President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, December 9, 2025 6:30 PM Village Hall A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201). The Village Board is expected to enter immediately into Closed Session (Room 130) and reconvene the Regular Meeting at 7:00 p.m. in Council Chambers (Room 201). The President and Board of Trustees welcome you. Public comments may be made by individuals at the beginning of the meeting, as well as when agenda items are discussed. If you wish to provide public comment, complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers and present it to the Village Clerk at the Board table. When recognized, approach the podium and state your name first. If you wish to provide comment by virtual means, contact the Village Clerk's Office prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to publiccomment@oak-park.us. Your camera must remain on while speaking. Please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a meeting for individuals to speak about an issue or concern that is not on that meeting's agenda. It is not intended for a dialogue with the Board. Non-agenda public comment is limited to 30 minutes with a limit of three minutes per person. If non-agenda public comment exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. See instructions above on how to provide public comment. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items on which an individual may speak. In addition, the Village Board permits a maximum of five persons to speak on each side of any one topic which is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). See instructions above on how to provide public comment. I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Closed Session to the Discuss Purchase or Lease of Real Property for the Use of the Village IV. Adjourn Closed Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order Village of Oak Park Page 1 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 VI. Roll Call VII. Agenda Approval VIII. Minutes A. MOT 25-301 A Motion to Approve Minutes from the November 4, 2025 Regular Meeting of the Village Board Overview: This is a Motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Proclamation B. MOT 25-299 A Motion to Approve a Proclamation in Recognition of the Fenwick High School 2025 IHSA Class 6A Football State Champions. Overview: This is a motion to approve Village President Vicki Scaman proclaiming the recognition of the Fenwick High School 2025 IHSA Class 6A Football State Champions. XI. Village Manager Reports XII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XIII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. C. ID 25-785 Board and Commission Vacancy Report for December 9, 2025 Overview: This report lists the expected number of members, current number of members seated and number of active vacancies for the Village’s 18 citizen boards and commissions. There are currently 20 vacancies. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. XV. Regular Agenda Village of Oak Park Page 2 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 D. ORD 25-220 An Ordinance Adopting the Budget for All Corporate Purposes of the Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of January, 2026 and Ending on the Thirty-First Day of December, 2026 Overview: The Village Board held a Public Hearing on the Proposed Fiscal Year 2026 Budget and several Finance Committee and Board Meetings were held to discuss the budget in detail with elected officials. This Ordinance is the final action for the adoption of the Budget. E. ORD 25-213 An Ordinance Approving the Village of Oak Park’s 2025 Tax Year Property Tax Levy Overview: Concurrent with the recommended adoption of the FY26 Budget, staff has calculated the revenue needs for all funds of the Village based upon the final recommendations contained in the FY26 Budget, as well as all Ordinances presented to abate the collection of property taxes for debt service due to the availability of other sources of revenues. In the case of funds fully or partially funded from property taxes, State law requires that property taxes are calculated after considerations of all other funding sources have been reviewed. F. ORD 25-214 An Ordinance Providing for the Abatement of $74,975 Against the 2025 Tax Levy (2012A General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village direct the Cook County Clerk’s Office to abate some or all of the levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the levy. G. ORD 25-215 An Ordinance Providing for the Abatement of $476,888 Against the 2025 Tax Levy (2015B General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. Village of Oak Park Page 3 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 H. ORD 25-216 An Ordinance Providing for the Abatement of $938,318 Against the 2025 Tax Levy (2016D General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. I. ORD 25-217 An Ordinance Providing for the Abatement of $1,125,970 Against the 2025 Tax Levy (2018A) General Obligation Corporate Purpose Bonds Refunding Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. J. ORD 25-218 An Ordinance Providing for the Abatement of $11,940 Against the 2025 Tax Levy (2020A General Obligation Corporate Purpose Bonds Refunding Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. K. ORD 25-219 An Ordinance Providing for the Abatement of $301,245 Against the Tax Levy (2021 General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a general obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. Village of Oak Park Page 4 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 L. ORD 25-227 An Ordinance Providing for the Abatement of the $765, 231 Against the 2025 Tax Levy (2016E General Obligation Corporate Purpose Bonds) Overview: On an annual basis, Village staff recommends the abatement or cancellation of various tax levies that were originally pledged to pay the debt service of a specific bond issue. By default, whenever a General Obligation (GO) bond is issued, the annual debt service is automatically levied by the County unless the Village directs the Cook County Clerk’s Office to abate some or all of the annual levy amount. When other non-property tax Village revenues are available to pay all or a portion of the debt service, the Village abates the tax levy. M. ORD 25-221 An Ordinance for the Levy and Assessment of Taxes in the Amount of $800,000 for the Property Tax Year for the Village of Oak Park Special Service Area Number One Overview: The Village levies a tax upon the geographic area often referred to as Downtown Oak Park. This area coincides with the legally designated Special Service Area Number One. This levy, against property within the district, is used for the marketing of the business district. N. RES 25-384 A Resolution Approving an Intergovernmental Agreement Between the Village of Oak Park and the Oak Park Public Library for a Line of Credit Not to Exceed $4.5 Million and Authorizing its Execution Overview: This is an intergovernmental agreement between the Village of Oak Park and the Oak Park Public Library. XVI. Consent Agenda O. RES 25-386 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to be Performed on Behalf of the Village of Oak Park for the 2026 Fiscal Year Overview: Since 2012, it has been standard protocol for the Village Manager to bring all engagements for contractual legal services to the Village Board for authorization in the event that through the course of a calendar year, the costs of services were to exceed $50,000. P. MOT 25-286 A Motion to Approve the October 2025 Monthly Treasurer’s Report Overview: This is a motion to approve the October 2025 Monthly Treasurer’s Report. The report is presented pursuant to 65 ILCS 5/3.1-35-45, summarizing the Village’s cash and investment balances. Q. MOT 25-287 A Motion to Approve the Bills in the Amount of $10,017,150.30 from November 2, 2025 through November 29, 2025 Overview: This is a motion to approve the payment of the bills in the amount $10,017,150.30 from November 2, 2025 through November 29, 2025. The October 2025 payroll summary report is also attached. Village of Oak Park Page 5 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 R. MOT 25-288 A Motion to Approve the Quarterly Financial Update (Unaudited) For the Period Ending September 30, 2025 Overview: This is a motion seeking the approval of the quarterly financial update (unaudited) for the period ending September 30, 2025. S. MOT 25-290 A Motion to Approve the 2026 Village Board Regular Meeting Calendar Overview: This is an annual agenda item required by the Illinois Open Meetings Act in which notice of all regularly scheduled meetings must be provided annually at the beginning of the calendar or fiscal year, noting the anticipated regular meeting dates, times and places. The proposed calendar also notes holidays or observances in which Village Hall is closed. The calendar also notes holidays or observations for which Village Hall is open for business, but evening meetings are prohibited. T. MOT 25-291 A Motion to Approve the Finance Committee’s Recommendation to Overhire Six (6) Firefighter/Paramedics in Fiscal Year 2026 Overview: Pursuant to the Finance Committee’s recommendation, staff is seeking approval to overhire six (6) new firefighter/paramedic positions above the budgeted number of full-time equivalencies (FTEs) in Fiscal Year 2026. U. MOT 25-295 A Motion to Approve Staff’s Recommendation to Overhire in Fiscal Year 2026 Overview: Staff is seeking approval to hire positions when there is a pending retirement/resignation of an employee or a long-term employee disability or absence where the employee is not expected to return to work for an extended period of time resulting in overtime expenditures to fill the “vacancy” when minimum staffing or service levels require. V. MOT 25-298 A Motion to Approve the Account Sweeps Recommendations made by Huntington Bank Overview: This is a motion to approve the account sweeps recommendations made my Huntington Bank and approved by the Finance Committee at their November 4, 2025 meeting. W. ORD 25-222 An Ordinance Amending the Fiscal Year 2025 Annual Budget Overview: An Ordinance is hereby presented to modify selected appropriations in the FY25 Adopted Budget. Staff evaluates both revenues and expenditures on a continual basis. However, in most cases, only expenditure overages to a budget require an amendment. Village of Oak Park Page 6 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 X. ORD 25-223 An Ordinance Establishing a Temporary Moratorium on the Enforcement of Section 15-1-4 (“Trucks and Buses Prohibited, Locations”) of the Oak Park Village Code to Allow Truck Traffic on Chicago Avenue until December 31, 2026, in the Village of Oak Park Overview: The Oak Park Avenue Streetscape Project will include closures of portions of Oak Park Avenue. Through traffic on Oak Park Avenue will be detoured to Ridgeland Avenue or Harlem Avenue then using Chicago Avenue to get back to Oak Park Avenue during portions of the project. The moratorium on enforcement of Section 15-1-4 of the Village Code allows trucks to use Chicago Avenue which normally does not allow for truck traffic. Y. ORD 25-224 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 4 (“Vehicle Licenses”), Section 6 (“Truck Definitions”) of the Oak Park Village Code to Require Permits for Oversized and Overweight Vehicles Overview: An Oversized/Overweight permit fee was added to the 2026 Annual Building and Construction Fee Ordinance. Currently there are no permits or fees required for oversized and/or overweight vehicles traveling through the Village on local roads. This amendment to the ordinance requires permits and their associated permit fee for oversized and/or overweight vehicles. Z. ORD 25-229 Concur with the Liquor Control Review Board and Adopt an Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 8-3-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Arts and Craft Establishment Class D-19 Liquor License to Sea Love Candles Overview: The proposed Ordinance grants an Arts and Crafts Establishment Class D-19 liquor license to Sea Love Candles. AA. RES 25-289 A Resolution Approving the GIS Consortium Service Provider Contract for 2026 with Municipal GIS Partners, Incorporated in an Amount Not to Exceed $308,611.12, Authorizing its Execution and Waiving the Village’s Bid Process Overview: This is an annual agenda item to approve Geographic Information System (GIS) and Microsoft 365 Business Application (M365) services to the Village through shared resources among 44 participating communities. AB. RES 25-293 A Resolution Authorizing the Purchase of 2,000 Tons of Rock Salt from Morton Salt, Inc. at $63.61 Per Ton For the 2025/2026 Snow Season in an Amount Not to Exceed $200,000.00 Overview: Rock salt is used as the principal deicer for snow and ice control in an effort to mitigate hazardous road conditions. The Village participates in the State of Illinois Joint Purchasing Program for materials and equipment commonly used by municipalities such as rock salt. Village of Oak Park Page 7 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AC. RES 25-294 A Resolution Approving an Independent Contractor Agreement with Lakeshore Recycling Systems LLC, for Village Wide Street Sweeping Services in an Amount not to Exceed $150,000.00 and Authorizing its Execution Overview: The Public Works Department is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District Areas. Lakeshore Recycling Systems LLC provided the lowest responsible bid. AD. RES 25-295 A Resolution Approving a Dumping of Excavated Material Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $125,000.00 and Authorizing its Execution Overview: The Public Works Department, Water and Sewer and Streets Divisions, disposes of approximately 3,500 tons of excavated materials each year from water and sewer repair excavations. Disposal either goes to a local transfer station or is hauled away by a contractor to a landfill. Village staff recommend entering into an agreement with Waste Management of Illinois, Inc. for disposal of special waste at a local transfer station in an amount not to exceed $125,000.00. AE. RES 25-296 A Resolution Approving a Renewal of the Independent Contractor Agreement with IHC Construction Companies, L.L.C. for the 2026 Water Service Line Replacement Program in an Amount not to Exceed $500,000.00 and Authorizing its Execution Overview: This renewal provides for the replacement of the Village’s portion of potable lead water service lines throughout the village and complete service line replacement on emergency repairs. As residents replace the private portion of the lead water service line with copper pipe, the Village will replace the public side. Annually, the Village hires a contractor to assist in completing this work. IHC Construction Companies performed this work last year following a competitive bidding process for fiscal year 2024. The original Agreement provided for two possible one-year renewals. It is proposed to exercise the second renewal with IHC Construction Companies for fiscal year 2026 water service line replacement program. AF. RES 25-304 A Resolution Approving a Parking Lot License Agreement with 840 Oak Park, LLC for a One-Year Term with Two One-Year Renewals and Authorizing Its Execution Overview: The Village historically enters into license agreements with private entities to provide parking in areas where municipal-owned parking options are limited or unavailable, and where demand for parking exists. The proposed renewal of the license agreement with 840 Oak Park, LLC would continue to allow the Village to administer overnight parking permits within Lot 11, located on privately owned property at 726 Wesley Avenue. Village of Oak Park Page 8 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AG. RES 25-305 A Resolution Approving a Renewal of a Parking Lot License Agreement Between the Village of Oak Park and ZipCar, Inc. and Authorizing Its Execution Overview: The Village’s existing agreement with ZipCar, Inc., which permits ZipCar to utilize up to ten (10) public parking spaces in select locations throughout the community, will expire on December 31, 2025. Staff recommends the Village Board approve a renewal of the license agreement, which would extend the Village’s arrangement with ZipCar through December 31, 2026. This is the final of two (2) optional one (1) year renewals. AH. RES 25-307 A Resolution Approving a Renewal of an Independent Contractor Agreement with G.A. Paving, LLC for Snow Plowing and Salting of Village-Owned and Leased Parking Lots for Fiscal Year 2026 in an Amount Not to Exceed $77,325 and Authorizing Its Execution Overview: The purpose of this item is to renew the Independent Contractor Agreement with G.A. Paving, LLC to provide snow plowing and salting services for a portion of the Village’s parking lots for the 2026 winter season. AI. RES 25-309 A Resolution Approving a Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village-Owned and Leased Parking Lots and the Sidewalk Snow Removal Assistance Program Exercising the Final Renewal Option for Fiscal Year 2026 in an Amount Not to Exceed $75,000 and Authorizing Its Execution Overview: The purpose of this item is to renew the Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. to provide snow plowing and salting services for a portion of the Village’s parking lots, as well as the Village’s Sidewalk Snow Removal Assistance Program, for the 2026 winter season. AJ. RES 25-312 A Resolution Approving a Professional Services Agreement with Thompson Elevator Inspection Service, for Three (3) Years with Two (2) Optional One (1) Year Renewals, in an Amount Not to Exceed $120,000 and Authorizing its Execution Overview: The State of Illinois requires elevators to be inspected annually. Elevators are unique, complex and specialized. To provide optimal customer service, the Village of Oak Park shall continue to outsource the annual safety inspections and construction plan review activities to Thompson Elevator. AK. RES 25-313 A Resolution Approving a One Year Contract with Three One Year Extensions for a Professional Services Agreement with HR Green, Inc. to provide Building Inspectional Services in an Amount Not to Exceed $540,000 per annum and Authorizing its Execution Overview: This Professional Services Agreement will result in the continuation of the outsourcing of day-to-day inspection activities to provide the best customer services experience. The not to exceed amount will be $540,000 for 2026 and, if extended, the same amount for each year thereafter. Village of Oak Park Page 9 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AL. RES 25-314 A Resolution Approving a One Year Contract with Three One Year Extensions for a Professional Services Agreement with SAFEbuilt Illinois, LLC to provide Plan Review Services in an Amount Not to Exceed $330,000 per annum and Authorizing its Execution Overview: This Professional Services Agreement will result in the continuation of the outsourcing of day-to-day project plan review activities to provide the best customer services experience. The not to exceed amount will be $330,000 for 2026, and if extended, the same amount for each year thereafter. AM. RES 25-319 A Resolution to Approve an Agreement with Housing Forward for Emergency Shelter Operating Costs at 112 S. Humphrey Ave. Oak Park, IL for up to $645,587 Overview: As the Village’s response evolves to meet the needs of our unhoused residents, Housing Forward seeks support for operations of the emergency shelter located at 112 S. Humphrey Ave. AN. RES 25-320 A Resolution Approving the Purchase of Cellular Services from Verizon Wireless through the State of Illinois Master Contract in an Amount Not to Exceed $125,000.00 Annually for Fiscal Year 2026 and Waiving the Village’s Bid Process Overview: This is an annual agenda item to approve cellular communication service on smartphone, tablet, in-car computer, and water service devices through a State of Illinois Master Contract #CMS793372P. AO. RES 25-323 A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity of One Hundred and Fifty-Five (155) Cale Pay Stations During Fiscal Year 2026 in an Amount Not to Exceed $241,800 and Authorizing Its Execution Overview: The Village contracts with Total Parking Solutions, Inc. to provide service, maintenance and cellular connectivity for Cale pay stations located throughout the Village. These pay stations enable paid parking in on-street and off-street locations and integrate with real-time payment technologies and the Village’s enforcement systems. The proposed agreement with Total Parking Solutions, Inc. would renew these services for Fiscal Year 2026. AP. RES 25-324 A Resolution to Approve the Renewal of an Agreement with Hope Fair Housing for Fair Housing Testing and Education Overview: To support the Village’s renewed focus on Fair Housing testing, the Village is seeking to renew its contract with Hope Fair Housing to conduct more frequent Fair Housing testing and education in 2026. Village of Oak Park Page 10 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AQ. RES 25-328 A Resolution Approving a Parking Lot License Agreement with Pilgrim Congregational Church of Oak Park for a One-Year Term Fiscal Year 2026 and Authorizing Its Execution Overview: Historically, the Village has entered into license agreements with private entities to provide overnight parking in high-demand residential areas without sufficient public parking options. The proposed Parking Lot License Agreement with Pilgrim Congregational Church of Oak Park would continue this arrangement for Fiscal Year 2026 and allow the Village to administer overnight parking permits in Municipal Lot 22, located at 460 Lake Street. AR. RES 25-329 A Resolution Approving a Professional Services Agreement with Securitas Security Services USA, Inc. for Security and Support Staff Services at Village Parking Structures in an Amount Not-to-Exceed $750,000 and for Security and Support Staff Services at Village Hall in an Amount Not-to-Exceed $50,000 for the Term of January 1, 2026 through December 31, 2026, with Two Optional One-Year Renewals and Authorizing its Execution Overview: Staff seeks approval of a Professional Services Agreement with Securitas Security Services USA, Inc. to provide security and support staffing services for Village parking structures and Village Hall for the 2026 fiscal year. AS. RES 25-334 A Resolution Approving the Renewal of the Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Village Wide Parkway Tree Pruning and Removal Services in an Amount not to Exceed $450,000.00 and Authorizing its Execution Overview: The Public Works Department is responsible for Parkway Tree Pruning and Removal. To assist in this effort, a contractor is utilized. Davis Tree Care and Landscape, Incorporated performed this work over the past year following a competitive bidding process. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the second of the two possible renewals with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2026 Parkway Tree Pruning and Removal Services. AT. RES 25-335 A Resolution Approving the Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal and Stumping Services in an Amount not to Exceed $220,000.00 and Authorizing its Execution Overview: The Public Works Department is responsible for Parkway Tree Removal and Stumping. A contractor is utilized to assist with this effort. A & B Landscaping and Tree Service, Inc. performed this work over the past year following a competitive bidding process. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the second of the two possible renewals with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2026 Parkway Tree Removal and Stumping Services. Village of Oak Park Page 11 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AU. RES 25-336 A Resolution Approving an Independent Contractor Agreement with CityEscape Garden & Design LLC for Village Wide Seasonal Container Display and Maintenance Services in 2026 in an Amount not to Exceed $131,000.00 and Authorizing its Execution Overview: In September 2025, Village staff requested bids for seasonal container display and maintenance services. CityEscape Garden & Design LLC has previously performed this work for the Village and was the low responsive bidder. The Agreement is for one year and provides for two possible one (1) year renewals. Staff recommend approving an agreement with CityEscape Garden & Design LLC for Fiscal Year 2026 seasonal container display and maintenance services. AV. RES 25-337 A Resolution Approving a Purchase Price Agreement with Al Warren Oil Co. Inc. Through the Suburban Purchasing Cooperative (SPC) Contract In An Amount Not to Exceed $300,000.00, and Authorizing its Execution Overview: The Village maintains a fueling facility at the Public Works Center. Fuel types include gasoline, B20 Bio-Diesel, and diesel. The Village purchases fuel on an as-needed basis, reaching out to vendors for that day’s price and their availability to deliver during the Village’s Public Works hours of operation. Several Oak Park taxing bodies currently utilize the Village’s fuel facility to take advantage of the combined purchasing power for this purchase. AW. RES 25-341 A Resolution to Approve a Funding Grant Agreement with NAMI Metro Suburban for the Living Room Program in Oak Park, IL Overview: The purpose of this agenda item is to seek Board approval of a funding agreement for NAMI Metro Suburban to operate the Living Room Program in Oak Park for up to three years to provide accessible, supportive mental health services to community members. AX. RES 25-342 A Resolution Authorizing Approval for a Funding Grant Agreement between the Village of Oak Park and the Oak Park Area Arts Council in the Amount of $368,875 for 2026 and Authorizing its Execution Overview: The 2026 Funding Grant Agreement between the Village and the Oak Park Area Arts Council (OPAC), including the scope of services and program goals and measurements, is presented to the Village Board for review and approval. AY. RES 25-343 A Resolution Authorizing Approval for a Funding Grant Agreement between the Village of Oak Park and Explore Oak Park and Beyond in the Amount of $229,042 for 2026 and Authorizing its Execution Overview: The Funding Grant Agreement between the Village of Oak Park and Explore Oak Park and Beyond, including a scope of services and program goals and measures, in the Amount of $229,042 for Fiscal Year 2026, is presented for the Village Board’s review and approval. Village of Oak Park Page 12 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 AZ. RES 25-353 A Resolution Approving a Service Agreement with Oxcart Permit Systems LLC for Oversized and Overweight Vehicle Permitting Services, Waiving the Competitive Bidding Process, and Authorizing its Execution Overview: Oxcart Permit Systems is a sole source vendor that manages online permits for oversized and overweight vehicles. They currently manage this task for the Illinois Department of Transportation and many Illinois municipalities. This no-cost agreement allows for the creation of a streamlined permitting system that will benefit both the permit applicant by streamlining processes and the Village by reducing staff time as well as establishing a permit fee collection system which will generate new revenues for the Village. BA. RES 25-354 A Resolution Approving the Renewal of the Master Agreement with V3 Companies, Ltd. for Professional Engineering Services in 2026 and Authorizing its Execution Overview: V3 Companies (along with three other firms) has been working with the Village since 2021 under a Master Agreement for providing professional engineering services using a task order system. The Master Agreement has a three-year initial term with the option for two one-year extensions. The initial three-year term of the Master Agreement expired at the end of 2024 and the initial one-year extension was authorized by the Village Board on December 3, 2024. This item is for the second and final one-year renewal of the existing Master Agreement with V3 Companies. V3 has done an excellent job designing and managing a variety of projects in the last four years. BB. RES 25-355 A Resolution Approving the Renewal of the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2026 and Authorizing its Execution Overview: Edwin Hancock Engineering Co. (along with three other firms) has been working with the Village since 2021 under a Master Agreement for providing professional engineering services using a task order system. The Master Agreement has a three-year initial term with the option for two one-year extensions. The initial three-year term of the Master Agreement expired at the end of 2024 and the first one-year extension was approved on December 3, 2024 to extend the agreement to the end of 2025. This item is to approve the second and final one-year renewal of the existing Master Agreement with Edwin Hancock Engineering Co. Hancock has done an excellent job designing and managing a variety of projects in the last four years. Village of Oak Park Page 13 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 BC. RES 25-356 A Resolution Approving the Renewal of the Master Agreement with Baxter & Woodman, Inc. for Professional Engineering Services in 2026 and Authorizing its Execution Overview: Baxter & Woodman (along with three other firms) has been working with the Village since 2021 under a Master Agreement for providing professional engineering services using a task order system. The Master Agreement has a three-year initial term with the option for two one-year extensions. The initial three-year term of the Master Agreement expires at the end of 2024 and the Village Board approved a one-year extension to the end of 2025. This item is for the second and final one-year extension of the existing Master Agreement with Baxter & Woodman to the end of 2026. Baxter & Woodman has done a good job on several pump station projects and projects related to the water distribution system. BD. RES 25-357 A Resolution Approving the Renewal of the Master Agreement with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for Professional Engineering Services in 2026 and Authorizing its Execution Overview: TranSystems Corporation (along with three other firms) has been working with the Village since 2021 under a Master Agreement for providing professional engineering services using a task order system. In 2025, TranSystems Corporation underwent a merger and is now operating as GFT Infrastructure, Inc. The Master Agreements has a three-year initial term with the option for two one-year extensions. The initial three-year term of the Master Agreement expired at the end of 2024 and the Village Board elected to renew for the first one-year renewal of the existing Master Agreement extending the agreement to the end of 2025. This item is to renew for the second and final one-year extension with TranSystems doing business as GFT Infrastructure, Inc and extend the agreement to the end of 2026. TranSystems-GFT Infrastructure has done an excellent job designing and managing a variety of projects in the last four years. BE. RES 25-359 A Resolution Approving a Task Order with Civiltech Engineering, Inc. for Professional Transportation Engineering Staffing and Services for 2026 in an Amount Not to Exceed $450,000, Authorizing its Execution Overview: The Engineering Division requested a proposal from Civiltech Engineering to provide part-time staffing services for a transportation engineer to oversee the transportation systems, current planning efforts, and the traffic calming process for 2026. Civiltech submitted a proposal based on hourly rates for the various positions in an estimated not to exceed amount of $450,000. This amount is based on an anticipated staffing level of 3-days per week, work associated with administering the traffic calming petition process, and additional various transportation engineering services for the calendar year of 2026. Village of Oak Park Page 14 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 BF. RES 25-360 A Resolution Approving a Second Amendment to the Professional Services Agreement between the Village of Oak Park and Fresh Coast Capital LLC., d/b/a Greenprint Partners, LLC. for the Climate Ready Rainscapes Program Management to Change the 2025 not to exceed Amount from $82,000 to $122,000 and Authorizing its Execution Overview: GreenPrint Partners is currently overseeing the administration of the restarted Rainscape grant program. GreenPrint is projecting cost overages in their contract primarily associated with working with property owners on the home assessments and assisting them through the process as well as contractor training which went above the anticipated hours in their original scope. This second amendment to the agreement increases the 2025 contract amount by $40,000 and adjusts the amount from the originally approved amount of $52,000 to $122,000. BG. RES 25-362 A Resolution Approving A Contract Renewal With Pest Management Services for Rodent Control Inspections and Treatment for the Village in an Amount not to Exceed $59,035.80 and Authorizing its Execution Overview: The Village contracts with Pest Management Services to conduct inspections and provide treatment for rat control. This item is for the contract renewal to continue to work with Pest Management Services. BH. RES 25-363 A Resolution Approving the Renewal of the Independent Contractor Agreement with Eco-Clean Maintenance Inc. to Provide Custodial Services for Village-Owned Buildings in an Amount not to Exceed $130,410 and Authorizing its Execution Overview: This renewal provides custodial services for Village-owned facilities, including Village Hall, the Police Department, the Public Works Center, Holley Court Garage, The Avenue Garage, and Central Pumping Station. Eco-Clean Maintenance has performed these services for the past three years following a competitive bidding process in 2022. The Agreement allows for two optional one-year renewals beyond the initial three-year term. Staff proposes exercising the first renewal with Eco-Clean Maintenance for Fiscal Year 2026 custodial services. BI. RES 25-365 A resolution approving a professional services agreement with Stuart Alpern to act as an Administrative Law Judge for the Village of Oak Park for a One-Year period and Authorizing its Execution Overview: This is a professional services agreement for Stuart Alpern to act as an Administrative Law Judge. BJ. RES 25-367 A Resolution approving a professional services agreement with Rhonda Salle Ramos to act as an Administrative Law Judge (ALJ) for the Village of Oak Park for a One-Year Period and Authorizing its Execution Overview: This a professional services agreement for Rhonda Salle Ramos to act as an Administrative Law Judge. Village of Oak Park Page 15 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 BK. RES 25-368 A Resolution approving a professional services agreement with Gilbert Grossi to act as an Administrative Law Judge (ALJ) for the Village of Oak Park for a One-Year Period and Authorizing its Execution Overview: This a professional services agreement for Gilbert Grossi to act as an Administrative Law Judge. BL. RES 25-369 A Resolution approving a professional services agreement with Susan Davis Brunner to act as an Administrative Law Judge (ALJ) for the Village of Oak Park for a One-Year Period and Authorizing its Execution Overview: This a professional services agreement for Susan Davis Brunner to act as an Administrative Law Judge. BM. RES 25-370 A Resolution approving a professional services agreement with Carrie Washington to act as an Administrative Law Judge (ALJ) for the Village of Oak Park for a One-Year Period and Authorizing its Execution Overview: This a professional services agreement for Carrie Washington to act as an Administrative Law Judge. BN. RES 25-371 A Resolution approving a professional services agreement with Laurie Samuels to act as an Administrative Law Judge (ALJ) for the Village of Oak Park for a One-Year Period and Authorizing its Execution Overview: This a professional services agreement for Laurie Samuels to act as an Administrative Law Judge. BO. RES 25-372 A Resolution Approving a Three-Year Professional Services Agreement with an Option to Renew the Agreement for up to Two Additional One Year Periods with Baxter & Woodman, Inc. for Professional Engineering Services for Permit Plan Review and Inspection Services in an Amount not to Exceed $240,000 in 2026 and Authorizing its Execution Overview: The Engineering Division is responsible for reviewing and inspecting permit work in the public right-of-way and utilizes consultant services for the majority of these permit services. Staff issued a request for proposal for these services and received two responses. Staff recommends awarding an agreement in a not to exceed amount of $240,000 for 2026 to Baxter & Woodman for these services based on their proposed staff, qualifications, and experience providing these services for other communities. The agreement is for a three-year term and allows for two additional one-year renewal periods. BP. RES 25-373 A Resolution Approving a First Amendment to the License Agreement between Crown Castle NG Central LLC and the Village of Oak Park Dated February 25, 2019 and Authorizing its Execution Overview: In 2019 the Village entered into a license agreement with Crown Castle for the installation of small cell wireless equipment and their associated fiber optic and electrical facilities. The original agreement expired in 2025 and this amendment extends the agreement for an additional five years until 2029, as well as updating the terms of the agreement to be consistent with revised State Laws regulating small cellular equipment. Village of Oak Park Page 16 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 BQ. RES 25-374 A Resolution Approving a Professional Services Agreement with H. W. Lochner, Inc. for Professional Engineering Services for the Design of the Sidewalk Vault Abandonment Project at 116-136 North Oak Park Avenue in an Amount Not to Exceed $82,680, Authorizing its Execution, and Waiving the Request for Proposal Process Overview: The Engineering Division requested a proposal from H. W. Lochner for the detailed structural design of a project to abandon the sidewalk vault at 116-136 N. Oak Park Avenue. This work is needed since the basement space for this building (vault) is under the public sidewalk and the vault needs to be filled in order to replace the public sidewalk as part of the streetscape project since the sidewalk is the roof of the basement. The Village did not request proposals from multiple firms for this work as H. W. Lochner previously completed the structural inspection and conceptual designs of vault abandonment at this location and are best qualified to complete the design. BR. RES 25-375 A Resolution Approving a One (1) Year Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc. and the Village of Oak Park in an amount not to exceed $250,000, and Authorizing Its Execution Overview: Staff seek approval of a Professional Services Agreement with Passport Labs, Inc. for continued operation of the Village’s unified citation, permitting, licensing, enforcement, mobile payment, and adjudication system for a one-year term. BS. RES 25-378 A Resolution Approving and Authorizing the Annual Renewal of Pawnshop Business License Overview: Article 48 (“PawnBrokers”) of Chapter 8 (“Business Licensing”) requires the annual renewal of business licenses for pawnbrokers be given at the direction and approval of the Village President and Board of Trustees, upon authorization of the Police Chief. BT. RES 25-379 A Resolution Approving a Spoil & Debris Hauling Independent Contractor Agreement with G & M Trucking, Inc. in an Amount Not to Exceed $125,000.00 and Authorizing its Execution Overview: The Public Works Department, Water and Sewer and Streets Divisions, disposes of approximately 3,500 tons of excavated materials each year from water and sewer repair excavations. Disposal either goes to a local transfer station or is hauled away by a contractor to a landfill. Village staff recommend entering into an independent contractor agreement with G&M Trucking, Inc. to haul spoil and debris to a local transfer station in an amount not to exceed $125,000.00. Village of Oak Park Page 17 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 BU. RES 25-380 A Resolution Approving a Purchase Price Agreement with G & M Trucking, Inc. for Stone and Sand Materials in an Amount not to Exceed $75,000.00 and Authorizing its Execution Overview: The Public Works Department, Water and Sewer Division, is responsible for maintaining the water distribution and sewer collection systems throughout the Village. The department requests competitive bids for stone and sand materials annually per the Village’s purchasing policy. Village staff recommend entering into a purchase price agreement with G&M Trucking, Inc. for the purchase of stone and sand materials in fiscal year 2026. BV. RES 25-381 A Resolution Approving a Purchase Price Agreement with Core & Main LP for 2026 Water & Sewer Repair Parts and Materials in an Amount not to Exceed $65,000.00 and Authorizing its Execution Overview: The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems throughout the Village. Annually, Public Works staff request competitive bids for water and sewer repair parts and materials. For 2026, staff recommend approving a purchase price agreement with Core & Main LP for water and sewer repair parts and materials in an amount not to exceed $65,000.00. BW. RES 25-382 A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc. for 2026 Water & Sewer Repair Parts and Materials in an Amount not to Exceed $55,000.00 and Authorizing its Execution Overview: The Public Works Department, Water and Sewer Division, is responsible for maintaining the water distribution and sewer collection systems throughout the Village. Annually, Public Works staff request competitive bids for water and sewer repair parts and materials. For 2026, staff recommend approving a purchase price agreement with Mid-American Water, Inc. for water and sewer repair parts and materials in an amount not to exceed $55,000.00. BX. RES 25-385 A Resolution Approving a Retail Lease Agreement for a Construction Field Office at 104 North Oak Park Avenue for the Oak Park Avenue Streetscape Project in an Amount not to Exceed $28,500 and Authorizing its Execution Overview: A construction field office is needed in order to have a space for the Village’s consultant to use when managing the upcoming Oak Park Avenue Streetscape project. For these types of large projects, providing a field office is typically done by the project’s contractor as a pay item. The Engineering Division found office space within the Hemingway District, which will be the most convenient and allow for hosting meetings with businesses during the project. By the Engineering Division finding and leasing this field office instead of using the construction contract pay item, the Village will be saving approximately $2,000 per month, or approximately $38,000, over the 19-month term of the lease. XVII. Call to Board and Clerk XVIII. Adjourn Village of Oak Park Page 18 Printed on 05:04 PM December 9, 2025 President and Board of Trustees Meeting Agenda December 9, 2025 Village of Oak Park Page 19 Printed on 05:04 PM December 9, 2025