President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, July 15, 2025 7:00 PM Village Hall I. Call to Order Village President Scaman called the Meeting to order at 7:05 P.M. II. Roll Call Present: 6- Village President Scaman, Eder, Village Trustee Enyia, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley Absent: 1- Village Trustee Leving Jacobson III. Agenda Approval Village President Scaman announced that item H is to be moved to after item J due to Trustee Wesley's abstention. It was moved by Village Trustee Wesley, seconded by Village Trustee Straw, to approve the agenda as amended. A voice vote was taken. The motion was approved. IV. Minutes A. MOT 25-206 A Motion to Approve Minutes from the July 1, 2025 Regular Meeting of the Village Board. It was moved by Village Trustee Wesley, seconded by Village Trustee Straw, to approve the minutes as presented. A voice vote was taken. The motion was approved. V. Retirement of Detective Reddins' Star Detective Allan Reddins' badge #442 is officially retired following his death on November 29, 2024 at 10:10 AM. Chief Shatonya Johnson facilitated the retirement ceremony with Lincolnshire Police Chief, Joseph Leonas, President of the Illinois Association of Chiefs of Police. Badge #442 will be permanently displayed in Oak Park Police lobby alongside six other fallen officers. Officers will wear honorary patches on 29th of each month and throughout November as remembrance. Reddins served 5.5 years beginning May 15, 2019, contributing over 10,000 hours of service with five department awards. Village of Oak Park Page 1 Printed on 7/24/2025 President and Board of Trustees Meeting Minutes July 15, 2025 Memorial decals will be placed on squad cars and Detective Reddins' badge number will be worn by officers on their uniforms. Meeting went into a brief recess for light refreshments, and reconvened at 7:28 PM. VI. Non-Agenda Public Comment No members of the public addressed the Village Board regarding non-agenda items. VII. Village Manager Reports New Employee Introductions Mary Modelski introduced as new Budget Manager from Cook County as the County auditory, bringing audit and IT finance experience. John Melaniphy introduced as Assistant Village Manager of Economic Vitality, 40-year real estate developer who oversaw $600 million in Niles developments including Golf Mill Mall redevelopment. B. ID 25-416 A Presentation and Discussion on E.C.H.O. (Engaging Community for Healthy Outcomes) Phase Vanessa Matheny, Community Services Administrator in the Neighborhood Services Department, presented a comprehensive status report on the E.C.H.O. (Engaging Community for Healthy Outcomes) program, originally approved by the Village Board on June 11, 2024. The E.C.H.O. Program has been launched with one program manager, two care coordinators, and three community service officers. There have been approximately 181 referrals received since February 2025. A majority of individuals who receives services visit in-person at Village Hall. Each referral requires an estimated 12-15 hours of staff time, totaling 2,500-2,700 hours over a five month period. The E.C.H.O. team has provided support for 54 repeat contacts, with 23 individuals showing relationship building and system navigation success. Primary referral reasons: homelessness, mental health, housing instability, aging support. The team aims for a 48-hour response for most referrals, and a 15 minute response for urgent cases during business hours. Mary Naughton was introduced as the E.C.H.O. Program Manager. Mary is a licensed clinical social worker from Oak Park. C. ID 25-442 Review of the Tentative Village Board Meeting Calendars for July, August, and September 2025. Village of Oak Park Page 2 Printed on 7/24/2025 President and Board of Trustees Meeting Minutes July 15, 2025 The updated Village Board calendars for July, August, and September 2025 were presented with a pending second Finance Committee meeting scheduled. The Village Manager's Office will coordinate the second Finance Committee meeting date for the week of July 28th. VIII. Village Board Committees No reports submitted for this meeting. IX. Citizen Commission Vacancies D. ID 25-446 Board and Commission Vacancy Report for July 15, 2025 There were no comments from the Board or public. X. Citizen Commission Appointments, Reappointments and Chair Appointments No appointments, reappointments, or chair appointments at this time. XI. Consent Agenda E. RES 25-234 A Resolution Approving The Final 2025 - 2029 Consolidated Plan And The Program Year (Py) 2025 Action Plan For Federal Community Development Block Grant Funds And Submitting This Plan To The U.S. Department Of Housing And Urban Development This Resolution was adopted. Approval of the Consent Agenda Village Trustee Wesley moved and Village Trustee Straw seconded to approve the Items under the Consent Agenda. The roll call was as follows: AYES: 6- Village President Scaman, Eder, Village Trustee Enyia, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Leving Jacobson F. MOT 25-184 A Motion to Approve the April 2025 Monthly Treasurer’s Report for All Funds This Motion was approved. G. MOT 25-199 A Motion to Approve the Bills in the Amount of $5,107,442.84 from June 1, through June 28, 2025 This Motion was approved. XII. Regular Agenda Village of Oak Park Page 3 Printed on 7/24/2025 President and Board of Trustees Meeting Minutes July 15, 2025 I. RES 25-236 Concur with the Housing Programs Advisory Committee and Adopt the Resolution Creating the Village of Oak Park’s Emergency Residential Rehabilitation Loan Program Guidelines Village Manager Kevin Jackson introduces the review of housing programs and services related to affordable housing goals. Neighborhood Services Director, Jonathan Burch, presents updates to the Small Rental Property Rehabilitation Program, the creation of the Emergency Residential Rehabilitation Loan Program Guidelines, and updates to the Residential Rehabilitation Loan Program Guidelines. The goal is to enhance the effectiveness of these programs and align them with the village's strategic vision for housing. The emergency rehabilitation program will be separated from the single family rehabilitation program to reduce confusion and improve accessibility. The emergency rehabilitation program will have a minimum loan of $500 and a maximum of $5,000, with a five-year deferred loan period. The small rental program will increase the maximum loan amount to $25,000 and extend the affordability period to 20 years. Both programs will include additional performance measures and evaluations to improve program efficiency and impact. The changes aim to increase the number of projects supported by these programs and ensure they meet the needs of the community. It was moved by Village Trustee Wesley, seconded by Village Trustee Straw, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Eder, Village Trustee Enyia, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Leving Jacobson J. RES 25-237 Concur with the Housing Programs Advisory Committee and Adopt the Resolution Amending the Village of Oak Park’s Small Rental Property Rehabilitation Loan Program Guidelines Director Burch explains the timeline for the small rental property rehabilitation loans, which includes income verification, rehabilitation scope, bid process, HUD review, and board approval, typically taking Village of Oak Park Page 4 Printed on 7/24/2025 President and Board of Trustees Meeting Minutes July 15, 2025 seven to eight months. Emergency loans are handled faster under the village manager's spending authority, with fewer steps and quicker responses, especially for urgent needs like AC repairs. Staff suggested revised guidelines to ensure the loan programs more accessible, transparent and user friendly. Members of the Village Board responded with appreciation and a productive dialogue resulted discussion to reduce barriers so the program is successful to as many residents as possible. In addition to the rehabilitation loans, members of the Village Board are interested in sustainability grants to increase the work that can be done on residents' homes. Staff will bring back additional amendments to the Board in the near future. It was moved by Village Trustee Straw, seconded by Village Trustee Eder, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Eder, Village Trustee Enyia, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 1- Village Trustee Leving Jacobson H. RES 25-235 Concur with the Housing Programs Advisory Committee and Adopt the Resolution Amending the Village of Oak Park’s Residential Rehabilitation Loan Program Guidelines Trustee Wesley recused himself from the discussion and vote of agenda item H due to his participation in the program, and departed the meeting at 9:21 P.M. Director Burch outlines the updates to the single family rehabilitation program, including renaming it to Residential Rehabilitation Program and broadening eligible dwelling types. The program now includes up to four flats if owner-occupied, and the 1% application fee has been removed. The program metrics are tracked to monitor and improve the process, with a focus on providing better customer service to applicants. He emphasizes the importance of addressing code violations and ensuring that the program is accessible to a diverse range of housing types in Oak Park. Trustee Straw proposed a friendly amendment to strike "air conditioning" from Category E and add "air conditioning" to Category D. Trustee Eder agreed, and the amendment was incorporated into the main motion. Village of Oak Park Page 5 Printed on 7/24/2025 President and Board of Trustees Meeting Minutes July 15, 2025 The Board discussed the importance of ensuring program accessibility and supporting applicants with adequate resources. The amended motion was approved, and the program guidelines were updated accordingly. It was moved by Village Trustee Straw, seconded by Village Trustee Taglia, that this Resolution be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Eder, Village Trustee Enyia, Village Trustee Straw, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Village Trustee Leving Jacobson ABSTAINED: 1- Village Trustee Wesley XIII. Call to Board and Clerk XIV. Adjourn Village of Oak Park Page 6 Printed on 7/24/2025