President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, November 11, 2025 7:00 PM Village Hall Regular Meeting at 7:00 p.m., Council Chambers Room 201 The President and Board of Trustees welcome you. Public comments may be made by individuals at the beginning of the meeting, as well as when agenda items are discussed. If you wish to provide public comment, complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers and present it to the Village Clerk at the Board table. When recognized, approach the podium and state your name first. If you wish to provide comment by virtual means, contact the Village Clerk's Office prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to publiccomment@oak-park.us. Your camera must remain on while speaking. Please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a meeting for individuals to speak about an issue or concern that is not on that meeting's agenda. It is not intended for a dialogue with the Board. Non-agenda public comment is limited to 30 minutes with a limit of three minutes per person. If non-agenda public comment exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. See instructions above on how to provide public comment. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items on which an individual may speak. In addition, the Village Board permits a maximum of five persons to speak on each side of any one topic which is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). See instructions above on how to provide public comment. I. Call to Order II. Roll Call III. Agenda Approval IV. Minutes A. MOT 25-271 A Motion to Approve Minutes from July 22, July 29 and August 5, 2025, Regular Meetings of the Village Board Overview: This is a Motion to approve the official minutes of meetings of the Village Board. Village of Oak Park Page 1 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 V. Non-Agenda Public Comment VI. Proclamation B. MOT 25-267 A Motion to Approve a Proclamation Declaring the Month of November as National Native American Heritage Month 2025 Overview: This is a motion to approve Village President Vicki Scaman proclaiming the Month of November as National Native American Heritage Month 2025. C. MOT 25-273 A Motion to Approve a Proclamation Declaring November 17-21, 2025 as International Education Week Overview: This is a motion to approve President Vicki Scaman proclaiming November 17- 21, 2025 as International Education Week. VII. Village Manager Reports D. ID 25-638 Review of the Tentative Board Meeting Calendars for November and December 2025 Overview: Calendars are presented to the Board for the purpose of highlighting Special Meeting topics. These topics are based on adopted Village Board Goals and/or previous Village Board direction. VIII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. IX. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. E. ID 25-704 Board and Commission Vacancy Report for November 11, 2025 Overview: This report lists the expected number of members, current number of members seated and number of active vacancies for the Village’s 18 citizen boards and commissions. There are currently 17 vacancies. X. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. XI. First Reading Village of Oak Park Page 2 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 F. ORD 25-197 First Reading and Approval of an Ordinance Amending Chapter 26 (“Water”), Article 2 (“Charges and Collections”), of the Oak Park Village Code Regarding the Rates for Water and Sewer Services Overview: This Ordinance proposes a change to both the fixed water meter fee and the volumetric rate charged for Water and Sewer services for 2026. Staff proposes a 5% increase to the volumetric Water & Sewer rate in anticipation of a City of Chicago wholesale water rate increase and a 100% increase to the fixed water meter fee. G. ORD 25-202 First Reading and Adoption of an Ordinance Amending Chapter 20 (“Public Health”), Article 7 (“Garbage, Weeds and Littering”) of the Oak Park Village Code Regarding Rates for Garbage, Refuse, Yard Waste and Recyclable Materials Collection Services Overview: This Ordinance proposes the fees charged for refuse, recycling and yard-waste collection and disposal in Fiscal Year 2026. These services are provided by Lakeshore Recycling Services (LRS) to owners of single-family residential property containing one to five units. These new rates reflect the charges for collection per the contract with LRS and for disposal at the West Cook County Solid Waste Agency’s Regional Disposal Project (RDP). XII. Consent Agenda H. RES 25-272 A Resolution Approving a Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland Avenue Resurfacing Project, in an Amount not to Exceed $307,369 and Authorizing its Execution Overview: The Engineering Division requested a proposal from TranSystems Corporation to do the Phase Two (final) design for the 2027 Ridgeland Avenue Resurfacing Project. The future resurfacing project includes street resurfacing on Ridgeland from Augusta to North Avenue, traffic signal replacement at the Division intersection, and safety improvements at multiple intersections. The future construction project is using federal funds and therefore the design must go through the formal phase one and two design process and IDOT approval. I. RES 25-279 A Resolution approving an amendment to the professional services agreement between the Village of Oak Park and Elevate Energy for the program design for an energy one stop shop to change the not to exceed amount from $125,565 to $300,000 and authorizing its execution Overview: This item is a resolution approving an amendment to the professional services agreement with Elevate Energy for the program design for an Energy One Stop Shop changing the not to exceed amount from $125,565 to $300,000 and authorizing its execution. Village of Oak Park Page 3 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 J. RES 25-281 A Resolution Approving the Engagement of a Law Firm to Serve as the Municipal Traffic Prosecutor on Behalf of the Village of Oak Park Overview: Since 2012, it has been standard protocol for the Village Manager to bring engagements for contractual legal services to the Village Board for authorization from time to time. K. RES 25-282 A Resolution Approving an Amendment to the Parkway Construction Permit Agreement between the Village of Oak Park and the Park District of Oak Park and Authorizing its Execution Overview: In 2012 the Park District of Oak Park (PDOP) constructed a project in the public right-of-way adjacent to their Cheney Mansion property including resetting slate sidewalks and installing a new entry way and signage in the parkway. At the time the Village entered into an agreement with the PDOP to allow for this project and per the agreement made the PDOP responsible for the slate sidewalk, concrete entryway, and signage. The PDOP has replaced the slate sidewalk with concrete sidewalk as part of the Village’s sidewalk project and this amendment revises the original agreement to no longer require the PDOP to be responsible for the public sidewalk at this location. L. RES 25-284 A Resolution Approving a Professional Services Agreement with Brown & Brown Insurance Services, Inc. for Employee Benefits and Insurance Services for a Three-Year Period in an Amount Not to Exceed $37,800 in the First Year, $41,600 in the Second Year, and $43,600 in the Third Year and Authorizing its Execution Overview: Brown & Brown Insurance Services, Inc. has been selected to provide insurance brokerage services for a three-year term, commencing January 1, 2026, with the option to renew for two (2) additional one-year terms through December 31, 2030. In 2022, Brown & Brown acquired Vista National Insurance Group, whom the Village had contracted with for health insurance brokerage services since 2015. M. RES 25-301 A Resolution Approving a Contract with A Lamp Concrete Contractors, Inc. for Project 25-20, Oak Park Avenue Streetscape Improvements in an Amount Not to Exceed Amount $18,464,984 and Authorizing its Execution Overview: The Village received three bids on November 3rd for the Oak Park Avenue Streetscape Project. The low responsible bid was from A Lamp Concrete Contractors in an amount of $18,464,984. The project includes water, sewer, lighting, signal, and pavement replacements on Oak Park Avenue and portions of North and South Boulevards and is anticipated to start in early 2026 and be completed by Thanksgiving of next year. Village of Oak Park Page 4 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 N. RES 25-303 A Resolution Authorizing the Submission of Federal Surface Transportation Program Grant Applications for the East Avenue and Lombard Avenue Resurfacing Projects Overview: The North Central Council of Mayors recently released a call for projects for applying for Federal Surface Transportation Program (STP) funds for federal fiscal years 2030 and 2031. STP funds can only be used on roads within the Federal Highway system which are classified as collectors or higher. Of the upcoming planned projects, the resurfacing of portions of Lombard Avenue between Roosevelt and Madison and the resurfacing of East Avenue from Roosevelt Road to Lake Street best fit the requirements associated with these STP funds for the grant applications. O. RES 25-308 A Resolution Authorizing the Submission of Two Annual Public Health Emergency Preparedness Grants with an Anticipated Total Funding Amount of $117,067.93 and Approval of Subsequent Agreements and Authorizing their Execution Overview: The Oak Park Public Health Department seeks approval for two grant funding applications aimed at Public Health Emergency Preparedness. The Health Department has received this funding each year from the Illinois Department of Public Health since 2002. P. MOT 25-256 A Motion to Concur with the Transportation Commission’s Recommendations for Traffic Calming at Clinton Avenue and Lexington Street and Direct Staff to Prepare the Necessary Ordinance to Upgrade the Intersection to an All-Way Stop Overview: At the September 8th Transportation Commission (TC) meeting, the TC reviewed a traffic calming petition at the Clinton Avenue and Lexington Street intersection. The TC voted to concur with the staff recommendations to install the recommended traffic calming items including paint and post curb extensions and high-visibility crosswalk markings and additional voted to upgrade the intersection to all-way stop controlled. Q. MOT 25-257 A Motion to Approve the Bills in the Amount of $13,155,769.43 from September 28, 2025, through November 1, 2025 Overview: This is a motion to approve payment of the bills in the amount of $13,155,769.43 from September 28, 2025, through November 1, 2025. The October 2025 payroll summary report is also attached. R. MOT 25-269 A Motion to Approve the September 2025 Monthly Treasurer’s Report Overview: This is a motion to approve the September 2025 Monthly Treasurer’s Report. The report is presented pursuant to 65 ILCS 5/3.1-35-45, summarizing the Village’s cash and investment balances. Village of Oak Park Page 5 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 S. ORD 25-203 An Ordinance Amending the Fiscal Year 2025 Annual Budget Overview: An Ordinance is hereby presented to modify selected appropriations in the FY25 Adopted Budget. Staff evaluates both revenues and expenditures on a continual basis. However, in most cases, only expenditure overages to a budget require an amendment. XIII. Regular Agenda T. ORD 25-154 An Ordinance Amending Chapter 12 (“Housing”), Article 2 (“Residential Rental License”) And Article 6 (“Residential Tenant And Landlord Ordinance”), Section 4 (“Rental Agreements”) And Section 11 (“Security Deposits”) And Amending Chapter 13 (“Human Rights”), Article 5 (“Unlawful Management Practices”), Section 1 (“Unlawful Management Practices; Regulations”) as reviewed by the Village Board at its June 17, 2025 study session Overview: To further implement recommendations from the 2024 HOPE Fair Housing Study, staff developed the attached ordinance that amends the Village’s existing requirements for rental licensing by requiring a local property manager or agent, changing the manner in which the annual property owner management seminars are conducted, adding a section for the suspension and revocation of a rental license, and adding a section for the responsibilities of the property owners. U. ORD 25-207 An Ordinance Authorizing and Directing the Acquisition through Condemnation of the Property Commonly Known as and Located at 3-31 Madison Street and 509 S. Humphrey Avenue, also known as 11 Madison Street Overview: This is an ordinance authorizing and directing the acquisition through condemnation of property commonly known as and located at 3-31 Madison Street and 509 S. Humphrey Avenue, also known as 11 Madison Street. V. MOT 25-274 A Motion to Receive the Citizen Police Oversight Committee’s Semi-Annual Report Overview: Pursuant to Chapter 2 (“Administration”), Article 30 (“Citizens Police Oversight Committee”), Section 2-30-2 (“Duties”) of the Oak Park Village Code, the Citizens Police Oversight Committee (CPOC) shall provide written reports to the Village Board or such standing or ad hoc committee of the Village Board as the Village Board may designate, on a semiannual basis, concerning the Committee’s activities and any information and analysis of such information which the committee may have compiled as a result of its activities during the preceding six months. W. MOT 25-277 A Motion by Trustee Taglia and Seconded by Trustee Wesley for a Study Session to review E-Bike and Scooter Regulations in the Village Overview: This is a motion by Trustee Taglia and seconded by Trustee Wesley for a study session to review e-bike and scooter regulations in the Village. Village of Oak Park Page 6 Printed on 04:47 PM November 10, 2025 President and Board of Trustees Meeting Agenda November 11, 2025 X. MOT 25-276 A Motion by Trustee Enyia and Seconded by Trustee Leving Jacobson to direct CPOC to review the Halloween Incident and report to the Board Overview: This is a motion by Trustee Enyia and seconded by Trustee Leving Jacobson to direct the Citizens Police Oversight Committee (CPOC) to review the Halloween incident and report to the Board. Y. ID 25-691 Truth in Taxation Public Hearing for the Proposed Tax Year 2025 Property Tax Levy Overview: This is the Village’s annual public hearing for the estimated 2025 Property Tax Levy. Z. MOT 25-275 Motion to Approve an Estimate of Taxes to be Levied for Tax Year 2025 in the Amount of $52,297,928 Overview: This is a motion to approve an estimate of taxes be to levied for Tax Year 2025 in the amount of $52,297,928. XIV. Call to Board and Clerk XV. Adjourn Village of Oak Park Page 7 Printed on 04:47 PM November 10, 2025