
Overview: This Side Letter of Agreement is an agreement related to retention efforts in
the Police Department.
N. MOT 24-247 A Motion to Approve the August 2024 Monthly Treasurer’s Report for All
Funds
Overview: The unaudited August 31, 2024, report is presented pursuant to 65 ILCS
5/3.1-35-45, summarizing the Village’s cash and investment balances.
O. MOT 24-251 A Motion to Concur with the Transportation Commission’s
Recommendations for Traffic Calming on the 1000 and 1100 blocks of
South Humphrey Avenue
Overview: At the September 9, 2024, Transportation Commission (TC) meeting, the TC
reviewed a traffic calming petition for the 1000 and 1100 blocks of S.
Humphrey Avenue. The TC voted to concur with the staff recommendations to
install paint and post curb extensions on all four corners of the Humphrey &
Harvard intersection,trim parkway trees at the north and east legs of the
Humphrey & Harvard intersection, deploy temporary radar speed feedback
signs on an interim basis, and targeted police enforcement. The TC additionally
recommended mid-block paint and post pinch points on the 1000 and 1100
blocks of South Humphrey Avenue. Pending Board approval, staff would
include this work as part of the ongoing Resurfacing of Various Streets project.
XVI. Regular Agenda
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President and Board of Trustees Meeting Agenda October 22, 2024
P. MOT 24-254 A Motion to Concur with the Transportation Commission’s
Recommendations for Traffic Calming on the 500 and 600 blocks of South
Grove Avenue
Overview: At the August 12, 2024 and September 9, 2024 Transportation Commission (TC)
meetings, the TC reviewed a traffic calming petition for the 500 and 600 blocks
of South Grove Avenue. The TC recommended installing “Cross Traffic Does
Not Stop” signs at Grove/Adams (east leg) and at Grove/Monroe, repainting
the crosswalk pavement markings, deploying temporary radar speed feedback
signs on an interim basis, a paint and post pinch point on Grove at the alley
south of Madison Street, and a paint and post bump-out at the northeast corner
of Grove and Adams. Staff does not support the Commission’s
recommendation to install the paint and post bump-out at Adams. Pending
Village Board concurrence, staff would include this work as part of the
upcoming Resurfacing of Various Streets project.
Q. ID 24-497 A Presentation on the Village’s Lead Water Service Line Inventory and
Draft Replacement Plan including Potential Financing Options and Impact
to the Water & Sewer Fund
Overview: Village staff, along with Kaitlin Wright from Baxter & Woodman, will provide
an overview of the Village’s Draft Lead Service Line Replacement Plan, updates
to the state and federal regulations including the Illinois Lead Service Line
Replacement and Notification Act (ILSLRNA) and the Lead and Copper Rule
Revisions (LCRR) and funding options and mechanisms that are potentially
available to the Village for lead service line replacement and water
infrastructure improvement projects. Along with this presentation, Village staff
will also review the current financial status of the Water & Sewer fund and
present potential financial paths forward to ensure that the Water & Sewer
fund can continue to meet its financial obligations into the future.
R. ID 24-498 A Motion to Accept Staff’s Recommendation for a Language Access Plan.
Overview: The Village Board made Language Access a Board Goal under Racial Equity,
Priority One: Ensure equitable access to government services and contracts.
The Village recognizes the importance of equitable access to public services
for individuals with Limited English Proficiency (LEP). This Language Access
Plan (LAP) aims to address and remove language barriers for anyone seeking
services through the Village, thus ensuring that all can fully participate in the
social, economic, and civic life of the VOP community.
The LAP outlines policies, procedures, and resources needed to guarantee that
LEP and English Language Learner (ELL) individuals have meaningful access to
services, rights, and programs offered by the Village. By providing translation,
interpretation, and bilingual staffing, Oak Park seeks to meet both practical
needs and legal requirements, and ensuring clear communication.
Village of Oak Park Page 6 Printed on 04:58 PM October 18, 2024
President and Board of Trustees Meeting Agenda October 22, 2024
S. MOT 24-259 A Motion by Trustee Wesley and Straw to Discuss Village Board
Compensation
Overview: Trustee Wesley has moved and Trustee Straw has seconded to add a
discussion regarding Village Board compensation to the October 22, 2024
agenda.
XVII. Call to Board and Clerk
XVIII. Adjourn
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