President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, January 21, 2025 7:00 PM Village Hall Regular Meeting at 7:00 p.m., in Council Chambers (Room 201) The President and Board of Trustees welcome you. Public comments may be made by individuals at the beginning of the meeting, as well as when agenda items are discussed. If you wish to provide public comment, complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers and present it to the Village Clerk at the Board table. When recognized, approach the podium and state your name first. If you wish to provide comment by virtual means, contact the Village Clerk's Office prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to publiccomment@oak-park.us. Your camera must remain on while speaking. Please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a meeting for individuals to speak about an issue or concern that is not on that meeting's agenda. It is not intended for a dialogue with the Board. Non-agenda public comment is limited to 30 minutes with a limit of three minutes per person. If non-agenda public comment exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. See instructions above on how to provide public comment. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items on which an individual may speak. In addition, the Village Board permits a maximum of five persons to speak on each side of any one topic which is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). See instructions above on how to provide public comment. I. Call to Order II. Roll Call III. Agenda Approval IV. Minutes A. MOT 25-110 A Motion to Approve Minutes from the December 3, 2024 Regular Meeting of the Village Board Overview: This is a motion to approve the official minutes of meetings of the Village Board. Village of Oak Park Page 1 Printed on 02:40 PM January 21, 2025 President and Board of Trustees Meeting Agenda January 21, 2025 V. Non-Agenda Public Comment VI. Village Manager Reports B. ID 25-166 Review of the Updated Village Board Meeting Calendars for January, February and March 2025. Overview: Calendars are presented to the Board for the purpose of highlighting Special Meeting topics. These topics are based on adopted Village Board Goals and/or previous Village Board direction. VII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. C. ID 25-162 Board and Commission Vacancy Report for January 21, 2025. Overview: This report lists the expected number of members, current number of members seated and number of active vacancies for the Village’s 19 citizen boards and commissions. There are currently 23 vacancies. VIII. Consent Agenda D. MOT 25-106 A Motion to Approve the Bills in the Amount of $6,824,626 from December 1, 2024 through December 28, 2024. Overview: A Motion to Approve the Bills in the Amount of $6,824,626 from December 1, 2024 through December 28, 2024. Also attached is the December 2024 payroll summary report. E. MOT 25-107 A Motion to Concur with the Transportation Commission’s Recommendations for Traffic Calming on the 700 and 800 blocks of N. Lombard Avenue and 800 block of N. Taylor Avenue. Overview: At the November 11th Transportation Commission (TC) meeting, the TC reviewed a traffic calming petition for the 700 and 800 blocks of N. Lombard Ave. and 800 block of N. Taylor Ave. The TC voted to concur with the staff recommendations to install the recommended traffic calming items. Village of Oak Park Page 2 Printed on 02:40 PM January 21, 2025 President and Board of Trustees Meeting Agenda January 21, 2025 F. RES 25-110 A Resolution Approving a Second Amendment to a Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to Provide Payment Merchant Solutions for the Village's Flowbird (Cale) Pay Stations and Authorizing Its Execution. Overview: This Second Amendment to the Agreement with Passport Labs, Inc. provides for merchant processing services for the Village's Flowbird (Cale) pay stations to be completed by Passport, resulting in cost-savings and reporting efficiencies. G. RES 25-117 A Resolution Approving a Professional Services Agreement with RJN Group, Inc. for Sewer Inspection Database Support and Development of a Five-Year Sewer Capital Improvement Plan in an Amount not to exceed $141,680, Authorizing its Execution and Waiving the Bidding Process for the Agreement. Overview: The Engineering Division requested a proposal from RJN Group to provide professional services to input data from sewer inspections from the past decade into their sewer asset management system and work with staff to develop a 5-year Capital Improvement Plan based on sewer inspection data. The Engineering Division did not issue a Request for Proposals (RFP) for this work as the Village is currently working with RJN Group to use their proprietary sewer asset management software system, Clarity, to manage the Village’s sewer system. IX. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem ) H. ORD 25-106 Concur with the Liquor Control Review Board and Adopt an Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to 3Hearts Group Inc. dba Mira Social. Overview: The proposed Ordinance grants a Restaurant Class B-1 liquor license to 3Hearts Group Inc. dba Mira Social. Village of Oak Park Page 3 Printed on 02:40 PM January 21, 2025 President and Board of Trustees Meeting Agenda January 21, 2025 I. ORD 25-107 Concur with the Liquor Control Review Board and Adopt an Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Breakfast House Marion, Inc. dba Breakfast House. Overview: The proposed Ordinance grants a Restaurant Class B-1 liquor license to Breakfast House Marion, Inc. dba Breakfast House. X. Regular Agenda J. ID 25-140 A Presentation and Discussion on the Draft Oak Park Vision Zero Action Plan as Recommended by the Transportation Commission Overview: At the December 9, 2024, Transportation Commission (TC) meeting, the TC recommended approving the Oak Park Vision Zero Action Plan (VZP). Vision Zero is a commitment to the goal of consistently having zero transportation-related deaths or serious injuries in the Village. The VZP details the Village’s approach on how to get there. This will be a presentation of the draft Vision Zero Action Plan and a discussion of the recommendations included in the VZP. Staff will incorporate input from the Board’s discussion into the final version of the VZP which will be presented at a future Board meeting for approval. K. MOT 25-108 A Motion to Concur with the Transportation Commission’s Recommendation and Approve the Madison Street Corridor Traffic Study. Overview: At the October 28, 2024, Transportation Commission (TC) meeting, the TC recommended approving the Madison Street Corridor Traffic Study. The study reviewed pre and post road diet traffic and safety issues on Madison, Jackson, Washington, and the side streets which connect to Madison Street. In general, the study did not find a significant increase in traffic or safety concerns within this corridor but the study includes recommendations for traffic calming on sections of Washington and Jackson and on side streets south of Madison to address potential concerns for cut-through traffic. Pending Village Board approval, recommended improvements would be implemented with future capital improvement projects. Village of Oak Park Page 4 Printed on 02:40 PM January 21, 2025 President and Board of Trustees Meeting Agenda January 21, 2025 L. ID 25-146 A Resolution Authorizing the Submission of a Special Projects Grant Application with the Illinois Department of Human Services Office of Community and Positive Youth Development for Supporting the Cross-Community Climate Collaborative’s Youth Leadership Programming Overview: The Village of Oak Park received notification of $500,000 in State appropriation funds in FY2025. To accept the appropriations, the Village must submit an FY25 Special Projects Grant Application to the Illinois Department of Human Services (IDHS) Office of Community and Positive Youth Development (OCPYD). XI. Call to Board and Clerk XII. Adjourn Village of Oak Park Page 5 Printed on 02:40 PM January 21, 2025